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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING October 14, 2014 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
1. Acceptance of resignation of J.P. Pct. 3, Pl. 2, Jose Ismael "Melo" Ochoa
2. Appointment to fill vacancy of J.P. Pct. 3, Pl. 2
3. Approval of Official's Bond
4. Administer Oath of Office
2. Appointment to fill vacancy of J.P. Pct. 3, Pl. 2
3. Approval of Official's Bond
4. Administer Oath of Office
B.
Proclamation declaring October 2014 as Domestic Violence Awareness Month in Hidalgo County
C.
Proclamation declaring October 2014 as National Breast Cancer Awareness Month in Hidalgo County
D.
Presentation by Dr. Francisco Guajardo in observance of Hispanic Heritage Month.
E.
Discussion, consideration, and action on letter regarding increased access to healthcare coverage for all Texans.
F.
Discussion and consideration regarding the Hidalgo County Legislative Agenda for the upcoming 84th Legislative Session
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
1. Public hearing to discuss the deregulation of the application of herbicides for a portion of Hidalgo County.
2. Approval and Adoption of Order to deregulate a portion of Hidalgo County as it relates to the application of herbicides, in accordance with Texas Agriculture Code §76.144.
2. Approval and Adoption of Order to deregulate a portion of Hidalgo County as it relates to the application of herbicides, in accordance with Texas Agriculture Code §76.144.
D.
Approval to accept settlement check from Texas Farm Bureau Casualty Insurance Company in the amount of $11,238.75 to settle auto accident with County vehicle. (Constable Precinct 1)
8.
Sheriff's Office:
A.
Operation Stonegarden (1284):
Authorization and approval to de-obligate $19,436.78 of Sheriff's Office Operation Stonegarden 2013 overtime/fringe/mileage funds and allocate to Constable Pct. 2.
Authorization and approval to de-obligate $19,436.78 of Sheriff's Office Operation Stonegarden 2013 overtime/fringe/mileage funds and allocate to Constable Pct. 2.
B.
Sheriff's Office - OCDETF (1284)
1. Approval of Organized Crime Drug Enforcement Task Forces (OCDETF) Agreement between the Hidalgo County Sheriff's Office and the Drug Enforcement Administration McAllen District Office/Houston Division Office OCDETF Strike Force Group D-81.
2. Approval of Certification of Revenues as certified by the County Auditor for the OCDETF Grant Contract.
3. Approval to appropriate OCDETF Grant Award in the amount of $15,800.00(in reference to Investigation Number SW-TXS-0968).
1. Approval of Organized Crime Drug Enforcement Task Forces (OCDETF) Agreement between the Hidalgo County Sheriff's Office and the Drug Enforcement Administration McAllen District Office/Houston Division Office OCDETF Strike Force Group D-81.
2. Approval of Certification of Revenues as certified by the County Auditor for the OCDETF Grant Contract.
3. Approval to appropriate OCDETF Grant Award in the amount of $15,800.00(in reference to Investigation Number SW-TXS-0968).
C.
Pursuant to Hidalgo County Cellular Telephone Policy (AT&T, DIR-SDD-1777), presentation for consideration, acceptance and approval of Cellular Phone Request Form (Data Connect Card Request) for the following:
Approval for requisition #265175 for 20 DataConnect cards ($37.99 each per month)
Approval for requisition #265175 for 20 DataConnect cards ($37.99 each per month)
9.
Constables:
A.
Constable Pct. #2 OPSG - (1284):
Authorization and approval to appropriate $19,436.78 of Sheriff's Office Operation Stonegarden 2013 overtime/fringe/mileage funds and allocate to Constable Pct. 2.
Authorization and approval to appropriate $19,436.78 of Sheriff's Office Operation Stonegarden 2013 overtime/fringe/mileage funds and allocate to Constable Pct. 2.
B.
Constable Pct. 3 - Texas 1033 Surplus Program:
1. Discussion, consideration, and approval for Constable Precinct 3 to apply for Texas 1033 Surplus Program.
2. Authorization and approval for County Judge, as authorized official, to sign required documents.
3. Authorization and approval to participate, select and receive equipment under Texas 1033 Surplus Program, with selection list to be submitted prior to receipt.
1. Discussion, consideration, and approval for Constable Precinct 3 to apply for Texas 1033 Surplus Program.
2. Authorization and approval for County Judge, as authorized official, to sign required documents.
3. Authorization and approval to participate, select and receive equipment under Texas 1033 Surplus Program, with selection list to be submitted prior to receipt.
C.
Constable Pct. 4 (1284)
Approval to appropriate Operation Stonegarden Grant funds transferred by the Sheriff's Office for mileage in the amount of $6,000.00. (Federal Grant Award#EMW-2013-SS-00045; SSA Award 13-SR-48215-01 Grant Period: 9/1/2013 to 2/28/2015)
Approval to appropriate Operation Stonegarden Grant funds transferred by the Sheriff's Office for mileage in the amount of $6,000.00. (Federal Grant Award#EMW-2013-SS-00045; SSA Award 13-SR-48215-01 Grant Period: 9/1/2013 to 2/28/2015)
D.
Constable Precinct No. 4:
Discussion, consideration, and approval to appoint Armando Rivas as a Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011.
Discussion, consideration, and approval to appoint Armando Rivas as a Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011.
10.
Justices of the Peace:
A.
J.P. Pct. #5, Pl. 1 - E. "Speedy" Jackson:
Approval of the following expenses in accordance with Exiting Officials Expenditure Policy:
Approval of the following expenses in accordance with Exiting Officials Expenditure Policy:
| Vendor | Amount | Item | Purpose of Expense |
| TJCT | $150.00 | Registration | 2014-2015 Texas Justice Court Training Seminar (11/16/2014-11/19/2014) |
| Judge Espiridion Jackson | $438.83 | Mileage | 2014-2015 Texas Justice Court Training Seminar (11/16/2014-11/19/2014) |
| Judge Espiridion Jackson | $188.03 | Lodging | The San Luis Hotel Galveston, Texas |
| Judge Espiridion Jackson | $156.00 | Meals | 2014-2015 Texas Justice Court Training Seminar |
| Total: | $932.86 |
11.
Human Resources - Esther Cortez:
A.
Precinct #4 - Drainage Improvement Project (1200):
1. Approval to delete one (1) full time position and create one (1) full time position as follows:
2. Approval of revised salary schedule.
1. Approval to delete one (1) full time position and create one (1) full time position as follows:
| Action | Dept/Program | Slot# | Position Title |
Actual/Proposed Budgeted Salary |
| Delete | 124-036 | 0033 | Maintenance V | $30,503.00 |
| Create | 124-036 | 0034 | Heavy Equipment Operator II | $30,503.00 |
2. Approval of revised salary schedule.
12.
Health & Human Services Department - Eddie Olivarez
A.
1. Requesting approval to accept the Preparedness and Prevention Community Preparedness Section grant contract #2015-047253-001 in the amount of $140,730.00 for the period of 10/01/2014 to 06/30/2015.
2. Requesting approval for County Judge to sign the Certification Regarding Lobbying statement.
3. Requesting approval for County Judge to sign the Fiscal Federal Funding and Transparency Act Certification.
4. Requesting approval of the Certification of Revenue in the amount of $127,937.00.
5. Requesting approval of the budget appropriation in the amount of $127,937.00 in grant funds and $12,793.00 in local match funds.
2. Requesting approval for County Judge to sign the Certification Regarding Lobbying statement.
3. Requesting approval for County Judge to sign the Fiscal Federal Funding and Transparency Act Certification.
4. Requesting approval of the Certification of Revenue in the amount of $127,937.00.
5. Requesting approval of the budget appropriation in the amount of $127,937.00 in grant funds and $12,793.00 in local match funds.
B.
1. Requesting approval to accept the Health Promotions & Chronic Disease Prevention grant contract #2015-047239-001 in the amount of $50,000.00 for the period of 10/01/2014 to 09/30/2015.
2. Requesting approval for County Judge to sign the Fiscal Federal Funding Accountability and Transparency Act Certification.
3. Requesting approval of the Certification of Revenue in the amount of $50,000.00.
4. Requesting approval of the budget appropriation in the amount of $50,000.00.
2. Requesting approval for County Judge to sign the Fiscal Federal Funding Accountability and Transparency Act Certification.
3. Requesting approval of the Certification of Revenue in the amount of $50,000.00.
4. Requesting approval of the budget appropriation in the amount of $50,000.00.
C.
Requesting approval of the Amendment to the Interlocal Cooperation Agreement with Donna Independent School District. The Amendment will change the food handler classes fee from $10.00 per employee per year to $20.00 per employee for every two years.
D.
1. Requesting approval of the Certification of Revenue by County Auditor in the amount of $77,071.60. Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming reimbursement.
2. Requesting approval to appropriate the MAC budget in the amount of $77,071.60.
2. Requesting approval to appropriate the MAC budget in the amount of $77,071.60.
E.
1. Public Hearing, at 10:30 am, to consider public comments concerning the amount of mandatory payments required to be paid by paying hospitals for fiscal year 2015 and how the revenue derived from those payments is to be spent.
2. Consideration and possible approval of mandatory payment to be assessed quarterly by the Hidalgo County Health Care Funding District on the net patient revenue of an institutional health care provider and how the revenue derived from those payments is to be spent.
3. Consideration and possible approval for the Hidalgo County Tax Accessor/Collector to collect the mandatory payment required by Hidalgo County Health Care Funding District.
4. Consideration and approval to assess mandatory payment annual rate of 2.5300%.
5. Consideration and approval to set quarterly assessment dates.(November 30, 2014, February 28, 2015, May 31, 2015 and August 31, 2015)
2. Consideration and possible approval of mandatory payment to be assessed quarterly by the Hidalgo County Health Care Funding District on the net patient revenue of an institutional health care provider and how the revenue derived from those payments is to be spent.
3. Consideration and possible approval for the Hidalgo County Tax Accessor/Collector to collect the mandatory payment required by Hidalgo County Health Care Funding District.
4. Consideration and approval to assess mandatory payment annual rate of 2.5300%.
5. Consideration and approval to set quarterly assessment dates.(November 30, 2014, February 28, 2015, May 31, 2015 and August 31, 2015)
F.
1. Requesting approval to accept the supplies conveyed by the Texas Department of State Health Services for the John Austin Pena Center.
2. Requesting approval to accept the equipment conveyed by the Texas Department of State Health Services for the John Austin Pena Center.
3. Requesting approval to accept the appraisal of the John Austin Pena Center as appraised by the Hidalgo County Appraisal District.
2. Requesting approval to accept the equipment conveyed by the Texas Department of State Health Services for the John Austin Pena Center.
3. Requesting approval to accept the appraisal of the John Austin Pena Center as appraised by the Hidalgo County Appraisal District.
G.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
H.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
13.
Adult Probation - Arnold K. Patrick:
A.
Veterans Court Grant (1289):
1. Approval to accept the Veterans Court grant award from the Office of the Governor (Criminal Justice Division) in the amount of $92,481.97 for the grant period of 9/01/2014 through 8/31/2015.
2. Approval of certification of revenues as approved by the County Auditor's Office for the Veterans Court grant.
3. Approval of appropriation of funds in the amount of $92,481.97.
DWI Court Grant (1289)/DA's (1100):
1. Approval to accept the DWI Court grant award from the Office of the Governor (Criminal Justice Division) in the amount of $157,101.12 for the grant period of 9/01/2014 through 8/31/2015.
2. Approval of certification of revenues as approved by the County Auditor's Office for the DWI Court grant.
3. Approval of appropriation of funds in the amount of $157,101.12.
4. Approval to authorize a decrease in supplemental pay allowance for the following employee:
5. Approval of Revised Crim. DA Salary Schedule.
Re Entry Court Grant (1289)/DA's (1100):
1. Ratification of application for a Re Entry Court Program grant from the Office of the Governor
2. Approval to accept the Re Entry Court grant award from the Office of the Governor (Criminal Justice Division) in the amount of $150,000.00 for the grant period of 9/01/2014 through 8/31/2015.
3. Approval of Resolution to designate the authorized official for the grant.
4. Approval of certification of revenues as approved by the County Auditor's Office for the Re Entry Court grant.
5. Approval of appropriation of funds in the amount of $150,000.00.
6. Approval to authorize supplemental pay allowance to the following employee:
7. Approval of interdepartmental transfer.
8. Approval of Revised Crim. DA Salary Schedule.
1. Approval to accept the Veterans Court grant award from the Office of the Governor (Criminal Justice Division) in the amount of $92,481.97 for the grant period of 9/01/2014 through 8/31/2015.
2. Approval of certification of revenues as approved by the County Auditor's Office for the Veterans Court grant.
3. Approval of appropriation of funds in the amount of $92,481.97.
DWI Court Grant (1289)/DA's (1100):
1. Approval to accept the DWI Court grant award from the Office of the Governor (Criminal Justice Division) in the amount of $157,101.12 for the grant period of 9/01/2014 through 8/31/2015.
2. Approval of certification of revenues as approved by the County Auditor's Office for the DWI Court grant.
3. Approval of appropriation of funds in the amount of $157,101.12.
4. Approval to authorize a decrease in supplemental pay allowance for the following employee:
| Department | Slot No. | Employee No. | Position Title | Current Allow. Amount | Proposed Allow. Amount |
| Crim. DA (1100) | 0026 | 127531 | Assistant D.A. IV | $9,837.00 | $9,814.00 |
5. Approval of Revised Crim. DA Salary Schedule.
Re Entry Court Grant (1289)/DA's (1100):
1. Ratification of application for a Re Entry Court Program grant from the Office of the Governor
2. Approval to accept the Re Entry Court grant award from the Office of the Governor (Criminal Justice Division) in the amount of $150,000.00 for the grant period of 9/01/2014 through 8/31/2015.
3. Approval of Resolution to designate the authorized official for the grant.
4. Approval of certification of revenues as approved by the County Auditor's Office for the Re Entry Court grant.
5. Approval of appropriation of funds in the amount of $150,000.00.
6. Approval to authorize supplemental pay allowance to the following employee:
| Department | Slot No. | Employee No. | Position Title | Current Allow. Amount | Proposed Allow. Amount |
| Crim. DA (1100) | 0013 | 77917 | Assistant DA IV | -0- | $9,752.00 |
7. Approval of interdepartmental transfer.
8. Approval of Revised Crim. DA Salary Schedule.
14.
Emergency Management:
A.
1. Requesting authority for Hidalgo County Emergency Management to submit a letter of request to the Texas State Hazard Mitigation Section- Texas Division of Emergency Management-Texas Department of Public Safety for an extension of the Texas Safe Shelter Initiative-Safe Room Project, Hazard Mitigation Grant Program #DR-1791-331 for an additional twelve months to complete the project.
2. Request for approval for the County Judge to sign the required documentation.
2. Request for approval for the County Judge to sign the required documentation.
15.
Urban County - Diana Serna:
A.
1. Requesting acceptance and approval of Work Authorization No. 1 for contract between Hidalgo County and Millennium Engineers Group Inc. under Agreement # C-14-309-09-09 (with an estimated cost of $2,972.00) for construction materials engineering and testing services for Sunset/Sunrise Park Improvements Project utilizing UCP – Precinct No. 1, FY 21 (2008) Park, Recreational Facilities funds.
2. Requesting authorization for County Judge to sign the required documents.
2. Requesting authorization for County Judge to sign the required documents.
B.
1. Requesting acceptance and approval of Work Authorization No. 2 for contract between Hidalgo County and Millennium Engineers Group Inc. under Agreement # C-14-309-09-09 (with an estimated cost of $13,170.00) for construction materials engineering and testing services for Old La Blanca Road (from Mile 9 Road to Mile 10 Road), utilizing UCP – Precinct No. 1, FY 27 (2014) Street Improvement funds.
2. Requesting authorization for County Judge to sign the required documents.
2. Requesting authorization for County Judge to sign the required documents.
C.
Approval of land acquisition of
Parcel #1 for the
Delta Area Connector/ East Lateral Project (GLO 12-406-000-6453/DRS 210068).
D.
1. Requesting approval to execute the FY 2013 HOME/CHDO Agreement between the Urban County Program and Proyecto Azteca in the amount of $300,000
2. Requesting approval to execute the FY 2014 HOME/CHDO Agreement between the Urban County Program and Proyecto Azteca in the amount of $400,000
2. Requesting approval to execute the FY 2014 HOME/CHDO Agreement between the Urban County Program and Proyecto Azteca in the amount of $400,000
E.
1. Requesting approval to execute the FY 2013 HOME/CHDO Agreement between the Urban County Program and the Affordable Homes of South Texas, Inc. (AHSTI) in the amount of $100,000
2. Requesting approval to execute the FY 2014 HOME/CHDO Agreement between the Urban County Program and the Affordable Homes of South Texas, Inc. (AHSTI) in the amount of $250,000
2. Requesting approval to execute the FY 2014 HOME/CHDO Agreement between the Urban County Program and the Affordable Homes of South Texas, Inc. (AHSTI) in the amount of $250,000
F.
Urban County Program on behalf of
Precinct No. 1 is requesting authority to purchase picnic tables for the Sunrise and Sunset Park through Hidalgo County's membership and participation with Buy Board approved vendor
The Playwell Group (contract # 423-13) in the amount of
$10,035.28 (quote attached hereto) to include shipping fees. Precinct No. 1 UCP
Year 21 (2008) Park, Recreational Facilities funds will be utilized.
G.
The Urban County Program on behalf of the
City of San Juan, is requesting consideration and action to award and enter into a construction contract with
Texas Cordia Construction, LLC. in the amount of
$415,987.00. Year 26 (2013) UCP funds and City of San Juan General Funds will also be utilized for this contract.
H.
The Urban County Program on behalf of the
City of Peñitas is requesting approval and award of best and final negotiated contract with
Alcocer Garcia Associates, Inc., in the amount of
$ 32,960.00 utilizing
CDBG Fiscal Years 15 & 22-26 (2002, & 2009-2013) Parks, Recreational Facility Improvements funds.
I.
The Urban County Program on behalf of the
City of Peñitas is requesting approval and award of best and final negotiated contract with
South Texas Infrastructure Group in the amount of
$ 24,483.00 utilizing
CDBG FY (2013) Street Improvements funds ( Peñitas Street & Pike Avenue).
16.
Elections Administration - Yvonne Ramon:
A.
Approval of Full Contract for Election Services between Hidalgo County and the Hidalgo Independent School District for their election to be held on November 4, 2014.
B.
Approval of Full Contract for Election Services between Hidalgo County and the Donna Independent School District for their election to be held on November 4, 2014.
C.
Approval of Full Contract for Election Services between Hidalgo County and the City of Weslaco for their election to be held on November 4, 2014.
17.
TX. Agri-Life Extension Services:
A.
Texas AgriLife Extension Service:
Approval to amend the employment commencement date for employee Joanne Ureste from October 23, 2014 to October 15, 2014.
Approval to amend the employment commencement date for employee Joanne Ureste from October 23, 2014 to October 15, 2014.
18.
Head Start Program - Teresa Flores:
A.
Discussion/Approval of Budget Amendment 2014
B.
Discussion, Approval and Appointment of One (1) Community Representative by Each Member of the Commissioners' Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One (1) Year Term According to 45CFR Chapter XIII, 1304.50(b)(1)-(b)(7) Beginning October 2014 Pending Appointment of Community Representatives: Judge Ramon Garcia, Commissioner A.C. Cuellar, Jr., Precinct 1 and Commissioner Joseph Palacios, Precinct 4
19.
WIC - Norma Longoria:
A.
WIC (1292):
Requesting approval to process payment to the City of Roma in the amount of $200.00, for the deposit of the commercial water account for the Roma WIC Clinic, 2891 E. Grant, Roma Texas, with the authority for County Treasurer to issue check after review and processing procedures are completed by County Auditor.
Requesting approval to process payment to the City of Roma in the amount of $200.00, for the deposit of the commercial water account for the Roma WIC Clinic, 2891 E. Grant, Roma Texas, with the authority for County Treasurer to issue check after review and processing procedures are completed by County Auditor.
20.
Planning Department - Raul Sesin:
A.
1. Reimbursement of Financial Guarantee
a. Flamingo Ranches Subdivision – Pct. 4 (BIC Development Corp.)
b. Palace Station Ph. 2 Subdivision – Pct. 4 (Garco, Ltd)
c. Falcon's Nest Phase I Subdivision – Pct. 1 (Garco, Ltd)
d. Bally's Estates Subdivision – Pct. 4 (Garco, Ltd.)
e. MGM Grand Ranches Phase I Subdivision – Pct. 4 (Garco, Ltd)
f. Haddonfield Subdivision No. 2 – Pct. 4 (BIC Investments)
g. Mirage Ranches Subdivision – Pct. 4 (BIC Development Corp.)
h. Aria Ranches Subdivision – Pct. 4 (GR Inversions, LLC)
i. Sendero Trails No. 2 Subdivision – Pct. 4 (Megaware Corp)
j. Vista Ridge Acres No. 1 Subdivision – Pct. 4 (J & DMC Properties, LLC)
a. Flamingo Ranches Subdivision – Pct. 4 (BIC Development Corp.)
b. Palace Station Ph. 2 Subdivision – Pct. 4 (Garco, Ltd)
c. Falcon's Nest Phase I Subdivision – Pct. 1 (Garco, Ltd)
d. Bally's Estates Subdivision – Pct. 4 (Garco, Ltd.)
e. MGM Grand Ranches Phase I Subdivision – Pct. 4 (Garco, Ltd)
f. Haddonfield Subdivision No. 2 – Pct. 4 (BIC Investments)
g. Mirage Ranches Subdivision – Pct. 4 (BIC Development Corp.)
h. Aria Ranches Subdivision – Pct. 4 (GR Inversions, LLC)
i. Sendero Trails No. 2 Subdivision – Pct. 4 (Megaware Corp)
j. Vista Ridge Acres No. 1 Subdivision – Pct. 4 (J & DMC Properties, LLC)
21.
Precinct #1 - Comm. Cuellar:
A.
Proclamation declaring October 13-17, 2014 as Rudy Silva Safe Zone Initiative Week
22.
Precinct #2 - Comm. H. Palacios:
A.
Appointment of board member to the Tropical Texas Behavioral Center Board of Trustees for a two year term, effective Oct. 14, 2014.
B.
1. Approval of Interlocal Agreement between the City of San Juan and the County of Hidalgo, Texas, for the reconstruction/improvement of 5 roads in the City of San Juan described in Exhibit A attached.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project(s) to reconstruct/improve Cesar Chavez Road (from FM 495 North approx 1,280 LF), Moore Road (from "I" Road East approx 1,260 LF), Sioux Road (from "I" Rd to approx 3500 LF East of Raul Longoria Rd), El Dora Road (from"I" Rd to approximately 3500 LF east of Raul Longoria Rd., and Nolana Loop (from Raul Longoria Rd to Cesar Chavez Rd).
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project(s) to reconstruct/improve Cesar Chavez Road (from FM 495 North approx 1,280 LF), Moore Road (from "I" Road East approx 1,260 LF), Sioux Road (from "I" Rd to approx 3500 LF East of Raul Longoria Rd), El Dora Road (from"I" Rd to approximately 3500 LF east of Raul Longoria Rd., and Nolana Loop (from Raul Longoria Rd to Cesar Chavez Rd).
23.
Precinct #3 - Comm. Flores:
A.
Approval of Interlocal Agreement between Hidalgo County and the City of Granjeno.
24.
Precinct #4 - Comm. J. Palacios:
A.
1. Approval of Interlocal Cooperation Agreement between the County of Hidalgo and Edinburg CISD (to construct a public park known as Brewster Park).
2. Approval of ICA project in accordance with Texas Government Code 791.014.
2. Approval of ICA project in accordance with Texas Government Code 791.014.
25.
Budget & Management - Sergio Cruz:
A.
Discussion, consideration and possible action on funding request by Valley Initiative for Development and Advancement (VIDA)
B.
1. Presentation by Alamo Insurance Group, the County's health insurance consultant
2. Approval of Employee premiums for 2015 Employee Medical Benefit Plans.
3. Discussion and possible action to amend the County's medical plan to allow retirees to continue medical plan benefits upon retirement.
2. Approval of Employee premiums for 2015 Employee Medical Benefit Plans.
3. Discussion and possible action to amend the County's medical plan to allow retirees to continue medical plan benefits upon retirement.
C.
Budget Appropriations:
1.
Tx Agrilife Extension Service (1302)
Approval of 2014 appropriation of funds for Tx. Agrilife Extension Service in the amount of $3,056.38 to fund the purchase of a replacement vehicle.
Approval of 2014 appropriation of funds for Tx. Agrilife Extension Service in the amount of $3,056.38 to fund the purchase of a replacement vehicle.
26.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
A. Presentation of scoring grid (for the purposes of ranking by CC) of the responses received, graded and evaluated in connection with RFP No. 2014-344-07-17-YSS "Professional Architectural Consulting Services-Design & Construction of Court House & Judicial Buildings" of existing Schematic Designs for the construction a new Hidalgo County Courthouse, in order to proceed forward with the negotiation portion of the procurement process;
B. Requesting authority for Purchasing Department to enter into negotiations commencing with the number one (1) ranked firm of ___________________________for: Professional Architectural Consulting Services-Design & Construction of Court House & Judicial Buildings for existing Schematic Designs for the construction of a new Hidalgo County Courthouse.
B. Requesting authority for Purchasing Department to enter into negotiations commencing with the number one (1) ranked firm of ___________________________for: Professional Architectural Consulting Services-Design & Construction of Court House & Judicial Buildings for existing Schematic Designs for the construction of a new Hidalgo County Courthouse.
2.
Acceptance of donation of computers and monitors (as further described/detailed in Exhibit A) by the Hidalgo County Appraisal District (through correspondence attached) to Hidalgo County including all supporting documentation applicable.
3.
A. Requesting approval to declare the items listed in Exhibit "A" (attached herein), office furniture, equipment and vehicles as "Surplus" for the purpose of sale through auction (scheduled for 11-05-2014) in accordance with Texas Local Government Code 263.152 (a)(1); AND, in the event "NO BIDS" received,
B. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to:'...order any of the property to be destroyed or otherwise disposed of as worthless in as much as the sale of said items CC undertook to sell (under Subsection (1) at auction on 11-05-2014 resulted in no bids were received;
C. Requesting authority to publish advertisement for the auction of surplus equipment and vehicles scheduled for 11-05-2014, including but not limited to Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions.
B. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to:'...order any of the property to be destroyed or otherwise disposed of as worthless in as much as the sale of said items CC undertook to sell (under Subsection (1) at auction on 11-05-2014 resulted in no bids were received;
C. Requesting authority to publish advertisement for the auction of surplus equipment and vehicles scheduled for 11-05-2014, including but not limited to Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions.
4.
Presentation, for the purpose of award by CC to the sole responsible vendor submitting the best and lowest bid (as detailed in tabulation sheet contained herein) and meeting all specifications and/or requirements including approval of contract for Request for Bid titled: Hidalgo County- Pick up of Used Oil-Filters and Anti-Freeze" through project No.: 2014-313-08-20-SGS.
5.
A. Requesting exemption from competitive procurement requirements under the Texas Local Government Code, Section 262.024(a)(7)(a) proprietary software;
B. Approval to purchase through POs and agreement(s) (if applicable) for "On-line Research Services" with Lexis Nexis including, but not limited to, the following Hidalgo County department(s):
B. Approval to purchase through POs and agreement(s) (if applicable) for "On-line Research Services" with Lexis Nexis including, but not limited to, the following Hidalgo County department(s):
1. Law Library
2. Constables
2. Constables
B.
Pct. 1
1.
A. Action to rescind action taken on 08/12/2014 (AI-45877) and cancel PO #713360 in the amount of $27,911.00 issued to CoNo Creative Concepts, Inc., inasmuch as Roll Off Containers did not meet Quality Assurance Standards;
B. Requesting approval to purchase (6) Roll Off Containers to Wastequip Mfg Co. LLC meeting all specifications and/or requirements through the County's membership/participation with Buy-Board (TASB) awarded vendor (Contract #425-13) in the amount of $28,370.00 which includes delivery, shipping and any other appurtenances as may be needed for use by Pct. #1 for Landfill disposal purposes. (Project #14-318-OGG)
B. Requesting approval to purchase (6) Roll Off Containers to Wastequip Mfg Co. LLC meeting all specifications and/or requirements through the County's membership/participation with Buy-Board (TASB) awarded vendor (Contract #425-13) in the amount of $28,370.00 which includes delivery, shipping and any other appurtenances as may be needed for use by Pct. #1 for Landfill disposal purposes. (Project #14-318-OGG)
C.
Pct. 2
1.
A. Recommendation by project engineer Raul Sesin, P.E., Hidalgo County Planning Dept., for HCCC to award to the responsible vendor submitting the lowest/best bid meeting all specifications/requirements for Hidalgo County Precinct No. 2: "Equipment and Maintenance Facility On-Site Civil Improvements Concrete Work"-RFB No. 2014-353-10-08-MSS." to RDH Site and Concrete, LLC, in the total amount of $75,549.90;
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee (historically Raul Silguero unless otherwise changed by Comm.) to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee (historically Raul Silguero unless otherwise changed by Comm.) to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
2.
Acceptance and approval of the construction contract documents for Hidalgo County Precinct No. 2: "Road Runner Subdivision Paving & Drainage Improvements Project" (CC award action AI-46475, 9/15/14) to Texas Cordia Construction, LLC, in the total amount $405,928.00, subject to legal counsel's final review and approval w/Contract# C-14-285-09-15.
3.
Acceptance of a donation of asset/vehicle (as further described/detailed in Exhibit A attached hereto) by the Hidalgo County Urban County Program for transfer to Precinct #2 with all other applicable documentation included.
4.
Requesting acceptance and approval of Work Authorization No. 5 (with an estimated cost of $27,681.00) as submitted by R. Gutierrez Engineering Corporation, Contract No. C-14-085-04-08, to provide preliminary engineering, topographic surveying, final design and construction plans development, construction management and support for the improvements to Pct 2's Lopezville Park Project.
5.
Requesting acceptance and approval of Work Authorization No. 6 (with an estimated cost of $3,350.00) as submitted by R. Gutierrez Engineering Corporation, Contract No. C-14-085-04-08, to provide services for the developing of a survey plat and metes and bounds for a detention pond to be located north of the Pct 2 Mult-purpose Complex on Hall Acres Road.
D.
Pct. 3
1.
Approval to execute a lease of land agreement (as approved as a Sole Source on CC 12/20/11), with Jose Ramirez, Jr., for the purposes of landfill access at "Penitas Landfill"under TCEQ Permit No. MSW 1727 for the residents residing in areas outside the ETJ of cities in Precinct No. 3.
E.
Pct. 4
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional engineering services.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for Pct No.4 "ON CALL SERVICES".
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for Pct No.4 "ON CALL SERVICES".
| totals | Dos Logistics, Inc | Le Fevre Engineering | LNV |
| scores | 99 | 96 | 95 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional contract with the No. 1 ranked firm _____________________for professional engineering services for Pct No.4 "ON CALL SERVICES".
2.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional engineering services;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional surveying services for Pct No.4 "ON CALL SERVICES";
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional surveying services for Pct No.4 "ON CALL SERVICES";
| Totals | Dos Land surveying | Arranda & Associates | ROW Surveying Services |
| scores | 98 | 96 | 96 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional contract with the No. 1 ranked firm _____________________for surveying services for Pct No.4 "ON CALL SERVICES".
3.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
B. Presentation of scoring grid for the purpose of CC ranking the sole member of the County's approved "pool" of professional review appraisal services providers as qualified to continue to the next step of the process (on an as needed basis) for Precinct No. 4;
Evaluators HLH Appraisal Services
Score 100
Ranking
C. Authority for the Purchasing Department to negotiate a professional (review appraisal services) contract with the sole "qualified" firm of __________________________ for: the provision of professional review appraisal services, for (on an as needed basis) for Precinct No. 4.
B. Presentation of scoring grid for the purpose of CC ranking the sole member of the County's approved "pool" of professional review appraisal services providers as qualified to continue to the next step of the process (on an as needed basis) for Precinct No. 4;
Evaluators HLH Appraisal Services
Score 100
Ranking
C. Authority for the Purchasing Department to negotiate a professional (review appraisal services) contract with the sole "qualified" firm of __________________________ for: the provision of professional review appraisal services, for (on an as needed basis) for Precinct No. 4.
4.
Presentation for the purpose of award by CC, multiple responsible vendors submitting the lowest and best bids (as detailed in tabulation sheet contained herein) and meeting all specifications and/or requirements including approval of contract(s) for Request for Bids titled: Hidalgo County Precinct 1- "Aggregate Limestone Grade 4" through project No.: 2014-275-08-13-SGS.
5.
Acceptance and approval of "Closing Documents" (as identified and attached here and prepared by legal counsel) for land exchange for Hidalgo County with Guerra Brothers (Master Partnership) including authority for County Judge to execute applicable documents.
F.
WIC
1.
Presentation of sole bid received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of Lease Agreement for Request for Bid titled: Hidalgo County WIC Program-"Lease of Office Space-City of Alamo" through project No.: 2014-314-09-03-SMA.
2.
As presented through WIC Program, requesting CC accept and approve:
A. Invoice #4184 ($1,432.00 & $358.00) identified/attached & detailed herein from Travel Advisors in connection with travel taken in September 2014;
B. Final Travel Expense reimbursement for the following WIC Program Director & Staff in connection with travel taken in October:
1. N. Longoria - $78.00
2. Esther Carrizales - $78.00
3. Diana Cardona - $156.00
for which no requisitions was submitted nor POs processed including authority for County Treasurer to issue payments/checks after all Auditor processing procedures completed.
A. Invoice #4184 ($1,432.00 & $358.00) identified/attached & detailed herein from Travel Advisors in connection with travel taken in September 2014;
B. Final Travel Expense reimbursement for the following WIC Program Director & Staff in connection with travel taken in October:
1. N. Longoria - $78.00
2. Esther Carrizales - $78.00
3. Diana Cardona - $156.00
for which no requisitions was submitted nor POs processed including authority for County Treasurer to issue payments/checks after all Auditor processing procedures completed.
G.
Sheriff's Office
1.
Acceptance and approval to execute the final form of a Professional Construction Management Agreement with Prodigy Construction Management LLC, for: "The Roof/AC Unit(s) Repairs and/or Replacement of Hidalgo County's Adult Detention Facility and Law Enforcement Center (as approved for negotiations on CC 9/9/14 ).
H.
District Attorney
1.
A. Requesting that HCCC take action to declare as "surplus" for the purpose of destruction, three (3) Hard Drives (with no value and as further detailed in documentation and Exhibit A attached);
B. Requesting authorization to remove said assets from Hidalgo County Inventory List.
B. Requesting authorization to remove said assets from Hidalgo County Inventory List.
27.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Civil Action No. 7:13-cv-00262; Ezequiel C. Jurado, et al v Guadalupe Trevino, Sheriff of Hidalgo County & Hidalgo County
D.
C-4507-13-F; Reynaldo Ybarra v. County of Hidalgo
E.
C-7758-14-C; Eugenia Andrade v. Hidalgo County
F.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Industrial - Tax Abatement.
G.
Claim of Lucinda Martinez
H.
Claim of Jacob Garcia
I.
Claim of Silvia Perez-Armendariz
J.
Claim of Sergio Valdez
28.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Civil Action No. 7:13-cv-00262; Ezequiel C. Jurado, et al v Guadalupe Trevino, Sheriff of Hidalgo County & Hidalgo County
D.
C-4507-13-F; Reynaldo Ybarra v. County of Hidalgo
E.
C-7758-14-C; Eugenia Andrade v. Hidalgo County
F.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Industrial - Tax Abatement.
G.
Claim of Lucinda Martinez
H.
Claim of Jacob Garcia
I.
Claim of Silvia Perez-Armendariz
J.
Claim of Sergio Valdez
29.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
30.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
31.
Adjourn