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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS October 14, 2014 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Open Forum
3.
Approval of Consent Agenda
4.
Presentation and Acceptance of Independent Audit Report for the year ended December 31, 2013
5.
Acceptance and approval of Grant Agreement Between Texas Water Development Board (TWDB) and Hidalgo County Drainage District No. 1.
Approval and authorization for Chair of Board of Director to execute the HCDD1 "Authorized Representative Agreement Execution Resolution".
Approval and authorization for Chair of Board of Director to execute the HCDD1 "Authorized Representative Agreement Execution Resolution".
6.
A.) Requesting approval to purchase (1) one John Deere X300 tractor from John Deere Company through the Districts Membership with TxSmartBuy Contract No. TXMAS-7-51V050 in the amount of $2,458.02.
2013 BOND SERIES
B.) Requesting approval to accept bid and approval to execute Construction Contract with lowest bidder meeting all specified requirements for RFB No. HCDD1-14-027-10-08 " Civil Site Improvements for North Main Drain Weir No. 1" Foremost Paving, Inc. $247,795.00.
C.) Requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 1 to Agreement for Professional Services Pct. 2 Rural Drainage Development with R. Gutierrez Engineering, Inc. as to increase Right of Way Surveying parcel by 1. Increase in the amount of $2,750.00.
D.) Requesting approval of Supplemental Agreement No. 3 to Agreement for Professional Services Pct. 1-2012 Bond Referendum Improvement Projects with TEDSI Infrastructure, to identify additional Work Classifications & Associated Rates. No amount associated with this Supplemental.
E.) Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 10 to Agreement for Professional Services Pct. 1-2012 Bond Referendum Improvement Projects with TEDSI Infrastructure, to clarify classification slot E.I.T., all fees will remain the same and to add Firm for ROW Services.
F.) Requesting approval of Supplemental Agreement No. 3 to Work Authorization No. 13 to Agreement for Professional Services Pct. 1-2012 Bond Referendum Improvement Projects (Delta Watershed Project) with TEDSI Infrastructure, for additional Sub Surface Borings. Increase in the amount of $140,895.00.
2013 BOND SERIES
B.) Requesting approval to accept bid and approval to execute Construction Contract with lowest bidder meeting all specified requirements for RFB No. HCDD1-14-027-10-08 " Civil Site Improvements for North Main Drain Weir No. 1" Foremost Paving, Inc. $247,795.00.
C.) Requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 1 to Agreement for Professional Services Pct. 2 Rural Drainage Development with R. Gutierrez Engineering, Inc. as to increase Right of Way Surveying parcel by 1. Increase in the amount of $2,750.00.
D.) Requesting approval of Supplemental Agreement No. 3 to Agreement for Professional Services Pct. 1-2012 Bond Referendum Improvement Projects with TEDSI Infrastructure, to identify additional Work Classifications & Associated Rates. No amount associated with this Supplemental.
E.) Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 10 to Agreement for Professional Services Pct. 1-2012 Bond Referendum Improvement Projects with TEDSI Infrastructure, to clarify classification slot E.I.T., all fees will remain the same and to add Firm for ROW Services.
F.) Requesting approval of Supplemental Agreement No. 3 to Work Authorization No. 13 to Agreement for Professional Services Pct. 1-2012 Bond Referendum Improvement Projects (Delta Watershed Project) with TEDSI Infrastructure, for additional Sub Surface Borings. Increase in the amount of $140,895.00.
7.
A.) Requesting approval to advertise for RFB No. HCDD1-14-029-10-29 "Pueblo de Palmas Drainage Improvements".
B.) Requesting approval to advertise for RFB No. HCDD1-14-031-11-13 "Pct. 1 Rural Drainage Development-Spanish Palms Subdivision"
B.) Requesting approval to advertise for RFB No. HCDD1-14-031-11-13 "Pct. 1 Rural Drainage Development-Spanish Palms Subdivision"
8.
Request approval of Change Order No. 2 for Construction project no. 13-030-01-07 Edinburg WWTP Effluent Line & Crossing. Item is needed for reduction in quantity of dewateing. Reduction is in the amount of $8,000.00
9.
2013 BOND SERIES
A.) Requesting approval of Change Order No. 1 with GP7 Construction as it relates to Construction Contract No. HCDD1-13-021-04-29A "Pct. 2 - FM 495 Drain-Trenton Road Field Crossing". Increase in the amount of $2,996.00.
B.) Requesting approval of Change Order No. 2 with FJW Construction, LLC as it relates to Construction Contract No. HCDD1-13-023-11-19C "J-09 Drain Improvements Phase I Construction". Decrease in the amount of $3,000.00.
A.) Requesting approval of Change Order No. 1 with GP7 Construction as it relates to Construction Contract No. HCDD1-13-021-04-29A "Pct. 2 - FM 495 Drain-Trenton Road Field Crossing". Increase in the amount of $2,996.00.
B.) Requesting approval of Change Order No. 2 with FJW Construction, LLC as it relates to Construction Contract No. HCDD1-13-023-11-19C "J-09 Drain Improvements Phase I Construction". Decrease in the amount of $3,000.00.
10.
Request approval for Budget Amendment from District General Fund in the amount of $161,000.00 for funding of employee health insurance for the remainder of the year.
11.
Request approval to issue payment for Inv#1068 in the amount of $181.45 to Allied Aggregates, LLC for 7.29 Tons bedding rock material provided in excess to approved amount for PO#625001.
12.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
13.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
14.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
15.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
16.
Adjourn