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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING October 28, 2014 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Presentation from the City of McAllen relating to the creation of Reinvestment Zone Number One, City of McAllen, Texas.
B.
Discussion, consideration, and action on letter regarding increased access to healthcare coverage for all Texans.
C.
Discussion regarding a possible decrease for the Hidalgo County Tax Rate contingent on passage of the Hidalgo County Hospital District.
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Request by American Legion Post 408 to use the courthouse square parking lot for the Veterans' Day Parade to be held on Saturday, November 1, 2014 (8-11am)
D.
Discussion, consideration and action on rescheduling the meeting of November 11, 2014 due to Veterans' Day Holiday
E.
Requesting permission by the Edinburg Chamber of Commerce to use the county square for the Night of Lights Parade on Friday, December 5, 2014 (evening) and the 47th Annual Fiesta Edinburg Celebration on Saturday, February 28, 2015 at 10:00 a.m.
F.
Approval to accept settlement check from United Services Automobile Association in the amount of $437.20 to settle auto accident with County vehicle. (Sheriff Office)
G.
Approval of Amendment to Amended and Restated Interlocal Cooperation Agreement between Hidalgo County and Drainage District #1
8.
Constables:
A.
Constable Pct. #1:
1. Approval to authorize the Hidalgo County Constables Pct. 1 Office to continue participation in the Texas 1033 Surplus Property Program.
2. Authorization for the County Judge, as authorized official, to sign the required documents.
1. Approval to authorize the Hidalgo County Constables Pct. 1 Office to continue participation in the Texas 1033 Surplus Property Program.
2. Authorization for the County Judge, as authorized official, to sign the required documents.
B.
Constable Pct. 4- Investigation HB65 (1231):
1. Approval of certification of revenues, as certified by the County Auditor, for auction proceeds generated from the sale of confiscated vehicles.
2. Approval of 2014 appropriation of funds in the amount of $12,700.00.
1. Approval of certification of revenues, as certified by the County Auditor, for auction proceeds generated from the sale of confiscated vehicles.
2. Approval of 2014 appropriation of funds in the amount of $12,700.00.
9.
Human Resources - Esther Cortez:
A.
Border Colonia Access Program (1200):
1. Approval to delete the following vacant full time positions:
2. Approval of revised salary schedule.
1. Approval to delete the following vacant full time positions:
| Action | Dept/Program | Slot No. | Position Title | Current Budgeted Amount |
| DELETE | 125-028 | 0002 | Administrative Assistant IV | $39,952.00 |
| DELETE | 125-028 | 0003 | Colonia Access PRGM COORD | $41,897.00 |
| DELETE | 125-028 | 0004 | Colonia Access PRGM COORD | $35,391.00 |
B.
Sheriff's Office (1100):
1. Approval of the following personnel actions, effective next full pay period, 11/03/2014:
2. Approval of revised salary schedule.
1. Approval of the following personnel actions, effective next full pay period, 11/03/2014:
| Action | Slot No. |
Position Title | Budgeted Allowance Amount |
| Delete Clothing Allowance | 0024 | Sergeant (Step I) | $500.00 |
| Delete Clothing Allowance | 0049 | (Sr) Deputy Sheriff (Step III) | $500.00 |
| Delete Clothing Allowance | 0171 | (Sr) Deputy Sheriff (Step III) | $500.00 |
| Delete Clothing Allowance | 0197 | Deputy Sheriff | $500.00 |
| Delete Clothing Allowance | 0334 | Deputy Sheriff | $500.00 |
| Add Clothing Allowance | 0011 | Lieutenant (Step III) | $500.00 |
| Add Clothing Allowance | 0015 | Lieutenant (Step II) | $500.00 |
| Add Clothing Allowance | 0046 | Deputy Sheriff (Step II) | $500.00 |
| Add Clothing Allowance | 0081 | Deputy Sheriff (Step II) | $500.00 |
| Add Clothing Allowance | 0400 | Sergeant (Step III) | $500.00 |
2. Approval of revised salary schedule.
10.
District Attorney's Office - Roy Cazares:
A.
Approval of the following expense in accordance with Exiting Officials Expenditure Policy:
| Vendor |
Amount |
Item |
Purpose of Expense |
| TDCAA | $3,150.00 | Registration | Key Personnel & Victim Assistance Coordinator Seminar |
| 2 Support Staff from DA |
$ 508.60 | Mileage | Travel from Edinburg to San Antonio, TX and back |
| Rene Guerra | $1,980.08 | Lodging | Reimburse Mr. Rene Guerra for the use of his credit card to charge hotel expenses. |
| 9 Support Staff from DA |
$1,053.00 | Meals | Reimbursement expense for meals for the 9 employees attending seminar. |
B.
Approval of the following expense in accordance with Exiting Officials Expenditure Policy:
| Vendor | Amount | Item | Purpose of Expense |
| CDW Government INC. | $10,493.04 | DROBO 27.6 TB | Need to replace the current hard drives being used to backup the file servers. |
11.
County Clerk's Office - Arturo Guajardo, Jr.:
A.
Requesting approval of the Official Bond for Justice of the Peace, Pct. 3, PL. 2 Marcos Luis Ochoa - Filed at the Hidalgo County Clerk's Office on October 15, 2014.
12.
Sheriff's Office:
A.
Sheriff's Office OCDETF - (1284):
Approval to correct the Federal Agency investigation number and the OCDETF/ Strategic Initiative Number, previously approved by Commissioners Court on 09/30/14 (AI 46612), as follows:
Federal Agency investigation number: M5-14-0001
OCDETF Strategic Initiative Number/ Investigation Number: SW-TXS-0968.
Approval to correct the Federal Agency investigation number and the OCDETF/ Strategic Initiative Number, previously approved by Commissioners Court on 09/30/14 (AI 46612), as follows:
Federal Agency investigation number: M5-14-0001
OCDETF Strategic Initiative Number/ Investigation Number: SW-TXS-0968.
B.
1. Approval of Memorandum of Understanding between the Hidalgo County Sheriff's Office and Precinct 2 Constable's Office for the transfer of two vehicles under equitable sharing, as allowed by
The Guide to Equitable Sharing for State and Local Law Enforcement Agencies.
2. Approval of authorization for County Judge, as authorized official, to sign the required document.
2. Approval of authorization for County Judge, as authorized official, to sign the required document.
C.
1. Approval of authorization for the Hidalgo County Sheriff's Office to continue participation in the Texas 1033 Surplus Property Program.
2. Authorization for County Judge, as authorized official, to sign the required documents.
2. Authorization for County Judge, as authorized official, to sign the required documents.
13.
Tax Office - Paul Villarreal:
A.
Discussion, consideration and approval to authorize the Hidalgo County Tax Assessor-Collectors Office to assess and collect the $20 Scofflaw Fee upon renewal of Vehicle Registration.
14.
Health & Human Services Department - Eddie Olivarez
A.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
B.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
C.
1. Requesting approval to accept the Hida-Rey Binational Health Council award in the amount of $2,450.00.
2. Requesting approval of the Certification of Revenue.
3. Requesting approval of the budget appropriation in the amount of $2,450.00.
2. Requesting approval of the Certification of Revenue.
3. Requesting approval of the budget appropriation in the amount of $2,450.00.
D.
Health and Human Services Department:
Approval for County Auditor to pay Safeguard Universal LLC Invoice 24921 in the amount of $999.45 (PO # 712476).
Approval for County Auditor to pay Safeguard Universal LLC Invoice 24921 in the amount of $999.45 (PO # 712476).
15.
IT Department - Renan Ramirez
A.
Request County Judge to sign form to request assignment TEXAS.GOV domain for Hidalgo County. Will increase accessibility of existing County Internet presence.
B.
PROBATE COURT
Authorization and approval to purchase and activate new wireless service through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
Authorization and approval to purchase and activate new wireless service through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
| Qty: | Description: | User: | Service Plan: | Equipment Cost: |
| 1 | Data Card | Office Use | 4G Mobile Broadband Unl. @ $37.99 per month | $0 |
C.
HIDALGO COUNTY SANITATION DEPTS.
Authorization and approval for new data card activations through the County's membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
Authorization and approval for new data card activations through the County's membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
| Department: | Quantity: | Description: | User: | Service Plan: | Equipment Cost: |
| Commissioner Pct.1 | 5 | New Activation | Office Use | 4G Mobile Broadband Unl. @ $37.99 = $189.95/month | $0 |
| Commissioner Pct.2 | 1 | New Activation | Office Use | 4G Mobile Broadband Unl. @ $37.99/month | $0 |
| Commissioner Pct.3 | 4 | New Activation | Office Use | 4G Mobile Broadband Unl. @ $37.99 = $151.96/month | $0 |
| Commissioner Pct.4 | 3 | New Activation | Office Use | 4G Mobile Broadband Unl. @ $37.99 = $113.97/month | $0 |
16.
Urban County - Diana Serna:
A.
The Urban County Program on behalf of the
City of Progreso is requesting approval and award of best and final negotiated contract with
Raba Kistner Consultants, Inc. in the amount of
$7,138.45 utilizing UCP -
City of Progreso Year 25 (2012) Street Improvements funds.
B.
The Urban County Program on behalf of the City of Elsa is requesting approval and award of best and final negotiated contract with International Consulting Engineers in the amount of $16,919.00 utilizing CDBG FY 26 (2013) Park, Recreational Facility funds.
C.
The Urban County Program is requesting the award of bids and approval of contracts with
Quality Investments for the demolition and reconstruction of the following:
1. (1) Unit in the City of San Juan and (1) unit in the City of Mercedes. Total contracts amount is $108,736.99 to Quality Investments.
1. (1) Unit in the City of San Juan and (1) unit in the City of Mercedes. Total contracts amount is $108,736.99 to Quality Investments.
17.
Elections Administration - Yvonne Ramon:
A.
Approval of Full Contract for Election Services between Hidalgo County and the La Joya Independent School District for their election to be held on November 4, 2014.
B.
Approval of Full Contract for Election Services between Hidalgo County and the La Villa Independent School District for their election to be held on November 4, 2014.
C.
1. Appointment of the Early Voting Ballot Board for the November 4, 2014 General and Special State Constitutional Amendment Elections.
2. Appointment of the Central Counting Station for the November 4, 2014 General and Special State Constitutional Amendment Elections.
2. Appointment of the Central Counting Station for the November 4, 2014 General and Special State Constitutional Amendment Elections.
18.
Head Start Program - Teresa Flores:
A.
Discussion/Approval on Request to Purchase Custodial Supplies and Equipment (Contract #397-12) through the Hidalgo County's Membership/Participation with Texas Association School Board (TASB) Buyboard's Awarded Vendors for the Term of the TASB Contract Ending on August 31, 2015
a. Gulf Coast Paper Company
b. Matera Paper Co., Ltd.
c. Staples Contract & Commercial, Inc.
a. Gulf Coast Paper Company
b. Matera Paper Co., Ltd.
c. Staples Contract & Commercial, Inc.
B.
Presentation for Discussion, Consideration and Approval to Enter into a Memorandum of Understanding (MOU) between Hidalgo County Head Start Program and Behavioral Health Solutions of South Texas
C.
Discussion/Approval on Request to Purchase Classroom Supplies and Equipment Contract #407-12) through the Hidalgo County's Membership/Participation with Texas Association School Board (TASB) Buyboard's Awarded Vendors for the Term of the TASB Contract Ending on October 31, 2015
a. Hatch
b. Kaplan Early Learning Company
c. Lakeshore Learning
d. National Educational Systems, Inc.
e. Oriental Trading Company
f. Positive Promotion, Inc.
g. School Specialty, Inc.
a. Hatch
b. Kaplan Early Learning Company
c. Lakeshore Learning
d. National Educational Systems, Inc.
e. Oriental Trading Company
f. Positive Promotion, Inc.
g. School Specialty, Inc.
D.
Discussion/Approval on Request to Purchase One (1) Cargo Van through the Hidalgo County's Membership/Participation with the Texas Association School Board (TASB) Buyboard's Awarded Vendor, Caldwell Chevrolet (Including TASB Administrative Fees)
E.
Discussion/Approval on Request to Purchase One (1) School Bus through the Hidalgo County's Membership/Participation with the Texas Association School Board (TASB)Buyboard's Awarded Vendor, Longhorn Bus Sales (Including TASB Administrative Fees)
F.
Discussion/Approval to Advertise Including Approval of Specifications (as attached hereto) for Sealed Bids on Lease of Classroom/Land Space for the Following Areas:
| CLASSROOM/LAND SPACE | BID NUMBER | CLASSROOM/LAND SPACE | BID NUMBER |
| Classroom Space-Donna | 2014-006-11-14 | Classroom Space-Mission | 2014-013-11-14 |
| Classroom Space-Edinburg | 2014-007-11-14 | Classroom Space-Mission | 2014-014-11-14 |
| Classroom Space-Mcallen | 2014-008-11-14 | Land Space-Mission | 2014-015-11-14 |
| Classroom Space-Mcallen | 2014-009-11-14 | Land Space-Mission | 2014-016-11-14 |
| Classroom Space-Mercedes | 2014-010-11-14 | Classroom Space-Pharr | 2014-017-11-14 |
| Classroom Space-Mercedes | 2014-011-11-14 | Classroom Space-Weslaco | 2014-018-11-14 |
| Land Space-Mercedes | 2014-012-11-14 |
G.
Discussion, Approval and Appointment of One (1) Community Representative by Each Member of the Commissioners' Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One (1) Year Term According to 45CFR Chapter XIII, 1304.50(b)(1)-(b)(7) Beginning October 2014 Pending Appointment of Community Representatives:
Judge Ramon Garcia and Commissioner Joseph Palacios, Precinct 4
Judge Ramon Garcia and Commissioner Joseph Palacios, Precinct 4
19.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval with Variance Request
a. Replat of Lot 12, Santa Cruz Ranch No. 1 – Pct. 4 (Tomas A Guzman)
2. Final Approval
a. Sand Meyer Subdivision – Pct. 1 (Jerry Pickering)
b. Resubdivision of Lots 1,52,53,54, 59 & Lot B, Caledonia Estates Ph I – Pct. 4(Wild Mesquite LLC)
c. Cohiba Subdivision – Pct. 3 (Daniel Acevedo)
d. Sunflower Park Subdivision – Pct. 4 (Hidalgo County)
a. Replat of Lot 12, Santa Cruz Ranch No. 1 – Pct. 4 (Tomas A Guzman)
2. Final Approval
a. Sand Meyer Subdivision – Pct. 1 (Jerry Pickering)
b. Resubdivision of Lots 1,52,53,54, 59 & Lot B, Caledonia Estates Ph I – Pct. 4(Wild Mesquite LLC)
c. Cohiba Subdivision – Pct. 3 (Daniel Acevedo)
d. Sunflower Park Subdivision – Pct. 4 (Hidalgo County)
20.
Precinct #4 - Comm. J. Palacios:
A.
Pct. 4- Misc. Reimbursements (1200):
1. Approval of Certification of Revenues as certified by the County Auditor for the Faysville Drain Project.
2. Approval of 2014 appropriation of funds for the Faysville Drain Project in the amount of $150,006.81 for pay period 3 - Pay period 12.
1. Approval of Certification of Revenues as certified by the County Auditor for the Faysville Drain Project.
2. Approval of 2014 appropriation of funds for the Faysville Drain Project in the amount of $150,006.81 for pay period 3 - Pay period 12.
21.
Budget & Management - Sergio Cruz:
A.
1. Discussion, consideration and approval to establish a change fund in accordance with Texas Local Government Code Section 130.902 at each of the four Precinct Administrative Offices in the amount of $100.00 each for Hidalgo County Sanitation Permits after all County Auditor requirements are completed.
2. Discussion, consideration and approval to authorize the sale of Hidalgo County Sanitation Permits in the month of December to be effective 01/01/2015.
2. Discussion, consideration and approval to authorize the sale of Hidalgo County Sanitation Permits in the month of December to be effective 01/01/2015.
B.
JB-Juvenile Accountability Incentive Block Grant -JAIBG (1286):
1. Approval to accept the FY 2015 JAIBG "Early Intervention Counseling Program" Grant (Number 2452904) in the amount of $17,516.00 for the period of 9/1/14 to 8/31/15.
2. Approval of certification of revenues as certified by County Auditor for the FY 2015 JAIBG "Early Intervention Counseling Program" grant.
3. Approval to appropriate the FY 2015 JAIBG "Early Intervention Counseling Program" grant funds in the amount of $17,516.00 for the period of 9/1/14 to 8/31/15 and local match in the amount of $1,946.55.
1. Approval to accept the FY 2015 JAIBG "Early Intervention Counseling Program" Grant (Number 2452904) in the amount of $17,516.00 for the period of 9/1/14 to 8/31/15.
2. Approval of certification of revenues as certified by County Auditor for the FY 2015 JAIBG "Early Intervention Counseling Program" grant.
3. Approval to appropriate the FY 2015 JAIBG "Early Intervention Counseling Program" grant funds in the amount of $17,516.00 for the period of 9/1/14 to 8/31/15 and local match in the amount of $1,946.55.
C.
Discussion, consideration, and approval of the VINE Maintenance plan
D.
Discussion, consideration, and approval of revisions to the Non-Travel Meals, Refreshments, and Related Expenses Policy, Guidelines & Procedures.
E.
Indigent Defense (1100):
1. Discussion, consideration and approval of resolution authorizing the submittal of the 2015 Indigent Defense Formula Grant with the Texas Indigent Defense Commission.
2. Authorization for County Judge to sign the required documents.
1. Discussion, consideration and approval of resolution authorizing the submittal of the 2015 Indigent Defense Formula Grant with the Texas Indigent Defense Commission.
2. Authorization for County Judge to sign the required documents.
F.
Budget Appropriations:
1.
Constable Precinct No. 1 (1100):
A. Approval of Certification of Revenues by the County Auditor.
B. Approval of 2014 appropriation of funds for the Constable Precinct No. 1 in the amount of $11,238.75 to fund the repairs for a vehicle (unit #101) that was involved in an accident on 09/10/14.
A. Approval of Certification of Revenues by the County Auditor.
B. Approval of 2014 appropriation of funds for the Constable Precinct No. 1 in the amount of $11,238.75 to fund the repairs for a vehicle (unit #101) that was involved in an accident on 09/10/14.
2.
Constable Precinct No. 4 (1100):
A. Approval of Certification of Revenues by the County Auditor.
B. Approval of 2014 appropriation of funds for the Constable Precinct No. 4 in the amount of $1,670.67 to fund the repairs for vehicle (unit # 418) that was involved in accident on 08/15/14.
A. Approval of Certification of Revenues by the County Auditor.
B. Approval of 2014 appropriation of funds for the Constable Precinct No. 4 in the amount of $1,670.67 to fund the repairs for vehicle (unit # 418) that was involved in accident on 08/15/14.
22.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for discussion,consideration, action and/or approval to request authority to advertise an RFP (Request for Proposals for "Professional Energy Consulting Services" for Hidalgo County with approval of procurement packet (i.e., specifications/requirements, legal notice and draft requirement agreement etc.) as attached hereto including the authority to re-advertise project in the event that no reponses are received and/or are rejected and project is still required.
2.
Presentation for award by CC of sole responsible vendor submitting the lowest and best bid (as detailed in tabulation sheet contained herein) and meeting all specifications and/or requirements including approval of the contract for: RFB titled: Hidalgo County (for all funding sources) Laboratory Services through project No.: 2014-288-10-01-MEG
3.
Presentation for the purpose of award by HCCC of responsible vendor submitting the lowest and best bid (as detailed in tabulation sheet contained herein) and meeting all specifications and/or requirements including contract for Request for Bid titled: Hidalgo County Health and Human Service for Concrete Mix and Delivery Services through project 2014-327-10-01-MEG.
4.
Presenting bids received for the purposes of HCCC to take action for awarding (Primary & Secondary contracts) to the responsible vendors submitting the lowest and best bids including contract documents for Hidalgo County "Service/Repair and Maintenance of County Generators":
Primary bid award and contract to: Waukesha-Pearce Industries, Inc.;
Secondary bid award and contract to: Holt Texas, LTD.
Primary bid award and contract to: Waukesha-Pearce Industries, Inc.;
Secondary bid award and contract to: Holt Texas, LTD.
B.
Executive Officer
1.
Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Valde Guerra, Hidalgo County Executive Officer to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor" for the project titled: Renovation/Repairs/Remodeling of 1st & 2nd Floors of Administration Building, 100 E. Cano, Edinburg, Texas.
C.
Pct. 1
1.
A. Recommendation by project engineer Raul Sesin, P.E., Hidalgo County Planning Dept., to award the lowest base bid and Alternates 1 & 2 to vendor meeting all specification for project -Hidalgo County Precinct No. 1 -"Sioux Road Paving and Drainage Improvements (from Tower to Valverde Road)"-RFB No. 2014-362-10-15-MSS." to 2GS, LLC, in the total amount of $740,819.60.
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee (historically Raul Lozano unless otherwise voice by Comm.) to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee (historically Raul Lozano unless otherwise voice by Comm.) to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
2.
Requesting authority to advertise a RFB for: Disposal of MSW received at Pct. #1 Citizen Collection Stations/Sites to a Landfill and/or Transfer Station within a Fifteen (15) Mile radius from Sunset Park including approval of procurement packet.
3.
Acceptance and approval of invoices (as itemized & detailed on supporting grid/documentation) through HC awarded contract with Arguendigui (for which no requisitions or POs processed/issued) in the amount of $129,773.66 (R&B, Parks, Sanitation) with authority for HC Treasurer, Hon. Norma Garcia to issue payment/checks after the completion of Auditor's processing procedures.
4.
A.
Rescind action
(CC 10/14/14-REG. AI-46270) for a requirements agreement with
Eustacio Rubio d/b/a
Delta Aggregate & Landscaping Materials for the purposes of correcting same for:
"Aggregate Limestone Grade 4" (Option I) for
Hidalgo County Precinct No. 1;
B. Requesting approval of Requirements Agreement# C-14-275-10-14 with Eustacio Rubio d/b/a Delta Aggregate & Landscaping Materials for the purposes of -"Aggregate Limestone Grade 4" (Option I) for Hidalgo County Precinct No. 1;
C. Rescind action (taken by CC 10/14/14-REG. AI-46270) for approval of a requirements agreement with Frontera Materials, Inc. for the purposes ofcorrecting same for: "Aggregate Limestone Grade 4" (Option II) for Hidalgo County Precinct No. 1;
D.Requesting approval of Requirements Agreement# C-14-275A-10-14 with Frontera Materials, Inc. for the purposes of -"Aggregate Limestone Grade 4" (Option II) for Hidalgo County Precinct No. 1;
B. Requesting approval of Requirements Agreement# C-14-275-10-14 with Eustacio Rubio d/b/a Delta Aggregate & Landscaping Materials for the purposes of -"Aggregate Limestone Grade 4" (Option I) for Hidalgo County Precinct No. 1;
C. Rescind action (taken by CC 10/14/14-REG. AI-46270) for approval of a requirements agreement with Frontera Materials, Inc. for the purposes ofcorrecting same for: "Aggregate Limestone Grade 4" (Option II) for Hidalgo County Precinct No. 1;
D.Requesting approval of Requirements Agreement# C-14-275A-10-14 with Frontera Materials, Inc. for the purposes of -"Aggregate Limestone Grade 4" (Option II) for Hidalgo County Precinct No. 1;
D.
Colonia Access Program - Pct. 1:
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional (engineering) service;
B. Presentation of scoring grid (for purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Engineering Services in connection with Pct 1 Round 3 BCAP Heidelberg Subdivision.
C. Authority for the Purchasing Department to negotiate a professional (Engineering Services) contract with the No. 1 ranked firm of ______________________for the provision of professional engineering services for the Pct 1 BCAP Project of Heidelberg Subdivision.
D. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional (construction material testing) service;
E. Presentation of scoring grid (for purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Construction Material Testing in connection with Pct 1 Round 3 BCAP Project of Heidelberg Subdivision.
F. Authority for the Purchasing Department to negotiate a professional (Construction Material Testing) contract with the No. 1 ranked firm of ______________________________ for the provision of construction material testing services for Pct 1 Round 3 BCAP Project of Heidelberg Subdivision.
G. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional (engineering) service;
H. Presentation of scoring grid (for purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Engineering Services in connection with Pct 1 Round 3 BCAP Colonia Lorenzana Subdivision.
I. Authority for the Purchasing Department to negotiate a professional (Engineering Services) contract with the No. 1 ranked firm of ______________________________ for the provision of professional engineering services for the Pct 1 BCAP Project of Colonia Lorenzana Subdivision.
J. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional (construction material testing) service;
K. Presentation of scoring grid (for purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Construction Material Testing in connection with Pct 1 Round 3 BCAP Project of Colonia Lorenzana Subdivision.
L. Authority for the Purchasing Department to negotiate a professional (Construction Material Testing) contract with the No. 1 ranked firm of ______________________________ for the provision of construction material testing services for Pct 1 Round 3 BCAP Project of Colonia Lorenzana Subdivision.
B. Presentation of scoring grid (for purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Engineering Services in connection with Pct 1 Round 3 BCAP Heidelberg Subdivision.
C. Authority for the Purchasing Department to negotiate a professional (Engineering Services) contract with the No. 1 ranked firm of ______________________for the provision of professional engineering services for the Pct 1 BCAP Project of Heidelberg Subdivision.
D. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional (construction material testing) service;
E. Presentation of scoring grid (for purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Construction Material Testing in connection with Pct 1 Round 3 BCAP Project of Heidelberg Subdivision.
F. Authority for the Purchasing Department to negotiate a professional (Construction Material Testing) contract with the No. 1 ranked firm of ______________________________ for the provision of construction material testing services for Pct 1 Round 3 BCAP Project of Heidelberg Subdivision.
G. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional (engineering) service;
H. Presentation of scoring grid (for purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Engineering Services in connection with Pct 1 Round 3 BCAP Colonia Lorenzana Subdivision.
I. Authority for the Purchasing Department to negotiate a professional (Engineering Services) contract with the No. 1 ranked firm of ______________________________ for the provision of professional engineering services for the Pct 1 BCAP Project of Colonia Lorenzana Subdivision.
J. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional (construction material testing) service;
K. Presentation of scoring grid (for purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Construction Material Testing in connection with Pct 1 Round 3 BCAP Project of Colonia Lorenzana Subdivision.
L. Authority for the Purchasing Department to negotiate a professional (Construction Material Testing) contract with the No. 1 ranked firm of ______________________________ for the provision of construction material testing services for Pct 1 Round 3 BCAP Project of Colonia Lorenzana Subdivision.
E.
Colonia Access Program - Pct. 2:
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional (engineering) service;
B. Presentation of scoring grid (for purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Engineering Services in connection with Pct 2 Round 3 BCAP Las Fuentes Subdivision.
C. Authority for the Purchasing Department to negotiate a professional (Engineering Services) contract with the No. 1 ranked firm of ______________________for the provision of professional engineering services for the Pct 2 BCAP Project of Las Fuentes Subdivision.
D. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional (construction material testing) service;
E. Presentation of scoring grid (for purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Construction Material Testing in connection with Pct 2 Round 3 BCAP Project of Las Fuentes Subdivision.
F. Authority for the Purchasing Department to negotiate a professional (Construction Material Testing) contract with the No. 1 ranked firm of ______________________________ for the provision of construction material testing services for Pct 2 Round 3 BCAP Project of Las Fuentes Subdivision.
B. Presentation of scoring grid (for purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Engineering Services in connection with Pct 2 Round 3 BCAP Las Fuentes Subdivision.
C. Authority for the Purchasing Department to negotiate a professional (Engineering Services) contract with the No. 1 ranked firm of ______________________for the provision of professional engineering services for the Pct 2 BCAP Project of Las Fuentes Subdivision.
D. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional (construction material testing) service;
E. Presentation of scoring grid (for purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Construction Material Testing in connection with Pct 2 Round 3 BCAP Project of Las Fuentes Subdivision.
F. Authority for the Purchasing Department to negotiate a professional (Construction Material Testing) contract with the No. 1 ranked firm of ______________________________ for the provision of construction material testing services for Pct 2 Round 3 BCAP Project of Las Fuentes Subdivision.
F.
Pct. 2
1.
Requesting acceptance and approval of Work Authorization No. 2 (with an estimated cost of $5,945.25) as submitted by Millennium Engineers Group, Inc., Contract #C-14-300-09-09, for Construction Materials Engineering Services for the Pct. 2 Moore Road (I Road East Approx. 1,260 LF) Improvements project.
2.
Requesting acceptance and approval of Work Authorization No. 3 (with an estimated cost of $14,492.25) as submitted by Millennium Engineers Group Inc., Contract #c-14-300-09-09, for Construction Materials Engineering Services for the Pct. 2 Sioux Road (I Road West Approx. 7,580 LF) Improvements Project.
3.
Requesting acceptance and approval of Work Authorization No. 4 (with an estimated cost of $14,492.25) as submitted by Millennium Engineers Group Inc., Contract #C-14-300-09-09, for Construction Materials Engineering Services for Pct. 2 El Dora Road (I Road West approx. 7,580 LF) Improvements project.
4.
Acceptance and approval of the construction contract documents for Hidalgo County Precinct No. 2: "Equipment and Maintenance Facility On-Site Civil Improvements Concrete Work" project (CC award action AI-46924, 10/14/14) to RDH Site and Concrete, LLC, in the total amount $75,549.90, subject to legal counsel's final review and approval w/Contract# C-14-353-10-14.
5.
Requesting acceptance and approval of Work Authorization No. 1 (with an estimated cost of $5,945.25) as submitted by Millennium Engineers Group, Inc., Contract #C-14-300-09-09, for Construction Materials Engineering Services for the Pct. 2 Cesar Chavez (FM 495 North approx 1,280 LF) Road improvements project.
6.
Approval of the following requisitions listed for operating expenditures exceeding $25,000:
| Requisition No. | Vendor | Amount |
| 265608 | Frontera Materials, Inc. | $30,624.00 |
| 265883 | The Playwell Group | $90,970.48 |
7.
Requesting acceptance and approval of Work Authorization No. 5 (with an estimated cost of $13,094.50) as submitted by Millennium Engineers Group, Inc., Contract #C-14-300-09-09, for Construction Materials Engineering Services for the Pct. 2 Nolana Loop (Raul Longoria to Cesar Chavez) Improvements Project.
G.
Pct. 3
1.
As required by statutory process and further detailed/required by TXDOT, Selection/Designation of "Evaluation Committee" to grade, score, and evaluate the Statements of Qualifications received in response to the RFQ "Construction Management, Inspection, and Material Testing Services for Mile 2 North Roadway Project".
2.
Acceptance and approval to execute an "On Call" professional engineering services contract with L&G Consulting Engineers, LLC for, "Geo-Technical & Construction Materials Testing for All Projects" for Precinct No. 3 as approved for negotiations on 9/9/14.
H.
Pct. 4
1.
Acceptance and approval to award proposal received in the amount of $18,048.59 from Herrera and Hunt, Inc., awarded Job Order Contractor through County's participation with HCDE-Choice Facility Partners JOC contract No. JOC-09-040JC-07, for the project: Hidalgo County Precinct No. 4 -"Monument Sign for Precinct No. 4 Annex Building on "M" Road". (2014-157-MSS)
2.
Presentation for HCCC to award of sole responsible vendor submitting the lowest and best bid (as detailed in tabulation sheet contained herein) and meeting all specifications and/or requirements including contract for Request for Bid titled Hidalgo County Precinct No. 4 - "Hauling Services for all Road Material (excluding Hot Mix) through project No.: 2014-322-09-24-SGS.
3.
A. Acceptance and approval of Amendment No.1 to Professional Services Agreement #C-14-330-09-09 with L&G CONSULTING ENGINEERS INC. d/b/a L&G ENGINEERING (to replace Exhibit C-Construction Material Testing Laboratory Rates for FY 2014-2015) for the purposes of "on call" "Geo Technical and Construction Material Testing Services for projects located in Hidalgo County Precinct No. 4.
B. Acceptance and approval of Amendment No. 1 to WA#1 (correction to Attachment C-Work Schedule & D-Cost Proposal with cost remaining the same) in connection to Agreement (C-13-188-02-11) with TEDSI INFRASTRUCTURE GROUP, INC. for the purposes of "professional engineering services" for Reconstruction of Mon Mack Rd from (Mi 11 N. Rd N. for 0.4 Mi) located in Hidalgo County Precinct No. 4.
C. Acceptance and approval of Amendment No. 1 to WA#1 (correction to Attachment C-Work Schedule & D-Cost Proposal with cost remaining the same) in connection to Agreement (C-13-189-02-11) with TEDSI INFRASTRUCTURE GROUP, INC. for the purposes of "professional engineering services" for Reconstruction of Roosevelt Rd. from the junction with Owassa Rd. to FM 1423 (Valverde Rd.) located in Hidalgo County Precinct No. 4.
B. Acceptance and approval of Amendment No. 1 to WA#1 (correction to Attachment C-Work Schedule & D-Cost Proposal with cost remaining the same) in connection to Agreement (C-13-188-02-11) with TEDSI INFRASTRUCTURE GROUP, INC. for the purposes of "professional engineering services" for Reconstruction of Mon Mack Rd from (Mi 11 N. Rd N. for 0.4 Mi) located in Hidalgo County Precinct No. 4.
C. Acceptance and approval of Amendment No. 1 to WA#1 (correction to Attachment C-Work Schedule & D-Cost Proposal with cost remaining the same) in connection to Agreement (C-13-189-02-11) with TEDSI INFRASTRUCTURE GROUP, INC. for the purposes of "professional engineering services" for Reconstruction of Roosevelt Rd. from the junction with Owassa Rd. to FM 1423 (Valverde Rd.) located in Hidalgo County Precinct No. 4.
4.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional engineering services.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional construction management services for Sunflower Park Pct No.4
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional construction management services for Sunflower Park Pct No.4
| Totals | Prodigy Construction | RH Shackelford, Inc., | Guzman & Munoz Engineering and Surveying |
| Scores | 98 | 94 | 95 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional contract with the No. 1 ranked firm _____________________for construction management services for Sunflower Park in Pct No.4.
I.
Health & Human Services Dept.
1.
Recommendation by HC-H&HS for HCCC to reject all bids received and re-advertise project with modified specifications and/or requirements for RFB: "Laboratory Services for Hidalgo County Dept. of Health and Human Services"- with No.: 2014-230-10-01-MEG
J.
Elections Department
1.
Approval to rescind action taken by Commissioners Court on August 25, 2014 Agenda Item #45993 and requesting authority to enter into a new 48-month new (capital) lease copier for a Ricoh Aficio MP7502sp through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA, INC. contract DIR-SDD-1674 through requisition #264695 in the total monthly payment of $300.57 plus maintenance at $88.00 per month effective upon approval
.
K.
Sheriff's Office
1.
A. Request and recommendation (as such action is in the best interest of the Hidalgo County) for Commissioners Court to accept, amend and include the mutual addition of a "helper" (in the amount of $30.00 reg & $45.00/per after hours & holidays) to the Request for Sealed Quote for Boiler Repair Services as solicited by Sheriff Office staff (on 12-20-13) and awarded to responsible vendor South Coast Boiler submitting the lowest and best bid for a one (1) year short (with options to renew for additional 2-1 yr. terms) but in no event to exceed the $50K statutory bid limit per year;
B. Ratification/acceptance and/or approval of Invoice #5056 dated 06-16-14 from South Coast Boiler Service, Inc. (in the amount of $805.00) through PO#705487 which includes a line item of seven (7) hours @ $30.00/hr. for a "helper" with authority for County Treasurer to issue payment after all Auditor processing procedures completed.
B. Ratification/acceptance and/or approval of Invoice #5056 dated 06-16-14 from South Coast Boiler Service, Inc. (in the amount of $805.00) through PO#705487 which includes a line item of seven (7) hours @ $30.00/hr. for a "helper" with authority for County Treasurer to issue payment after all Auditor processing procedures completed.
2.
Presentation by project engineer, Chanin Engineering, LLC, for HCCC to award to responsible vendor, Central Air and Heating Service, Inc. submitting the lowest and best bid (& meeting all specifications/requirements) in the amount of $5,990,000.00 for Bid No. 2014-047-09-17-YSS Hidalgo County - Sheriff's Office "Hidalgo County Adult Detention Center and Law Enforcement Facility Roof &/or Air Condition Repairs &/or Replacement".
3.
A. Presentation of the scoring/evaluation grid (for purpose of CC determination as "Qualified" so as to proceed with next step of the procurement process) of the sole response received from Dr. John Lung, MD (as detailed in documentation attached herein) for:
Professional Physician Services for Inmates for Hidalgo County Sheriff's Office-RFQ 2014-343-09-17-YZV; if applicable,
B. Authority for Purchasing Department and/or other County Staff to negotiate a professional services contract with the "qualified" physician _______________________ for the provision of " Professional Physician Services for Inmates" for Hidalgo County Sheriff's Office; or, consider and take action on these options;
C. Requesting authority to advertise and approval of procurement packet as attached hereto for Physician Services for Inmates
B. Authority for Purchasing Department and/or other County Staff to negotiate a professional services contract with the "qualified" physician _______________________ for the provision of " Professional Physician Services for Inmates" for Hidalgo County Sheriff's Office; or, consider and take action on these options;
C. Requesting authority to advertise and approval of procurement packet as attached hereto for Physician Services for Inmates
L.
County Clerk
1.
Acceptance and approval of the final negotiated contract with Kofile Systems, Inc. (the number one ranked vendor by CC 09-30-14) for RFP 2014-286-09-03-YZV - "Records Management & Document Imaging Process".
23.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Tomahawk - Tax Abatement.
D.
Civil Action No. 7:13-cv-00262; Ezequiel C. Jurado, et al v Guadalupe Trevino, Sheriff of Hidalgo County & Hidalgo County
E.
CL-12-2088-A; Erasmo Chapa v. Hidalgo County
F.
Claim of Gustavo Chapa dba Liberty Auto Sales
G.
Claim of Clarissa Ruiz
H.
Claim of Criselda Sauceda
24.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Tomahawk - Tax Abatement.
D.
Civil Action No. 7:13-cv-00262; Ezequiel C. Jurado, et al v Guadalupe Trevino, Sheriff of Hidalgo County & Hidalgo County
E.
CL-12-2088-A; Erasmo Chapa v. Hidalgo County
F.
Claim of Gustavo Chapa dba Liberty Auto Sales
G.
Claim of Clarissa Ruiz
H.
Claim of Criselda Sauceda
25.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
26.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
27.
Adjourn