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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS November 10, 2014 1:30 P.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Open Forum
3.
Approval of Consent Agenda
4.
Approval of Interlocal Cooperation Agreement Between the City Of San Juan And The Hidalgo County Drainage District No. 1 for drainage improvements along Hall Acres Road by installing an overflow valve.
5.
Approval of Interlocal Cooperation Agreement Between Hidalgo County Irrigation District No. 1 And Hidalgo County Drainage District No. 1 as it relates to irrigation facilities located on the banks of the Rio Grande River near Penitas,TX. (Pump House)
6.
A. Requesting approval to pay Citibank $33.59 as a claim for the purchase of minutes for pre-paid phone used at Willacy County, by M&O employee(s).
B. Requesting approval to pay invoice #97773359 in the amount of $22.00 to McCoy's as a claim; for purchase of cabinet for District's Time Clocks in shop area. (due to account being closed)
B. Requesting approval to pay invoice #97773359 in the amount of $22.00 to McCoy's as a claim; for purchase of cabinet for District's Time Clocks in shop area. (due to account being closed)
7.
A.) Requesting approval to accept and approval to execute final negotiated Agreement for Professional Engineering Services with Dannenbaum Engineering Company - McAllen, L.L.C. Professional Engineers as it relates to Engineering Services required for the Hidalgo County Irrigation District No.1 (Edinburg Pump / Penitas Pump) and Levee Rehabilitation Project. Approved for negotiations by HCDD1 Board of Directors on March 25, 2014.
B.) Requesting approval of Work Authorization No. 1 with Dannenbaum Engineering Company - McAllen, L.L.C. in the amount of $6,234.78; to Agreement for Professional Engineering Services "Hidalgo County Irrigation District No.1 (Edinburg Pump / Penitas Pump) And Levee Rehabilitation Project".
C.) Requesting approval of Work Authorization No. 2 with Dannenbaum Engineering Company - McAllen, L.L.C. in the amount of $470,638.10; to Agreement for Professional Engineering Services "Hidalgo County Irrigation District No.1 (Edinburg Pump / Penitas Pump) And Levee Rehabilitation Project" as it relates to "Structural Analysis" for Edinburg Pump / Penitas Pump House.
2013 BOND SERIES
D.) Requesting approval to accept and approval to execute final negotiated Agreement for Professional Engineering Services with LeFevre Engineering & Management Consulting, L.L.C. as it relates to Professional Engineering Services for Pct. 4 Rural Drainage Kenyon / Mile 17 1/2 Area Drainage Improvements. Approved for negotiations by HCDD1 Board of Directors on February 11, 2014.
E.) Requesting approval of Work Authorization No. 1 with LeFevre Engineering & Management Consulting, L.L.C. in the amount of $78,662.50; to Agreement for Professional Engineering Services "Pct. 4 Rural Drainage Kenyon / Mile 17 1/2 Area Drainage Improvements" as it relates to Engineering Design Services.
F.) Requesting approval of Work Authorization No. 2 with LeFevre Engineering & Management Consulting, L.L.C. in the amount of $19,665.63; to Agreement for Professional Engineering Services "Pct. 4 Rural Drainage Kenyon / Mile 17 1/2 Area Drainage Improvements" as it relates to Surveying Services within project area.
G.) Requesting approval of Work Authorization No. 3 with LeFevre Engineering & Management Consulting, L.L.C. in the amount of $3,600.00; to Agreement for Professional Engineering Services "Pct. 4 Rural Drainage Kenyon / Mile 17 1/2 Area Drainage Improvements" as it relates to Geotechnical Services within project area.
H.) Requesting approval of Change Order No. 2 decrease in the amount of $2,000.00 with GP7 Construction, Inc. for Construction Contract No. HCDD1-13-021-04-29A "FM 495 - Trenton Road Field Crossing".
B.) Requesting approval of Work Authorization No. 1 with Dannenbaum Engineering Company - McAllen, L.L.C. in the amount of $6,234.78; to Agreement for Professional Engineering Services "Hidalgo County Irrigation District No.1 (Edinburg Pump / Penitas Pump) And Levee Rehabilitation Project".
C.) Requesting approval of Work Authorization No. 2 with Dannenbaum Engineering Company - McAllen, L.L.C. in the amount of $470,638.10; to Agreement for Professional Engineering Services "Hidalgo County Irrigation District No.1 (Edinburg Pump / Penitas Pump) And Levee Rehabilitation Project" as it relates to "Structural Analysis" for Edinburg Pump / Penitas Pump House.
2013 BOND SERIES
D.) Requesting approval to accept and approval to execute final negotiated Agreement for Professional Engineering Services with LeFevre Engineering & Management Consulting, L.L.C. as it relates to Professional Engineering Services for Pct. 4 Rural Drainage Kenyon / Mile 17 1/2 Area Drainage Improvements. Approved for negotiations by HCDD1 Board of Directors on February 11, 2014.
E.) Requesting approval of Work Authorization No. 1 with LeFevre Engineering & Management Consulting, L.L.C. in the amount of $78,662.50; to Agreement for Professional Engineering Services "Pct. 4 Rural Drainage Kenyon / Mile 17 1/2 Area Drainage Improvements" as it relates to Engineering Design Services.
F.) Requesting approval of Work Authorization No. 2 with LeFevre Engineering & Management Consulting, L.L.C. in the amount of $19,665.63; to Agreement for Professional Engineering Services "Pct. 4 Rural Drainage Kenyon / Mile 17 1/2 Area Drainage Improvements" as it relates to Surveying Services within project area.
G.) Requesting approval of Work Authorization No. 3 with LeFevre Engineering & Management Consulting, L.L.C. in the amount of $3,600.00; to Agreement for Professional Engineering Services "Pct. 4 Rural Drainage Kenyon / Mile 17 1/2 Area Drainage Improvements" as it relates to Geotechnical Services within project area.
H.) Requesting approval of Change Order No. 2 decrease in the amount of $2,000.00 with GP7 Construction, Inc. for Construction Contract No. HCDD1-13-021-04-29A "FM 495 - Trenton Road Field Crossing".
8.
Approval to process payment of two (2) claims to Neuhaus & Co:
A. PO#622836 in the amount of $801.24 for purchase of incorrect filters
B. PO#622060 in the amount of $535.50 for increase to repairs of herbicide rig
A. PO#622836 in the amount of $801.24 for purchase of incorrect filters
B. PO#622060 in the amount of $535.50 for increase to repairs of herbicide rig
9.
Request approval to select a Bond Underwriter for the District's 2014 Refunding Bond Series from a list of underwriters provided by the Financial Advisor.
10.
Request approval to issue manual payment on the following items after review and audit procedures have been completed:
A. Retainage Release in the amount of $38,583.84 for Texas Cordia Construction, LLC for Construction Project no. HCDD1-13-014-11-26 Alamo Expressway Drain/Border Crossing Improvements.
B. Application for Payment No. 3 in the amount of $54,978.87 from GP7 Construction, Inc. for Construction Project no. HCDD1-13-021-04-29A.
A. Retainage Release in the amount of $38,583.84 for Texas Cordia Construction, LLC for Construction Project no. HCDD1-13-014-11-26 Alamo Expressway Drain/Border Crossing Improvements.
B. Application for Payment No. 3 in the amount of $54,978.87 from GP7 Construction, Inc. for Construction Project no. HCDD1-13-021-04-29A.
11.
Request approval for Budget Amendment from District's CIP 2008 Bond Series Fund (132) in the amount of $476,872.88 for funding of Work Authorization No. 1 in the amount of $6,234.78 and Work Authorization no. 2 in the amount of $470,638.10 from Dannenbaum Engineering Company-McAllen, L.L.C. related to Hidalgo County Irrigation District No. 1 (Edinburg Pump/Penitas Pump) and Levee Rehabilitiation Project.
12.
Request Approval of Budget Amendment from District's CIP 2013 Bond Series Fund (133) in the amount of $98,295.42 to fund budget shortfall for Construction Contract no. HCDD1-14-027-10-14 NMD Weir No. 1 w/ Foremost Paving, Inc. BOD 10-14-2014.
13.
A. Approval to rescind action taken on 3/11/14 as it relates to item 4 (AI 43483) and place Administration of the financial personnel back under the District Manager
B. Approval to engage the services of the Hidalgo County Auditor's Department for the financial auditing of the District's 2013 Bond Series through the District's Interlocal Agreement dated 9/23/14
B. Approval to engage the services of the Hidalgo County Auditor's Department for the financial auditing of the District's 2013 Bond Series through the District's Interlocal Agreement dated 9/23/14
14.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
15.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
16.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
17.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
18.
Adjourn