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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING December 2, 2014 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2014 Intradepartmental transfers:
A.
2014- County Auditor's Office (1100)
B.
2014 - Pct. 2 CRC Alamo (1100)
C.
2014 - 93rd DC (1100)
D.
2014 - County Court #7 (1100)
E.
2014 - County Clerk (1100)
F.
2014 - Health & Human Services Dept. / Clinics (1100)
G.
2014 - Health & Human Services Dept. / BBHW #2 (1293)
H.
2014 - Health & Human Services Dept. / BBHW (1293)
I.
2014 - Health & Human Services Dept. / Clinics (1100)
J.
2014 - Pct. #1 Sanitation (1100)
K.
2014 - Pct 2 Parks (1100)
L.
2014 - Pct 2 Rd Maint (1200)
M.
2014- Pct 4 Rd. Maint. (1200)
N.
2014 - I. T. Department (1100)
O.
2014 - I. T. Department (1100)
P.
2014 - Purchasing Dept. (1100)
Q.
2014 - Purchasing Dept. (1100)
R.
2014 - Public Defender's (1100)
S.
2014 - Constable Pct. #4 (1100)
T.
2014 - Constable Pct. #2 (1100)
U.
2014 - 370th District Court (1100)
V.
2014 - Tax Office (1100)
W.
2014 - County Judge (1100)
X.
2014 - WIC (1292)
Y.
2014 - WIC (1292)
Z.
2014 - Emergency Management (1100)
AA.
2014 - Executive Office (1100)
BB.
2014 - Sheriff's Dept. / Jail (1100)
CC.
2014 - Sheriff's Office SCAAP Grant FY 2011 (1284)
DD.
2014 - Sheriff's Office SCAAP Grant FY 2013 (1284)
EE.
2014 - Sheriff's Dept. / Jail (1100)
FF.
2014 - Sheriff's Dept. / Jail (1100)
GG.
2014 - Sheriff's Office (1284)
HH.
2014 - Sheriff's Office / Federal Sharing U.S. Dept. of Justice (1229)
3.
2014 Interdepartmental transfers:
A.
Health ADM (1100):
Interdepartmental Transfer from Health Adm (program 001) to Health Clinics (program 003) in the amount of $4,110.00 to cover anticipated expenses.
Interdepartmental Transfer from Health Adm (program 001) to Health Clinics (program 003) in the amount of $4,110.00 to cover anticipated expenses.
B.
Pct.1 SOA1341 (1303):
Approval of 2014 interdepartmental transfer within SOA1341 Fund 1303 from program (110) to program (184) in the amount of $10,680.77.
Approval of 2014 interdepartmental transfer within SOA1341 Fund 1303 from program (110) to program (184) in the amount of $10,680.77.
C.
Approval of 2014 interdepartmental transfer from Rd. Maint (program 007) to Restitution (program 125) in the amount of $ 3,000.00
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Monthly Fee Reports:
A.
District Attorney's Office - Monthly Checks Report - October 2014
6.
Membership Dues:
A.
County Clerk:
Requesting approval to pay the 2014-2015 (ASPA) American Society For Public Administration membership fees in the amount of $100.00 for Mr. Arturo Guajardo, Jr. with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2014-2015 (ASPA) American Society For Public Administration membership fees in the amount of $100.00 for Mr. Arturo Guajardo, Jr. with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
B.
398th D.C. (1100):
Approval to pay annual membership dues to the State Bar of Texas for Judge Aida Salinas, 398th District Court Judge, in the amount of $60.00 (req #267011) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Approval to pay annual membership dues to the State Bar of Texas for Judge Aida Salinas, 398th District Court Judge, in the amount of $60.00 (req #267011) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
C.
Pct. 4 ADM (1200):
Requesting approval to pay $430 for International Right of Way Association membership dues for Mr. Jose Ochoa and Mr. Jesus Ozuna (req. #267102) with authority for the County Treasurer to issue the checks after review, audit, and processing procedures are completed.
Requesting approval to pay $430 for International Right of Way Association membership dues for Mr. Jose Ochoa and Mr. Jesus Ozuna (req. #267102) with authority for the County Treasurer to issue the checks after review, audit, and processing procedures are completed.
7.
Headstart:
A.
Approval of Children's Applications for Program Year 2014-2015
B.
Approval of Texas Department of Agriculture Meals/Snacks Monthly Report: October 2014
C.
Approval of Financial Report: October 2014
D.
Approval of Risk Management Quarterly Report
E.
Approval of Special Services Monthly Report: October 2014
F.
Approval of the Learning Accomplishment Profile Diagnostic (LAP-D)Report (Pre-Assessment)
8.
Urban County:
A.
Request for approval of one (1) applicant in the City of La Joya and one (1) applicant in the Countywide area under the Owner-Occupied Housing Rehabilitation Program.
9.
Budget & Management:
A.
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 11/01-15/2014 in the amount of $40,734.04 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 11/01-15/2014 in the amount of $40,734.04 and requesting approval of wire transfer.
B.
1. Approval of reimbursement in the amount of $1,214,698.90 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 11/08/14 to 11/21/14.
2. Approval of wire transfer to cover claims paid.
| 11/08-14/14 | $ 607,065.11 |
| 11/15-21/14 | $ 607,633.79 |
| TOTAL | $1,214,698.90 |
2. Approval of wire transfer to cover claims paid.
10.
Executive Office:
A.
Approval of 457 Plan hardship withdrawal request for employee #122335
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting approval to pay property taxes owed in the amount or $313.20 in connection with the Texas Mexican Railway (Tract 4 Block No. 260 Lot No. 15) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
B.
Requesting authority to advertise (including the authority to re-advertise the project in the event that not bids are received and/or are rejected and project is still required) and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Road & Drainage Construction for Palm Valley Estates, an Hidalgo County Pct 3 BCAP project.
C.
Acceptance and approval of
Change Order No. 3 for an extension ofsixty (60) additional days, epoxy flooring, metal soffit at porch, electric door strike in the total amount of $32,900.00 to Contract No. C-13-072A-11-19 with
Couric Enterprises, LLC dba
Foremost Construction as reviewed/approved by project architect of record, Mata-Garcia Architects, LLP for: Hidalgo County Precinct No. 4 -"Construction of a Community Resource Center in San Carlos" with authority for County Judge, or Court Member to execute document.
D.
Acceptance and approval of request for
Invoice Payment #20142117 as submitted by
TEDSI Infrastructure Group in the amount of
$20,237.79 amid
Work Authorizatation No. 2-PO#698569-Contract #c-08-227-02-09 for Professional Engineering Services from
September 01, 2014 to September 30, 2014.
E.
Pct. 4 Invoices:
1. Acceptance and approval of request for payment of invoice T580725 for $861.00 submitted by Terracon for the Mile 17.5 between Ware and Rooth Road project (PO# 705563).
1. Acceptance and approval of request for payment of invoice T580725 for $861.00 submitted by Terracon for the Mile 17.5 between Ware and Rooth Road project (PO# 705563).
F.
Requesting authority to exercise the
First (1st) Year of the additional two (2) one (1) year term extensions (as provided in the current lease agreement) for the
"Lease of Office Space in the City of Edinburg to House the 430th District Court" (under the same rates, terms and conditions) with the Honorable
Joe E. Garcia, Trustee, in connection to Lease Agreement# C-13-055-01-22.
G.
Approval of payment for Invoice #2014-0166 in the amount of $2,507.35 for professional services, submitted by ERO Architects through Contract C-13-096-07-09 for the Pct 2 Equipment & Maintenance Facility.
H.
Judge's Office:
Requesting authority to enter into a new 36-month (capital) lease copier agreement for a TASKalfa 3051ci PKG A through our membership/participation with (DIR) Department of Information Resources awarded vendor, Kyocera Mita America, Inc. / Nevill Business Machines, Inc., D/B/A: Nevill Imaging Solutions contract DIR-SDD-1664 through Requisition #266441 in the amount of $136.72/month-equipment, B/W impressions @ $44.20/month-service-overages @ $.0068 each & color impressions @ $78.00/month-service-overages @ $.039 with a total of $258.92/month, effective upon approval.
Requesting authority to enter into a new 36-month (capital) lease copier agreement for a TASKalfa 3051ci PKG A through our membership/participation with (DIR) Department of Information Resources awarded vendor, Kyocera Mita America, Inc. / Nevill Business Machines, Inc., D/B/A: Nevill Imaging Solutions contract DIR-SDD-1664 through Requisition #266441 in the amount of $136.72/month-equipment, B/W impressions @ $44.20/month-service-overages @ $.0068 each & color impressions @ $78.00/month-service-overages @ $.039 with a total of $258.92/month, effective upon approval.
I.
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) due to no bids were recieved for: "Hidalgo County Health and Human Services -Laboratory Services" Bid No. 2014-415-00-00-MEG including the re-advertising of project in the event bids are received and project is still required.
J.
Requesting authority to adverise and approval of procurement packet (i.e., specifications - requirements, legal notice and Evaluation Criteria) as attached hereto for
"RFQ-2014-270-Substance Abuse Treatment & Primary Care Center" for
Hidalgo County Health and Human Services Department.
K.
Requesting authority to exercise the
Sixty (60) Day grace period extension as provided in the current contract for the:
"Kitchen Equipment and Appliances Maintenance & Repairs Services" (on an as needed basis) for the
Hidalgo County Sheriff's Office, under the same rates, terms and conditions with
GREENWICH, INC. d/b/a
COMMERCIAL KITCHEN PARTS & SERVICE,
effective, 01/01/15, expires, 03/01/15 or (upon completion of the procurement process which ever comes first and is most advantageous to Hidalgo County).
L.
Due to funding requirements, requesting acceptance of a "Contribution-In-Aid-of Construction Agreement" (CIAC) with AEP Texas a Sole Source Vendor approved on AI#45513 (07-29-14), for the Installation of electrical facilities to serve Precinct No. 4 Sunflower Park in the total amount of $570.40 with authority for County Judge to sign agreement.
M.
Requesting approval to exercise the sixty (60) day extension as provided under the current contract between Hidalgo County and NTC Drug and Alcohol Testing Services for the provision of "Drug and Alcohol Testing for Hidalgo County Employees", under the same rates, terms and conditions.
N.
Add Fuel Card Users:
1. Headstart Program - Fuel Card Users
2. Constable Pct No. 4 - Fuel Card User