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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS December 2, 2014 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Open Forum
3.
Approval of Consent Agenda
4.
A. Approval of 2015 proposed Holidays.
B. Approval of Retiree medical plan premiums.
B. Approval of Retiree medical plan premiums.
5.
Pursuant to Board of Directors action on meeting date of September 23, 2014 of amendment to Interlocal Agreement between Hidalgo County and Drainage District No. 1 to include the procurement process by Hidalgo County of the Request for Proposals with Qualifications (RFP/Q NO: 2014-333-10-15-VYG)-Delinquent Tax Collection Services; discussion, consideration and approval (if applicable) of the following items as follow:
a) Acceptance and approval of the negotiated contract with the number one ranked firm "Linebarger Goggan Blair & Sampson" including the firm's Best and Final Offer (BAFO) for the Delinquent Tax Collection Services;
b) Selection by Board of Directors on contract term to be for a two (2) year term with the renewal option for an additional one (1) year OR an additional one(1)-two(2) year term and/or three (3) year term with one year renewal with same rates, terms and conditions.
a) Acceptance and approval of the negotiated contract with the number one ranked firm "Linebarger Goggan Blair & Sampson" including the firm's Best and Final Offer (BAFO) for the Delinquent Tax Collection Services;
b) Selection by Board of Directors on contract term to be for a two (2) year term with the renewal option for an additional one (1) year OR an additional one(1)-two(2) year term and/or three (3) year term with one year renewal with same rates, terms and conditions.
6.
Discussion and direction as it pertains to Retention Schedule of records common to all Local Government and disposition of past and existing District documents
7.
Authority for County Judge to sign letter dated November 14, 2014 acknowledging receipt of Disclosures by Underwriter/Senior Managing Underwriter Pursuant to MSRB Rule G-17, Hidalgo County Drainage District No. 1 Unlimited Tax Refunding Bonds, Series 2014 (the "Bonds").
8.
Request approval of negotiated contract with the highest ranked underwriter for the Refunding of a portion of the District's 2007 Bond Series.
9.
Requesting approval to pay invoice #10078804 as a claim to McCoys Building Supply in the amount of $ 167.42 on PO#624562. (Two purchase orders issued for concrete mix, vendor use one purchase order number for both orders.)
10.
A.) Requesting approval to reject all bids received for RFB No. HCDD1-14-029-10-29 "Pueblo De Palmas Drainage Improvements".
B.) Requesting approval to re-advertise for RFB No. HCDD1-14-034-01-07 "Pueblo De Palmas Drainage Improvements".
C.) Requesting approval of Supplemental Agreement No. 1 with TEDSI Infrastructure Group to Agreement for Professional Services Hidalgo County Drainage District No.1 Master Drainage System ("MDS"). Extension of Termination Date.
2013 BOND SERIES
D.) Requesting approval of Notice to Suspend Work as it relates to Construction Contract No. HCDD1-14-008-07-08; "Pct. 2 Alamo Expressway Drain" due to lead time to manufacture Slide Gate. Resumption of Work Effective March 2, 2015.
E.) Requesting approval to accept bid and approval to award Construction Contract in the amount of $283,595.20 to lowest bidder (GO Underground LLC) meeting all required specifications for RFB No. HCDD1-14-031-11-13 "Pct. 1- Rural Drainage Development - Spanish Palms Subdivision".
F.) Requesting approval of Amendment No. One to License No. LSF/G-1376 to USIBWC Permits as it relates to the South Mercedes Lateral Structure 164AL.
G.) Requesting approval of Amendment No. Two to License No. LSF/G-780 to USIBWC Permits as it relates to the East Donna Drain Structure 96AL.
H.) Requesting approval of Amendment No. One to License No. LSF/G-1541 to USIBWC Permits as it relates to the Mercedes Lateral Structure 601CL.
B.) Requesting approval to re-advertise for RFB No. HCDD1-14-034-01-07 "Pueblo De Palmas Drainage Improvements".
C.) Requesting approval of Supplemental Agreement No. 1 with TEDSI Infrastructure Group to Agreement for Professional Services Hidalgo County Drainage District No.1 Master Drainage System ("MDS"). Extension of Termination Date.
2013 BOND SERIES
D.) Requesting approval of Notice to Suspend Work as it relates to Construction Contract No. HCDD1-14-008-07-08; "Pct. 2 Alamo Expressway Drain" due to lead time to manufacture Slide Gate. Resumption of Work Effective March 2, 2015.
E.) Requesting approval to accept bid and approval to award Construction Contract in the amount of $283,595.20 to lowest bidder (GO Underground LLC) meeting all required specifications for RFB No. HCDD1-14-031-11-13 "Pct. 1- Rural Drainage Development - Spanish Palms Subdivision".
F.) Requesting approval of Amendment No. One to License No. LSF/G-1376 to USIBWC Permits as it relates to the South Mercedes Lateral Structure 164AL.
G.) Requesting approval of Amendment No. Two to License No. LSF/G-780 to USIBWC Permits as it relates to the East Donna Drain Structure 96AL.
H.) Requesting approval of Amendment No. One to License No. LSF/G-1541 to USIBWC Permits as it relates to the Mercedes Lateral Structure 601CL.
11.
2013 Bonds:
Request approval to issue manual payment after review and audit procedures are complete on the following items:
Application for Payment No. 3 in the amount of $77,580.00 from Texas Cordia Construction, LLC pertaining to Construction Contract No. 14-004-02-11 Pct.4 Edinburg Drain Stub-Out to South Main Drain Control Structure. PO#624505.
Request approval to issue manual payment after review and audit procedures are complete on the following items:
Application for Payment No. 3 in the amount of $77,580.00 from Texas Cordia Construction, LLC pertaining to Construction Contract No. 14-004-02-11 Pct.4 Edinburg Drain Stub-Out to South Main Drain Control Structure. PO#624505.
12.
Approval to submit payment to Holt Cat in the amount of $70.20 on PO#625560 for overage on purchase.
13.
A. Discussion and consideration for the creation of the position of Assistant General Manager for Hidalgo County Drainage District No.1
B. Discussion regarding the shredding of financial records which included necessary bond related documentation containing in audit records, journal ledgers and accounts payable documents by Integ Inc. and or district personnel
C. Discussion and/or action regarding the development for future implemenation of a district wide record retention and shredding policy
B. Discussion regarding the shredding of financial records which included necessary bond related documentation containing in audit records, journal ledgers and accounts payable documents by Integ Inc. and or district personnel
C. Discussion and/or action regarding the development for future implemenation of a district wide record retention and shredding policy
14.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.074 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.074 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
C.
Reassignment of duties of Financial Officer, Accountant and/or Contracts Manager/Accounts Payable Clerk
15.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
C.
Reassignment of duties of Financial Officer, Accountant and/or Contracts Manager/Accounts Payable Clerk
16.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
17.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
18.
Adjourn