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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS December 16, 2014 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Open Forum
3.
Approval of Consent Agenda
4.
Approval of Interlocal Agreement between Hidalgo County Drainage District No. 1 and County of Hidalgo (LJ Drainage Project - 13 tracts - Project limits: From Cesar Chavez Rd. to Alamo Lateral Drain)
5.
A.) Requesting approval of final negotiated Agreement for Professional Engineering Services with R. Gutierrez Engineering Corporation as it relates to Pct. 2- "Las Milpas Road Crossing South Floodwater Channel East of FM 907 (Alamo Road)". Approved for negotiations by HCDD1 Board of Directors on November 18, 2014.
B.) Requesting approval of Work Authorization No. 1 with R. Gutierrez Engineering Corporation in the amount of $16,416.00 as it relates to Engineering Services for Pct. 2 -" Las Milpas Road Crossing South Floodwater Channel East of FM 907 (Alamo Road)".
C.) Requesting approval of Work Authorization No. 2 with R. Gutierrez Engineering Corporation in the amount of $2,592.00 as it relates to Surveying Services for Pct. 2 - "Las Milpas Road Crossing South Floodwater Channel East of FM 907 (Alamo Road)".
D.) Approval of subconsultant(s) of TEDSI Infrastructure Group for Phase II of the Master Drainage System for the design and expansion of the lateral drain outfall systems for Precinct No. 1 and Precinct No. 4 in accordance with that certain Agreement by and between Hidalgo County Drainage District No.1 and TEDSI Infrastructure Group dated the 23rd day of March, 2004.
2013 BOND SERIES
E.) Approval of subconsultant(s) of TEDSI Infrastructure Group for Precinct 1 2012 Bond Referendum Improvement Projects in accordance with that certain Agreement by and between Hidalgo County Drainage District No.1 and TEDSI Infrastructure Group dated the 9th day of April, 2013.
F.) Requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 4A with TEDSI Infrastructure Group in the amount of $5,125.98 as it relates to Material Testing for Monte Cristo Drain Control Structure. Pct.1 - 2012 Bond Referendum Improvement Projects.
G.) Requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 4B with TEDSI Infrastructure Group in the amount of $6,394.50 as it relates to Material Testing for Weslaco North Lateral Control Structure. Pct. 1 - 2012 Bond Referendum Improvement Projects.
H.) Requesting approval of Work Authorization No. 17 with TEDSI Infrastructure Group in the amount of $24,507.85 as it relates to Material Testing and Construction Management required for Pct. 1 Spanish Palms Outfall Improvements. Pct. 1 - 2012 Bond Referendum Improvement Projects.
I.) Requesting approval of Supplemental Agreement No. 3 with L&G Engineering to Agreement for Professional Services Pct. 3 - "La Joya Watershed Improvement Project" amendment of Project Team.
B.) Requesting approval of Work Authorization No. 1 with R. Gutierrez Engineering Corporation in the amount of $16,416.00 as it relates to Engineering Services for Pct. 2 -" Las Milpas Road Crossing South Floodwater Channel East of FM 907 (Alamo Road)".
C.) Requesting approval of Work Authorization No. 2 with R. Gutierrez Engineering Corporation in the amount of $2,592.00 as it relates to Surveying Services for Pct. 2 - "Las Milpas Road Crossing South Floodwater Channel East of FM 907 (Alamo Road)".
D.) Approval of subconsultant(s) of TEDSI Infrastructure Group for Phase II of the Master Drainage System for the design and expansion of the lateral drain outfall systems for Precinct No. 1 and Precinct No. 4 in accordance with that certain Agreement by and between Hidalgo County Drainage District No.1 and TEDSI Infrastructure Group dated the 23rd day of March, 2004.
2013 BOND SERIES
E.) Approval of subconsultant(s) of TEDSI Infrastructure Group for Precinct 1 2012 Bond Referendum Improvement Projects in accordance with that certain Agreement by and between Hidalgo County Drainage District No.1 and TEDSI Infrastructure Group dated the 9th day of April, 2013.
F.) Requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 4A with TEDSI Infrastructure Group in the amount of $5,125.98 as it relates to Material Testing for Monte Cristo Drain Control Structure. Pct.1 - 2012 Bond Referendum Improvement Projects.
G.) Requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 4B with TEDSI Infrastructure Group in the amount of $6,394.50 as it relates to Material Testing for Weslaco North Lateral Control Structure. Pct. 1 - 2012 Bond Referendum Improvement Projects.
H.) Requesting approval of Work Authorization No. 17 with TEDSI Infrastructure Group in the amount of $24,507.85 as it relates to Material Testing and Construction Management required for Pct. 1 Spanish Palms Outfall Improvements. Pct. 1 - 2012 Bond Referendum Improvement Projects.
I.) Requesting approval of Supplemental Agreement No. 3 with L&G Engineering to Agreement for Professional Services Pct. 3 - "La Joya Watershed Improvement Project" amendment of Project Team.
6.
Requesting approval of Work Authorization No. 15 in the amount of $229,500.00 to Agreement for Professional Services Phase II of the Master Drainage System for the design and expansion of the lateral drain outfall systems for Precinct No. 1 and Precinct No. 4 with TEDSI Infrastructure Group as it relates to FEMA Mapping Activity Statement No. 3 for Approximately 25.5 Miles of HCDD1 Master Drainage System.
7.
2013 Bond Payments:
Request to issue manual payment once review and audit procedures are complete on the following items:
A. Request for Payment No. 1-RDH Site & Concrete, LLC in the amount of $220,448.45 related to Construction Contract No. HCDD1-14-010-05-06 Pct.2 Rural Drainage Development -Seminole Valley Subdivision Area. PO# 625110.
B. Request for Payment No. 4-Texas Cordia Construction, LLC in the amount of $9,117.00 related to Construction Contract No. HCDD1-14-004-02-11 Pct.4 Edinburg Drain Stub-Out to South Main Drain Control Structure. PO#624505.
C. Request for Payment Final Payment from GP7 Construction, Inc in the amount of $8,857.63 related to Construction Contract No. HCDD1-13-021-04-29A- Pct.2 Rural Drainage Development FM 495 Drain Trenton Road Field Crossing. PO#624901.
Request to issue manual payment once review and audit procedures are complete on the following items:
A. Request for Payment No. 1-RDH Site & Concrete, LLC in the amount of $220,448.45 related to Construction Contract No. HCDD1-14-010-05-06 Pct.2 Rural Drainage Development -Seminole Valley Subdivision Area. PO# 625110.
B. Request for Payment No. 4-Texas Cordia Construction, LLC in the amount of $9,117.00 related to Construction Contract No. HCDD1-14-004-02-11 Pct.4 Edinburg Drain Stub-Out to South Main Drain Control Structure. PO#624505.
C. Request for Payment Final Payment from GP7 Construction, Inc in the amount of $8,857.63 related to Construction Contract No. HCDD1-13-021-04-29A- Pct.2 Rural Drainage Development FM 495 Drain Trenton Road Field Crossing. PO#624901.
8.
A. Requests approval for budget amendment from District's General Fund in the amount of $200,000.00 to fund Pct.2 Las Milpas Road Crossing South Floodwater Channel East of FM 907 (Alamo Road) Project.
B. Request approval for budget amendment from District's General Fund in the amount of $229,500.00 to fund WA#15-Fema Mapping Activity Statement No. 3 for approximately 25.5 Miles from Agreement for Professional Engineering Services MDS Ph.2-Laterals Pct. 1&4. BOD 03-23-2004.
B. Request approval for budget amendment from District's General Fund in the amount of $229,500.00 to fund WA#15-Fema Mapping Activity Statement No. 3 for approximately 25.5 Miles from Agreement for Professional Engineering Services MDS Ph.2-Laterals Pct. 1&4. BOD 03-23-2004.
9.
A. Discussion and approval of the job description for the position of Assistant General Manager.
B. Discussion and approval of salary for Assistant General Manager position
C. Authorization to create Assistant General Manager position with appropriate slot number.
D. Approval to authorize Financial Officer to identify and allocate appropriate funding
E. Approval to revise salary schedule
B. Discussion and approval of salary for Assistant General Manager position
C. Authorization to create Assistant General Manager position with appropriate slot number.
D. Approval to authorize Financial Officer to identify and allocate appropriate funding
E. Approval to revise salary schedule
10.
Presentation of 2014 Drainage District Tax Roll
11.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.074 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.074 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
C.
Reassignment of duties of Financial Officer, Accountant and/or Contracts Manager/Accounts Payable Clerk
12.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
C.
Reassignment of duties of Financial Officer, Accountant and/or Contracts Manager/Accounts Payable Clerk
13.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
14.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
15.
Adjourn