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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING January 6, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Resolution in honor of Justice of the Peace, Precinct 2, Place 2 Rosa Trevino for 38 years of service, 23 of those years as Justice of the Peace, in Hidalgo County prior to retiring from the bench in 2014
B.
Discussion, consideration, and approval of nomination resolution to the Tobacco Settlement Permanent Trust Account Administration Advisory Committee.
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
1. Consideration and Adoption of Order authorizing Penalties Imposed under Texas Property Code Sections 33.07 & 33.08
2. Consideration and Adoption of Order authorizing Penalties Imposed under Texas Property Code Section 33.11
2. Consideration and Adoption of Order authorizing Penalties Imposed under Texas Property Code Section 33.11
D.
Approval to accept settlement check from Endeavor General Agency in the amount of $20,957.84 to settle total loss auto accident with County vehicle. (Constable P3)
8.
Human Resources - Esther Cortez:
A.
Pct 2 Rd Maintenance (1200):
1. Approval to authorize auto allowance for the Director Fields Operations position, slot no. 0090 in the amount of $5,000.00, effective next full pay period 01/12/2015.
2. Approval of intra-departmental transfer.
3. Approval of revised salary schedule.
1. Approval to authorize auto allowance for the Director Fields Operations position, slot no. 0090 in the amount of $5,000.00, effective next full pay period 01/12/2015.
2. Approval of intra-departmental transfer.
3. Approval of revised salary schedule.
B.
Precinct #4 (1200):
1. Approval of the following personnel actions, effective next full pay period, 01/12/15:
2. Approval of revised salary schedule.
1. Approval of the following personnel actions, effective next full pay period, 01/12/15:
| Action | Slot# | Dept/Program | Position Title | Actual/Proposed Budgeted Salary |
| Delete | 0027 | Drainage Improvement Projects (124-036) |
Truck Driver II | $30,503.00 |
| Delete | 0034 | Clerk IV | $38,110.00 | |
| Create | 0035 | Truck Driver III | $30,503.00 | |
| Create | 0036 | Public Affairs Specialist I | $38,110.00 |
2. Approval of revised salary schedule.
9.
District Attorney's Office - Roy Cazares:
A.
DA- State Supplement (1281):
1. Approval to create the following temporary part-time position not to exceed six (6) months, effective 01/01/2015 to 6/30/2015:
2.) Approval to waive posting procedures for the Clerk I position, slot T016.
3.) Approval of revised salary schedule.
1. Approval to create the following temporary part-time position not to exceed six (6) months, effective 01/01/2015 to 6/30/2015:
| Dept/Program | Slot# | Position Title | Budgeted Salary/ Rate of Pay |
| 080-010 | T016 | Clerk I | $6,683.00 Annual / $10.10 Hrly |
2.) Approval to waive posting procedures for the Clerk I position, slot T016.
3.) Approval of revised salary schedule.
B.
1. DA Bad Checks (1222):
a. Approval of 2015 DA's Office budget for fund 1222 DA-Bad Checks.
b. Approval of appropriation of the DA's Office 1222 DA-Bad Checks funds.
2. DA- Investigation HB 65 (1223):
a. Approval of 2015 DA's Office budget for fund 1223 DA-Investigation HB65.
b. Approval of appropriation of the DA's Office 1223 DA-Investigation HB65 funds.
3. DA Pre-Trial (1225):
a. Approval of 2015 DA's Office budget for fund 1225 DA-Pretrial.
b. Approval of appropriation of the DA's Office 1225 DA-Pretrial funds.
a. Approval of 2015 DA's Office budget for fund 1222 DA-Bad Checks.
b. Approval of appropriation of the DA's Office 1222 DA-Bad Checks funds.
2. DA- Investigation HB 65 (1223):
a. Approval of 2015 DA's Office budget for fund 1223 DA-Investigation HB65.
b. Approval of appropriation of the DA's Office 1223 DA-Investigation HB65 funds.
3. DA Pre-Trial (1225):
a. Approval of 2015 DA's Office budget for fund 1225 DA-Pretrial.
b. Approval of appropriation of the DA's Office 1225 DA-Pretrial funds.
C.
1. HIDTA Chapter 59 Asset Forfeiture (1251):
a. Approval of the 2015 HIDTA Chapter 59 Asset Forfeiture Fund Budget (1251).
2. HIDTA US Justice Asset Forfeiture (1254):
a. Approval of the 2015 HIDTA US Justice Asset Forfeiture Fund Budget (1254).
b. Approval of appropriation of the HIDTA US Justice Asset Forfeiture funds.
c. Authorization and approval for the Hidalgo County HIDTA Task Force Investigators to be paid instead of banking extra-duty hours from January 1, 2015 - December 31, 2015.
a. Approval of the 2015 HIDTA Chapter 59 Asset Forfeiture Fund Budget (1251).
b. Approval of appropriation of the HIDTA Chapter 59 Asset Forfeiture funds.
2. HIDTA US Justice Asset Forfeiture (1254):
a. Approval of the 2015 HIDTA US Justice Asset Forfeiture Fund Budget (1254).
b. Approval of appropriation of the HIDTA US Justice Asset Forfeiture funds.
c. Authorization and approval for the Hidalgo County HIDTA Task Force Investigators to be paid instead of banking extra-duty hours from January 1, 2015 - December 31, 2015.
10.
Sheriff's Office:
A.
Authorization and approval to submit a State Administrative Agency Extension Request Form in reference to Operation Stonegarden FY 2013 and authorization for County Judge, as authorized official, to sign required documents.
B.
Requesting approval for reimbursement for Sergeant Glen Mendoza in the amount of $21.22 for the purchase of coolant fluid for county vehicle.
11.
Tax Office - Paul Villarreal:
A.
Requesting approval of the following claim/invoice with the authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor.
| Invoice Date | Invoice No. | Vendor | Amount |
| 12/16/14 | 14-0931 | Video Sound & Lights | $272.00 |
12.
Health & Human Services Department - Eddie Olivarez
A.
Presentation of Walk Across Texas Challenge # 2 Winners.
B.
Approval for County to pay Safeguard Universal LLC Invoice 25392 in the amount of $1,256.96 (PO# 717410).
C.
Health Administration (1293):
1. Approval of the 2015 Health department budget for fund 1293 Health Administration.
2. Approval of appropriation of the Health Department 1293 Health Administration funds in the amount of $150,000.00.
1. Approval of the 2015 Health department budget for fund 1293 Health Administration.
2. Approval of appropriation of the Health Department 1293 Health Administration funds in the amount of $150,000.00.
D.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
E.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
13.
Urban County - Diana Serna:
A.
Urban County Program on behalf of the City of Progreso is requesting consideration and action to award and enter into a construction contract with 2GS, LLC for the Paving Improvements project with a total contract amount of $192,155.00. Utilizing UCP – City of Progreso Street Improvement funds FYs' 25 & 26 (2012 & 2013).
B.
The County of Hidalgo Urban County Program (UCP) is disclosing that Felicidad Garcia, who has applied for Owner-Occupied Rehabilitation housing assistance, is the mother of the Finance Clerk II, Rogelio Del Bosque.
C.
Urban County Program, on behalf of the City of Palmview, is requesting approval of a contract extension with Sanco General Contracting, Inc. for an additional One Hundred Twenty days (120) in order to amend a utility easement for the ongoing Abram Bridge Road project construction contract.
14.
Planning Department - Raul Sesin:
A.
1. Reimbursement of Financial Guarantee
a. Campbell Estates Subdivision – Pct. 1 (Alexander Campbell)
b. San Marcos Subdivision – Pct. 4 (Tres Lunas Development)
2. Discussion and possible action to authorize a revision of Mile 6 Acres Subdivision as per Texas Local Government Code 232.041
a. Campbell Estates Subdivision – Pct. 1 (Alexander Campbell)
b. San Marcos Subdivision – Pct. 4 (Tres Lunas Development)
2. Discussion and possible action to authorize a revision of Mile 6 Acres Subdivision as per Texas Local Government Code 232.041
15.
Precinct #3 - Comm. Flores:
A.
Discussion, consideration, acceptance and approval of Advance Funding Agreement (AFA) between Hidalgo County and Texas Department of Transportation for FM 494 (Shary Road) from FM 676 (Mile 5) to SH 107 project (CSJ # 0864-01-068) with authority for County Judge to sign all required documentation.
16.
Precinct #4 - Comm. Palacios:
A.
Authorization and approval of name change as recommended by LRGVDC 911.
Proposed name: Starray S.R.
Proposed name: Starray S.R.
B.
1. Approval of Certification of Revenues as certified by the County Auditor for the 10th Street (SH 107 - FM 1925) project.
2. Approval of 2014 appropriation of funds in the amount of $600,000.00 for the 10th Street (SH 107 - FM 1925) project.
2. Approval of 2014 appropriation of funds in the amount of $600,000.00 for the 10th Street (SH 107 - FM 1925) project.
17.
Budget & Management - Sergio Cruz:
A.
139th DC (1100):
Approval of correction/clarification to agenda item 9A (AI-41236) approved on 10/22/2013. The decrease in supplemental pay was for removal of DWI Court Grant Supplemental Pay only and not the Supplemental Pay for Presiding Judge duties as outlined below:
Approval of correction/clarification to agenda item 9A (AI-41236) approved on 10/22/2013. The decrease in supplemental pay was for removal of DWI Court Grant Supplemental Pay only and not the Supplemental Pay for Presiding Judge duties as outlined below:
Dept. |
Slot # |
Employee # |
Position Title |
Previous Allowances (prior to 10/22/2013) |
Proposed Allowances (10/23/2013 to present) |
|||
| DWI Court |
Presiding Judge |
DWI Court |
Presiding Judge | |||||
| 139th DC | 0002 | 020524 | Court Coordinator | $4,895.00 | $1,500.00 | - | $1,500.00 | |
| 139th DC | 0004 | 088439 | Assistant Court Coordinator | $4,895.00 | $1,500.00 | - | $1,500.00 | |
B.
139th DC / 92nd DC (1100):
1. Approval to transfer supplemental pay in the amount of $1,500.00 from the 139th DC to the 92nd DC for the transfer of administrative duties, as listed below, effective 01/01/2015:
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedules.
1. Approval to transfer supplemental pay in the amount of $1,500.00 from the 139th DC to the 92nd DC for the transfer of administrative duties, as listed below, effective 01/01/2015:
| Dept. | Slot # |
Employee # |
Position Title | Current Supplemental amount |
Proposed Supplemental amount |
Variance |
| 92nd DC | 0002 | 088439 | Court Coordinator | $0.00 | $1,500.00 | $1,500.00 |
| 139th DC | 0004 | 088439 | Assistant Court Coordinator | $1,500.00 | ($1,500.00) | -0- |
3. Approval of revised salary schedules.
C.
New Courthouse (1100):
1. Approval to undesignate the amount of $41,000.00 in the year 2015 for expenditures related to the new courthouse.
2. Approval of 2015 appropriation of funds in the amount of $41,000.00.
1. Approval to undesignate the amount of $41,000.00 in the year 2015 for expenditures related to the new courthouse.
2. Approval of 2015 appropriation of funds in the amount of $41,000.00.
D.
Budget Appropriations:
1.
Debt Service Funds:
Approval of 2015 appropriation of funds to fund anticipated increase in Fiscal Agent Fees for Certificate of Obligations and Refunding Bonds.
Approval of 2015 appropriation of funds to fund anticipated increase in Fiscal Agent Fees for Certificate of Obligations and Refunding Bonds.
18.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Discussion and applicable action on option to extend (the additional 90 days or any variation of that term as determined by HCCC) the current agreement between Hidalgo County and the architectural firm of Helmuth, Obata & Kassabaum, LP, aka, HOK for the review and analysis of the county-owned Schematic Designs for the construction of a New County Courthouse.
2.
Requesting authority for Valde Guerra, Executive Officer to sign and submit Federal Excise Tax Exemption Certificate for period of January-December 2015
3.
Presentation for discussion, consideration, and approval to enter into an Interlocal Cooperation Agreement between Hidalgo County (all elected offices, departments, programs &/or agencies thru all funding sources) and Region III Education Service Center with the purpose of participating in the cooperative purchasing services of Purchasing Cooperative of America (PCA) as an additional procurement resource with authority for County Judge to execute document and thus permit Purchasing Agent or Designee to complete and fulfill the online PCA Member Registration.
B.
Pct. 3
1.
Approval of an Amendment No. 5 to the current agreement between Hidalgo County and Cook-Joyce for the provision of engineering services in connection with Precinct #3's Penitas Landfill to reflect the continuation of the scope of work.
19.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Cause # CL-14-2283-G; Leonarda Rodriguez-Serna v. Hidalgo County
D.
C-8672-14-F; Jose Rocha v. Hidalgo County
E.
Claim of Aida Moreira
F.
Claim of Erasmo Ruiz Jr.
G.
Claim of Luis Garza
H.
Claim of Efrain Martinez
20.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Cause # CL-14-2283-G; Leonarda Rodriguez-Serna v. Hidalgo County
D.
C-8672-14-F; Jose Rocha v. Hidalgo County
E.
Claim of Aida Moreira
F.
Claim of Erasmo Ruiz Jr.
G.
Claim of Luis Garza
H.
Claim of Efrain Martinez
21.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
22.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
23.
Adjourn