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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING January 6, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2014 Intradepartmental transfers:
A.
2014 - WIC (1292)
B.
2014 - Elections Dept. (1100)
C.
2014 - District Clerk (1100)
D.
2014 - Constable Pct. 3 (1100)
E.
2014 - Constable Pct. 4 (1100)
3.
2015 Intradepartmental transfers:
A.
2015 - County Judge (1100)
B.
2015 - Pct 4 Drain Imprv. Prj. (1200)
4.
Planning Department:
A.
Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
5.
Executive Officer - Valde Guerra:
A.
Right of Way: North Alamo Water Supply Corporation: Tulipan Villas Subd. 1. Bore Wisconsin Road- from the centerline of Cesar Chavez Road go West 509.0 feet. Will bore Wisconsin Road from North to South with a 16" casing for a 8" waterline. 2. Bore Wisconsin Road- from the centerline of Cesar Chavez Road go West 565.4 feet. Will bore Wisconsin Road from North to South with a 16" PVC casing for a 8" waterline. 3. Bore Wisconsin Road- from the centerline of Cesar Chavez Road go West 4196.0 feet. Will bore Wisconsin Road from North to South with a 24" PVC casing for a 12" sewer line. 4. Wisconsin Road- from the centerline of Cesar Chavez Road go West 4196.0 feet. Will extend a 12" sewer line along the North side of Wisconsin Road going West for 888.0 feet.
6.
Tax Refunds:
A.
| Account Number | Payer | Amount |
| H0111.99.000.0001.10 | Rodeo Dental Pharr, Llc | $10,217.11 |
| K2400.00.000.0237.00 | First National Bank | $12,365.63 |
| R4390.01.000.0052.00 | Pena, Francisco & Raquel E | $5,688.46 |
B.
| Account Number | Payer | Amount |
| S5950.00.007.0001.05 | Jorge Rojas | $3,988.38 |
| W0100.00.040.0010.44 | Linebarger Goggan Blair & Sampson | $6,091.00 |
| W3800.00.197.0000.05 | Propel Financial Services Llc | $4,007.38 |
C.
| Account Number | Payer | Amount |
| S2979.00.00A.0001.00 | Heb Grocery Company Lp | $28,171.49 |
| S2979.00.00A.0002.00 | Shary Retail, Ltd | $41,331.80 |
| S2979.00.00A.0004.00 | Shary Retail, Ltd | $28,492.17 |
| S2979.00.00A.0006.00 | Shary Retail, Ltd | $7,342.00 |
| S2979.00.00A.0010.00 | Brinker International, Inc | $2,514.14 |
| S3003.00.000.005B.00 | Weingarten Shary South, Jv | $5,398.40 |
7.
Membership Dues:
A.
Texas A&M AgriLife Extension Service:
Requesting membership dues be approved for payment totaling $1,155.00 (with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor) as follows:
1. Epsilon Sigma Phi (ESP) for Andrea Valdez, Brad Cowan, Jose C. Gutierrez and Joanne Ureste in the amount of $230.00
2. District 12 Texas Association of Extension 4-H Agents (D12TAE4-HA) for Joanne Ureste, Andrea Valdez, Brad Cowan and Jose C. Gutierrez in the amount of $480.00
3. Texas Extension Association Family & Consumer Science (TEAFCS) for Andrea Valdez and Joanne Ureste in the amount of $225.00
4. District 12 Texas County Agricultural Agents Association (D12TCAAA) for Brad Cowan and Jose C. Gutierrez in the amount of $220.00
Requesting membership dues be approved for payment totaling $1,155.00 (with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor) as follows:
1. Epsilon Sigma Phi (ESP) for Andrea Valdez, Brad Cowan, Jose C. Gutierrez and Joanne Ureste in the amount of $230.00
2. District 12 Texas Association of Extension 4-H Agents (D12TAE4-HA) for Joanne Ureste, Andrea Valdez, Brad Cowan and Jose C. Gutierrez in the amount of $480.00
3. Texas Extension Association Family & Consumer Science (TEAFCS) for Andrea Valdez and Joanne Ureste in the amount of $225.00
4. District 12 Texas County Agricultural Agents Association (D12TCAAA) for Brad Cowan and Jose C. Gutierrez in the amount of $220.00
8.
County Judge's Office:
A.
Approval to process Gateway invoice order# 3593753-0 in the amount of $67.61 as a claim with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
9.
Budget & Management:
A.
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 12/01-15/2014 in the amount of $76,267.48 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 12/01-15/2014 in the amount of $76,267.48 and requesting approval of wire transfer.
B.
1. Approval of reimbursement in the amount of $668,410.49 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 12/06/14 to 12/19/14.
2. Approval of wire transfer to cover claims paid.
| 12/06-12/14 | $345,305.91 |
| 12/13-19/14 | $323,104.58 |
| TOTAL | $668,410.49 |
2. Approval of wire transfer to cover claims paid.
C.
Approval of payment for the Santa Cruz Irrigation District No. 15 for delinquent flat rate assessment fees for years 2009-2014 in the amount of $20,922.00, with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting approval of direct payment of all travel expenses related to Pct. #1 employee, Esteban Mata, for authorized travel to Texas A&M Engineering Extension Service in San Antonio, Texas with all supporting documentation attached for audit and processing by County Auditor and issuance of check through Hon. Norma G. Garcia, Hidalgo County Treasurer in the amount of $745.56 as a solution to addressing said expenditures using 2014 budget (general fund) as technical problems with ALIO prevented the Purchasing Department from processing the timely submitted 2014 Requisition #00267317 and generating an authorized Purchase Order.
B.
Authority to exercise the one (1) year extension option as provided under current contract for "Loading and Hauling of Dirt," for Precinct No. 2, under the same rates, terms, and conditions with Roy's Hauling Service, Inc.
C.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County- (all funding sources, programs & entities)-"
Repair -Removal-Installation of Mobile Radios, Computers and Other Misc. Equipment" RFB No.: 2015-017-00-00-SGS. Including the re-advertising of project in the event No Bids response are received and/or are rejected and project is still required.
D.
Approval to exercise the option to renew/extend for a sixty (60) day extension (as permitted in contract) with Matt Building Materials, Inc., under the same terms and condition for: "Construction Building Materials & Supplies" for Hidalgo County.
E.
Acceptance and approval of request for payment of invoice 14-12-000004 for $1,647.64 submitted by L&G Engineering Laboratory for the Linn San Manuel Facility (PO# 713423).
F.
Pct. 4 Project Invoice:
Acceptance and approval of request for payment of invoice 14-12-000003 for $306.80 submitted by L&G Engineering Laboratory for the Sunflower Park ONSITE Project (PO# 707018).
Acceptance and approval of request for payment of invoice 14-12-000003 for $306.80 submitted by L&G Engineering Laboratory for the Sunflower Park ONSITE Project (PO# 707018).
G.
Acceptance and approval of request for Payment Application #1 in the total amount of $13,277.05 submitted by Herrera & Hunt Inc., in connection with the project: Hidalgo County Facilities Management -"Installation of two roof drains at the Old Administration Building", project No. 2014-269C-MSS through PO#714344.
H.
Requesting authority to advertise and approval of procurement packet (i.e., specifications - requirements, legal notice and evaluation criteria) as attached hereto for "RFP 2015-016-"License Professional Psychologist" for Hidalgo County - Judge Mario E. Ramirez Jr. Juvenile Justice Center.
I.
Requesting approval of 60 day (grace period) extension of current contracts for Pipes-Hidalgo County with the following while procurement process is completed so as to have no lapse in needed pipes:
1) Rio Valley Pipe-E-14-077-02-25
2) L & R Precast Concrete Works E-14-077a-02-25
3) HD Supply Waterworks E-14-077b-02-25
4) ACT Pipe and Supply E-14-077c-02-25
5) Contech Pipes E-14-077d-02-25
6) Ferguson Pipes-E-14-077e-02-25
1) Rio Valley Pipe-E-14-077-02-25
2) L & R Precast Concrete Works E-14-077a-02-25
3) HD Supply Waterworks E-14-077b-02-25
4) ACT Pipe and Supply E-14-077c-02-25
5) Contech Pipes E-14-077d-02-25
6) Ferguson Pipes-E-14-077e-02-25
J.
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) for: "Hidalgo County-"Electrical Materials & Related Supplies" Services" Bid No. 2015-003-SMA including the re-advertising of project in the event bids are received and project is still required.
K.
Acceptance and approval of modified/up-dated Hidalgo County Purchasing Department Travel Program' Request Forms with same policies and procedures thus improving the efficiency in administering and managing the process.
L.
Authority to exercise the one (1) year extension option as provided under the current contract(s) for Hidalgo County "Turnkey Burial Services Including Cemetery Plots for Unidentified Pauper Remains" with
Mid Valley Cemetery, Inc. dba/ Val Verde Memorial Gardens C-14-036- 01-21 under the same rates, terms, and conditions.
M.
Authority to exercise the one (1) year extension option as provided under the current contract(s) for Hidalgo County "Specialty Printing and Related Services" under the same rates, terms, and conditions for the following vendors:
1) C-13-153-01-28-Gulf Data Products/E.A. Stone Inc.
2) C-13-153a-01-28-Gateway Printing & Office Supplies
3) C-13-153b-01-28-Scott Merriman Inc.
2) C-13-153a-01-28-Gateway Printing & Office Supplies
3) C-13-153b-01-28-Scott Merriman Inc.
N.
Add fuel card users
1. Facilities Management- fuel card users
2. Adult Probation - fuel card users
1. Facilities Management- fuel card users
2. Adult Probation - fuel card users
O.
Add Fuel Card
1. Tax Office - Fuel Card
1. Tax Office - Fuel Card
P.
Add fuel card user:
1. Planning - Fuel card user
1. Planning - Fuel card user