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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS January 20, 2015 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Open Forum
3.
Approval of Consent Agenda
4.
Approval of Purchase Agreement And Escrow Instructions with Paramount Citrus II LLC in relation to Hidalgo County Drainage District No. One Drainage Facility. (J-09 drainage project)
5.
Discussion and acceptance to request Title Reports along Pharr-McAllen Drain and PSJA South Drain, to establish ownership.
6.
Discussion and approval of Interlocal Cooperation Agreement among the City of Alton, Hidalgo County and Hidalgo County Drainage District No. 1 in relation to widening of drainage ditch located on 5 Mile west of Conway.
7.
Discussion and authorization to enter into an Agreement between Hidalgo County Drainage District No. 1 and Hidalgo County/Urban County for assistance in the development of Penitas Drain GLO project.
8.
A.) Requesting approval to accept bids received and execute Agreement with multiple vendors meeting all specified requirements for RFB No. HCDD1-14-033-12-18 "PIPES-Reinforced Concrete Pipe Tongue & Groove, Reinforced Concrete Pipe Rubber Gasket, Polyethylene & HP Storm Polypropylene Pipe".
1.) ACT Pipe & Supply
2.) CAPA - Rio Valley Pipe
3.) H.D. Supply Waterworks
4.) Aquaworks Pipe & Supply
B.) Requesting approval of Supplemental Agreement No. 6 to Work Authorization No. 9 with TEDSI Infrastructure Group in the amount of $3,500.00 as it relates to Survey Services for Edinburg WWTP Effluent Line Discharge to HCDD No. 1 Lateral Ditch J-02 Monte Cristo Outfall.
C.) Requesting approval to advertise for RFQ No. HCDD1-15-001-02-18 "Professional Engineering Services - Pool"
D.) Requesting approval of Work Authorization No. 3 in the amount of $15,848.25 with Dannenbaum Engineering Company-McAllen, LLC as it relates to Preliminary Plan and Profile Schematic alternatives for Hidalgo County Irrigation District No.1 Edinburg /Penitas Pump and Levee Rehabilitation.
2013 BOND SERIES
E.) Requesting approval of Change Order No. 1 in the amount of $19,180.00 to Construction Contract No. HCDD1-14-004-02-11 with Texas Cordia Construction, LLC as it relates to "Pct. 4 - Edinburg Drain Stub-Out to the South Main Drain Control Structure Drainage Improvements".
F.) Requesting approval of Change Order No. 2 to Construction Contract No. HCDD1-13-022-04-29B with Rojas Construction & Paving to add additional working days as it relates to "Pct. 2 FM495 Drain - Wisconsin Road Crossing" no amount associated with this Change Order.
G.) Requesting approval to advertise for RFB No. HCDD1-15-002-02-25 Hidalgo County Drainage District No.1 -"Slope Repair of North Main Drain Weir No. 3 and South Main Drain Weir No. 5.
1.) ACT Pipe & Supply
2.) CAPA - Rio Valley Pipe
3.) H.D. Supply Waterworks
4.) Aquaworks Pipe & Supply
B.) Requesting approval of Supplemental Agreement No. 6 to Work Authorization No. 9 with TEDSI Infrastructure Group in the amount of $3,500.00 as it relates to Survey Services for Edinburg WWTP Effluent Line Discharge to HCDD No. 1 Lateral Ditch J-02 Monte Cristo Outfall.
C.) Requesting approval to advertise for RFQ No. HCDD1-15-001-02-18 "Professional Engineering Services - Pool"
D.) Requesting approval of Work Authorization No. 3 in the amount of $15,848.25 with Dannenbaum Engineering Company-McAllen, LLC as it relates to Preliminary Plan and Profile Schematic alternatives for Hidalgo County Irrigation District No.1 Edinburg /Penitas Pump and Levee Rehabilitation.
2013 BOND SERIES
E.) Requesting approval of Change Order No. 1 in the amount of $19,180.00 to Construction Contract No. HCDD1-14-004-02-11 with Texas Cordia Construction, LLC as it relates to "Pct. 4 - Edinburg Drain Stub-Out to the South Main Drain Control Structure Drainage Improvements".
F.) Requesting approval of Change Order No. 2 to Construction Contract No. HCDD1-13-022-04-29B with Rojas Construction & Paving to add additional working days as it relates to "Pct. 2 FM495 Drain - Wisconsin Road Crossing" no amount associated with this Change Order.
G.) Requesting approval to advertise for RFB No. HCDD1-15-002-02-25 Hidalgo County Drainage District No.1 -"Slope Repair of North Main Drain Weir No. 3 and South Main Drain Weir No. 5.
9.
Approval to review and update existing Drainage Committee.
10.
Discussion, consideration, and possible action regarding conflict of interest issues that may have occurred in awarding of contracts on HCDD#1 projects between 2007 - 2014.
11.
A. Discussion and approval of the job description for the position of General Manager.
B. Discussion and approval of salary for General Manager position.
C. Authorization to create General Manager position with appropriate slot number.
D. Approval to authorize Financial Officer to identify and allocate appropriate funding.
E. Approval to revise salary schedule.
B. Discussion and approval of salary for General Manager position.
C. Authorization to create General Manager position with appropriate slot number.
D. Approval to authorize Financial Officer to identify and allocate appropriate funding.
E. Approval to revise salary schedule.
12.
A. Written formal request by the Lee Law Firm to amend & extend the current letter of engagement
[HCDD#1-BOD-apprv. 09-30-14 with commencement date of 10-13-14 as per Lee Law Firm & approved by BOD with a term of no less than 30 and not more than 90 days] for an additional 60 business days as detailed in the supporting documentation;
B. Discussion and action by HCDD#1-BOD to determine and agree on what basis current letter of engagement was awarded: "calendar days" [historic & customary by HC & HCDD#1] VS The Law Firm position of "business days" including the factoring-in and calculation of "holidays" as defined by BOD and/or any combination thereof;
C. Discussion and action if necessary by BOD as to professional liability limits provided by the Lee Law Firm as less than amount required by RFQ packet as approved by HCDD#1 with acceptance of "declaration page" as confirming document;
B. Discussion and action by HCDD#1-BOD to determine and agree on what basis current letter of engagement was awarded: "calendar days" [historic & customary by HC & HCDD#1] VS The Law Firm position of "business days" including the factoring-in and calculation of "holidays" as defined by BOD and/or any combination thereof;
C. Discussion and action if necessary by BOD as to professional liability limits provided by the Lee Law Firm as less than amount required by RFQ packet as approved by HCDD#1 with acceptance of "declaration page" as confirming document;
13.
Request approval to issue manual payment after review and audit procedures are complete on the following items:
A. Application for Payment No. 1 in the amount of $161,405.00 from Foremost Paving, Inc. related to Construction Contract no. HCDD1-14-025-09-09-Mission Inlet Arch Culvert-Aluminum Liner Plate Reline. PO#625593. Project Engineer: R. Gutierrez Engineering Corp.
B. Application for Retainage Release in the amount of $8,495.00 from Foremost Paving, Inc. related to Construction Contract no. HCDD1-14-025-09-09-Mission Inlet Arch Culver-Aluminum Liner Plate Reline. PO#625593. Project Engineer: R. Gutierrez Engineering Corp.
C. Application for Payment No. 1 in the amount of $150,255.80 from Rojas Construction & Paving related to Construction Contract No. HCDD1-13-021-04-29B. PO#625108-14. Project Engineer: R. Gutierrez Engineering Corp.
A. Application for Payment No. 1 in the amount of $161,405.00 from Foremost Paving, Inc. related to Construction Contract no. HCDD1-14-025-09-09-Mission Inlet Arch Culvert-Aluminum Liner Plate Reline. PO#625593. Project Engineer: R. Gutierrez Engineering Corp.
B. Application for Retainage Release in the amount of $8,495.00 from Foremost Paving, Inc. related to Construction Contract no. HCDD1-14-025-09-09-Mission Inlet Arch Culver-Aluminum Liner Plate Reline. PO#625593. Project Engineer: R. Gutierrez Engineering Corp.
C. Application for Payment No. 1 in the amount of $150,255.80 from Rojas Construction & Paving related to Construction Contract No. HCDD1-13-021-04-29B. PO#625108-14. Project Engineer: R. Gutierrez Engineering Corp.
14.
Discussion and approval to acquire all right of way in fee simple along Pharr/McAllen South Drain and PSJA South Drain for needed maintenance operation.
15.
Request approval to issue manual payment once review and audit procedures are complete on the following item:
Request for Payment no. 1 in the amount of $90,000.00 from Texas Cordia Construction related to Construction Contract No. HCDD1-14-008-07-08 Pct.2 Alamo Expressway Drain. PO#625452.
Request for Payment no. 1 in the amount of $90,000.00 from Texas Cordia Construction related to Construction Contract No. HCDD1-14-008-07-08 Pct.2 Alamo Expressway Drain. PO#625452.
16.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
17.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
18.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
19.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
20.
Adjourn