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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING February 17, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Proclamation in support of the Children's Advocacy Center, Estrella's House and Vinos! Event on February 21, 2015
B.
Appointment of board member(s) to the Tropical Texas Behavioral Center Board of Trustees for a two year term, effective February 17, 2015.
C.
Discussion, consideration and action to accept a Memorandum of Understanding between Valley Telephone Cooperative, Inc. and Hidalgo County to televise Commissioners Court meetings on the VTX1 television station.
D.
Discussion, consideration, and approval of a Resolution of the Commissioner's Court of Hidalgo County to support the proposed affordable housing project to be known as The Heights.
E.
Discussion, consideration, and approval of a Resolution of the Commissioner's Court of Hidalgo County to support the proposed affordable housing project to be known as Audobon Vista.
F.
Discussion, consideration, and approval of a Resolution of the Commissioner's Court of Hidalgo County to support the proposed affordable housing project to be known as La Palmilla.
7.
Human Resources - Esther Cortez:
A.
Planning Department (1100/1200):
1. Discussion, approval, and consideration of the following personnel actions:
2. Approval to revise salary schedules in accordance with Commissioners Court action.
1. Discussion, approval, and consideration of the following personnel actions:
| Action | Slot# | Dept/ Program |
Position Title | Actual/ Proposed Budgeted Salary |
| Delete | 0001 | 210-001 | Planning Administrator | $120,687.00 |
| Delete | A001 | 210-002 | Planning Administrator | $53,408.00 |
| Create | 0001 | 210-001 | Director of Planning | $90,000.00 |
B.
Precinct 2- Rd Maint (1200):
Approval of the following personnel actions:
1. Delete the following position(s):
2. Create the following position(s):
3. Approval to revise the salary schedule in accordance with Commissioners' Court action.
Approval of the following personnel actions:
1. Delete the following position(s):
Action |
Program |
Slot # |
Position Title |
Current Budgeted Salary |
| Delete | 122-006 - Rd Maint | 0034 | Truck Driver II | $26,841.00 |
| Delete | 122-006 - Rd Maint | 0045 | Traffic Safety Specialist I | $23,015.00 |
| Delete | 122-006 - Rd Maint | 0072 | Maintenance I | $23,384.00 |
| Total: | $73,240.00 |
2. Create the following position(s):
Action |
Program |
Slot # |
Position Title |
Proposed Budgeted Salary |
| Create | 122-006 - Rd Maint | 0095 | Mechanic II | $32,029.00 |
| Create | 122-006 - Rd Maint | 0096 | Maintenance IV | $38,837.00 |
| Total: | $70,866.00 |
3. Approval to revise the salary schedule in accordance with Commissioners' Court action.
C.
JP 2-1 (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, approval, and consideration to create one (1) full-time position as follows:
2. Approval to revise salary schedule in accordance with Commissioners Court action.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, approval, and consideration to create one (1) full-time position as follows:
| Slot# | Dept/Program | Position Title | Proposed Budgeted Salary |
| 0006 | 063-001 | Court Clerk | $26,710.00 |
D.
JP 2-2 (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, approval, and consideration to create one (1) full-time position as follows:
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, approval, and consideration to create one (1) full-time position as follows:
| Slot# | Dept/Program | Position Title | Proposed Budgeted Salary |
| 0006 | 064-001 | Assistant Court Coordinator | $30,564.00 |
3. Approval to revise salary schedule in accordance with Commissioners Court action.
8.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Approval to appoint/re-appoint two (2) members to the Civil Service Commission for a two (2) year term
D.
Approval of 2015 Library Interlocal Agreements between Hidalgo County and the following cities:
Alamo, Donna, Edinburg, Elsa, Hidalgo, La Joya, McAllen, Mercedes, Mission, Penitas, Pharr, San Juan and Weslaco
Alamo, Donna, Edinburg, Elsa, Hidalgo, La Joya, McAllen, Mercedes, Mission, Penitas, Pharr, San Juan and Weslaco
E.
Approval of Amendment to the 2015 Museum Funding Agreement between the County of Hidalgo and the Museum of South Texas History.
F.
Approval of 2015 Museum Funding Agreement between County of Hidalgo and the Donna Hooks Fletcher Museum in the amount of $ 20,000.00
G.
Approval of 2015 Museum Funding Agreement between County of Hidalgo and the Mission Historical Museum in the amount of $ 20,000.00
H.
Approval of Right of Entry Agreement Letter between Hidalgo County and Time Warner Cable to the property and building located at 1212 S. 25th Ave., Edinburg, TX 78542 (Old DPS Bldg.) for cable/broadband commercial service; with authority for County Judge to sign necessary documents
I.
Approval of Interlocal Cooperation Agreement between the Hidalgo County Drainage District No. 1 and the County of Hidalgo
J.
Approval of Order Adopting New and Comprehensive Floodplain Management Regulations in accordance with Section 60.3(D) of the National Flood Insurance Program which are designed to minimize Flood Damage and Losses in Compliance with the Federal Emergency Management Agency's National Flood Insurance Program including the designation of Raul Sesin as Flood Plain Administrator for Hidalgo County
K.
Planning Department (1100):
1. Discussion, consideration, and all appropriate action to appoint and fill the position of Director of Planning.
2. Approval to set salary.
1. Discussion, consideration, and all appropriate action to appoint and fill the position of Director of Planning.
2. Approval to set salary.
L.
1. Presentation on delinquent tax collection report by Perdue, Brandon, Fielder, Collins & Mott, LLP.
2. Discussion and possible action on an Order authorizing the Proposed Resale of Foreclosed Real Estate Properties pursuant to Texas Property Tax Code Section 34.05 (a), (c) and (d).
3. Discussion and possible action on an Order authorizing the Resale of Foreclosed Real Estate Properties for failure to pay ad valorem taxes.
2. Discussion and possible action on an Order authorizing the Proposed Resale of Foreclosed Real Estate Properties pursuant to Texas Property Tax Code Section 34.05 (a), (c) and (d).
3. Discussion and possible action on an Order authorizing the Resale of Foreclosed Real Estate Properties for failure to pay ad valorem taxes.
9.
Constables:
A.
Constable Pct.1 - LBSP 15 (1284):
1. Authorization and approval to accept the Local Border Security Program FY 2015 (LBSP-15) Grant award no. LBSP-15-0039
2. Authorization for County Judge, as authorized official, to sign grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY2015 (LBSP-15)
5. Approval to appropriate the budget for the LBSP-15 grant award in the amount of $45,000.00
1. Authorization and approval to accept the Local Border Security Program FY 2015 (LBSP-15) Grant award no. LBSP-15-0039
2. Authorization for County Judge, as authorized official, to sign grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY2015 (LBSP-15)
5. Approval to appropriate the budget for the LBSP-15 grant award in the amount of $45,000.00
B.
Constable Pct. #1:
Presentation and discussion of the 2014 Racial Profiling Report as presented by the Hidalgo County Constable Pct. 1 Office, in accordance with Article 2.133 of the Texas Code of Criminal Procedure.
Presentation and discussion of the 2014 Racial Profiling Report as presented by the Hidalgo County Constable Pct. 1 Office, in accordance with Article 2.133 of the Texas Code of Criminal Procedure.
C.
Constable Pct. 3
Presentation and discussion of 2014 Racial Profiling Report as presented by Hidalgo County Constable Precinct 3 Department in accordance with Article 2.134 of the Texas Code of Criminal Procedures.
Presentation and discussion of 2014 Racial Profiling Report as presented by Hidalgo County Constable Precinct 3 Department in accordance with Article 2.134 of the Texas Code of Criminal Procedures.
D.
Constable Pct. #3
Discussion, consideration, and approval to appoint Roger Rich as Senior Deputy Constable by Constable Lazaro Gallardo, Jr., Constable Precinct 3, in accordance with Texas Local Government Code Section 86.011.
Discussion, consideration, and approval to appoint Roger Rich as Senior Deputy Constable by Constable Lazaro Gallardo, Jr., Constable Precinct 3, in accordance with Texas Local Government Code Section 86.011.
E.
Constable Pct. 3 - LBSP (1284)
1. Authorization and approval to accept the Local Border Security Program FY 2015 (LBSP-15) Grant Award No: LBSP-15-0041 in the amount of $80,000.00.
2. Authorization for County Judge, as authorized official, to sign grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues, as certified by the County Auditor, for the Local Border Security Program FY2015 (LBSP-15)
5. Approval to appropriate the budget for LBSP-15 grant award in the amount of $80,000.00.
1. Authorization and approval to accept the Local Border Security Program FY 2015 (LBSP-15) Grant Award No: LBSP-15-0041 in the amount of $80,000.00.
2. Authorization for County Judge, as authorized official, to sign grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues, as certified by the County Auditor, for the Local Border Security Program FY2015 (LBSP-15)
5. Approval to appropriate the budget for LBSP-15 grant award in the amount of $80,000.00.
F.
Constable Pct. 3
Requesting approval of the FY14 Equitable Sharing Agreement and Certification Report - Hidalgo County Constable Precinct 3
Requesting approval of the FY14 Equitable Sharing Agreement and Certification Report - Hidalgo County Constable Precinct 3
G.
Constable Pct. #4 - LBSP (1284):
1. Authorization and approval to accept the Local Border Security Program FY 2015 (LBSP-15) Grant Award No. LBSP-15-0042 in the amount of $65,000.00 from the Texas Department of Public Safety; Texas Homeland Security State Administrative Agency for the period of February 1, 2015 to August 31, 2015.
2. Authorization for County Judge, as authorized official, to sign grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY 2015 (LBSP-15).
5. Approval to appropriate the budget for LBSP-15 grant award in the amount of $65,000.00.
1. Authorization and approval to accept the Local Border Security Program FY 2015 (LBSP-15) Grant Award No. LBSP-15-0042 in the amount of $65,000.00 from the Texas Department of Public Safety; Texas Homeland Security State Administrative Agency for the period of February 1, 2015 to August 31, 2015.
2. Authorization for County Judge, as authorized official, to sign grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY 2015 (LBSP-15).
5. Approval to appropriate the budget for LBSP-15 grant award in the amount of $65,000.00.
10.
District Attorney's Office:
A.
General Victim Assistance – Direct Services Program:
Requesting approval of resolution and approval to apply for the General Victim Assistance – Direct Services Grant Program from the Criminal Justice Division (CJD) of the Governor's Office.
Requesting approval of resolution and approval to apply for the General Victim Assistance – Direct Services Grant Program from the Criminal Justice Division (CJD) of the Governor's Office.
B.
DA Bad Checks (1222):
Approval of 2015 DA's Office Fuel budget/appropriation for fund 1222 DA-Bad Checks in the amount of $15,000.00.
Approval of 2015 DA's Office Fuel budget/appropriation for fund 1222 DA-Bad Checks in the amount of $15,000.00.
11.
Sheriff's Office:
A.
Requesting authorization and approval to submit the 2014 Equitable Sharing Agreement and Certification Report.
B.
Operation Stonegarden (1284):
1. Authorization and approval to accept an extension for the 2013 Operation Stonegarden Grant (New termination date is 5/31/15).
2. Authorization and approval for County Judge, as authorized official, to sign required documents.
1. Authorization and approval to accept an extension for the 2013 Operation Stonegarden Grant (New termination date is 5/31/15).
2. Authorization and approval for County Judge, as authorized official, to sign required documents.
12.
Tax Office - Paul Villarreal:
A.
Discussion, consideration and approval of Amendment One (Lease of State of Texas Registration and Title System (RTS) Information Resources and Support) to agreement for the use of State of Texas Automation Equipment. The agreement between the County of Hidalgo and the State of Texas Registration and Title System amendment to reflect additional equipment at subcontractor BridgePoint Insurance in Mission, Texas, thus bringing the current total to 26 (WebAgent Sub-Contractors), 2 (WebDealers), and 7 leased RTS systems.
B.
Presentation for discussion, consideration, acceptance and approval to amend Full Service Deputy Contract between Hidalgo County and BridgePoint Insurance Agency & Permit Center, LLC.
C.
Consideration and approval to fund Account #5-1100-415-15-140-001-0-584 (Registration Fees) in the amount of $5,330.00 for 59 employees including the Tax Assessor Collector to attend the 47th Annual Rgv-Taao Tip-O-Tex Conference at the Schlitterbahn Waterparks, South Padre Island on Sat., February 28, 2015 with the authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
13.
Health & Human Services Department - Eddie Olivarez
A.
1. Requesting approval to accept the grant award for the community based healthy border initiatives in the amount of $2,200.00.
2. Requesting approval of the Certification of Revenue in the amount of $2,200.00 as approved by the County Auditor.
3. Requesting approval to appropriate the budget in the amount of $2,200.00.
2. Requesting approval of the Certification of Revenue in the amount of $2,200.00 as approved by the County Auditor.
3. Requesting approval to appropriate the budget in the amount of $2,200.00.
B.
Health & Human Services- CDC (1293):
Requesting approval to apply for a parasite infection grant offered by Centers for Disease Control and Prevention (CDC).
Requesting approval to apply for a parasite infection grant offered by Centers for Disease Control and Prevention (CDC).
C.
CPS/HAZARDS-PHEP (1293):
Requesting approval to accept the CPS/HAZARDS Public Health Emergency Preparedness grant contract amendment #2015-001134-01. The purpose of this amendment is to change set dates to open dates as detailed in the contractual requirements schedule and to remove two contractual requirements.
Requesting approval to accept the CPS/HAZARDS Public Health Emergency Preparedness grant contract amendment #2015-001134-01. The purpose of this amendment is to change set dates to open dates as detailed in the contractual requirements schedule and to remove two contractual requirements.
D.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
E.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
14.
Urban County - Diana Serna:
A.
1. Hold a Public Hearing to consider public comments for Hidalgo County's request to submit a Performance Statement and Budget Amendment for the Self-Help Center Program Contract #712013 under the Texas Department of Housing and Community Affairs (TDHCA), Office of Colonia Initiative (OCT) – Colonia Self-Help Center (SHC).
2. Requesting approval to submit Performance Statement & Budget Amendment #3 to the Hidalgo County Colonia Self-Help Center Contract Grant #712013 under the Texas Department of Housing and Community Affairs (TDHCA), Office of Colonia Initiative (OCT) – Colonia Self-Help Center (SHC), approval of Resolution No. 2, and authorization for the County Judge to act as the County's Authorized Signatory in all matters pertaining to the County's participation in the TDHCA Colonia Self-Help Center Program.
2. Requesting approval to submit Performance Statement & Budget Amendment #3 to the Hidalgo County Colonia Self-Help Center Contract Grant #712013 under the Texas Department of Housing and Community Affairs (TDHCA), Office of Colonia Initiative (OCT) – Colonia Self-Help Center (SHC), approval of Resolution No. 2, and authorization for the County Judge to act as the County's Authorized Signatory in all matters pertaining to the County's participation in the TDHCA Colonia Self-Help Center Program.
B.
Approval to appoint two (2) County Commissioners as members and two (2) County Commissioners as alternates to the Hidalgo County Urban County Advisory Board.
C.
Urban County Program on behalf of the City of Elsa is requesting consideration and action to award and enter into a construction contract with RG Enterprises LLC d/b/a G & G Contractors for a Park, Recreational Facility Improvements project in the amount of $170,319.00. Utilizing UCP – City of Elsa Park, Recreational Facility Improvement funds FY 26 (2013).
D.
Requesting approval of Urban County Program Interlocal Agreement between Hidalgo County Precinct No. 1 & City of Granjeno for the use of Urban County Program funds from Years 25 & 26 (2012 & 2013) and authorization for Hidalgo County Judge Ramon Garcia to sign agreement.
15.
Auditor's Office - Ray Eufracio:
A.
1. Approval of Certification of Revenues as certified by the County Auditor for various TXDOT projects.
2. Approval of 2014 appropriation of funds for various TXDOT projects in the total amount of $1,547,308.87.
2. Approval of 2014 appropriation of funds for various TXDOT projects in the total amount of $1,547,308.87.
16.
Precinct #2 - Comm. Cantu:
A.
1. Approval of Interlocal Agreement between the City of Pharr and the County of Hidalgo, Texas to assist one another in multiple projects to be defined by mutual agreement in which both the City and the County will benefit from the outcome of the work.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project(s).
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project(s).
17.
Precinct #3 - Comm. Flores:
A.
1. Requesting approval of Interlocal Agreement between Hidalgo County and the Agua Special Utility District to repave the damaged portion of Gregorio Garza Street.
2. Approval of ICA Project in accordance with Texas Government Code Section 791.014.
2. Approval of ICA Project in accordance with Texas Government Code Section 791.014.
18.
Precinct #4 - Comm. Palacios:
A.
Discussion and possible action of accepting cost participation from Wyatt Ranches of Texas, LLC for road construction of the intersection of Chapa Road and Brushline Road. Pct. 4 will provide labor and equipment.
19.
HIDTA - Task Force:
A.
Requesting approval of the following:
1. FY 2014 Equitable Sharing Agreement and Certification Report- Hidalgo County HIDTA Task Force
2. FY 2014 Equitable Sharing Agreement and Certification Report - Hidalgo County District Attorney's Office
1. FY 2014 Equitable Sharing Agreement and Certification Report- Hidalgo County HIDTA Task Force
2. FY 2014 Equitable Sharing Agreement and Certification Report - Hidalgo County District Attorney's Office
20.
Budget & Management - Sergio Cruz:
A.
1. Requesting authorization for Hidalgo County to execute the Interlocal Cooperation Agreement between Hidalgo County and the City of Edinburg for certain improvements to FM1925(Monte Cristo) from McColl Rd. to 1,500 Feet West of 10th Street with County Judge to sign all required documentation.
2. Acceptance and approval of the Interlocal Cooperation Agreement Project pursuant to the approval of the Interlocal Agreement as stated above.
3. Approval of Advanced Funding Agreement (AFA) between TxDOT and Hidalgo County for FM1925 from 10th St to McColl Road - CSJ:1803-01-092 with County Judge to sign all required documentation.
4. Approval of 2015 appropriation of funds from CO's Series 2014 in the amount of $549,000.00 for the FM 1925 (10th-McColl) road project.
2. Acceptance and approval of the Interlocal Cooperation Agreement Project pursuant to the approval of the Interlocal Agreement as stated above.
3. Approval of Advanced Funding Agreement (AFA) between TxDOT and Hidalgo County for FM1925 from 10th St to McColl Road - CSJ:1803-01-092 with County Judge to sign all required documentation.
4. Approval of 2015 appropriation of funds from CO's Series 2014 in the amount of $549,000.00 for the FM 1925 (10th-McColl) road project.
B.
Discussion, consideration and approval to submit the Texas VINE Reimbursement Maintenance Invoice in the amount of $6,928.83 (Second Qtr) and the Texas Statewide Automated Victim Notification Service (SAVNS) County Verification of Continuing Production Record with authority for County Judge to sign the required documents.
C.
Budget Appropriations:
1.
Justice Court Tech (1242):
Approval of 2015 appropriation of funds in the amount of $61,487.94 to fund various operating expenditures in relation to the Odyssey project for the JP offices.
Approval of 2015 appropriation of funds in the amount of $61,487.94 to fund various operating expenditures in relation to the Odyssey project for the JP offices.
2.
DA Bad Checks (1222):
Approval of appropriation of funds for the DA's Bad Checks budget in the amount of $26,172.20 to fund a portion of various personnel actions approved by Commissioners Court on 01/20/15 (Ref: 48123).
Approval of appropriation of funds for the DA's Bad Checks budget in the amount of $26,172.20 to fund a portion of various personnel actions approved by Commissioners Court on 01/20/15 (Ref: 48123).
3.
Constable Precinct No. 1 (1100):
A. Approval of Certification of Revenues by the County Auditor.
B. Approval of 2015 appropriation of funds for the Constable Precinct No. 1 in the amount of $11,279.75 to fund a portion of the cost to replace a Constable Precinct No. 1 vehicle (unit #101) that was involved in an accident on 09/10/14 and was declared a total loss.
A. Approval of Certification of Revenues by the County Auditor.
B. Approval of 2015 appropriation of funds for the Constable Precinct No. 1 in the amount of $11,279.75 to fund a portion of the cost to replace a Constable Precinct No. 1 vehicle (unit #101) that was involved in an accident on 09/10/14 and was declared a total loss.
4.
Constable Precinct No. 3 (1100):
A. Approval of Certification of Revenues by the County Auditor.
B. Approval of 2015 appropriation of funds for the Constable Precinct No. 3 in the amount of $20,957.84 to fund the cost to replace a Constable Precinct No. 3 vehicle (unit #323) that was involved in an accident on 05/30/2014 and was declared a total loss.
A. Approval of Certification of Revenues by the County Auditor.
B. Approval of 2015 appropriation of funds for the Constable Precinct No. 3 in the amount of $20,957.84 to fund the cost to replace a Constable Precinct No. 3 vehicle (unit #323) that was involved in an accident on 05/30/2014 and was declared a total loss.
21.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Ratification of fully executed Change Order No. 6 (increase of $5,119.00) in connection with "Repairs and Renovations-1st and 2nd Floors to the Former Administration Building," to awarded contractor D.Wilson Construction Company.
2.
Presentation of bids received for the purpose of award and approval of contract document to the responsible vendor submitting the lowest and best bid and meeting all specifications and/or requirements as attached hereto for: Hidalgo County - "Drug & Alcohol Testing for Hidalgo County Employees" RFB No. 2015-022-02-11.
3.
Acceptance and approval to process a partial payment (as required by & to Citi Bank Credit Card Services) in the amount of $4K against (as yet unreconciled) 99 days past due amount of $7,469.57 in order to "release suspension" status on Hidalgo County's Credit Card account with authority for Hon. Norma G. Garcia, Hidalgo County Treasurer to issue check including the overnight mailing of said check to Citi Bank.
4.
Acceptance and approval for the automatic extension of a successive one (1) year term (as provided in the letter of engagement) with The J. Ramirez Law Firm for the continuation of services as Bond Counsel for Hidalgo County.
5.
A. Requesting approval to declare the items listed in Exhibit "A" (attached herein), office furniture, equipment and vehicles as "Surplus" for the purpose of sale through auction (scheduled for 03-04-2015) in accordance with Texas Local Government Code 263.152 (a)(1);
AND, in the event "NO BIDS" received,
B. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to:'...order any of the property to be destroyed or otherwise disposed of as worthless in as much as the sale of said items CC undertook to sell (under Subsection (1) at auction on 03-04-2015 resulted in no bids were received;
C. Requesting authority to publish advertisement for the auction of surplus equipment and vehicles scheduled for 03-04-2015, including but not limited to Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions.
B. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to:'...order any of the property to be destroyed or otherwise disposed of as worthless in as much as the sale of said items CC undertook to sell (under Subsection (1) at auction on 03-04-2015 resulted in no bids were received;
C. Requesting authority to publish advertisement for the auction of surplus equipment and vehicles scheduled for 03-04-2015, including but not limited to Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions.
6.
Requesting authority for Valde Guerra, County Executive Officer, to sign and submit Federal Excise Tax Exemption Certificate for 2014 as requested by vendor for file purposes.
B.
County Judge's Office
1.
A. Pursuant to Article 6.09, of the current agreement between Hidalgo County and LCS Corrections Services, Inc. and Affiliates ("LCS") requesting action in connection with the acquisition of assets of ("LCS") and thus assigning revenues and payments to GEO Group, Inc.;
B. Requesting authority to advertise an RFP for the Placement, Housing, Detention and Supervision of Hidalgo County Inmates with approval to use the original procurment packet;
C. Requesting exemption from competitive bidding requirements under Texas Local Government Code, 262.024 (a)1, 2 & 3 and for compliance with Texas Commission of Jail Standards;
D. Approval to enter into a short-term ninety (90) day contract with GEO Group, Inc. under the same rates, terms and conditions as with LCS for: Placement, Housing, Detention and Supervision of Hidalgo County Inmates so as to have no lapse in services, protect the public and comply with Tx Comm of Jail Standards while a formal procurement process is complete and awarded;
E. Pursuant to Article 1.03 of current agreement between Hidalgo County and LCS Corrections Serives, Inc. and Affiilates action on a mutual and immediate notice of termination of the agreement with LCS.
B. Requesting authority to advertise an RFP for the Placement, Housing, Detention and Supervision of Hidalgo County Inmates with approval to use the original procurment packet;
C. Requesting exemption from competitive bidding requirements under Texas Local Government Code, 262.024 (a)1, 2 & 3 and for compliance with Texas Commission of Jail Standards;
D. Approval to enter into a short-term ninety (90) day contract with GEO Group, Inc. under the same rates, terms and conditions as with LCS for: Placement, Housing, Detention and Supervision of Hidalgo County Inmates so as to have no lapse in services, protect the public and comply with Tx Comm of Jail Standards while a formal procurement process is complete and awarded;
E. Pursuant to Article 1.03 of current agreement between Hidalgo County and LCS Corrections Serives, Inc. and Affiilates action on a mutual and immediate notice of termination of the agreement with LCS.
C.
Pct. 2
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional engineering services.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for Pct No.2 "ON CALL SERVICES".
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for Pct No.2 "ON CALL SERVICES".
| Evaluation | Javier Hinojosa Engineering | L & G Transportation Consultants | Hinojosa Engineering |
| Scoring | 95 | 98 | 97 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional contract with the No. 1 ranked firm _____________________for engineering services fro Pct No. 2 "On Call Services"
D.
Pct. 3
1.
Acceptance and approval of the final construction contract documents for the project: Hidalgo County Pct. #3-Mile 2 North Roadway Reconstruction (CC award-AI# 46415 of 09-23-14) to IOC Company , LLC in the total amount of $1,569,523.71 (Contract No. C-14-153-02-17) with authority to execute contract.
E.
Pct. 4
1.
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor.
| Vendor | Invoice No. | Amount |
| Arguindegui Oil Co. | B36825R-DM | $5,437.16 |
| Arguindegui Oil Co. | B37219R-DM | $110.72 |
F.
Budget & Management
1.
Selection/Designation of "Evaluation Committee" to grade, score, and evaluate the Proposals received in response to the RFP "Hidalgo County-Workers' Compensation Loss and Funding Projections Actuarial Studies".
G.
Colonia Access Program Pct. 4
1.
Pursuant to Article 3 of Legal Notice to Bidders contained in procurement packet distributed by Hidalgo County, BCAP staff requesting and recommending action/approval to reject all bids submitted/received for RFB No. CAP-14-395-11-26-YSS Road & Drainage Construction for Rankin Subdivision.
H.
Sheriff's Office
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024(a)(4), a professional service;
B. Authority to negotiate a professional Veterinary Services Agreement with Four Paws Animal Hospital for the purposes of necessary and on as needed basis for "Veterinary Services" for the Sheriff's Office" canines.
B. Authority to negotiate a professional Veterinary Services Agreement with Four Paws Animal Hospital for the purposes of necessary and on as needed basis for "Veterinary Services" for the Sheriff's Office" canines.
2.
Requesting approval to purchase One new 2015 Chevrolet 3500 1 Ton Cargo Van through the County's membership/participation with BuyBoard's awarded vendor, Caldwell Country Chevrolet/Ford (Contract #430-13) in the total amount of $32,762.89 which includes shipping and a one time administration fee-(Project #15-043-OGG).
I.
County Clerk
1.
Hon. Arturo Guajardo, Jr., Hidalgo County Clerk, requests authority for Purchasing Dept. to publish Request for Proposals (with procurement packet to be developed/drafted/finalized by Hidalgo County-County Clerk/District Attorney's Office/County Affairs Section and Purchasing) for:Engagement of a Law Firm for the Collection of Fees and Fines In Phases commencing with Phase I-Judicial Courts (State District & County Courts at Law) and thereafter Phase II-Justice of the Peace Courts (upon authorization by DAs Office with concurrence of JPs) and the implementation of Information Management System by Hidalgo County's IT Department.
22.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project The Heights
D.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Audoban Vista
E.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project La Palmilla.
F.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project SAE
23.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project The Heights
D.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Audoban Vista
E.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project La Palmilla
F.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project SAE
24.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
25.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
26.
Adjourn