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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING March 3, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance - Veterans of Foreign Wars Sgt. Benito Alaniz Post 7473 Color Guard
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Resolution in honor of Eugene Gutierrez, a member of the first Special Service Force during World War II, for receiving a Congressional Gold Medal
B.
Resolution supporting a proposed affordable housing community - Project La Palmilla
C.
Resolution supporting a proposed affordable housing community - The Heights
D.
Resolution in support of Senator Juan Hinojosa's Border Security Plan
E.
1. Approval to rescind action taken on 2/17/15 appointment of board member to the Tropical Texas Behavioral Center Board of Trustees for a two year term (Pct. #2 appointment only)
2. Appointment of board member to the Tropical Texas Behavioral Center Board of Trustees for a two year term, effective March 3, 2015.
2. Appointment of board member to the Tropical Texas Behavioral Center Board of Trustees for a two year term, effective March 3, 2015.
F.
Discussion, consideration, and approval of the creation of the Hidalgo County Literacy Program, as authorized under Section 381.004(b)(6) of the Texas Local Government Code.
G.
Discussion regarding communication from Texas Department of Housing & Community Affairs in reference to grant funding for Community Service Agency (CSA)
H.
Discussion, consideration, and action authorizing the County Judge to submit a notice of intent to Texas Historical Commission and/or applicable office/agency to demolish the existing 1954 Hidalgo County Courthouse after the completion of a new Hidalgo County Courthouse.
7.
District Courts:
A.
370th District Court:
Resolution in support of legislation for funding of a new Hidalgo County Courthouse
Resolution in support of legislation for funding of a new Hidalgo County Courthouse
8.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Request by City of Edinburg to utilize the Courthouse Parking Lot Square area for the "All Valley Trash Bash 2015" event to be held on Saturday, April 11, 2015
D.
Environmental Compliance:
Discussion and approval of Revised Proposed Agreed Order - Hidalgo County (Pct.1); RN107448920 Docket No. 2014-1094-MSW-E; Enforcement Case No. 49031 with authority for County Judge to sign document
Discussion and approval of Revised Proposed Agreed Order - Hidalgo County (Pct.1); RN107448920 Docket No. 2014-1094-MSW-E; Enforcement Case No. 49031 with authority for County Judge to sign document
E.
Approval to accept settlement check from Stonewood Insurance Company in the amount of $1,679.54 to settle auto claim with County vehicle. (Precinct 3)
F.
Requesting approval of payment of attorney vouchers (not submitted within 3 months of disposition as per Local Rules of Administration adopted under TLGC 74.093) from attorney Aurelio Garza in connection with legal representation of indigent defendants with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Invoice Date | Disposition Date | Cause # / Court # | Amount |
| 2/26/15 | 11/18/14 | CR-14-8900-B / County Court #2 | 200.00 |
| 2/26/15 | 10/16/14 | CR-12-10886-E / County Court #5 | 1,297.50 |
| 2/26/15 | 11/18/14 | CR-14-10375-A / County Court #1 | 350.00 |
| 2/26/15 | 11/17/14 | CR-14-7109-A / County Court #1 | 300.00 |
| TOTAL | 2,147.50 |
9.
Constables:
A.
Constable Pct. #2 (1100):
Discussion, consideration and approval to appoint Jonathan Scaggs as Deputy Constable by Constable Martin Cantu, Constable Precinct 2 in accordance with Texas Local Government Code Section 86.011.
Discussion, consideration and approval to appoint Jonathan Scaggs as Deputy Constable by Constable Martin Cantu, Constable Precinct 2 in accordance with Texas Local Government Code Section 86.011.
10.
Human Resources - Esther Cortez:
A.
DA Criminal (1100) / DA State Supplement (1281):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, approval, and consideration of the following personnel actions:
DA Criminal (1100) / DA Pretrial Intervention (1225):
DA Criminal / DA Bond Forfeiture (1100) :
DA Criminal (1100) / DA Check Fraud (1222):
3. Approval of appropriation of funds.
4. Approval to revise the salary schedules in accordance with Commissioners Court action.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, approval, and consideration of the following personnel actions:
| Action | Slot# | Program | Position Title |
Proposed Budgeted Salary |
| Create | 0111 | 080-002 | Victim Assistance Coordinator | $50,000.00 |
| Create | T017 | 080-010 | Clerk I (Temporary) | $8,302.00 |
DA Criminal (1100) / DA Pretrial Intervention (1225):
| Action | Slot# | Dept/ Program |
Current Position Title |
Current Salary |
Proposed Position Title |
Proposed Salary |
Net Change |
Reclassification |
0029 | 080-002 | Assistant District Atty III |
$52,139.00 | Assistant District Atty IV |
$52,139.00 | -0- |
| 0023 | 080-015 | $15,401.00 | $47,861.00 | $32,460.00 |
DA Criminal / DA Bond Forfeiture (1100) :
| Action | Slot# | Dept/ Program |
Position Title | Current Salary |
Proposed Salary |
Net Change |
Salary Adjustment |
0048 | 080-002 | Assistant District Atty III |
$50,342.00 | $65,342.00 | $15,000.00 |
| 0005 | 080-016 | $11,758.00 | $11,758.00 | -0- |
DA Criminal (1100) / DA Check Fraud (1222):
| Action | Slot# | Dept/ Program |
Position Title | Current Salary |
Proposed Salary |
Net Change |
| Salary Adjustment |
0100 | 080-002 | Criminal Investigator II |
$50,000.00 | $50,000.00 | -0- |
| 0033 | 080-006 | $3,000.00 | $5,000.00 | $2,000.00 | ||
| Salary Adjustment |
0107 | 080-002 | Executive Assistant II |
$28,094.00 | $28,094.00 | -0- |
| 0034 | 080-006 | $21,906.00 | $24,906.00 | $3,000.00 |
3. Approval of appropriation of funds.
4. Approval to revise the salary schedules in accordance with Commissioners Court action.
B.
Precinct 2- Rd Maint (1200):
Approval of the following personnel actions:
1. Delete the following position(s):
2. Create the following position:
3. Approval to revise the salary schedule in accordance with Commissioners' Court action.
Approval of the following personnel actions:
1. Delete the following position(s):
Action |
Program |
Slot # |
Position Title |
Current Budgeted Salary |
| Delete | 122-006 - Rd Maint | 0023 | Truck Driver III | $29,391.00 |
| Delete | 122-006 - Rd Maint | 0041 | Maintenance I | $23,674.00 |
| Total: | $53,065.00 |
2. Create the following position:
Action |
Program |
Slot # |
Position Title |
Proposed Budgeted Salary |
| Create | 122-006 - Rd Maint | 0097 | GIS Operator II | $36,000.00 |
| Total: | $36,000.00 |
3. Approval to revise the salary schedule in accordance with Commissioners' Court action.
11.
District Attorney's Office:
A.
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
| Vendor | Invoice No. | Amount |
| Verizon Wireless | 9739388327 | $463.23 |
B.
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
| Vendor | Invoice | Amount |
| U.S. Bank National | 869309740504 | $545.34 |
| GCR Tire Center | 14846 | $179.14 |
| GCR Tire Center | 14476 | $268.84 |
| Xerox | 078035108 | $71.46 |
| Xerox | 078035109 | $71.46 |
| Xerox | 078035435 | $69.67 |
| Xerox | 078035436 | $69.67 |
| Xerox | 078035437 | $69.67 |
| Xerox | 078035438 | $69.67 |
| Xerox | 078035439 | $69.67 |
| Xerox | 078035440 | $69.67 |
| Xerox | 078035441 | $69.67 |
| Xerox | 501676008 | $155.53 |
| Xerox | 501676009 | $94.40 |
| Xerox | 501676010 | $94.40 |
| Xerox | 501676013 | $94.40 |
| Xerox | 501676014 | $94.40 |
| Xerox | 501676015 | $94.40 |
12.
Tax Office - Paul Villarreal:
A.
Consideration and approval is hereby requested to establish/create an account with the United States Postmaster at 412 S. Jackson Rd in Edinburg, Texas 78539 in the amount of $1,800.00 for the return of the address correction forms that are returned due to incorrect addresses; with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
13.
Health & Human Services Department - Eddie Olivarez
A.
Requesting approval to submit grant application for the CPS/EBOLA funding allocation in the amount of $44,322.00 to be made available for the period of 05/01/2015 through 09/30/2016.
B.
PHEP DISCRETIONARY (1293)
Requesting approval of the Interlocal Cooperation Agreement between City of McAllen and Hidalgo County. The purpose of the Agreement is to provide the South Texas Hurricane Conference for personnel who respond and provide services in cases of emergencies involving hurricanes and other potential public calamities.
Requesting approval of the Interlocal Cooperation Agreement between City of McAllen and Hidalgo County. The purpose of the Agreement is to provide the South Texas Hurricane Conference for personnel who respond and provide services in cases of emergencies involving hurricanes and other potential public calamities.
C.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
D.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
14.
Adult Probation - Arnold K. Patrick:
A.
Applications for Adult Probation for the 2016 Grant Cycle of the Criminal Justice Division (CJD) of the Governor's Office:
1. Hidalgo County DWI Court
a. Permission to apply for the continuation of the Hidalgo County DWI Court
b. Permission to be appointed the Authorized Official for the Hidalgo County DWI Court
2. Hidalgo County Veterans Court
a. Permission to apply for the continuation of the Hidalgo County Veterans Court
b. Permission to be appointed the Authorized Official for the Hidalgo County Veterans Court
3. Monitoring Compliance for High Risk Offenders Program
a. Permission to apply for the continuation of the Monitoring Compliance for High Risk Offenders Program
b. Permission to be appointed the Authorized Official for the Monitoring Compliance for High Risk Offenders Program
4. Hidalgo County Prostitution Prevention Court Program
a. Permission to apply for the continuation of the Hidalgo County Prostitution Prevention Court Program
b. Permission to be appointed the Authorized Official for the Hidalgo County Prostitution Prevention Court Program
5. Hidalgo County CSCD Re-entry Court
a. Permission to apply for the continuation of the Hidalgo County CSCD Re-entry Court Program
b. Permission to be appointed the Authorized Official for the Hidalgo County CSCD Re-entry Court
6. Hidalgo County Mental Health Court
a. Permission to apply for the Hidalgo County Mental Health Court
b. Permission to be appointed the Authorized Official for the Hidalgo County Mental Health Court
7. Misdemeanor DWI Court Program
a. Permission to apply for the Misdemeanor DWI Court Program
b. Permission to be appointed the Authorized Official for the Misdemeanor DWI Court Program
1. Hidalgo County DWI Court
a. Permission to apply for the continuation of the Hidalgo County DWI Court
b. Permission to be appointed the Authorized Official for the Hidalgo County DWI Court
2. Hidalgo County Veterans Court
a. Permission to apply for the continuation of the Hidalgo County Veterans Court
b. Permission to be appointed the Authorized Official for the Hidalgo County Veterans Court
3. Monitoring Compliance for High Risk Offenders Program
a. Permission to apply for the continuation of the Monitoring Compliance for High Risk Offenders Program
b. Permission to be appointed the Authorized Official for the Monitoring Compliance for High Risk Offenders Program
4. Hidalgo County Prostitution Prevention Court Program
a. Permission to apply for the continuation of the Hidalgo County Prostitution Prevention Court Program
b. Permission to be appointed the Authorized Official for the Hidalgo County Prostitution Prevention Court Program
5. Hidalgo County CSCD Re-entry Court
a. Permission to apply for the continuation of the Hidalgo County CSCD Re-entry Court Program
b. Permission to be appointed the Authorized Official for the Hidalgo County CSCD Re-entry Court
6. Hidalgo County Mental Health Court
a. Permission to apply for the Hidalgo County Mental Health Court
b. Permission to be appointed the Authorized Official for the Hidalgo County Mental Health Court
7. Misdemeanor DWI Court Program
a. Permission to apply for the Misdemeanor DWI Court Program
b. Permission to be appointed the Authorized Official for the Misdemeanor DWI Court Program
15.
IT Department - Renan Ramirez
A.
ELECTIONS DEPARTMENT:
Authorization and approval of plan upgrade and current service plans through the County's membership/participation with CONTRACT: DIR-SDD-1779 with awarded vendor VERIZON WIRELESS for the following:
Authorization and approval of plan upgrade and current service plans through the County's membership/participation with CONTRACT: DIR-SDD-1779 with awarded vendor VERIZON WIRELESS for the following:
| Qty: | Description: | User: | Service Plan: | MDN: |
| 4 | Service Plan Upgrade | Office Use | America's Choice II 400 Share EMail&Data +N&W+IN UNL @ $49.99 + $5.00 taxes/fees each line per month |
956-587-8464, 956-587-8465, 956-587-8466, 956-587-8467 |
| 22 | MiFi Cont. Serv. | Office Use | Mobile Broadband Access for TX Unl Data Plan @ $37.99 each per month |
see attachment |
| 85 | Cell Phone Cont. Service | Office Use | State of Texas Voice Plat Rate Plan @ $3.99 + $.08 per minute each per months being used |
see attachment |
| 85 | Netbooks Cont. Service | Office Use | Mobile Broadband Access for TX Unl Data Plan @ $37.99 each per month |
see attachment |
16.
Urban County - Diana Serna:
A.
1. Hidalgo County Precinct No. 1 requests approval from Hidalgo County Commissioners' Court to enter into an Interlocal Cooperation Agreement with the City of Elsa for the purchase of materials and overlaying of streets in the amount of $432,854.45 utilizing FY 17, 18, 25 & 27 (2004, 2005, 2012 & 2014) UCP Street Improvements funding.
2. Requesting authorization for county judge to sign the required documents.
2. Requesting authorization for county judge to sign the required documents.
B.
The Urban County Program is requesting the award of a bid and approval of a contract with G & G Contractors for the demolition and reconstruction of the following:
(1) Unit in the Countywide area. Total contract amount is $53,940.00 to G & G Contractors.
(1) Unit in the Countywide area. Total contract amount is $53,940.00 to G & G Contractors.
C.
1. Hold a PUBLIC HEARING to consider public comments for a proposed budget and program amendment for the Urban County Program – HOME Investments Partnership Program (HOME) for the 2013 Fiscal Year.
2. Requesting approval of a BUDGET AND PROGRAM AMENDMENT for the Urban County Program – HOME Investments Partnership Program (HOME). The proposed budget and program amendment for Fiscal Year 2013 will delete the $200,000 budget of the Rental Program, reduce $50,000 from the Owner-Occupied Rehabilitation Program and increase the budget of the Community Housing Development Organization Program (CHDO).
2. Requesting approval of a BUDGET AND PROGRAM AMENDMENT for the Urban County Program – HOME Investments Partnership Program (HOME). The proposed budget and program amendment for Fiscal Year 2013 will delete the $200,000 budget of the Rental Program, reduce $50,000 from the Owner-Occupied Rehabilitation Program and increase the budget of the Community Housing Development Organization Program (CHDO).
D.
Request approval to
amend the 2013 Affordable Homes of South Texas Inc. (AHSTI) HOME Community Housing Development Organization (CHDO) Agreement and increase the funding by $75,000
E.
Request approval to amend the 2013 Proyecto Azteca HOME Community Housing Development Organization (CHDO) Agreement and increase the funding by $175,000
F.
Requesting approval to amend an application with the Owner-Occupied Housing Rehabilitation Program for Roel & Blanca Garcia at the request of Housing Rehab Staff.
17.
Head Start Program - Teresa Flores:
A.
Discussion/Approval of Poverty Income Guidelines and Priority Guidelines for Selection and Enrollment for Program Year 2015-2016
B.
Discussion/Approval on Request to Purchase Two (2) Cargo Vans Through the Hidalgo County's Membership/Participation with the Texas Association School Board (TASB) Buyboard's Awarded Vendor, Caldwell Country Chevrolet, Including TASB Administrative Fees
18.
Planning Department - T.J. Arredondo:
A.
1. Preliminary Approval with Variance Request
a. Los Feliz Phase 2 Subdivision – Pct. 4 (Forrest Runnels Jr.)
b. Los Vientos Estates No. 3 – Pct. 4 (Kathryn I East)
2. Preliminary Approval
a. Guerra Apartments Subdivision – Pct. 1 (Rene Guerra)
b. F & F Subdivision – Pct. 3 (Maria Acosta)
c. Presidio Estates Unit 2 – Pct. 1 (Kyndel Bennett)
d. Rancho B2Z Subdivision – Pct. 4 (Beza Badiozzamani)
e. Perez Acres Subdivision – Pct. 1 (Juan Perez)
3. Final Approval
a. Magdalena Estates – Pct. 4 (Kyndel Bennett)
b. Los Vientos Estates No. 2 – Pct. 4 (Kathryn I. East)
4. Final Approval with Financial Guarantee
a. Sunflower Gardens Subdivision – Pct. 4 (Richard Ruppert)
a. Los Feliz Phase 2 Subdivision – Pct. 4 (Forrest Runnels Jr.)
b. Los Vientos Estates No. 3 – Pct. 4 (Kathryn I East)
2. Preliminary Approval
a. Guerra Apartments Subdivision – Pct. 1 (Rene Guerra)
b. F & F Subdivision – Pct. 3 (Maria Acosta)
c. Presidio Estates Unit 2 – Pct. 1 (Kyndel Bennett)
d. Rancho B2Z Subdivision – Pct. 4 (Beza Badiozzamani)
e. Perez Acres Subdivision – Pct. 1 (Juan Perez)
3. Final Approval
a. Magdalena Estates – Pct. 4 (Kyndel Bennett)
b. Los Vientos Estates No. 2 – Pct. 4 (Kathryn I. East)
4. Final Approval with Financial Guarantee
a. Sunflower Gardens Subdivision – Pct. 4 (Richard Ruppert)
19.
Precinct #2 - Comm. Cantu:
A.
Requesting approval to accept counter offer to purchase a tract of land known as Parcel 6 for the S McColl Road Project(CSJ# 0921-02-288).
B.
Requesting approval to issue payment to Barrera Sanchez & Assoc. in trust for Maria Elvia Gonzalez for Parcel 101 of the Pct 2 North I Rd Project that was previously approved through Special Commissioners Condemnation hearing on February 27, 2008 in the amount of $27,080.00 and subsequently appealed and settled out of court Dec 22, 2014 in the amount of $52,747.00 reflecting a difference of 25,667.00.
C.
1. Approval of Interlocal Agreement between the City of Pharr and the County of Hidalgo, Texas through Precinct 2 and Precinct 4 to reconstruct Owassa Road from Jackson Rd to Sugar Rd.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project to reconstruct Owassa Road from Jackson Rd to Sugar Rd.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project to reconstruct Owassa Road from Jackson Rd to Sugar Rd.
D.
1. Approval of Interlocal Agreement between the City of Pharr and the County of Hidalgo, Texas to assist one another in multiple projects to be defined by mutual agreement in which both the City and the County will benefit from the outcome of the work.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project(s).
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project(s).
20.
Precinct #4 - Comm. Palacios:
A.
1. Approval of Certification of Revenues by the County Auditor for the cost participation from Wyatt Ranches of Texas for road construction of the intersection of Chapa Road and Brushline Road.
2. Approval of 2015 appropriation of funds in the amount of $3,106.77 for the road construction of the intersection of Chapa Road and Brushline Road.
2. Approval of 2015 appropriation of funds in the amount of $3,106.77 for the road construction of the intersection of Chapa Road and Brushline Road.
21.
HIDTA - Task Force:
A.
Authorization to upgrade to nine (9) Smartphones with accessories and continue with one (1) MiFi mobile broadband through the County's membership/participation with Contract DIR-SDD-1779 (Requisition#00272436) with awarded vendor VERIZON WIRELESS with the following:
| QTY | DESCRIPTION | DEPT. | EMP. NO. |
SERVICE TOTAL |
EQUIPMENT TOTAL |
| 1 | Smartphone | 270 | 207900 | Americas Choice 400 Share ,email & data; $49.99+$5.00 taxes & fees=$54.99 monthly One time charge for accessories-Defender Case and car charger $39.62 |
$39.62 |
| 1 | Smartphone | 270 | 153818 | Americas Choice 400 Share ,email & data; $49.99+$5.00 taxes & fees=$54.99 monthly One time charge for accessories-Defender Case and car charger $39.62 |
$39.62 |
| 1 | Smartphone | 270 | 175145 | Americas Choice 400 Share ,email & data; $49.99+$5.00 taxes & fees=$54.99 monthly One time charge for accessories-Defender Case and car charger $39.62 |
$39.62 |
| 1 | Smartphone | 270 | 208159 | Americas Choice 400 Share ,email & data; $49.99+$5.00 taxes & fees=$54.99 monthly One time charge for accessories-Defender Case and car charger $39.62 |
$39.62 |
| 1 | Smartphone | 270 | 149098 | Americas Choice 400 Share ,email & data; $49.99+$5.00 taxes & fees=$54.99 monthly One time charge for accessories-Defender Case and car charger $39.62 |
$39.62 |
| 1 | Smartphone | 270 | 208035 | Americas Choice 400 Share ,email & data; $49.99+$5.00 taxes & fees=$54.99 monthly One time charge for accessories-Defender Case and car charger $39.62 |
$39.62 |
| 1 | Smartphone | 270 | Spare | Americas Choice 400 Share ,email & data; $49.99+$5.00 taxes & fees=$54.99 monthly One time charge for accessories-Defender Case and car charger $39.62 |
$39.62 |
| 1 | Smartphone | 270 | Spare | Americas Choice 400 Share ,email & data; $49.99+$5.00 taxes & fees=$54.99 monthly One time charge for accessories-Defender Case and car charger $39.62 |
$39.62 |
| 1 | Smartphone | 270 | Spare | Americas Choice 400 Share ,email & data; $49.99+$5.00 taxes & fees=$54.99 monthly One time charge for accessories-Defender Case and car charger $39.55 |
$39.55 |
| 1 | MiFi Mobile Broadband | 270 | Spare | 4G Broadband Unlimited access $37.99+$5.00 taxes &fees= $42.99 monthly |
.00 |
22.
Budget & Management - Sergio Cruz:
A.
Approval to submit request for funds (unclaimed capital credits) from the Texas Comptroller of Public Accounts as authorized under Texas Property Code §74.602, with authority for County Judge to sign the letter of request.
B.
Budget Appropriations:
1.
Justice Court Bldg. Security Fund (1245):
Approval of 2015 appropriation of funds for the Justice Court Bldg Security fund in the amount of $76,142.50 to fund the purchase of surveillance cameras for the JP offices.
Approval of 2015 appropriation of funds for the Justice Court Bldg Security fund in the amount of $76,142.50 to fund the purchase of surveillance cameras for the JP offices.
2.
CO2010A&B (1342)
Approval of 2015 appropriation of funds in the amount of $29,759.91 to fund anticipated expenditures related to the Former Administration project.
Approval of 2015 appropriation of funds in the amount of $29,759.91 to fund anticipated expenditures related to the Former Administration project.
3.
1115 Waiver (1100):
A. Approval to undesignate the amount of $509,859.40 in the year 2014 from the 1115 Waiver Assigned Fund Balance.
B. Approval of 2014 interdepartmental transfer from 1115 Waiver DSRIP (240-005) to Co. Wide Adm.-Contingency (115-002) in the amount of $500,000.00.
A. Approval to undesignate the amount of $509,859.40 in the year 2014 from the 1115 Waiver Assigned Fund Balance.
B. Approval of 2014 interdepartmental transfer from 1115 Waiver DSRIP (240-005) to Co. Wide Adm.-Contingency (115-002) in the amount of $500,000.00.
23.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Requesting authority to approve and accept the purchase of equipment, services, software maintenance & support services from Everbridge Emergency Notification (awarded vendor through our membership/participation with the GSA contract #GS-#35F-0692P) for a term of (5) five years with first year prorated for the amount of $72,568.74 commencing April 01, 2015, and thereafter $96,758.31 per year.
2.
Presentation of sole responsible vendor submitting the lowest and best bid (as detailed in tabulation sheet contained herein) and (meeting all specifications and/or requirements) for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County- "Repair-Removal-Installation and/or Purchase of Mobile Radios-Computers and Other Misc. Equipment" through project no.: 2015-017-01-18-SGS.
3.
Presentation of sole bid received as detailed in tabulation sheet contained herin meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County-"Pager Services" through project No.: 2015-034-01-15-SGS.
4.
Acceptance and approval of pre-qualified firms submitting Statements of Qualifications for establishment of a "Pool" (as listed on the RFQ Acceptance Sheets attached hereto) for engagement through the established statutory and local protocol (i.e. nomination by user, grading/scoring, presentation to CC for ranking, authority for negotiations for a final agreement, etc.) on an "As Needed basis" per project by all County Departments and/or applicable Programs requiring said services as set forth in the requirements stated in the County's Request for Qualifications packet for the following listed Professional Services:
a. Architectural Services (RFQ No. 2015-005-02-04-YSS) - 14 firms
b. Engineering Services (RFQ No. 2015-006-02-04-YZV) - 39 firms
c. Engineering Services -Geotechnical & Construction Materials Testing (RFQ No. 2015-007-02-04-SMA) - 6 firms
d. Construction Management Services (RFQ No. 2015-008-02-04-MSS) - 18 firms
e. Real Estate Appraiser Services (RFQ No. 2015-009-02-04-SGS) - 4 firms
f. Surveyor Services (RFQ No. 2015-010-02-04-MEG) - 46 firms
with the effective date of "Approved Pools" commencing March 16, 2015 through March 15, 2016.
a. Architectural Services (RFQ No. 2015-005-02-04-YSS) - 14 firms
b. Engineering Services (RFQ No. 2015-006-02-04-YZV) - 39 firms
c. Engineering Services -Geotechnical & Construction Materials Testing (RFQ No. 2015-007-02-04-SMA) - 6 firms
d. Construction Management Services (RFQ No. 2015-008-02-04-MSS) - 18 firms
e. Real Estate Appraiser Services (RFQ No. 2015-009-02-04-SGS) - 4 firms
f. Surveyor Services (RFQ No. 2015-010-02-04-MEG) - 46 firms
with the effective date of "Approved Pools" commencing March 16, 2015 through March 15, 2016.
5.
A. Pursuant to procurement packet, request by Hon. Arturo Guajardo, Jr., Hidalgo-County Clerk that HCCC approve (select/designate/appoint) a Committee to score/grade the responses received for RFP#2015-041-03-11-Legal Firm for the Collection of Delinquent Fees & Fines for Judicial & JP Courts-Phased Basis with recommendations of members; or, in the alternative;
B. Pursuant to procurement packet, HCCC's selection/designation/appointment of a Committee to score/grade the responses received for RFP#2015-041-03-11-Legal Firm for the Collection of Delinquent Fees & Fines for Judicial & JP Courts-Phased Basis; or,
C. Other, as permitted by procurement packet.
B. Pursuant to procurement packet, HCCC's selection/designation/appointment of a Committee to score/grade the responses received for RFP#2015-041-03-11-Legal Firm for the Collection of Delinquent Fees & Fines for Judicial & JP Courts-Phased Basis; or,
C. Other, as permitted by procurement packet.
6.
Pursuant to Texas Local Government Code, 116.021(b) DEPOSITORY AND SUBDEPOSITORY CONTRACTS and Hidalgo County's current four (4) year contract (Article 1.2) with Lone Star National Bank, recommendation by Hon. Norma G. Garcia, HC-Treasurer & Mr. Sergio Cruz, HC-Budget Officer on the need to establish, on the basis of negotiations with LSNB, new interest rates and financial tems of the contract that will take effect during the final two (2) years of the four (4) year agreement by sending the required minimum sixty (60) days notice of said negotiations (that date being 05-09-15).
7.
A. Pursuant to Tx. Local Government Code 263.152 approval to declare as surplus/un-needed an office area of approx. 168 square feet inside the soon to be Hidalgo County Tax Office Sub-station located at 708 E. Hwy. 107, Elsa, Texas 78543;
B. Requesting authority to advertise (under TLGC 263.007) a sealed bid for the Lease (168 sq. ft.) of office space in the building to house the Hidalgo County Tax Office located 708 E. Hwy. 107, Elsa, Texas 78543 including approval to use the standard procurement packet utilized by HC for all other like leases with a minimum price of no less than $________ per square foot. (final specifications will be approved by V. Guerra and draft lease agreement form by legal counsel) prior to distribution of packets.)
B. Requesting authority to advertise (under TLGC 263.007) a sealed bid for the Lease (168 sq. ft.) of office space in the building to house the Hidalgo County Tax Office located 708 E. Hwy. 107, Elsa, Texas 78543 including approval to use the standard procurement packet utilized by HC for all other like leases with a minimum price of no less than $________ per square foot. (final specifications will be approved by V. Guerra and draft lease agreement form by legal counsel) prior to distribution of packets.)
8.
A. Recommendation to HCCC to appoint/designate an evaluation committee to grade and score the Proposal responses received for RFP No 2015-028-02-11-YZV - Hidalgo County -Professional Energy Consulting Services from existing members of the Energy Efficiency Community Block Grant awarded by US Department of Energy:
County Judge's Office - Jaime Longoria (w/Erika Reyna as substitute when needed);
Precinct #1 -
Precinct #2 -
Precinct #3 - Dr. Mona Parras
Precinct #4 -
Auditor's Office
Deborah Fischer
Ramiro Sendejo (now at DAs office)
Purchasing:
Darlene Betancourt
Moises Salazar
HC-DBM
Rey Salazar
Manuel Chapa
B. Appointment/designation of Evaluation Committee by HCCC for the grading and scoring of the Proposal Responses received for the RFP-Hidalgo Couny- Professional Energy Consulting Services.
County Judge's Office - Jaime Longoria (w/Erika Reyna as substitute when needed);
Precinct #1 -
Precinct #2 -
Precinct #3 - Dr. Mona Parras
Precinct #4 -
Auditor's Office
Deborah Fischer
Ramiro Sendejo (now at DAs office)
Purchasing:
Darlene Betancourt
Moises Salazar
HC-DBM
Rey Salazar
Manuel Chapa
B. Appointment/designation of Evaluation Committee by HCCC for the grading and scoring of the Proposal Responses received for the RFP-Hidalgo Couny- Professional Energy Consulting Services.
9.
a. Approval to exercise the thirty (30) day written notice of termination pursuant to page 5 of 9, #15 of Contract #E-14-103A-03-18 (original contract #C-12-008A-03-20) with Copy It Inc. for awarded "Printing Services and Related Supplies" under this contract; and
b. Pursuant to page 2 of 7, #10 under "Terms and Conditions of Specifications" of the RFB; requesting approval to award applicable items to the next lowest bidder(s) with Gateway Printing-Contract #E-14-103-03-18 and E. Stone dba Gulf Data Products-Contract E-14-103B-03-18 as this project was a multiple award-approved by CC on 03/20/12; and
c. Approval of Amendments (as approved by legal) to Contracts with Gateway Printing and E. Stone dba Gulf Data Products to include the "Modified Exhibit B1-Bid Page" of the additional items as applicable; and
d. Approval of the sixty (60) day grace period extension request as provided in contracts E-14-103-03-18-Gateway Printing and E-14-103B-03-18-E. Stone dba Gulf Data Products for "Printing Services and Related Supplies", with rates, terms and conditions, so as to have no lapse in services while the procurement process is ongoing; and
e. Requesting authority to advertise with approval of draft specifications, bid page and draft contract (as approved by legal) as attached hereto for "Printed Services and Related Supplies" including the re-advertising of project in the event no bid responses are received and/or rejected and project is still required.
b. Pursuant to page 2 of 7, #10 under "Terms and Conditions of Specifications" of the RFB; requesting approval to award applicable items to the next lowest bidder(s) with Gateway Printing-Contract #E-14-103-03-18 and E. Stone dba Gulf Data Products-Contract E-14-103B-03-18 as this project was a multiple award-approved by CC on 03/20/12; and
c. Approval of Amendments (as approved by legal) to Contracts with Gateway Printing and E. Stone dba Gulf Data Products to include the "Modified Exhibit B1-Bid Page" of the additional items as applicable; and
d. Approval of the sixty (60) day grace period extension request as provided in contracts E-14-103-03-18-Gateway Printing and E-14-103B-03-18-E. Stone dba Gulf Data Products for "Printing Services and Related Supplies", with rates, terms and conditions, so as to have no lapse in services while the procurement process is ongoing; and
e. Requesting authority to advertise with approval of draft specifications, bid page and draft contract (as approved by legal) as attached hereto for "Printed Services and Related Supplies" including the re-advertising of project in the event no bid responses are received and/or rejected and project is still required.
B.
Pct. 2
1.
Requesting authority to advertise with approval of RFB plans and specifications developed by Hidalgo County Planning Department and Mr. Raul Sesin, P.E., for: Hidalgo County Precinct No. 2 -"Equipment and Maintenance Facility -Parking Lot and Access Road"-RFB No. 2015-085-03-25-MSS.
2.
a. Acceptance and approval to execute the final form of a Professional Engineering Agreement with L&G Consulting Engineers, Inc. dba L&G Engineering, for "Feasibility Study, Preliminary Engineering, PS&E, Construction Bid Services & Construction Management, Inspection & Testing for the Regional Hike & Bike Project (from South San Antonio Ave. to 2nd Street) "as approved for negotiations on CC 01/20/15;
b. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $75,588.32) as submitted by project engineer, L&G Consulting Engineers, Inc. dba L&G Engineering for, "Engineering services for Feasibility Study for the Hidalgo County Pct 2 Regional Hike & Bike Project" located Pct. No. 2 through Contract #C-15-15-046-03-03.
C.
Pct. 3
1.
A. Acceptance and approval to execute a Professional Engineer contract/agreement for the provision of construction materials testing services for Pct No. 3 for Border Colonia Round III with L & G Consulting Engineers as authorized and approved for negotiations by CC on 12/16/14;
B. Approval of Work Authorization No. 1 for contract # C-CAP-14-425-12-16 with a proposed fee of $6,911.10 with L & G Engineers Consulting Engineers to provide Construction Materials Testing Services for Round 3 BCAP Project to Hidalgo County Precinct No. 3 for various Border Colonia Access Program Round III Projects.
B. Approval of Work Authorization No. 1 for contract # C-CAP-14-425-12-16 with a proposed fee of $6,911.10 with L & G Engineers Consulting Engineers to provide Construction Materials Testing Services for Round 3 BCAP Project to Hidalgo County Precinct No. 3 for various Border Colonia Access Program Round III Projects.
2.
A. Presentation of scoring grid (for the purpose of ranking as qualified by CC) the sole respondent to RFQ No. 2014-364-11-26-YSS Engineering Services for Inspection, Material Testing and Construction Management for Mile 2 North Roadway Reconstruction Project (from La Homa to Moorefield Rd).
B. Authority for the Purchasing Department to negotiate a professional services contract with the sole responding/qualified No. 1 ranked firm of L & G Consulting Engineers Inc. for the provision of "Engineering Services for Inspection, Material Testing and Construction Management for Mile 2 North Roadway Reconstruction Project (from La Homa Road to Moorefield Road)"
| Qualifying Respondent | L & G Consulting Engineers, Inc. |
| evaluator 1 | 99 |
| evaluator 2 | 99 |
| evaluator 3 | 95 |
| average score | 96.33 |
B. Authority for the Purchasing Department to negotiate a professional services contract with the sole responding/qualified No. 1 ranked firm of L & G Consulting Engineers Inc. for the provision of "Engineering Services for Inspection, Material Testing and Construction Management for Mile 2 North Roadway Reconstruction Project (from La Homa Road to Moorefield Road)"
D.
Pct. 4
1.
Recommendation for Commissioners Court to take action regarding the
"Sunflower Park" project to
"cease" contract negotiations with the #1 ranked firm for "professional construction management services" with
Prodigy Construction Management as (selected and ranked by CC on 10/28/14), due to and as per UCP, this project was funded by & through Urban County Program grant funds and ended December 2014
.
2.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service;
B. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County's approved "pool" of Engineering Firms for the provision of "professional engineering services" for Project: FM 1925 (from 10th Street to McColl Road) ( a TxDOT Project) located in Hidalgo County Precinct 4;
ENGINEERING FIRMS:
B. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County's approved "pool" of Engineering Firms for the provision of "professional engineering services" for Project: FM 1925 (from 10th Street to McColl Road) ( a TxDOT Project) located in Hidalgo County Precinct 4;
ENGINEERING FIRMS:
| Totals | L&G Engineering | Building Transportation Infrastructure, Inc. d/b/a BTI | Fulcrum Consulting Services |
| Scores | 98 | 93 | 92 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional engineering services agreement for Project: FM 1925 (from 10th Street to McColl Road) ( a TxDOT Project) located in Hidalgo County Precinct 4, commencing with the No.1 ranked firm ____________________________ for Engineering Services.
E.
Sheriff's Office
1.
Presentation of bids received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Sealed Quotes titled: Hidalgo County Sheriff's Office-" Kitchen Equipment and Appliances Maintenance & Repair Services" through project No.: 2015-024-01-16-SGS.
24.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Eagle
D.
Civil Action No. 7:15-cv-52; Fabian Leal, Javier Lopez & Rene J. De Leon v. Bert Odgen Motors, Inc., Bert Odgen Chevrolet, Inc., Robert C. Vackar, Rene Guerra, Hidalgo County, Texas and Hidalgo County Sheriff's Office
E.
Civil Action No. 7:15-cv-43; Daniel Enrique Cantu v. County of Hidalgo Sheriff's Department
F.
C-2749-13-G; Leihliana Ruelas and Deyanira Ruelas v. Hidalgo County Sheriff Department and Gilbert Flores
G.
Claim of John Ray Rodriguez and Desiray Rodriguez
H.
Claim of Daniel Farray
25.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Eagle
D.
Civil Action No. 7:15-cv-52; Fabian Leal, Javier Lopez & Rene J. De Leon v. Bert Odgen Motors, Inc., Bert Odgen Chevrolet, Inc., Robert C. Vackar, Rene Guerra, Hidalgo County, Texas and Hidalgo County Sheriff's Office
E.
Civil Action No. 7:15-cv-43; Daniel Enrique Cantu v. County of Hidalgo Sheriff's Department
F.
C-2749-13-G; Leihliana Ruelas and Deyanira Ruelas v. Hidalgo County Sheriff Department and Gilbert Flores
G.
Claim of John Ray Rodriguez and Desiray Rodriguez
H.
Claim of Daniel Farray
26.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
27.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
28.
Adjourn