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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING March 3, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2014 Intradepartmental transfers:
A.
2014 - Sheriff's Office (1284)
B.
2014 - Sheriff's Office (1284)
3.
2014 Interdepartmental transfers:
A.
CO2009 (1339):
Approval of 2014 interdepartmental transfer within Certificate of Obligations Series 2009 from program (064) to program (053) in the amount of $1,700.00.
Approval of 2014 interdepartmental transfer within Certificate of Obligations Series 2009 from program (064) to program (053) in the amount of $1,700.00.
4.
2015 Intradepartmental transfers:
A.
2015 - J.P. Pct. 4 Pl. 2 (1100)
B.
2015 - I. T. Department (1100)
C.
2015 - Justice Crt. Tech. (1242)
D.
2015 - Constable Pct. #2 (1304)
E.
2015 - Co Wide Adm (1100)
F.
2015 - County Judge - Public Affairs Division (1100)
G.
2015 - Pct.1 R&B (1200)
H.
2015 - Pct.1 Sanitation (1100)
I.
2015 - Pct.1 Parks (1100)
J.
2015 - Pct1 Parks (1100)
K.
2015 - Pct1 Sanitation (1100)
L.
2015 - Pct 2 Parks (1100)
M.
2015 - Pct. 3 Rd Maint. (1200)
N.
2015 - Pct #3 Sanitation (1100)
O.
2015 - Pct #3 Rd. Maint. (1200)
P.
2015 - Pct #3 Parks (1100)
Q.
2015 - Pct. 4 Rd. Maint (1200)
R.
2015 - Safety Division (1100)
S.
2015 - Adult Detention Facility (1100)
T.
2015 - I.T. Department (1100)
U.
2015 - Civil Service (1100)
V.
2015 - Constable Precinct 4 (1100)
W.
2015 - JP Pct 4 Pl 1 (1100)
X.
2015 - County Commissioners (1100)
Y.
2015 - County Clerk (1100)
Z.
2015 - Human Services (240-005)
AA.
2015 - Health & Human Services Dept. / PPCPS (1293)
BB.
2015 - Health & Human Services Dept. / H.D. Adm (1293)
5.
2015 Interdepartmental transfers:
A.
Precinct# 4:
Approval of 2015 interdepartmental transfer from Emrgncy Srv Linn program (136) to Restitution 1124 M Rd program (125 - $1,010.98) and Pct 4 CRC Sunflower program (123 $839.88) in the total amount of $1,850.86.
Approval of 2015 interdepartmental transfer from Emrgncy Srv Linn program (136) to Restitution 1124 M Rd program (125 - $1,010.98) and Pct 4 CRC Sunflower program (123 $839.88) in the total amount of $1,850.86.
B.
Pct 2 Various Project (1200):
Approval of 2015 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Various Projects in the amount of $121,735.36 to fund project expenditures.
Approval of 2015 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Various Projects in the amount of $121,735.36 to fund project expenditures.
C.
Auxiliary Crt (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Auxiliary Crt in the total amount of $8,059.21.
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Auxiliary Crt in the total amount of $8,059.21.
D.
Safety (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Safety in the total amount of $2,840.00.
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Safety in the total amount of $2,840.00.
E.
Approval of 2015 interdepartmental transfer from Parks (program 009) to Lift Station (program 149) in the amount of $59.33.
F.
Pct3 Sanitation (1100):
Approval of 2015 interdepartmental transfer from Co Wide Adm-Contingency to Pct3 Sanitation in the total amount of $6,339.00.
Approval of 2015 interdepartmental transfer from Co Wide Adm-Contingency to Pct3 Sanitation in the total amount of $6,339.00.
G.
Public Affairs (1100):
Approval of 2015 interdepartmental transfer from Co Judge to Public Affairs in the total amount of $1,300.00.
Approval of 2015 interdepartmental transfer from Co Judge to Public Affairs in the total amount of $1,300.00.
H.
Telephone & Internet Sweep (1100):
Approval to transfer General Fund lapsed telephone and internet funds from various departments to the I.T. Countywide-Telephone account.
Approval to transfer General Fund lapsed telephone and internet funds from various departments to the I.T. Countywide-Telephone account.
I.
Facilities Management CO2009 (1339):
Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2009 from Pct. #3 program (049) to Facilities Management program (043) in the amount of $68,670.93 to fund anticipated expenditures related to the Former Administration project.
Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2009 from Pct. #3 program (049) to Facilities Management program (043) in the amount of $68,670.93 to fund anticipated expenditures related to the Former Administration project.
6.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Govenrment Code Section 232.028(b)
7.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan hardship withdrawal request for employee #034339
B.
Right of Way:
Hidalgo M.U.D. #1: The 10" line is to be laid on the east side of Showers Road, 5 ft. off the east property line (fence line). The line will be laid 4 ft below ground level and all road or driveways will be bored and cased. The line will run from Irrigation district #6 canal on the east side of Western Road 3600 ft where it will T off, west and be bored under Western Rd, the line will continue 200 ft on the east side of Western Road. Melden & Hunt: (La Esperanza) A proposed 12" PVC sanitary sewer line running parallel to Mile 12 North Road approximately 14.00' south of the center line. The Contractor shall trench approximate 1750 feet to install the proposed 12" PVC sanitary sewer line. The trenching shall begin approximately 210 feet west of the intersection of Mile 12 North Road and Sequoia Street and ends approximately 82 feet west of intersection of Mile 12 North Road and Loma Drive.
Hidalgo M.U.D. #1: The 10" line is to be laid on the east side of Showers Road, 5 ft. off the east property line (fence line). The line will be laid 4 ft below ground level and all road or driveways will be bored and cased. The line will run from Irrigation district #6 canal on the east side of Western Road 3600 ft where it will T off, west and be bored under Western Rd, the line will continue 200 ft on the east side of Western Road. Melden & Hunt: (La Esperanza) A proposed 12" PVC sanitary sewer line running parallel to Mile 12 North Road approximately 14.00' south of the center line. The Contractor shall trench approximate 1750 feet to install the proposed 12" PVC sanitary sewer line. The trenching shall begin approximately 210 feet west of the intersection of Mile 12 North Road and Sequoia Street and ends approximately 82 feet west of intersection of Mile 12 North Road and Loma Drive.
8.
Tax Refunds:
A.
| Account Number | Payer | Amount |
| E0154.00.000.0106.00 | Corelogic | $3,714.91 |
| H0422.00.000.0026.00 | BBVA Compass | $4,569.58 |
| H0660.00.000.0001.00 | Corelogic | $2,601.74 |
| N2700.00.000.0002.00 | Ultimate Investments Inc. | $7,131.01 |
| P9257.00.000.000B.00 | Inter National Bank | $5,878.72 |
| Q1000.02.000.0115.00 | Lereta Llc | $2,718.71 |
| S3011.02.000.0013.00 | Lone Star National Bank | $5,199.39 |
| T6880.00.000.0004.00 | Corelogic | $2,617.89 |
| W3800.00.823.0000.02 | Lereta Llc | $2,597.87 |
9.
Membership Dues:
A.
Amigos Del Valle/County Commissioners (1100):
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
| VENDOR | YEAR | AMOUNT | ACCT. # | REQ. # |
| Amigos Del Valle, Inc. | 2015 | $5,000.00 | 5-1100-444-00-125-018-0-810 | 272153 |
| County Judges & Comm. Association of Texas | 2015 | $2,600.00 | 5-1100-413-30-125-004-0-810 | 272154 |
| LRGVDC | 2015 | $47,134.00 | 5-1100-413-30-125-004-0-810 | 272155 |
| TAC | 2015 | $2,440.00 | 5-1100-413-30-125-004-0-810 | 272156 |
| Texas Conference of Urban Counties | 2015 | $20,952.00 | 5-1100-413-30-125-004-0-810 | 272159 |
| NACo | 2015 | $11,983.00 | 5-1100-413-30-125-004-0-810 | 272158 |
| South Texas County Judges' & Commissioners | 2015 | $300.00 | 5-1100-413-30-125-004-0-810 | 272160 |
B.
Sheriff's Dept. (1100):
Requesting approval of requisition #272185 for 2015 membership dues to the FBI LEEDA for Captain Raul Cantu and Lieutenant Rafael Garza in the amount of $50.00 each.
Requesting approval of requisition #272185 for 2015 membership dues to the FBI LEEDA for Captain Raul Cantu and Lieutenant Rafael Garza in the amount of $50.00 each.
C.
Sheriff's Dept. (1100):
Requesting approval of requisition #272183 for 2015 membership dues for Sheriff J.E. "Eddie" Guerra to the Southwestern Border Sheriff's Coalition in the amount of $200.00.
Requesting approval of requisition #272183 for 2015 membership dues for Sheriff J.E. "Eddie" Guerra to the Southwestern Border Sheriff's Coalition in the amount of $200.00.
D.
Sheriff's Dept. (1100):
Requesting approval of requisition #272167 for payment of 2015 National Internal Affairs Investigators Association membership dues for Hidalgo County Sheriff's Office in the amount of $50.00.
Requesting approval of requisition #272167 for payment of 2015 National Internal Affairs Investigators Association membership dues for Hidalgo County Sheriff's Office in the amount of $50.00.
E.
Sheriff's Dept. (1100):
Requesting approval of requisition # 272169 for payment of 2015 The National Narcotic Detector Dog Association membership dues for Armando Pena and K9 Henry, Javier Solis and K9 Dick, Jaime Garcia and K9 Herby, Juan Moreno and K9 Endy, Jesse Trantham and K9 Vyttig, Oscar Elizondo and K9 Zar, and Isidro Perez and K9 Bobby in the amount of $30.00 per team and Francisco Guerrero and K9 Argo in the amount of $50.00 per team.
Requesting approval of requisition # 272169 for payment of 2015 The National Narcotic Detector Dog Association membership dues for Armando Pena and K9 Henry, Javier Solis and K9 Dick, Jaime Garcia and K9 Herby, Juan Moreno and K9 Endy, Jesse Trantham and K9 Vyttig, Oscar Elizondo and K9 Zar, and Isidro Perez and K9 Bobby in the amount of $30.00 per team and Francisco Guerrero and K9 Argo in the amount of $50.00 per team.
10.
Headstart:
A.
Approval of Texas Department of Agriculture Meals and Snacks Monthly Report: January 2015
B.
Approval of Special Services Monthly Report: January 2015
C.
Approval of Children's Applications Monthly Report for 2014-2015
D.
Approval of Financial Monthly Report: January 2015
11.
Urban County:
A.
Request for approval of two (2) applicants in the Countywide area under the Owner-Occupied Housing Rehabilitation Program
12.
Budget & Management:
A.
Report and approval of emergency transfers for the period of December 15, 2014 through February 2015.
B.
Self-Funded (2202)
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 02/01-15/2015 in the amount of $47,511.00 and requesting approval of wire transfer.
C.
1. Approval of reimbursement in the amount of $726,974.63 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 02/01/15 to 02/13/15.
2. Approval of wire transfer to cover claims paid.
| 02/01-06/15 | $353,582.06 |
| 02/07-13/15 | $373,392.57 |
| TOTAL | $726,974.63 |
2. Approval of wire transfer to cover claims paid.
13.
County Judge's Office:
A.
Approval to process the following invoice as a claim with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor. Verizon Wireless Invoice Date 01-23-2015, Invoice No. 9739479961 in the amount of $37.99
14.
IT Department - Renan Ramirez:
A.
COMMISSIONER PCT. 2
Authorization and approval to deactivate wireless service through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
Authorization and approval to deactivate wireless service through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
| Description: | User Name / ID: | MDN: |
| Deactivate Wireless Service | Abel Sanchez / 194395 | 956-310-1517 |
B.
COMMISSIONER PCT. 2
Authorization and approval to deactivate wireless service through the County's membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
Authorization and approval to deactivate wireless service through the County's membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
| Description: | User Name / ID: | MDN: |
| Deactivate Wireless Service | Ricardo Cuellar / 083909 | 956-369-0823 |
15.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting approval of the following for D/B/A RDH Site and Concrete Company for the Pct. 2 Equipment and Maintenance Facility On-Site Civil Improvements, as submitted and recommended by project engineer, Raul Sesin, PE for contract # C-14-353-10-14: :
1. Application for Final Payment in the amount of $72,292.06.
2. Acceptance and approval of Certificate of Substantial Completion, reflecting the date of January 22, 2015.
3. Certificate of Construction Completion reflecting the date of February 18, 2015.
4. Application for Retainage Release in the amount of $3,304.84.
1. Application for Final Payment in the amount of $72,292.06.
2. Acceptance and approval of Certificate of Substantial Completion, reflecting the date of January 22, 2015.
3. Certificate of Construction Completion reflecting the date of February 18, 2015.
4. Application for Retainage Release in the amount of $3,304.84.
B.
Requesting ratification of Change Order #2 for an extension of 26 calendar days and an additional cost of $547.00 for quantitative changes on concrete work approved and executed by Precinct 2 Commissioner designee for the project Hidalgo County Precinct No. 2 -"Equipment and Maintenance Facility On-Site Civil Improvements Concrete Work" with RDH Site and Concrete, LLC, contract No.: C-14-353-10-14.
C.
Project Invoices:
1. Request for payment of invoice 3114-15(7th) for $2,129.40 submitted by Mata-Garcia Architects for the San Carlos Community Resource Center project (PO# 700944).
2. Request for payment of Application No. 7 for $180,490.00 submitted by Couric Enterprises for the Community Resource Center project (PO# 703489).
3. Request for payment of invoice 452504/12/XV for $1,408.85 submitted by Dannenbaum Engineering Company for the Restitution Center Renovations & Additions (PO# 675757).
1. Request for payment of invoice 3114-15(7th) for $2,129.40 submitted by Mata-Garcia Architects for the San Carlos Community Resource Center project (PO# 700944).
2. Request for payment of Application No. 7 for $180,490.00 submitted by Couric Enterprises for the Community Resource Center project (PO# 703489).
3. Request for payment of invoice 452504/12/XV for $1,408.85 submitted by Dannenbaum Engineering Company for the Restitution Center Renovations & Additions (PO# 675757).
D.
Request approval and execution of the attached End-User Certificate (EUC) pursuant to the International legal protocol surrounding the shipment of lethal weapons requiring that the shipper have an end-user certificate (EUC) in which the buyer declares that the weapons are for its use only, and will not be transshipped or diverted to any illicit location.
E.
Approval to continue Annual Client Support and Software Update Service (Legacy M-S) Agreement with Tyler Technologies, Inc. in the quarterly amount of $16,853.00 arising from the original purchase from 1997.
F.
Approval of a correction of
Item #33-Project signs-Plywood-under the category section of "SPECIALTY SIGNS .080 ALUMINUM-
pages 9 & 10 of Acceptance/Tabulation Sheet" of
Contract #E-14-159-05-20 (original contract #C-13-013-05-28)-Traffic Road Signs & Misc. Equipment-Hidalgo County
with Delta Specialties due to typing error;
item should read as 4'x8' instead of 4"x8".
G.
Acceptance and approval of Invoice #11325035 in the amount of $7,577.28 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting-C-13-225-07-09.
H.
Requesting authority to advertise and approval of procurement packet (i.e requirements, legal notice, draft contract, etc.) for: "Hidalgo County-Title Report Services" with RFP No. 2015-004-SMA including the re-advertising of project in the event no proposals are received and project is still required.
I.
Acceptance and approval of request for Payment Application #1 in the total amount of $5,288.39 submitted by Herrera & Hunt Inc., in connection with the project: Hidalgo County Facilities Management -"Additional roof drain repairs at the Old Administration Building", project No. 2014-269C-MSS through PO#718464.
J.
Elections:
Requesting authority to enter into a 48-month new (capital) lease copier for a Ricoh Aficio MP 7502sp through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-SDD-1674 through Requisition #269560 in the amount of $300.57/month-equipment, B/W impressions @ $176.00/month effective upon approval.
Requesting authority to enter into a 48-month new (capital) lease copier for a Ricoh Aficio MP 7502sp through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-SDD-1674 through Requisition #269560 in the amount of $300.57/month-equipment, B/W impressions @ $176.00/month effective upon approval.
K.
Acceptance & approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11325032- $ 36,668.78 for "FM 494-Shary Rd Project"
1. Invoice No. 11325032- $ 36,668.78 for "FM 494-Shary Rd Project"
2. Invoice No. 11325038- $ 300.00 for "Mile 2-Moorfield Rd W to SH 364"3
3. Invoice No. 11325041- $ 17,296.00 for "Liberty Rd Project"
4. Invoice No. 11325046- $ 42,331.38 for "Mile 3"
5. Invoice No. 11325049- $ 3,311.31 for "FM 681-From FM 2221 to SH 107"
6. Invoice No. 11325050- $ 2,165.09 for "FM 681 Project, From FM 2221/FM 492";
4. Invoice No. 11325046- $ 42,331.38 for "Mile 3"
5. Invoice No. 11325049- $ 3,311.31 for "FM 681-From FM 2221 to SH 107"
6. Invoice No. 11325050- $ 2,165.09 for "FM 681 Project, From FM 2221/FM 492";
L.
Add Fuel Card and Users / Delete Fuel Card Users
1. District Attorney's Office - add and delete fuel card users
2. Adult Probation - delete fuel card users
2. Adult Probation - delete fuel card users