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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING March 17, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Update on 2015 legislative activities
B.
Resolution to recommend the creation of a Unified Procurement Code for Texas
C.
Discussion, consideration, and approval of the Advancing Career Education Initiative (ACE), under the Hidalgo County Literacy Program, as authorized under Section 381.004(b)(6) of the Texas Local Government Code.
D.
1. Approval of order and Interlocal Agreement by and among City of McAllen, Hidalgo County, and Tax Increment Reinvestment Zone Number One, City of McAllen, Texas, allowing for Hidalgo County to participate in the Tax Increment Reinvestment Zone
2. Appointment of one (1) board member to represent the County of Hidalgo on the Tax Increment Reinvestment Zone Number One, City of McAllen, Texas, Board of Directors (Bobby Villarreal was previously appointed by court on 2/4/15)
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Discussion, consideration and all appropriate action to appoint an Interim Executive Director for Community Service Agency (CSA) to serve until such time as a permanent Executive Director is appointed
D.
Approval to accept settlement check from Pronto General Agency in the amount of $110.94 to settle County property damages claim. (Precinct 4)
E.
Approval to accept settlement check from State Farm Insurance Company in the amount of $2,097.62 to settle auto accident claim with County vehicle. (Facilities Management)
F.
Approval to accept settlement check from Empower Insurance Company in the amount of $448.40 to settle auto accident claim with County vehicle. (Constable P3)
G.
Approval to accept settlement Money Order from Ruben Gonzalez in the amount of $400.00 to settle auto accident claim with County vehicle. (Constable P4)
H.
1. Approval to accept settlement offer from Apollo Managing General Agency in the amount of $8,855.00 to settle total loss auto accident claim with County vehicle. (Sheriff Office)
2. Approval to authorize Valde Guerra, Executive Officer, to sign Property Damage Release and Power of Attorney forms and any documents for title purposes to settle total loss auto claim with Apollo Managing General Agency.(Sheriff Office)
8.
Constables:
A.
Constable Precinct No. 1
1. Authorization and approval to apply for the 2015 Memorial Day Click-IT-Ticket Grant , funded by the Texas Department of Transportation.
2. Authorization for County Judge, as authorized official, to sign required documents.
1. Authorization and approval to apply for the 2015 Memorial Day Click-IT-Ticket Grant , funded by the Texas Department of Transportation.
2. Authorization for County Judge, as authorized official, to sign required documents.
B.
Constable Pct.1 (1220)
1. Approval of certification of revenues, as certified by the County Auditor, for the 2015 LEOSE (Peace Officer Allocation) funds award received from the Texas Comptroller of Public Accounts Office.
2. Approval of 2015 appropriation of funds for the Constable Pct.1 - LEOSE (1220) in the amount of $1,416.38
1. Approval of certification of revenues, as certified by the County Auditor, for the 2015 LEOSE (Peace Officer Allocation) funds award received from the Texas Comptroller of Public Accounts Office.
2. Approval of 2015 appropriation of funds for the Constable Pct.1 - LEOSE (1220) in the amount of $1,416.38
9.
Human Resources - Esther Cortez:
A.
Tax Office (1100) / Special Vehicle Inventory Fund (1246):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments:
2. Discussion, consideration, and approval of the following personnel actions, effective next full pay period of 03/23/15:
3. Tax Office- Scofflaw Program (1100):
4. Approval of appropriation of funds for fund 1246.
5. Approval of revised salary schedules in accordance with Commissioners Court action.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments:
2. Discussion, consideration, and approval of the following personnel actions, effective next full pay period of 03/23/15:
| Action | Fund | Dept/ Program |
Slot# | Position Title | Current Budgeted Salary |
Proposed Budgeted Salary |
Total Adjustment |
| Salary Adjustment (Increase) Create Cost Alloc |
1100 | 140-001 | 0002 | Chief Deputy II |
$76,407.00 | $76,407.00 | -0- |
| 1246 | 140-003 | 0001 | -0- | $5,000.00 | $5,000.00 | ||
| Salary Adjustment (Increase) Create Cost Alloc |
1100 | 140-001 | 0003 | Mgr. Tax Coll's Section |
$65,507.00 | $65,507.00 | -0- |
| 1246 | 140-003 | 0002 | -0- | $3,000.00 | $3,000.00 | ||
| Salary Adjustment (Increase) Create Cost Alloc |
1100 | 140-001 | 0004 | Mgr. MV License Section |
$60,098.00 | $60,098.00 | -0- |
| 1246 | 140-003 | 0003 | -0- | $3,000.00 | $3,000.00 | ||
| Salary Adjustment (Increase) Create Cost Alloc |
1100 | 140-001 | 0006 |
Mgr. Tax Assessing
Section |
$56,162.00 | $56,162.00 | -0- |
| 1246 | 140-003 | 0004 | -0- | $3,000.00 | $3,000.00 | ||
| Salary Adjustment (Increase) Create Cost Alloc |
1100 | 140-001 | 0007 | Accounts Report Spec |
$54,349.00 | $54,349.00 | -0- |
| 1246 | 140-003 | 0005 | -0- | $3,000.00 | $3,000.00 | ||
| Salary Adjustment (Increase) Create Cost Alloc |
1100 | 140-001 | 0008 | Accountant IV |
$52,002.00 | $52,002.00 | -0- |
| 1246 | 140-003 | 0006 | -0- | $3,000.00 | $3,000.00 | ||
| Salary Adjustment (Increase) Create Cost Alloc |
1100 | 140-001 | 0012 | Accountant III |
$47,703.00 | $47,703.00 | -0- |
| 1246 | 140-003 | 0007 | -0- | $3,000.00 | $3,000.00 | ||
| Salary Adjustment (Increase) Create Cost Alloc |
1100 | 140-001 | 0138 | Internal Auditor III |
$48,149.00 | $48,149.00 | -0- |
| 1246 | 140-003 | 0008 | -0- | $3,000.00 | $3,000.00 | ||
| Salary Adjustment (Increase) Create Cost Alloc |
1100 | 140-001 | 0005 | Chief Fraud Investigator |
$54,203.00 | $54,203.00 | -0- |
| 1246 | 140-003 | 0009 | -0- | $3,000.00 | $3,000.0 |
3. Tax Office- Scofflaw Program (1100):
| Action | Dept/ Program |
Slot# | Position Title | Proposed Budgeted Salary |
| Create | 140-004 | 0001 | Scofflaw Deputy Clerk I | $30,000.00 |
| Create | 140-004 | 0002 | Scofflaw Deputy Clerk I | $30,000.00 |
4. Approval of appropriation of funds for fund 1246.
5. Approval of revised salary schedules in accordance with Commissioners Court action.
B.
Tax Office (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, approval and consideration of the following personnel actions, effective next full pay period (03/23/15):
2. Approval of revised salary schedule in accordance with Commissioners Court approval.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, approval and consideration of the following personnel actions, effective next full pay period (03/23/15):
| Action | Slot# | Dept/ Program |
Position Title | Current Budgeted Salary/ Allowance |
| Delete | 0020 |
140-001
|
Deputy Clerk III |
$40,347.00 |
| Auto Allowance (Remove) | $1,500.00 | |||
| Delete | 0035 | 140-001 | Deputy Clerk II | $35,651.00 |
| Delete | 0123 |
140-001 |
Administrative Asst III |
$33,917.00 |
| Auto Allowance (Remove) | $1,500.00 | |||
| Delete | 0127 | 140-001 | Deputy Clerk I | $26,924.00 |
| Delete | 0137 | 140-001 | Accountant I | $32,769.00 |
| Auto Allowance (Add) | 0168 | 140-001 | Executive Asst I | $1,500.00 |
| Auto Allowance (Add) | 0169 | 140-001 | Executive Asst II | $1,500.00 |
| Create | 0172 | 140-001 | Deputy Clerk II | $30,000.00 |
| Create | 0173 | 140-001 | Deputy Clerk II | $30,000.00 |
| Create | 0174 | 140-001 | Deputy Clerk II | $30,000.00 |
| Create | 0175 |
140-001 |
Budget Clerk II |
$32,620.00 |
| Auto Allowance (Add) | $1,500.00 | |||
| Create | 0176 | 140-001 | Data Entry Clerk II | $20,235.00 |
| Create | 0177 | 140-001 | Data Entry Clerk II | $20,235.00 |
2. Approval of revised salary schedule in accordance with Commissioners Court approval.
C.
92nd DC (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, approval, and consideration of the following personnel actions, effective next pay period of 03/23/2015:
3. Approval of revised salary schedule in accordance with Commissioners Court action.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, approval, and consideration of the following personnel actions, effective next pay period of 03/23/2015:
| Action | Slot No. | Dept/Program | Current Position Title | Current Budgeted Salary | Proposed Budgeted Salary | Total Adjustment |
| Salary Adjustment (Decrease) |
0002 | 001-001 | Court Coordinator | $76,249.00 | $66,000.00 | ($10,249.00) |
| Salary Adjustment (Decrease) |
0003 | 001-001 | Bailiff | $52,207.00 | $49,381.00 | ($2,826.00) |
| Salary Adjustment (Increase) |
0004 | 001-001 | Assistant Court Coordinator | $48,925.00 | $62,000.00 | $13,075.00 |
3. Approval of revised salary schedule in accordance with Commissioners Court action.
D.
Sheriff's Office - Jail (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, approval and consideration of the following personnel actions, effective next full pay period (03/23/15):
3. Approval of revised salary schedule in accordance with Commissioners Court action.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, approval and consideration of the following personnel actions, effective next full pay period (03/23/15):
| Action | Slot# | Dept/Program | Position Title | Current/Proposed Budgeted Salary |
| Delete | 0398 | 280-002 | Community Service Specialist | ($31,404.00) |
| Create | 0424 | 280-002 | Plumber I | $32,928.00 |
3. Approval of revised salary schedule in accordance with Commissioners Court action.
E.
DA Criminal (1100) / DA Investigation HB65 (1223):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, approval, and consideration of the following personnel actions, effective next pay period of 03/23/2015:
3. Approval of revised salary schedules in accordance with Commissioners Court action.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, approval, and consideration of the following personnel actions, effective next pay period of 03/23/2015:
| Action | Slot# | Dept/ Program |
Current Position Title |
Current Salary |
Proposed Salary |
Net Change |
Salary Adjustment
|
0052 | 080-002 | Accountant IV |
$48,644.00 | $46,322.00 | $(2,322.00) |
| 0033 | 080-007 | $6,678.00 | $6,678.00 | 0.00 | ||
| Totals: | $55,322.00 | $53,000.00 | $(2,322.00) | |||
Salary Adjustment |
0085 | 080-002 | Administrative Asst I |
$24,087.00 | $26,409.00 | $2,322.00 |
| 0089 | 080-007 | $4,913.00 | $ 4,913.00 | 0.00 | ||
| Totals: | $29,000.00 | $31,322.00 | $2,322.00 | |||
3. Approval of revised salary schedules in accordance with Commissioners Court action.
F.
Pct 2 Admin & Rd. Maintenance (1200) / Planning & Engineering Department (1200):
1. Approval to change the funding source from Pct 2 Administration & Rd Maintenance to Planning & Engineering to the following (5) positions/employees:
2. Approval to revise the salary schedules in accordance with Commissioners Court action.
1. Approval to change the funding source from Pct 2 Administration & Rd Maintenance to Planning & Engineering to the following (5) positions/employees:
| EMPLOYEE NO. | POSITION TITLE |
CURRENT SLOT NO. |
CURRENT ACCOUNT NAME/NO. | PROPOSED SLOT NO. |
PROPOSED ACCOUNT NAME/NO. |
| 204544 | CONSTRUCTION INSPECTOR | 0087 | PCT 2 RD MAINTENANCE 5-1200-431-00-122-006-0 |
0003 | PLANNING & ENGINEERING 5-1200-431-00-210-002-0 |
| 175412 | ENGINEERING TECHNICIAN IV | 0088 | 0004 | ||
| 196142 | ENGINEERING TECHNICIAN IV | 0089 | 0005 | ||
| 166618 | CONSTRUCTION INSPECTOR | 0094 | 0006 | ||
| 204170 | FIELD OPERATIONS INSPECTOR |
0017 | PCT 2 ADMINISTRATION 5-1200-431-00-122-005-0 |
0007 |
2. Approval to revise the salary schedules in accordance with Commissioners Court action.
10.
District Attorney's Office:
A.
Juvenile Drug Court Program Grant:
Requesting approval of resolution and approval to ratify the grant application for the Juvenile Drug Court Program from the Criminal Justice Division (CJD) of the Governor's Office.
Requesting approval of resolution and approval to ratify the grant application for the Juvenile Drug Court Program from the Criminal Justice Division (CJD) of the Governor's Office.
B.
Domestic Violence Specialty Prosecutor Program Grant:
Requesting approval of resolution and approval to ratify the grant application for the Domestic Violence Specialty Prosecutor Program from the Criminal Justice Division (CJD) of the Governor's Office.
Requesting approval of resolution and approval to ratify the grant application for the Domestic Violence Specialty Prosecutor Program from the Criminal Justice Division (CJD) of the Governor's Office.
11.
Sheriff's Office:
A.
Authorization and Approval to apply for the FY2015 State Criminal Alien Assistance Program (SCAAP) with the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice.
B.
Requesting consideration and approval on the acceptance of a donation of one (1) male Shepherd dog to the Hidalgo County Sheriff's Office by Francisco Guerrero. The K-9 will be used for law enforcement functions. Upon the K-9's retirement, separation and/or impeding medical conditions the K-9 will be returned to Francisco Guerrero.
12.
Tax Office - Paul Villarreal:
A.
Presentation for discussion, consideration, acceptance and approval of a New Car Dealer Agreement between Hidalgo County and Penske Automotive Group (PAG McAllen T1, LLC DBA Toyota of Pharr and PAG McAllen H1, LLC DBA Hyundai of Pharr). Dealer desires to act as an agent of the Tax Assessor Collector in the issuance of motor vehicle license stickers and license plates. Penske Automotive Group agrees to comply with the requirements of the WebDealer System of the Texas Department of Motor Vehicles and will furnish and maintain any necessary equipment.
13.
Health & Human Services Department - Eddie Olivarez
A.
Requesting approval to submit grant application to renew the Infectious Disease Control Unit program in the amount of $73,450.00 for the period of 09/01/2015 through 08/31/2016
B.
Requesting approval to accept the Health Promotions & Chronic Disease Prevention grant contract amendment #2015-047239-001A. The purpose of this Amendment is to change the Statement of Work to read contractor will submit monthly reports as directed by DSHS. This Amendment is effective 03/17/2015.
C.
Pursuant to Chapter 121 Local Public Health Reorganization Act; Sec. 121.006, requesting approval of the Sliding Fee Schedules effective March 17, 2015. The Sliding Fee Schedules have been revised based on the Federal Poverty Level.
D.
Requesting approval of the Data Use Agreement between The Texas Health and Human Services Enterprise and Hidalgo County Health Department. The purpose of this Agreement is to facilitate creation, receipt, maintenance, use, disclosure or access to Confidential Information and describe rights and obligations with respect to the Confidential Information and the limited purpose for which the Contractor may create, receive, maintain, use, disclose or have access to Confidential Information.
E.
1. Requesting approval of the Certification of Revenue by County Auditor in the amount of $81,512.85. Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming reimbursement.
2. Requesting approval to appropriate the MAC budget in the amount of $81,512.85.
F.
CPS / HAZARDS (1293)
Requesting approval to notify the Texas Department of State Health Services to end the CPS/HAZARDS grant contract #2015-001134-01 on 06/30/2015. The purpose is to initiate debundling of state contracts to commence new grant contract with federal program fiscal year of 07/01/2015.
Requesting approval to notify the Texas Department of State Health Services to end the CPS/HAZARDS grant contract #2015-001134-01 on 06/30/2015. The purpose is to initiate debundling of state contracts to commence new grant contract with federal program fiscal year of 07/01/2015.
G.
For clarification purposes of action taken by Commissioner's Court on 10/14/14, AI-46739 to include additional furnishings & equipment conveyed by the Texas Department of State Health Services for the John Austin Pena Center.
H.
Requesting approval of the Memorandum of Understanding between Remote Area Medical and The County of Hidalgo. Remote Area Medical in conjunction with Operation Lone Star will provide free expanded medical services to the residents of Hidalgo County.
I.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
J.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
2.
Approval to pay Safeguard Universal, LLC invoice 25621 in the amount of $1,410.00 (PO 719506)
14.
Emergency Management - Ricardo Saldana:
A.
1. Presentation, discussion and authorization to allow Ricardo Saldana, Hidalgo County Emergency Management Coordinator, to sign any and all documents related to the 800MHz transition process of the county's radio system as required by the FCC.
2. Presentation, discussion and authorization to submit written notice of change to Motorola Solutions and Sprint Nextel of Texas, Inc.
15.
IT Department - Renan Ramirez
A.
DISTRICT ATTORNEY'S OFFICE
Authorization and approval to purchase new wireless device with service through the County' membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
Authorization and approval to purchase new wireless device with service through the County' membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
| Description: | Employee Name / ID: | Service Plan: |
| New Data Card Activation | Cynthia Sepulveda / 057886 | 4G Mobile Broadband Unlimited @ $37.99/month |
16.
Urban County - Diana Serna:
A.
Urban County Program on behalf of the City of Mercedes is requesting authority to purchase furniture for the Dr. Hector P. Garcia Memorial Library. Purchase will be made from Library Interiors of Texas (contract # 14/022CG-07) through Hidalgo County's membership/participation with Harris County Department of Education (HCDE) Choice Partners awarded vendor. The total amount of purchase is $15,374.59, utilizing FY 27 (2014) Public Service (General) – Library funds and the City of Mercedes General funds.
B.
Urban County Program on behalf of the City of Mercedes is requesting authority to purchase equipment for the Mercedes Recreational Center. Purchase will be made from CDW-G, Inc.(contract # NJPA 100614 technology catalog) an approved vendor through Hidalgo County's membership and participation with the National Joint Powers Alliance. The total amount of purchase is $11,699.84, utilizing FY 27 (2014) Public Service (General) - Mercedes Recreational Center funds.
C.
Urban County Program on behalf of the
City of Weslaco is requesting authority to purchase five (5) seat lounge sofas for the Public Library. Purchase will be made from Gateway Printing & Office Supply, Inc. (TXMAS # 11-71050) an approved vendor through Hidalgo County's membership and participation with TXMAS. The total amount of purchase is $5,393.90, utilizing FY 25 (2012) Weslaco – Public Service (general) line item.
D.
Urban County Program on behalf of the
City of Mercedes is requesting
authority to purchase thirty (30) computers for the
Mercedes Recreational Center. Purchase will be made from Dell (contract # DIR-SDD-1951) an approved vendor through Hidalgo County's membership and participation with the Department of Information Resources. The total amount of purchase is $24,277.50, utilizing FY 27 (2014) Public Service (General) - Mercedes Recreational Center funds.
E.
Requesting authorization to amend the subrecipient contract with Mujeres Unidas under the Emergency Solutions Grant (ESG) Program for FY 2014. The amendment will not change the current budget, but will delete the Rapid Re-Housing activities. This will allow Mujeres Unidas to serve more participants through their facility operations.
F.
Urban County Program on behalf of the City of Mercedes is requesting approval for the purchase and shipping of two (2) commercial grade arcade consoles for the Mercedes Recreational Center from Game Room Champ Store in the total amount of $5,399.98, utilizing FY 27 (2014) Public Service (General) - Mercedes Recreational Center funds.
G.
Urban County Program is requesting authority to purchase computer equipment through Hidalgo County's membership and participation with DIR (Department of Information Resources) approved vendor DELL Marketing, LP., (contract # DIR-SDD-1951) in the amount of $31,446.48 (quotes attached hereto) to include shipping fees. Common Fund under UCP Year 22 (2009) Public Facility Improvements (Peñitas Library) funds will be utilized.
H.
The Urban County Program on behalf of City of Peñitas, is requesting consideration and action to approve a purchase order to 2GS, LLC in the amount of $24,448.00 for a Street Improvements project, utilizing funds from the UCP Year 25 (2012).
17.
Auditor's Office - Ray Eufracio:
A.
Requesting approval to submit the "Pro Rata Tobacco Settlement Distribution County Expenditure Statement - 2015" to the Department of State Health Services, and authorize County Judge to execute the report.
18.
Planning Department - T.J. Arredondo:
A.
1. Final Approval with Financial Guarantee
a. Sunflower Gardens Subdivision – Pct. 4 (Richard Ruppert)
a. Sunflower Gardens Subdivision – Pct. 4 (Richard Ruppert)
19.
Precinct #2 - Comm. Cantu:
A.
1. Approval of Amendment No. 1 to Interlocal Cooperation Agreement between Hidalgo County Drainage District No. 1 and Hidalgo County (LJ Drain)
2. Approval of Closing documents for Sale of certain real property known as LJ Drain and Authority for County Judge to execute same
B.
Requesting approval to accept counter offer to purchase a tract of land known as Parcel 15A for the Pct. #2 - FM 2061 Jackson Rd. TxDOT Project. (CSJ#1939-02-021)
20.
Precinct #3 - Comm. Flores:
A.
1. Discussion and approval of Interlocal Cooperation Agreement between the County of Hidalgo and City of Palmview, Texas concerning certain improvements to Veterans Boulevard (SH 495) from Abram Road East to La Homa Road.
2. In accordance with section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement project regarding certain road improvements to Veterans Boulevard (SH 495) from Abram Road East to La Homa Road
21.
Precinct #4 - Comm. Palacios:
A.
Resolution in honor of Janice Montemayor for being selected as the 2015 Youth of the Year from the Boys & Girls Clubs of Edinburg and the Boys & Girls Clubs of South Texas
B.
Requesting approval of payment to the Texas Commission on Environmental Quality (TCEQ) in the amount of $52.31 for the air emissions fees.
22.
HIDTA - Task Force:
A.
Authorization, approval and execution of Service Agreement for continual internet and domain name (network and email) service between the Hidalgo County HIDTA Task Force with Time Warner Cable (Req#272994)
B.
Requesting authorization to amend the Hidalgo County HIDTA Task Force Citibank Credit Card Account to reflect current HIDTA agents. New agents will abide with the "Hidalgo County HIDTA Task Force Credit Card Use Policy" as approved by Commissioners' Court on 06/21/11. The adjustments are as follows:
The amendment is consistent with the strategies and policies of Hidalgo County, the Office of National Drug Control Policy and the Hidalgo County HIDTA Task Force Credit Card Use Policy.
| Action | Employee No. | Position Title |
| Add | 207900 | Commander |
| Add | 208035 | Assistant Commander |
| Add | 208159 | Criminal Investigator |
| Add | 208485 | Criminal Investigator |
| Delete | 043354 | Commander |
| Delete | 072192 | Assistant Commander |
| Delete | 121193 | Criminal Investigator |
| Delete | 037524 | Criminal Investigator |
The amendment is consistent with the strategies and policies of Hidalgo County, the Office of National Drug Control Policy and the Hidalgo County HIDTA Task Force Credit Card Use Policy.
C.
HIDTA Task Force (1291)
1. Authorization and approval to accept award no. G15SS0002A, Supplement Number 1 Cooperative Agreement between the Hidalgo County and the Executive Office of the President, Office of National Drug Control Policy in the amount of $550,621.00 for grant period from 01/01/15 to 12/31/16.
2. Approval of certification of revenues as certified by the County Auditor's office.
3. Approval of appropriation of funds for the Hidalgo County HIDTA Task Force in the amount of $550,621.00
4. Approval of salary redistribution of funds as per Exhibit A, effective April 6, 2015.
5. Approval to revise the salary schedule in accordance with Commissioners Court action.
1. Authorization and approval to accept award no. G15SS0002A, Supplement Number 1 Cooperative Agreement between the Hidalgo County and the Executive Office of the President, Office of National Drug Control Policy in the amount of $550,621.00 for grant period from 01/01/15 to 12/31/16.
2. Approval of certification of revenues as certified by the County Auditor's office.
3. Approval of appropriation of funds for the Hidalgo County HIDTA Task Force in the amount of $550,621.00
4. Approval of salary redistribution of funds as per Exhibit A, effective April 6, 2015.
5. Approval to revise the salary schedule in accordance with Commissioners Court action.
23.
Budget & Management - Sergio Cruz:
A.
TxDOT Precinct No.1 (1315):
1. Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $4,692.62 for the County's participation for Construction and Construction Engineering Direct State Costs as per Advanced Funding Agreement for the CR 229 (Mile 17 1/2 Road) at Drainage Ditch off system bridge project (CSJ: 0921-02-290).
2. Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $7,881.93 for the County's participation for the completion of the acquisition/utility relocation process as per Advanced Funding Agreement for the Champion St. to US281 project (CSJ: 0863-01-057).
1. Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $4,692.62 for the County's participation for Construction and Construction Engineering Direct State Costs as per Advanced Funding Agreement for the CR 229 (Mile 17 1/2 Road) at Drainage Ditch off system bridge project (CSJ: 0921-02-290).
2. Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $7,881.93 for the County's participation for the completion of the acquisition/utility relocation process as per Advanced Funding Agreement for the Champion St. to US281 project (CSJ: 0863-01-057).
B.
Budget Appropriations:
1.
CO2014 - Pct. 2 (1345)
Approval of 2015 appropriation of funds in the amount of $428,508.64 to fund the purchase of heavy equipment and various road projects.
Approval of 2015 appropriation of funds in the amount of $428,508.64 to fund the purchase of heavy equipment and various road projects.
2.
Co. Clerk's Record Mgmt (1237):
Approval of 2015 appropriations of funds in the amount of $430,230.00.
Approval of 2015 appropriations of funds in the amount of $430,230.00.
3.
Tax Office Special Vehicle Inventory (1246):
Approval of 2015 appropriation of funds for the Tax Office Special Vehicle Inventory Fund in the amount of $65,000.00 to fund various operating expenditures.
Approval of 2015 appropriation of funds for the Tax Office Special Vehicle Inventory Fund in the amount of $65,000.00 to fund various operating expenditures.
4.
Special Revenue & Internal Service Funds:
Approval of 2015 appropriation of funds to fund various PO rollovers.
Approval of 2015 appropriation of funds to fund various PO rollovers.
24.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Requesting authorization and approval to purchase One (1) New or Newer 2015 Chevrolet Tahoe LS through the County's membership/participation with Buyboard's awarded vendor, Country Caldwell Chevrolet/Ford (Contract #430-13) in the amount of
$35,665.00 which includes delivery and a one time Buyboard fee of $400.00. (Project #2015-112-OGG)
2.
Presentation of sole vendor submitting the most responsible and lowest bid received (as detailed in tabulation sheet contained herein) and meeting all specifications and/or requirements for the purpose of award with approval of contract for RFB titled: Hidalgo County "Lease and/or Service of Portable Toilets": 2015-053-03-11-HGO.
3.
A. Pursuant to action taken by HCCC 03-03-15 Regular Agenda 6.F. AI#48701 under TxLGC, Ch/Sect. 381.004(b)(6) & (c)(1), requesting exemption from competitive procurement requirements under TxLGC, Ch/Sect. 262.024(a)(10), 'work performed under a contract for community and economic development made by a county';
B. Acceptance and approval of an agreement between Hidalgo County and VIDA for the administration of the " Advancing Career Education ( ACE) Initiative" for the Hidalgo County Literacy Program subject to legal counsel's, HC-DA/Civil Div. final approval.
B. Acceptance and approval of an agreement between Hidalgo County and VIDA for the administration of the " Advancing Career Education ( ACE) Initiative" for the Hidalgo County Literacy Program subject to legal counsel's, HC-DA/Civil Div. final approval.
4.
A. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024(a)(7)(C)-an item that only be obtained from one source;
B. Requesting approval of a "Sole Source Declaration" for CSS Technology, Inc. d/b/a EN-1 Roadbond Service Company for the provisions of " EN-1 Road Stabilizer Material" for Hidalgo County Elected Offices, Departments, Programs and/or Agencies (all funding sources) with said declaration to remain in effect unless otherwise revoked by Hidalgo County Commissioners Court;
C. Approval for Hidalgo County Elected Offices, Departments, Programs and/or Agencies to purchase EN-1 Road Stabilizer Material offered only from CSS Technology, Inc. d/b/a EN-1 Roadbond Service Company as sole sourced herein.
B. Requesting approval of a "Sole Source Declaration" for CSS Technology, Inc. d/b/a EN-1 Roadbond Service Company for the provisions of " EN-1 Road Stabilizer Material" for Hidalgo County Elected Offices, Departments, Programs and/or Agencies (all funding sources) with said declaration to remain in effect unless otherwise revoked by Hidalgo County Commissioners Court;
C. Approval for Hidalgo County Elected Offices, Departments, Programs and/or Agencies to purchase EN-1 Road Stabilizer Material offered only from CSS Technology, Inc. d/b/a EN-1 Roadbond Service Company as sole sourced herein.
5.
Presentation of bids received (as detailed in tabulation sheet contained herein) for the purpose of awarding to the responsible vendors submitting lowest /best bids and meeting all specifications and/or requirements including the approval of contracts for Request for Bid titled: Hidalgo County (all funding sources, programs & entities) - "Type D Hot Mix Asphalt (Gravel & Limestone" through project No." 2015-026-02-11-SGS. Awarding to Frontera - (Limestone) & Valley Caliche- (Gravel)
6.
Ratification of fully executed Change Order No. 7 (increase of $9,182.20) in connection with "Repairs and Renovations-1st and 2nd Floors to the Former Administration Building," to awarded contractor D.Wilson Construction Company for the following: installation of furr-down CC meeting room (to raise vestibule ceiling); install ceiling access panel (A/C system sensor); delete installation labor (Tack Room); delete electrical outlets (DAIT area); work delay (sprinkler equip. repairs); installations-revised access control plan.
B.
Constables
1.
Requesting authorization and approval to purchase Three (3) New or Newer 2015 Ford Police Interceptor's through the County's membership/participation with Buyboard's awarded vendor, Silsbee Ford Inc. (Contract #430-13) in the amount of
$76,085.50 which includes delivery and a one time Buyboard fee of $400.00. (Project #2015-111-OGG)
2.
Requesting authorization and approval to purchase Three (3) New or Newer 2015 Chevrolet 1500 4x4 Crewcab's through the County's membership/participation with Buyboard's awarded vendor, Country Caldwell Chevrolet/Ford (Contract #430-13) in the amount of
$87,490.00 which includes delivery and a one time Buyboard fee of $400.00. (Project #2015-111-OGG)
3.
Requesting authorization and approval to purchase Two (2) New or Newer 2015 Ford PI Sedan (Taurus) & Four (4) 2015 Ford Explorer Police Interceptor through the County's membership/participation with Buyboard's awarded vendor, Silsbee Ford Inc. (Contract #430-13) in the combined total of
$145,822.40 which includes delivery and a one time Buyboard fee of $400.00. (Project #2015-113-OGG)
4.
Requesting authorization and approval to purchase One (1) New or Newer 2015 1500 Ram Quad Cab Tradesman through the County's membership/participation with Buyboard's awarded vendor, Cowboy Motor Company LC/ Cowboy Chyrsler-Dodge-Jeep (Contract #430-13) in the amount of
$27,178.08 which includes delivery and a one time Buyboard fee of $400.00. (Project #2015-113-OGG)
C.
Executive Officer
1.
Safety Division:
Requesting authorization and approval to purchase Four (4) New or Newer 2015 Ford F-150 Extended Cabs 4x2 through the County's membership/participation with BuyBoard's awarded vendor, Caldwell Country Chevrolet/Ford (Contract #430-13) in the amount of $87,244.00 which includes delivery and a one time Buyboard administration fee. (Project # 2015-116-OGG)
Requesting authorization and approval to purchase Four (4) New or Newer 2015 Ford F-150 Extended Cabs 4x2 through the County's membership/participation with BuyBoard's awarded vendor, Caldwell Country Chevrolet/Ford (Contract #430-13) in the amount of $87,244.00 which includes delivery and a one time Buyboard administration fee. (Project # 2015-116-OGG)
D.
County Judge's Office
1.
Requesting authorization and approval to purchase One (1) New or Newer 2015 Ford Expedition through the County's membership/participation with BuyBoard's awarded vendor, Caldwell Country Chevrolet/Ford (Contract #430-13) in the amount of
$29,001.00 which includes delivery and a one time administration fee of $400.00. (Project #2015-114-OGG)
E.
Pct. 1
1.
Approval of the First (1st) Amendment to the current construction contract C-14-362-10-28 between Hidalgo County Precinct No. 1 and 2GS, LLC for the provision of additional construction services in connection with Precinct #1 -Sioux Road Paving & Drainage Improvements Project (from Tower Road to Val Verde Road).
F.
Pct. 2
1.
A. Acceptance and approval to execute the final form of a Professional Engineering Agreement (subject to legal counsel's review)with L&G Engineering, for "On-Call Services for Road and Bridge, CIP, and other Projects in General," for Pct 2, and as approved for negotiations on CC 2/17/15;
B. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $375,918.70) as submitted by project engineer, L&G Engineering for engineering services for "a Feasibility Study on East Eldora Rd.; West Eldora Rd.; Sioux Rd; Overpass at US 83 and 2nd St; and Cesar Chavez Rd" within Hidalgo County Pct. No. 2 through Contract #C-15-097-03-17.
B. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $375,918.70) as submitted by project engineer, L&G Engineering for engineering services for "a Feasibility Study on East Eldora Rd.; West Eldora Rd.; Sioux Rd; Overpass at US 83 and 2nd St; and Cesar Chavez Rd" within Hidalgo County Pct. No. 2 through Contract #C-15-097-03-17.
2.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional engineering services.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional construction materials testing and geo-technical testing services for Pct No.2 "ON CALL SERVICES".
| Evaluators | Earth Co. | PSI Engineering | L&G Engineering |
| Scoring | 88 | 90 | 93 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional contract with the No. 1 ranked firm _____________________for construction materials testing and geo-technical testing services for Pct No.2 "ON CALL SERVICES".
3.
A. Pursuant to Tx. LGC, Chapters/Sections, 263.151(2)(B)(C)(D) and 263.152(a)(2), action to declare six (6) [tractor/mower] units "Surplus"[detailed & described in the Exhibit attached herein] and approval to dispose of the units for the purpose of disposition as "trade-ins" toward the acquisition of new units;
B. Requesting authority to purchase three (3) tractors (as detailed in supporting documentation)through John Deere awarded vendor through Hidalgo County's participation/membership with TASB Buyboard Contract #447-14 to include;
1. Three (3) JD 5065E Utility Tractors in the amount of $ 94,262.64, and;
2. Three (3) JD MX7 Lift-Type Rotary Cutter-540 RPM PTO in the amount of 10,827.30;
less trade-in value for 6 Units in the amount of $52,500.00 for a final total of (a) & (b) of $52,589.94 which includes fees.
B. Requesting authority to purchase three (3) tractors (as detailed in supporting documentation)through John Deere awarded vendor through Hidalgo County's participation/membership with TASB Buyboard Contract #447-14 to include;
1. Three (3) JD 5065E Utility Tractors in the amount of $ 94,262.64, and;
2. Three (3) JD MX7 Lift-Type Rotary Cutter-540 RPM PTO in the amount of 10,827.30;
less trade-in value for 6 Units in the amount of $52,500.00 for a final total of (a) & (b) of $52,589.94 which includes fees.
4.
Requesting acceptance and approval of Work Authorization No. 2 (with an estimated cost of $170,237.76) as submitted by L&G Engineering, Contract No. C-15-046-03-03, to provide a complete Right of Way Map and Parcel Descriptions for the the needed ROW along the proposed Pct 2 Regional Hike & Bike Trail Project.
G.
Pct. 4
1.
Ratification and approval declaring that AIA (form of agreement), Article 9.10.2 (2,3,5) in relation to maintenance of insurance by the general contractor until final payment became moot as County occupied and insured the building for the project "Hidalgo County Precinct No. 4 -Building Repairs/Renovations, Additions and/or Alterations to Restitution Center at 1124 "M" Road in Edinburg, TX", contract # C-13-234A-10-22.
2.
Requesting approval of a professional architectural "on call" services agreement with MATA-GARCIA ARCHITECTS, LLP for the purposes of Repairs/Renovations/Remodeling, Additions/Alterations and/or Building Review/Assessment Related Services on a "per project basis" for County-owned Buildings/Structures located within Hidalgo County Precinct No. 4, through the forms of an AIA Agreement and as selected for negotiations through County's protocol under the "POOL" of Architects.
H.
Health & Human Services Dept.
1.
Acceptance of the scoring/evaluation grid for the purpose of Commissioners' Court to declare as "Qualified" both responses received for RFQ-2015-021-01-14-"Substance Abuse Treatment and Primary Care Services for Adolescents" from;
a) University of Texas Rio Grande Valley/University Texas Health Sciences Center San Antonio UTRGV/UTHSCSA-focus on Primary Care' and,
b) University of Texas Pan American - focus on Education
so as to proceed with the next phase of the procurement process.
a) University of Texas Rio Grande Valley/University Texas Health Sciences Center San Antonio UTRGV/UTHSCSA-focus on Primary Care' and,
b) University of Texas Pan American - focus on Education
so as to proceed with the next phase of the procurement process.
2.
Acceptance and approval of the substitution of awarded vendor, Quest Diagnostics, Inc. Self Insured Umbrella Policy in lieu of the General Liability Insurance as compliant with Hidalgo County's-RFB Specification ,Exhibit C, for "Laboratory Services so as to get legal's approval of contract documents and proceed to execute same.
I.
WIC
1.
A. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024(a)(7)(A); items for which competition is precluded because of the existence of patents, copyrights, secret processes, or monopolies;
B. Approval of a "Sole Source Declaration" for Mobile Lactation Consultant, DBA, Daly Enterprises, Inc. for the purchase, and access of database and software sold and distributed exclusively by Daly Enterprises Inc. and other related, present and future services to be used by Hidalgo County WIC Program and Other Applicable County Departments/Agencies (to include all funding sources) with said declaration to remain in effect while access authorization is in place or until revoked by HCCC;
B. Approval of a "Sole Source Declaration" for Mobile Lactation Consultant, DBA, Daly Enterprises, Inc. for the purchase, and access of database and software sold and distributed exclusively by Daly Enterprises Inc. and other related, present and future services to be used by Hidalgo County WIC Program and Other Applicable County Departments/Agencies (to include all funding sources) with said declaration to remain in effect while access authorization is in place or until revoked by HCCC;
J.
Budget & Management
1.
Requesting approval of an (On Call) "professional surveying services" agreement with QUINTANILLA, HEADLEY & ASSOCIATES, INC. for: "Surveying Services" for "COUNTY OWNED PROPERTIES" located within HIDALGO COUNTY.
2.
A. Presentation of scoring grid (for the purposes of ranking by CC) the responses received graded and evaluated in connection with RFQ No. 2015-001-02-11-YSS Workers' Compensation Loss and Funding Projections Study, in order to proceed forward with the negotiation portion of the procurement process;
| FIRMS | EVALUATOR 1 |
EVALUATOR 2 |
EVALUATOR 3 |
TOTALS | AVERAGE SCORES |
| AMI Risk Consultants Inc | 98 | 97 | 95 | 290 | 96.6 |
| Lewis & Ellis, Inc. | 95 | 93 | 83 | 271 | 90.3 |
| Madison Consulting Group, Inc. | 91 | 89 | 90 | 270 | 90 |
| Oliver Wyman Actuarial Consulting Inc. | 84 | 85 | 83 | 252 | 84 |
| Rudd & Wisdom | 79 | 78 | 78 | 235 | 78.3 |
| IBC Insurance Buyers Council | 78 | 77 | 66 | 221 | 73.6 |
B. Requesting authority for Purchasing Department to enter into negotiations commencing with the number one (1) ranked proposer/vendor ___________________________for: Workers' Compensation Loss and Funding Projections Study.
K.
Colonia Access Program Pct. 1
1.
A. Requesting approval of Work Authorization No. 1 for contract # C-CAP-14-397-10-28 (with Millennium Engineers Group, Inc.) with a proposed fee of $21,278.75 to provide construction materials testing services for Heidelberg Subdivision, a Pct No. 1 Border Colonia Round III project;
B. Requesting approval of Work Authorization No. 2 for contract # C-CAP-14-397-10-28 (with Millennium Engineers Group, Inc.) with a proposed fee of $3,408.75 to provide construction materials testing services for Lorenzana Subdivision, a Pct No. 1 Border Colonia Round III project.
L.
Sheriff's Office
1.
Requesting approval to purchase the following vehicles through the County's membership/participation with BuyBoard's awarded vendor, Caldwell Country Chevrolet/Ford (Contract #430-13) in the total amount of $2,722,241.00 which includes shipping and a one time administration fee $400.00(Project #15-043-OGG).
a. (68) 2015 Chevrolet Tahoe PPV-----------------------$ 2,025,516.00
b. (1) 2015 Chevrolet 1500 PU 4x2 PU CrewCab------ 31,827.00
c. (1) 2015 Chevrolet Tahoe 4x4 LT -------------------- 41,316.00
d. (1) 2015 Chevrolet Tahoe LS ------------------------- 35,265.00
e. (4) 2015 Chevrolet 1500 PU 4x4 CrewCab ------- 116,120.00
f. (3) 2015 Chevrolet 1500 PU 4x4 CrewCab SB---- 79,797.00
g. (16) 2015 Chevrolet 1500 PU CrewCab ----------- 392,000.00
One Time Buyboard Administration Fee ------------ 400.00
Total Amount ---------------------------------------------$ 2,722,241.00
2.
Requesting approval to purchase One (1) New 2016 Ford Explorer through the County's membership/participation with BuyBoard's awarded vendor, Caldwell Country Chevrolet/Ford (Contract #430-13) in the amount of
$24,436.00 which includes delivery and a one time administration fee of $400.00. (Project #2015-108-OGG)
M.
County Clerk
1.
A. Pursuant to Code of Criminal Procedures, 103.0031.Collections Contract, action to revert to the original Scoring Criteria/Values for Hidalgo County's RFP-2015-041-"Law Firm to Collect Hidalgo County Delinquent Judicial/JP Courts Fees & Fines-Phased Basis";
B. Presentation of Addendum #1 issued to address minor corrections and re-scheduling of RFP acceptance date from Wed., March 11, 2015 to Wed., April 1, 2015 so as to permit the gathering of data to answer vendor questions (timely submitted) by HC no later than Tuesday, March 24, 2015.
B. Presentation of Addendum #1 issued to address minor corrections and re-scheduling of RFP acceptance date from Wed., March 11, 2015 to Wed., April 1, 2015 so as to permit the gathering of data to answer vendor questions (timely submitted) by HC no later than Tuesday, March 24, 2015.
25.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Maricela Deleon v. Hidalgo County
D.
Claim of Wayne Faires
E.
Claim of Anabel Martinez
26.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Maricela Deleon v. Hidalgo County
D.
Claim of Wayne Faires
E.
Claim of Anabel Martinez
27.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
28.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
29.
Adjourn