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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING April 14, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Proclamation Declaring April 2015 as Child Abuse Awareness and Prevention Month - proclamation urges all citizens to work together to help reduce child abuse and neglect significantly in years to come
B.
Discussion, consideration, and possible action on letters of support requested by City of Edinburg for the Transportation Alternative Program (TAP) grant applications being submitted through Hidalgo County Metropolitan Planning Organization.
C.
Letter in Support of The Renaissance Medical Foundation's application for a $5 million U.S. Department of Labor grant to develop and deliver a healthcare professions apprenticeship program to increase the numbers of degreed nurses and other health care professionals
D.
Discussion, consideration, and possible action on letter of support requested by Doctors Hospital at Renaissance and Woman's Hospital at Renaissance for the Nurse Family Partnership application to the Health and Human Services Commission.
E.
Discussion and possible action on an Order approving an Agreement among Hidalgo County, Santana Textiles, L.L.C. and Santana Real Estate, L.L.C. to amend the Tax Abatement Agreement Effective as of July 6, 2010, between Hidalgo County and Santana Textiles, L.L.C.
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Community Service Agency:
1. Discussion, consideration, and all appropriate action to appoint and fill the position of Executive Director for Community Service Agency (CSA)
2. Approval to set salary.
3. Discussion, consideration and action authorizing payment of anticipated overtime to CSA employees
1. Discussion, consideration, and all appropriate action to appoint and fill the position of Executive Director for Community Service Agency (CSA)
2. Approval to set salary.
3. Discussion, consideration and action authorizing payment of anticipated overtime to CSA employees
D.
Requesting authority for Valde Guerra, Executive Officer, to sign letter allowing County Clerk for the destruction of former Justice of the Peace Pct. #5 obsolete documents due to closure of office.
E.
Requesting approval to submit application for the purpose of attaining a quote for cyber insurance with authority for Executive Officer to sign necessary documents
F.
Approval to accept settlement check from Apollo Managing General Agency in the amount of $8,855.00 to settle total loss auto accident with County vehicle (Sheriff's Office).
G.
Approval to accept settlement check from State Farm Insurance Company in the amount of $394.64 to settle claim for County property damages.(Precinct 2)
H.
Discussion, consideration, and action regarding assignment of Department Liaisons.
8.
District Attorney's Office:
A.
Discussion and consideration of presentation by Hidalgo County Criminal District Attorney related to program on outside housing of inmates.
9.
Human Resources - Esther Cortez:
A.
DISTRICT ATTORNEY (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions, effective next full pay period (04/20/15):
3. Approval to revise the salary schedule in accordance with Commissioners Court action.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions, effective next full pay period (04/20/15):
| Action | Dept/Prog | Slot# | Position Title | Proposed Budgeted Salary/Allowance |
| Create /Add Auto Allowance | 080-002 | 0112 | Assistant District Attorney II | $58,100.00 |
| $900.00 | ||||
| Create /Add Auto Allowance | 080-002 | 0113 |
Assistant District Attorney II | $58,100.00 |
| $900.00 | ||||
| Create | 080-002 | 0114 | Administrative Assistant I | $30,000.00 |
| Create | 080-002 | 0115 | Administrative Assistant I | $30,000.00 |
| Create | 080-002 | 0116 | Criminal Investigator II | $55,000.00 |
3. Approval to revise the salary schedule in accordance with Commissioners Court action.
B.
CCL# 8 (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval to create one (1) temporary full-time Clerk I position, slot T006 at $10.10 per hour, not to exceed six (6) months.
3. Approval to revise the salary schedule in accordance with Commissioners Court action.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval to create one (1) temporary full-time Clerk I position, slot T006 at $10.10 per hour, not to exceed six (6) months.
3. Approval to revise the salary schedule in accordance with Commissioners Court action.
C.
WIC ADM / Lactation Services (1292):
1. Discussion, consideration and approval of the following personnel actions:
2. Approval to revise the salary schedules in accordance with Commissioners Court action.
1. Discussion, consideration and approval of the following personnel actions:
| Action | Dept/Program | Slot# | Position Title | Current/Proposed Budgeted Salary |
| Delete | 350-001 | 0012 | Accountant IV | $57,462.00 |
| Delete | 350-001 | 0219 | Coordinator IV | $56,238.00 |
| Create | 350-001 | 0254 | Registered Dietitian II | $52,306.00 |
| Create | 350-001 | 0255 | Administrative Assistant IV | $38,000.00 |
| Create | 350-001 | 0256 | Administrative Assistant IV | $38,000.00 |
| Delete | 350-013 | 0001 | Coordinator IV | $56,162.00 |
D.
Texas Agrilife Extension Service (1100):
1. Approval of the following position title change, effective next full pay period (04/20/15):
2. Approval to revise salary schedule in accordance with Commissioners Court action.
1. Approval of the following position title change, effective next full pay period (04/20/15):
| Dept/Program | Slot# | Current Position Title | Proposed Position Title |
| 380-001 | A009 | Coordinator | County Extension Agent Horticulture (CEA-Horticulture) |
2. Approval to revise salary schedule in accordance with Commissioners Court action.
E.
389TH DC (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval to decrease and increase interpreter pay allowance to the following positions, effective next full pay period of 04/20/2015:
3. Approval of inter-departmental transfer.
4. Approval to revise the salary schedule in accordance with Commissioners Court action.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval to decrease and increase interpreter pay allowance to the following positions, effective next full pay period of 04/20/2015:
| Action | Slot# | Dept/Prog | Position Title | Current Allowance Amount |
Proposed Allowance Amount |
| Decrease Interpreter Allowance | 0004 | 008-001 | Assistant Coordinator | $4,000.00 | $3,000.00 |
| Increase Interpreter Allowance | 0003 | 008-001 | Bailiff | $1,000.00 | $3,000.00 |
3. Approval of inter-departmental transfer.
4. Approval to revise the salary schedule in accordance with Commissioners Court action.
F.
Pct 1 Road Maintenance (1200):
1. Discussion, consideration, and approval of the following salary adjustment, effective 04/20/15:
2. Approval of intra-departmental transfer.
3. Approval to revise the salary schedule in accordance with Commissioners Court action.
1. Discussion, consideration, and approval of the following salary adjustment, effective 04/20/15:
| Action | Dept/ Prog |
Slot# | Position Title | Current Budgeted Salary |
Proposed Budgeted Salary |
Total Adjust- ment |
| Salary Adjustment (Increase) | 121-005 | 0142 | Maintenance II | $24,708.00 | $25,000.00 | $292.00 |
2. Approval of intra-departmental transfer.
3. Approval to revise the salary schedule in accordance with Commissioners Court action.
G.
Precinct 2 - Sanitation (1100):
Approval of the following personnel actions, effective next full pay period (4/20/15):
1. Delete the following position(s):
2. Create the following position:
3. Approval to revise the salary schedule in accordance with Commissioners' Court action.
Approval of the following personnel actions, effective next full pay period (4/20/15):
1. Delete the following position(s):
Action |
Program |
Slot # |
Position Title |
Current Budgeted Salary |
| Delete | 122-001 - Sanitation | 0017 | Maintenance I | $23,015.00 |
| Delete | 122-001 - Sanitation | 0013 | Truck Driver II | $24,963.00 |
2. Create the following position:
Action |
Program |
Slot # |
Position Title |
Proposed Budgeted Salary |
| Create | 122-001 - Sanitation | 0020 | Program Manager | $47,800.00 |
3. Approval to revise the salary schedule in accordance with Commissioners' Court action.
10.
Sheriff's Office:
A.
Pursuant to Hidalgo County Cellular Telephone Policy (AT&T, DIR-SDD-1777), presentation for consideration, acceptance and approval of Cellular Phone Request Form (Data Link Card Request) for the following:
Approval for requisition #274263 for 2 Data Link Hosted Access for vehicle modems ($37.99 each per month).
Approval for requisition #274263 for 2 Data Link Hosted Access for vehicle modems ($37.99 each per month).
B.
1. Approval of REVISED MOU Agreement, due to minor modifications, between HealthWebCE.com LLC and the Hidalgo County Sheriff's Office (prior agreement approved on 02/04/15; AI#48306 and on 3/31/15; AI#49064)
2. Approval of authorization for County Judge, as authorized official, to sign agreement.
2. Approval of authorization for County Judge, as authorized official, to sign agreement.
C.
Operation Stonegarden (1284):
Authorization and approval to de-obligate $194.17 of Sheriff's Office Operation Stonegarden 2013 overtime/fringe funds and allocate to Constable Pct. 1.
Authorization and approval to de-obligate $194.17 of Sheriff's Office Operation Stonegarden 2013 overtime/fringe funds and allocate to Constable Pct. 1.
11.
District Clerk - Laura Hinojosa:
A.
1. Public hearing regarding the District Court Records Archive Preservation & Restoration Plan, in accordance with Texas Government Code §51.305(f).
2. Discussion, consideration, & approval of the District Court Records Archive Preservation & Restoration Plan, pursuant to Texas Government Code §51.305.
3. Approval of 2015 appropriation of funds for the District Clerk Record Archive in the amount of $16,000.00 to fund archival imaging & indexing of case files.
2. Discussion, consideration, & approval of the District Court Records Archive Preservation & Restoration Plan, pursuant to Texas Government Code §51.305.
3. Approval of 2015 appropriation of funds for the District Clerk Record Archive in the amount of $16,000.00 to fund archival imaging & indexing of case files.
12.
Constables:
A.
Constable Pct. #1 - Operation Stone Garden (1284):
Authorization and approval to appropriate $194.17 of the Sheriffs Office Operation Stone Garden 2013 overtime/fringe fund and allocate to Constable Pct. 1
Authorization and approval to appropriate $194.17 of the Sheriffs Office Operation Stone Garden 2013 overtime/fringe fund and allocate to Constable Pct. 1
13.
Health & Human Services Department - Eddie Olivarez
A.
Requesting approval to submit renewal grant application for the CPS/HAZARDS program for FY 16 in the amount of $574,166.00. The grant contract will be in effect from July 1, 2015 through June 30, 2016. This grant requires a ten percent local funding match.
B.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
C.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
14.
Adult Probation - Arnold K. Patrick:
A.
DWI Grant Program Income (1289):
1. Approval of certification of revenues as certified by the County Auditor for the DWI grant program income in the amount of $13,517.00.
2. Approval of appropriation of the DWI grant program income (GPI) in the total amount of $13,517.00.
1. Approval of certification of revenues as certified by the County Auditor for the DWI grant program income in the amount of $13,517.00.
2. Approval of appropriation of the DWI grant program income (GPI) in the total amount of $13,517.00.
15.
IT Department - Renan Ramirez
A.
Authorization and approval to purchase new wireless devices with service through the County's membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
| Quantity: | Description: | Department: | User Name: | Service Plan: |
| 1 | Data Card | JP2 PL2 | Office Use | 4G Unlimited Data Plan @ $37.99 / month |
| 5 | Data Card | Const. Pct. 2 | Office Use | 4G Unlimited Data Plan @ $37.99 / month each dc |
| 5 | Data Card | Const. Pct. 3 | Office Use | 4G Unlimited Data Plan @ $37.99 / month each dc |
16.
Urban County - Diana Serna:
A.
1. Hold a Public Hearing to consider public comments for Hidalgo County Precinct No. 1's proposed budget amendment for Fiscal Years 25 & 26 (2012 & 2013). The proposed amendment will increase funding by $243,676.87 for FY 25 (2012) and $256,323.13 for FY 26 (2013) for the reconstruction and drainage improvements to Old La Blanca Road North (Mile 9 N. to Mile 12 North Road, Donna, TX), through an approved Interlocal Agreement between the City of Granjeno and Precinct 1.
2. Requesting approval of a budget amendment for Hidalgo County Precinct No. 1. The proposed budget amendment for Fiscal Years 25 & 26 (2012 & 2013). The proposed amendment will increase funding by $243,676.87 for FY 25 (2012) and $256,323.13 for FY 26 (2013) for the reconstruction and drainage improvements to Old La Blanca Road North (Mile 9 N. to Mile 12 North Road, Donna, TX), through an approved Interlocal Agreement between the City of Granjeno and Precinct 1.
2. Requesting approval of a budget amendment for Hidalgo County Precinct No. 1. The proposed budget amendment for Fiscal Years 25 & 26 (2012 & 2013). The proposed amendment will increase funding by $243,676.87 for FY 25 (2012) and $256,323.13 for FY 26 (2013) for the reconstruction and drainage improvements to Old La Blanca Road North (Mile 9 N. to Mile 12 North Road, Donna, TX), through an approved Interlocal Agreement between the City of Granjeno and Precinct 1.
B.
Requesting approval of the revised Urban County Program Guidelines for the Hidalgo Colonia Self-Help Center (SHC) Program and authorization to revise as necessary.
C.
Requesting approval to amend the Agreement between the County of Hidalgo Urban County Program (UCP) and Proyecto Azteca for the 2012-2016 Colonia Self-Help Center (SHC) Program
D.
Urban County Program is requesting approval of a best and final negotiated contract for Professional Construction Management services with LeFevre Engineering & Management Consulting, LLC in the amount of $420,000.00 for the management and coordination of the Delta Area Connector/ East Lateral Project, utilizing the General Land office (GLO) funds Contract No. 12-406-000-6453/DRS210068.
E.
Urban County Program on behalf of the Hidalgo County Precinct No. 4 is requesting authority to issue purchase order to JM Accessibility for ADA Plan review for the Brewster Park Improvements project in the amount of $1,175.00, utilizing FY 26 (2013) Parks Recreational Facility Improvements funds– (Brewster Park Project).
F.
Urban County Program on behalf of City of La Joya is requesting authority to purchase minor equipment and supplies through Hidalgo County's membership and participation with BUYBOARD approved vendor BSN Sports, Inc., (contract # 413-12) in the amount of $7,659.45 (quote attached hereto) to include shipping fees. City of La Joya UCP Year 27 (2014) Public Service (General) funds will be utilized.
G.
Urban County Program on behalf of City of La Joya is requesting authority to purchase minor equipment and supplies through Hidalgo County's membership and participation with BUYBOARD approved vendor Audio Visual Aids, (contract # 394-12) in the amount of $1,936.00 (quote attached hereto) to include shipping fees. City of La Joya UCP Year 27 (2014) Public Service (General) funds will be utilized.
H.
The Urban County Program is requesting approval of a budget and program amendment for the City of Palmview. The proposed amendment to the Fiscal Year 27 (2014) work plan will DELETE the Fire Station Equipment project due to ineligibility of area wide benefit. The Parks project will DELETE the current location listed as Palmview City Park located at 613 North Palmview Commercial Drive and INCLUDES complete development of a new park to be located at 215 Showers Road.
I.
The Urban County Program is requesting approval of a budget and program amendment for the City of Granjeno to Fiscal years 25 & 26 (2012 & 2013). The amendment will delete Rehab: Single Unit Activity from YR 25 and the Parks, Recreational Facility Improvements from YR 25 to loan the funds to Hidalgo County Precinct No. 1 for Street Improvement projects already environmentally cleared.
J.
The Urban County Program on behalf of the City of Peñitas, is requesting consideration and action to award and enter into a construction contract with The 5125 Company in the amount of $152,432.00. UCP funds in Years 24 (2011) Street Improvements line item will be utilized.
K.
The Urban County Program is requesting the award of a bid and approval of contracts with A-One Insulation and 3 General Construction, Inc. for the demolition and reconstruction of the following:
1. (1) Unit in the Countywide Area and (1) unit in the City of La Joya for a total contract amount is $116,200.00 to A-One Insulation.
2. (2) Units in the Countywide are for a total contract amount of $110,500.00 to 3 General Construction, Inc.
1. (1) Unit in the Countywide Area and (1) unit in the City of La Joya for a total contract amount is $116,200.00 to A-One Insulation.
2. (2) Units in the Countywide are for a total contract amount of $110,500.00 to 3 General Construction, Inc.
17.
Elections Administration - Yvonne Ramon:
A.
Ratification of Approval of Lease Contract for Election Services between Hidalgo County and the City of McAllen for their election to be held on April 4, 2015.
B.
Approval of Lease Contract for Election Services between Hidalgo County and the City of Edcouch for their election to be held on May 9, 2015.
C.
Approval of Lease Contract for Election Services between Hidalgo County and the City of Alton for their election to be held on May 9, 2015.
D.
Approval of Full Contract for Election Services between Hidalgo County and the City of Penitas for their election to be held on May 9, 2015.
E.
Approval of Full Contract for Election Services between Hidalgo County and the Sharyland Independent School District for their election to be held on May 9, 2015.
F.
Approval of Full Contract for Election Services between Hidalgo County and the City of La Villa for their election to be held on May 9, 2015.
18.
TX. Agri-Life Extension Services:
A.
Andrea Valdez, County Extension Agent-FCS/County Coordinator presenting 2014 Making A Difference Annual Report.
19.
WIC - Norma Longoria:
A.
Lactation Support Center Services - Strategic Expansion Program (1292):
1. Requesting approval to accept the Lactation Support Center Services - Strategic Expansion Program (LSCS-SEP) grant contract #2015-047694-001 in the amount of $195,000.00 for the period 04/01/2015 thru 08/31/2016.
2. Requesting approval for County Judge to sign the Certification Regarding Lobbying statement.
3. Requesting approval for County Judge to sign the Fiscal Federal Funding Accountability and Transparency Act.
4. Requesting approval of Certification of Revenue in the amount of $195,000.00.
5. Requesting approval of the budget appropriation in the amount of $195,000.00 in grant funds.
6. Approval to create the following position:
7. Approval to create salary schedule in accordance with Commissioners Court action.
1. Requesting approval to accept the Lactation Support Center Services - Strategic Expansion Program (LSCS-SEP) grant contract #2015-047694-001 in the amount of $195,000.00 for the period 04/01/2015 thru 08/31/2016.
2. Requesting approval for County Judge to sign the Certification Regarding Lobbying statement.
3. Requesting approval for County Judge to sign the Fiscal Federal Funding Accountability and Transparency Act.
4. Requesting approval of Certification of Revenue in the amount of $195,000.00.
5. Requesting approval of the budget appropriation in the amount of $195,000.00 in grant funds.
6. Approval to create the following position:
| Slot No. | Position Title | Proposed Budgeted Salary |
| 0001 | International Board Certified Lactation Consultant (IBCLC) | $63,000.00 |
20.
Auditor's Office - Ray Eufracio:
A.
1. Certification of revenues for interest earned in 2015 for Certificates of Obligation, Series 2002 (Fund 1432) and Certificates of Obligation, Series 2004 (Fund 1434).
2. Approval of 2015 interfund transfer from Certificates of Obligation, Series 2002 (Fund 1432) and Certificates of Obligation, Series 2004 (Fund 1434) to Refunding Bonds, Series 2014A (Fund 1443) in the total amount of $237, 038.33 to close out retired debt service funds (Funds 1432 and 1434).
2. Approval of 2015 interfund transfer from Certificates of Obligation, Series 2002 (Fund 1432) and Certificates of Obligation, Series 2004 (Fund 1434) to Refunding Bonds, Series 2014A (Fund 1443) in the total amount of $237, 038.33 to close out retired debt service funds (Funds 1432 and 1434).
21.
Planning Department - T.J. Arredondo:
A.
Discussion and Possible Action to execute the LPA Standard Utility Agreement for FM 681 with Southwestern Bell Telephone Company d/b/a AT&T Texas.
22.
Precinct #2 - Comm. Cantu:
A.
Resolution in support of the Hidalgo County Precinct 2 Regional Hike and Bike Trail Project under the Hidalgo County Metropolitan Planning Organization's FY 2015-2016 Transportation Alternatives Program.
B.
Approval to accept a donation from Deep South Texas Master Gardener Association for the extension of electrical service and lighting equipment including installation to the Pct 2 North San Juan Park Garden Area.
C.
1. Approval of Interlocal Agreement between the City of Pharr and the County of Hidalgo, Texas, for road improvements on Eldora Road from I-69C East to Veterans Road.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project(s).
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project(s).
D.
Pct 2 ICA Pharr-Eldora Rd (1200):
Approval of 2015 appropriation of funds from the R&B unreserved fund balance for Pct 2 ICA Pharr-Eldora (I-69C-Veterans) Rd Project in the amount of $112,822.70 to fund project expenditures.
Approval of 2015 appropriation of funds from the R&B unreserved fund balance for Pct 2 ICA Pharr-Eldora (I-69C-Veterans) Rd Project in the amount of $112,822.70 to fund project expenditures.
23.
Precinct #3 - Comm. Flores:
A.
Resolution of the Hidalgo County Commissioners Court approving Redesignation of Hidalgo County Metropolitan Planning Organization Transportation Policy Committee
24.
Precinct #4 - Comm. Palacios:
A.
Pct. 4 Road Maint. (1200):
1. Approval of Certification of Revenues by the County Auditor for the cost participation from CWL Limited for construction of Brushline Road.
2. Approval of 2015 appropriation of funds in the amount of $108,701.75 for the road construction of Brushline Road.
1. Approval of Certification of Revenues by the County Auditor for the cost participation from CWL Limited for construction of Brushline Road.
2. Approval of 2015 appropriation of funds in the amount of $108,701.75 for the road construction of Brushline Road.
25.
Budget & Management - Sergio Cruz:
A.
2016 Budget Process:
1. Presentation of 2016 Budget Process Calendar.
2. Approval of 2016 Budget Process Development Criteria.
1. Presentation of 2016 Budget Process Calendar.
2. Approval of 2016 Budget Process Development Criteria.
B.
Report and approval of emergency transfers for the period of March 2, 2015 through March 31, 2015.
C.
1115 Waiver (1100):
Approval to undesignate the amount of $56,562.37 in the year 2014 from the 1115 Waiver Assigned Fund Balance.
Approval to undesignate the amount of $56,562.37 in the year 2014 from the 1115 Waiver Assigned Fund Balance.
D.
Budget Appropriations:
1.
Justice Crt Tech (1242):
Approval of 2015 appropriation of funds for Justice Crt Tech in the amount of $81,051.15 to fund various operating expenditures in relation to the Odyssey project for the JP offices.
Approval of 2015 appropriation of funds for Justice Crt Tech in the amount of $81,051.15 to fund various operating expenditures in relation to the Odyssey project for the JP offices.
2.
Pct 1 Rd. Maint. (1200):
Approval of 2015 appropriation of funds from the R&B unreserved fund balance for Pct 1 Rd. Maintenance (program 005) in the amount of $55,305.77 to fund various operating expenditures.
Approval of 2015 appropriation of funds from the R&B unreserved fund balance for Pct 1 Rd. Maintenance (program 005) in the amount of $55,305.77 to fund various operating expenditures.
3.
Pct 3 Rd. Maint. (1200):
Approval of 2015 appropriation of funds from the R&B unreserved fund balance into Pct 3 Rd. Maint. (program 005) in the amount of $440,283.57 to fund operating expenditures.
Approval of 2015 appropriation of funds from the R&B unreserved fund balance into Pct 3 Rd. Maint. (program 005) in the amount of $440,283.57 to fund operating expenditures.
4.
Tax Office Scofflaw Program (1100):
Approval of 2015 appropriation of funds from the General Fund restricted Scofflaw fund balance into the Scofflaw Program (140-004) in the amount of $125,174.57 to fund salaries & operating expenditures.
Approval of 2015 appropriation of funds from the General Fund restricted Scofflaw fund balance into the Scofflaw Program (140-004) in the amount of $125,174.57 to fund salaries & operating expenditures.
5.
Fire Marshal (1100):
1. Approval of Certification of Revenue by County Auditor for the Fire Marshal.
2. Approval of 2015 appropriation of funds for Fire Marshal in the amount of $1,004.68 to fund the repairs for vehicle.
1. Approval of Certification of Revenue by County Auditor for the Fire Marshal.
2. Approval of 2015 appropriation of funds for Fire Marshal in the amount of $1,004.68 to fund the repairs for vehicle.
E.
Interfund transfers:
1.
Pct. 4 (1301):
Approval of 2015 interfund transfer from Pct# 4 Rd. Maint. (1200) to Emergency SRVC-Linn San Manuel (1301) in the amount of $3,010.20.
Approval of 2015 interfund transfer from Pct# 4 Rd. Maint. (1200) to Emergency SRVC-Linn San Manuel (1301) in the amount of $3,010.20.
26.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
A. Clarify Agenda Item AI#48422(e.) [CC action 03-03-15 approving a total of 4 providers for Appraisal Real Estate Pool] to and add the category and establish/identify the "pool" of Review Appraiser Services Providers as:
One (1) Sole Provider: Harvey L. Heerssen, dba, HLH
including the waiving of the protocol to score and grade this provider [as the sole vendor in approved "Pool" for review apprasiers]; and,
B. Approve the engagement through an "on call" master agreement with Harvey L. Heerssen, dba, HLH for the provision of Review Appraisal Services and thereafter duly authorized purchase orders on a per project basis.
One (1) Sole Provider: Harvey L. Heerssen, dba, HLH
including the waiving of the protocol to score and grade this provider [as the sole vendor in approved "Pool" for review apprasiers]; and,
B. Approve the engagement through an "on call" master agreement with Harvey L. Heerssen, dba, HLH for the provision of Review Appraisal Services and thereafter duly authorized purchase orders on a per project basis.
2.
Presentation of bids received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract to Cleveland Asphalt Products, Inc. for the Request for Bids project titled: Hidalgo County-"SS-1 Emulsified Asphalt & Delivery Services" through project No.: 2015-027-03-11-SGS.
3.
Acceptance and approval of Interlocal Governmental Agreement by and between Hidalgo County Appraisal District and the County of Hidalgo for YR 2015, in connection with participation with (a) Hidalgo County's "Self-Funded Health Insurance Program, Stop Loss Insurance and Life/AD&D" and (b) Voluntary Products limited however to Dental and Vision insurance including execution of document.
4.
a) Action to terminate the agreement with awarded/contracted vendor, Martin Marietta Materials [through Contract #E-15-124-03-17 w/org. #C-13-018-04-30] for "Flexible Base-Crushed Caliche-Precincts 1, 2 & 4" for the reasons detailed in BACKGROUND; and,
b) Approval of Amendment to Contract #E-15-124A-03-17 [org.#C-13-018A-04-30] with Frontera Materials to include Precincts 2 & 4 for the Flexible Base-Crushed Caliche which will allow the Precincts to purchase the product on an as needed basis and thus avoid any work stoppages and operations; and,
c) Ratification [pursuant to terms and conditions of agreement] of Precincts 2 & 4 utilizing "Frontera Materials" [through Contract #E-15-124A-03-17 w/org. #C-13-018A-04-30] for the purchase of the Flexible Base-Crushed Caliche as product was needed to avoid work stoppages of on-going projects and operations.
b) Approval of Amendment to Contract #E-15-124A-03-17 [org.#C-13-018A-04-30] with Frontera Materials to include Precincts 2 & 4 for the Flexible Base-Crushed Caliche which will allow the Precincts to purchase the product on an as needed basis and thus avoid any work stoppages and operations; and,
c) Ratification [pursuant to terms and conditions of agreement] of Precincts 2 & 4 utilizing "Frontera Materials" [through Contract #E-15-124A-03-17 w/org. #C-13-018A-04-30] for the purchase of the Flexible Base-Crushed Caliche as product was needed to avoid work stoppages of on-going projects and operations.
5.
a. Requesting authority to advertise and approval of procurment packet (i.e., requirements, legal notice, etc.) as attached hereto for
RFQ No 2015-118- "Arbitrage Calculation Services"-for Hidalgo County including Hidalgo County Drainage District #1 (if approved by DD#1-Board of Directors) in accordancee with current inter-local agreement as attached hereto including the re-advertising of project in the event no proposals are received and project is still required.
b. Appointment and/or designation by Commissioner's Court to select/assign an evaluation committee to evaluate and score the RFQ's received for RFQ 2015-118-05-06-YZV-"Arbitrage Calculation Services" for Hidalgo County including Hidalgo County Drainage District #1.
b. Appointment and/or designation by Commissioner's Court to select/assign an evaluation committee to evaluate and score the RFQ's received for RFQ 2015-118-05-06-YZV-"Arbitrage Calculation Services" for Hidalgo County including Hidalgo County Drainage District #1.
6.
A. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024(a)(7)(C)-an item that only be obtained from one source;
B. Requesting approval of a "Sole Source" Agreement # C-15-121-04-14 with CSS Technology, Inc. d/b/a EN-1 Roadbond Service Company for the provisions of "EN-1 Road Stabilizer Material" for Hidalgo County (Elected Offices, Departments, Programs and/or Agencies) (all funding sources) in connection to "sole source declaration" as (approved by CC on 03/17/15, under AI-48830), subject to legals approval.
B. Requesting approval of a "Sole Source" Agreement # C-15-121-04-14 with CSS Technology, Inc. d/b/a EN-1 Roadbond Service Company for the provisions of "EN-1 Road Stabilizer Material" for Hidalgo County (Elected Offices, Departments, Programs and/or Agencies) (all funding sources) in connection to "sole source declaration" as (approved by CC on 03/17/15, under AI-48830), subject to legals approval.
7.
Acceptance of the responses received and graded by HC Pct. ROW Agents (evaluators) as recommended and qualified for award -"Title Report Services- Pool" and approval of contracts with Valley Land Title and So. Texas Land Investigations
B.
Pct. 1
1.
Requesting approval to purchase from awarded vendor Rush Truck Centers of Texas LP, under Contract #430-13 through the County's membership/participation with (TASB)-BuyBoard to include, but not limited to, delivery, BuyBoard fee and any other appurtenances as may be needed for the purchase of the following: (Project #15-150-OGG)
| Qty | DESCRIPTION | AMOUNT |
| 1 | 2015 Peterbilt Model 348 Dump Truck | $122,793.53 |
| 1 | 2016 Peterbilt Model 348 Distributor | $176,233.45 |
| 1 | 2015 Peterbilt 367 Hauler | $132,646.00 |
| One Time Buyboard Administration Fee's | $ 400.00 | |
| TOTAL COMBINED AMOUNT | $432,072.98 |
C.
Pct. 2
1.
A. Requesting approval to rescind action taken on CC 8/12/14 for the ranking of architectural services from the 2014 Pool of Architects, for the design and construction of a, "Countywide Mechanic Shop Project," as requested by current Pct 2 administration office.
B. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional engineering services.
C. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional architect services for Pct No.2 county wide mechanic shop.
C. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional architect services for Pct No.2 county wide mechanic shop.
| The Warren Group Architects | Mata & Garcia Architects, LLP | Negrete & Kolar Architects | |
| score | 96 | 93 | 94 |
| ranking |
D. Authority for the Purchasing Department to negotiate a professional contract with the No. 1 ranked firm_____________________for professional architect services for Pct No.2 county wide shop.
2.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional engineering services.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional architect services for Pct No.2 Palmer Pavilion Improvements.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional architect services for Pct No.2 Palmer Pavilion Improvements.
| Sam Garcia Architect, LLP | Mata & Garcia Architects, LLP | Negrete & Kolar Architects, LLP | |
| Score | 96 | 93 | 94 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional contract with the No. 1 ranked firm_____________________for professional architect services for Pct No.2 Palmer Pavilion Improvements.
3.
Acceptance and approval to execute the final form of a Professional Engineering Agreement (subject to legal counsel's review)with L&G Engineering, for "On-Call Geotechnical Construction Materials Testing and Inspection Services for Road and Bridge, CIP, and other Projects in General," for Pct 2, and as approved for negotiations on CC 3/17/15;
D.
Pct. 3
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for "Veteran Boulevard (SH495)Abram Rd. East to La Homa Rd." for Pct. 3.
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for "Veteran Boulevard (SH495)Abram Rd. East to La Homa Rd." for Pct. 3.
| EVALUATION | L&G ENGINEERS | SAMES ENGINEERING | SOUTH TEXAS INFRASTRUCTURE GROUP, LLC |
| SCORING | 99 | 92 | 90 |
| RANKING |
c. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for "Veteran Boulevard (SH495)Abram Rd. East to La Homa Rd." for Pct. 3.
E.
Pct. 4
1.
a. Requesting approval of
Interlocal Cooperation Agreement between
Hidalgo County and
City of McAllen, Texas in connection to "job specific" project:
FM 2220 (Ware Road Project) from Mile 5 to FM1925;
b. In accordance with Section 791.014 of the Texas Government Code, requesting approval of a proposed project, County of Hidalgo and City of McAllen, Texas desires to implement Phase I of that certain project to improve (Ware Road from 5 Mile Line Northward to FM1925) as defined and mutually agreed through an Interlocal Cooperation Agreement.
b. In accordance with Section 791.014 of the Texas Government Code, requesting approval of a proposed project, County of Hidalgo and City of McAllen, Texas desires to implement Phase I of that certain project to improve (Ware Road from 5 Mile Line Northward to FM1925) as defined and mutually agreed through an Interlocal Cooperation Agreement.
F.
Constables
1.
Constable Pct. #3:
Requesting authorization and approval to purchase Two (2) New or Newer 2015 Ford PI Utility vehicles through the County's membership/participation with Buyboard's awarded vendor, Silsbee Ford Inc. (Contract #430-13) in the amount of $52,887.40 which includes delivery and a one time Buyboard fee of $400.00.
Requesting authorization and approval to purchase Two (2) New or Newer 2015 Ford PI Utility vehicles through the County's membership/participation with Buyboard's awarded vendor, Silsbee Ford Inc. (Contract #430-13) in the amount of $52,887.40 which includes delivery and a one time Buyboard fee of $400.00.
2.
Constable Pct. #1
Requesting authorization and approval to purchase One (1) New or Newer 2015 Chevrolet 1500 4x4 Crewcab's through the County's membership/participation with Buyboard's awarded vendor, Country Caldwell Chevrolet/Ford (Contract #430-13) in the amount of $29,430.00 which includes delivery and a one time Buyboard fee of $400.00. (Project #2015-151-OGG)
Requesting authorization and approval to purchase One (1) New or Newer 2015 Chevrolet 1500 4x4 Crewcab's through the County's membership/participation with Buyboard's awarded vendor, Country Caldwell Chevrolet/Ford (Contract #430-13) in the amount of $29,430.00 which includes delivery and a one time Buyboard fee of $400.00. (Project #2015-151-OGG)
G.
IT Department:
1.
Requesting approval of amendment to sole source declaration with "PJ Technologies, Inc." previously approved on 11/13/2007-AI#6410 "to reflect name change by vendor to "Goverlan, Inc." for purchases of all future upgrades, software, maintenance-support, on-line legal research services and any other related services with said declaration to remain in effect unless revoked by HCCC.
2.
Discussion, consideration, and approval of Addendum No. 1 with Texas Conference of Urban Counties to extend term and revise anticipated payment schedule for Fiscal Year 2015 for the integration of the Justice System Court Administration System.
H.
Health & Human Services Dept.
1.
Requesting authorization and approval to purchase a total of (5) vehicles through the County's membership/participation with BuyBoard's awarded vendor, Caldwell Country Chevrolet/Ford (Contract #430-13) in the total amount of
$97,230.00 which includes delivery and a one time Buyboard administration fee. (Project #15-154-OGG)
| QTY | DESCRIPTION | AMOUNT |
| 4 | 2015 Ford F-150 4x2 LB PU | $78,180.00 |
| 1 | 2015 Ford Escape S | $18,650.00 |
| One time Buyboard Administration Fee | $ 400.00 | |
| TOTAL COMBINED AMOUNT | $97,230.00 |
I.
Sheriff's Office
1.
a. Presentation of scoring grid below (for the purposes of ranking by CC as qualified to continue process) of the responses received and evaluated in connection with RFP No. 2015-098-03-25-YSS Placement, Housing, Detention & Supervision of Hidalgo County Inmates, in order to proceed forward with the negotiation portion of the procurement process;
*Does Not Meet the Specifications/Requirements approved by Hidalgo County
b. Requesting authority for Purchasing Department to enter into negotiations with the number one (1) ranked proposer/vendor __The Geo Group, Inc. for: Placements, Housing, Detention & Supervision of Hidalgo County Inmates.
| The GEO Group Inc. | LaSalle Corrections | |
| Evaluator 1 | 99 | *DNMS |
| Evaluator 2 | 94 | *DNMS |
| Evaluator 3 | 93 | *DNMS |
| Evaluator 4 | 80 | *DNMS |
| Average Score | 91.5 | *DNMS |
| CC Rank | - |
b. Requesting authority for Purchasing Department to enter into negotiations with the number one (1) ranked proposer/vendor __The Geo Group, Inc. for: Placements, Housing, Detention & Supervision of Hidalgo County Inmates.
27.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Civil Action No. 7:14-CV-00438; David Carrizales and Rogelia Stabolito v. Guadalupe "Lupe" Trevino, Sheriff, etal
D.
CL-15-0896-D; Aurora Fuentes v Palmview I Head Start
E.
Claim of Francisco F. Garza
F.
Claim of Jaime V. Villarreal
28.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Civil Action No. 7:14-CV-00438; David Carrizales and Rogelia Stabolito v. Guadalupe "Lupe" Trevino, Sheriff, etal
D.
CL-15-0896-D; Aurora Fuentes v Palmview I Head Start
E.
Claim of Francisco F. Garza
F.
Claim of Jaime V. Villarreal
29.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
30.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
31.
Adjourn