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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING May 5, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Proclamation declaring May 2015 as "Elder Abuse Prevention Month"
B.
Approval of Proclamation declaring May 2015 as Children's Mental Health Awareness Month
C.
Approval of Resolution in Support of Preserving Ocelots in the Rio Grande Valley
D.
Approval of Interlocal Agreement between La Joya Independent School District and the County of Hidalgo, Texas for the broadcast of Commissioners Court meetings.
7.
Executive Officer - Valde Guerra:
A.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
B.
1. Approval to accept settlement offer from Apollo Managing General Agency in the amount of $3,408.56 to settle total loss auto accident claim with County vehicle (Sheriff'S Office).
2. Approval to authorize Valde Guerra, Executive Officer, to sign Power of Attorney to Transfer Motor Vehicle form and any documents for title purposes to settle total loss auto claim with Apollo Managing General Agency. (Sheriff's Office)
2. Approval to authorize Valde Guerra, Executive Officer, to sign Power of Attorney to Transfer Motor Vehicle form and any documents for title purposes to settle total loss auto claim with Apollo Managing General Agency. (Sheriff's Office)
8.
HIDTA - Task Force:
A.
HIDTA Task Force (1291):
1. Requesting authorization and approval to accept Award Number G14SS0002A, Supplement Number 1, between Hidalgo County and the Executive Office of the President-Office of National Drug Control Policy, increasing the award amount by $61,580.00. Grant period is from 01/01/2014 to 12/31/2015.
2. Approval of certification of revenues as certified by the Hidalgo County Auditor.
3. Approval of appropriation of funds for the Hidalgo County HIDTA Task Force.
4. Requesting authorization to pay overtime reimbursable under the grant terms and conditions.
1. Requesting authorization and approval to accept Award Number G14SS0002A, Supplement Number 1, between Hidalgo County and the Executive Office of the President-Office of National Drug Control Policy, increasing the award amount by $61,580.00. Grant period is from 01/01/2014 to 12/31/2015.
2. Approval of certification of revenues as certified by the Hidalgo County Auditor.
3. Approval of appropriation of funds for the Hidalgo County HIDTA Task Force.
4. Requesting authorization to pay overtime reimbursable under the grant terms and conditions.
9.
Sheriff's Office:
A.
Operation Stonegarden (1284):
1. Authorization to de-obligate remaining amounts in fourteen (14) of the participating agencies and transferring of amounts to the 2013 Operation Stonegarden Sheriff's Office grant budget.
a. PCT. 1--$4,249.42
b. PCT. 2--$250.68
c. PCT. 3--$2,370.23
d. PCT. 4--$269.83
e. Alamo--$697.60
f. Edinburg--$128.45
g. Hidalgo--$11,650.94
h. La Joya--$13,576.12
i. Mercedes--$5,241.20
j. Mission--$130.51
k. Penitas--$21,091.17
l. Pharr--$4,953.89
m. San Juan--$2,292.84
n. Weslaco--$4,674.79
1. Authorization to de-obligate remaining amounts in fourteen (14) of the participating agencies and transferring of amounts to the 2013 Operation Stonegarden Sheriff's Office grant budget.
a. PCT. 1--$4,249.42
b. PCT. 2--$250.68
c. PCT. 3--$2,370.23
d. PCT. 4--$269.83
e. Alamo--$697.60
f. Edinburg--$128.45
g. Hidalgo--$11,650.94
h. La Joya--$13,576.12
i. Mercedes--$5,241.20
j. Mission--$130.51
k. Penitas--$21,091.17
l. Pharr--$4,953.89
m. San Juan--$2,292.84
n. Weslaco--$4,674.79
10.
Health & Human Services Department - Eddie Olivarez
A.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
B.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
11.
Urban County - Diana Serna:
A.
The Urban County Program is requesting the award of a bid and approval of contracts with A-One Insulation and 3 General Construction Inc. for the demolition and reconstruction of the following:
1. (1) Unit in the City of Mercedes for total contract amount of $59,700.00 to A-One Insulation.
2. (2) Units in the City of Mercedes and (2) units in the Countywide are for total contract amount of $214,960.00 to G & G Contractors.
1. (1) Unit in the City of Mercedes for total contract amount of $59,700.00 to A-One Insulation.
2. (2) Units in the City of Mercedes and (2) units in the Countywide are for total contract amount of $214,960.00 to G & G Contractors.
B.
Requesting authorization to approve and execute the Easement Agreement for Reciprocal Access submitted to the Hidalgo County Urban County Program (UCP) by the Cesar Chavez Foundation (CCF).
C.
The Urban County Program on behalf of the City of La Joya, is requesting consideration and action to award and enter into a construction contract with RG ENTERPRISES dba G & G Contractors for a Parks, Recreational Improvements project in the amount of $349,065.68, utilizing funds from the UCP Year 19, 24, 25, 26 & 27 (2006, 2011, 2012, 2013 & 2014) Parks, Recreational Facility Improvements line item and City of La Joya General Funds.
D.
Urban County Program on behalf of Precinct No. 1 is requesting consideration and action to award and enter into a construction contract with RDH Site and Concrete, LLC for a Street Improvements Project (Old La Blanca Road (Mile 10 N. Rd.)) for a total contract amount of $310,842.45. Will be utilizing UCP – Precinct No. 1 Street Improvement funds FY's 24, 25, & 27 (2011, 2012 & 2014).
E.
Approval of land acquisition of Tracts #2A, 2B, 3A, 3B, 4A, 4B and 4C for the Penitas Drain Project (GLO 12-406-000-6453/DRS 210068).
12.
Planning Department - T.J. Arredondo:
A.
Discussion regarding possible potable water issues in Hidalgo County.
B.
1. Preliminary Approval
a. Cordoba Heights Subdivision – Pct. 1 (Kyndel W. Bennett)
b. California Apartments Subdivision – Pct. 3 (Francisco J. Alanis)
c. EVG Farms Subdivision – Pct. 4 (Edgar E. Gonzalez)
d. Caledonia Estates Subdivision, Ph. II – Pct. 4 (Ricardo R. Salinas Jr.)
2. Final Approval
a. Perez Acres Subdivision – Pct. 1 (Juan A. Perez)
b. Tamez and Garcia's Subdivision – Pct. 1 (Victor Tamez)
3. Final Approval with Financial Guarantee
a. Vegas Tower Ranches Subdivision – Pct. 4 (Richard A. Garza)
b. RSBR FM 1015 Subdivision – Pct. 1 (Ismael Castillo)
c. David Garza Subdivision – Pct. 3 ( David Garza)
4. Reimbursement of Financial Guarantee
a. Las Estrellas Ph. 1 Subdivision – Pct. 3
b. Las Estrellas Ph. 2 Subdivision – Pct. 3
c. Las Estrellas Ph. 3 Subdivision – Pct. 3
d. Las Estrellas Ph. 4 Subdivision – Pct. 3
e. Ranchitos Escondidos Subdivision Ph. 1 – Pct. 4
f. Weslaco Manor Subdivision – Pct. 1
g. Vista Ridge Acres Ph.3 Subdivision – Pct. 1
5. Release of Letter of Credit/Replace with Cash Deposit
a. Venetian Ranches Subdivision – Pct. 4
b. Los Venados Ph. 2 Subdivision – Pct. 4
a. Cordoba Heights Subdivision – Pct. 1 (Kyndel W. Bennett)
b. California Apartments Subdivision – Pct. 3 (Francisco J. Alanis)
c. EVG Farms Subdivision – Pct. 4 (Edgar E. Gonzalez)
d. Caledonia Estates Subdivision, Ph. II – Pct. 4 (Ricardo R. Salinas Jr.)
2. Final Approval
a. Perez Acres Subdivision – Pct. 1 (Juan A. Perez)
b. Tamez and Garcia's Subdivision – Pct. 1 (Victor Tamez)
3. Final Approval with Financial Guarantee
a. Vegas Tower Ranches Subdivision – Pct. 4 (Richard A. Garza)
b. RSBR FM 1015 Subdivision – Pct. 1 (Ismael Castillo)
c. David Garza Subdivision – Pct. 3 ( David Garza)
4. Reimbursement of Financial Guarantee
a. Las Estrellas Ph. 1 Subdivision – Pct. 3
b. Las Estrellas Ph. 2 Subdivision – Pct. 3
c. Las Estrellas Ph. 3 Subdivision – Pct. 3
d. Las Estrellas Ph. 4 Subdivision – Pct. 3
e. Ranchitos Escondidos Subdivision Ph. 1 – Pct. 4
f. Weslaco Manor Subdivision – Pct. 1
g. Vista Ridge Acres Ph.3 Subdivision – Pct. 1
5. Release of Letter of Credit/Replace with Cash Deposit
a. Venetian Ranches Subdivision – Pct. 4
b. Los Venados Ph. 2 Subdivision – Pct. 4
13.
Precinct #4 - Comm. Palacios:
A.
1. Approval of Interlocal Cooperation Agreement between Hidalgo County and The City of McAllen, Texas
2. In accordance with Texas Govt. Code 791.014, approval of proposed project with the City of McAllen, Texas and the County, through Pct. 4 to assist in that certain sanitary sewer project located in Hoehn Drive Subdivision
2. In accordance with Texas Govt. Code 791.014, approval of proposed project with the City of McAllen, Texas and the County, through Pct. 4 to assist in that certain sanitary sewer project located in Hoehn Drive Subdivision
14.
Budget & Management - Sergio Cruz:
A.
Presentation of final agreement between Hidalgo County and VIDA in the amount of $187,000.00.
B.
1. Approval of waiver to Travel Policy, Guidelines, & Procedures Section 16.d and approval to reimburse employee no. 121762 for lodging expenses in the amount $145.91 and $252.99 due to unavailability of rooms within the County reimbursement rate while attending legislative hearings in Austin.
2. Discussion, consideration, & approval of revisions to the Travel Policy, Guidelines, & Procedures.
2. Discussion, consideration, & approval of revisions to the Travel Policy, Guidelines, & Procedures.
15.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation of responsible vendor submitting the lowest and best bid [detailed in tabulation sheet contained herein] meeting all specifications and/or requirements for the purpose of award and approval of contract for: Request for Bid titled: Hidalgo County-"Lease/Rental of Vehicles" through project No.: 2015-032-04-08-SMA.
B.
County Judge's Office:
1.
A. Requesting authority to advertise and approval of procurement packet (i.e., specifications/requirements, legal notice etc.) as attached hereto for Hidalgo County: "Exclusive Shoeshine Stand Concession Services at Hidalgo County Courthouse". including the re-advertising of project in the event ono proposals are received and/or rejection of responses received and project is still required;
B. Action by Commissioners Court to prohibit the operation of any other shoe shine stand operations/concessions on Hidalgo County Courthouse premises and/or other County-owned properties other than those authorized/awarded by same.
B. Action by Commissioners Court to prohibit the operation of any other shoe shine stand operations/concessions on Hidalgo County Courthouse premises and/or other County-owned properties other than those authorized/awarded by same.
C.
Pct. 1
1.
Requesting approval of "Supplemental Agreement #1 to Work Authorization No. 3" as submitted by Millennium Engineering-Contract #C-13-243-08-27 [increase in the amount of $5,093.50 to previous amount of $23,461.50] for a new total of $28,555.00 for additional services as detailed in the supplemental document for the "Sioux Road (West of Tower Road to Alamo City Limits)" in Precinct One through original assigned requisition #262245-PO#713933.
2.
Acceptance and approval of "Supplemental Agreement No. 1 to Work Authorization No. 1"-Contract #C-13-103-06-04 with LeFEVRE Engineering [increase of $13,450.00 to approved amount of $50,215.00] for additional services as detailed in the attached supplemental document for: "Mile 10 North from Old La Blanca Road to FM 493 (approximately 3,000 LF) of street improvements" project thus bringing the new total to $63,665.00 thru Requisition #254248 w/PO#710375.
D.
Pct. 2
1.
Pursuant to current contract with L&G Engineering (Article 14), a request for approval by engineer to permit the subcontracting of R.O.W. Surveying Services, LLC. in connection with Work Authorization No. 2 for the Pct 2 Regional Hike & Bike Trail Project.
2.
Ratification of fully executed Change Order No. 4 for an increase of $90.00 in connection with the Hidalgo County Pct 2 Equipment & Maintenance Facility from contracted vendor, Holchemont, Ltd., and as recommended by project architect, ERO Architects.
E.
Pct. 3
1.
Requesting approval to exercise its option to terminate (under Paragraph 14) as stated in the current contract with Republic Services, Inc. for "Garbage Collection at Los Ebanos Pavilion," by providing/forwarding a Thirty (30) Day written notice of termination as requested by Precinct No. 3.
2.
A. Acceptance and approval to execute the final form of a Professional Engineering Agreement (subject to legal counsel's final review) with L&G Engineering, for "Engineering Services for Inspection, Material Testing and Construction Management for Mile 2 North Roadway Reconstruction Project (from La Homa to Moorefield Rd)" for Pct 3, and as (approved for negotiations on CC 3/3/15);
B. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $226,373.22) as submitted by project engineer, L&G Engineering for engineering services for "Engineering Services for Inspection, Material Testing, and construction Management for Mile 2 North Roadway Reconstruction Project (from La Homa to Moorefield Rd)" within Hidalgo County Pct. No. 3.
B. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $226,373.22) as submitted by project engineer, L&G Engineering for engineering services for "Engineering Services for Inspection, Material Testing, and construction Management for Mile 2 North Roadway Reconstruction Project (from La Homa to Moorefield Rd)" within Hidalgo County Pct. No. 3.
F.
Pct. 4
1.
A. Acceptance and approval of Change Order No. 6 for additional 38 days due to adverse weather for Contract No. C-14-067-06-03 with JCon Construction, LLC as reviewed/approved by project architect of record, Mata-Garcia Architects, LLP for: Hidalgo County Precinct No. 4 -"Construction of the Linn-San Manuel Emergency Services Facilities" with authority for County Judge, or Court Member to execute document.
B. Acceptance and approval of request for payment of invoice 15-4-000012 submitted by L&G Engineering Laboratory for the Linn San Manuel Facility (PO# 713423).
B. Acceptance and approval of request for payment of invoice 15-4-000012 submitted by L&G Engineering Laboratory for the Linn San Manuel Facility (PO# 713423).
G.
Health & Human Services Dept.
1.
Acceptance and approval to award job order contractor, Herrcon LLC (awarded JOC through Buyboard contract #464-14) in the amount of $63,930.27 for the purchase, installation of CCD X-RAY IMAGE Detector to include but not limited to any modifications/appurtenances as may be necessary for a turnkey project. (Project #15-069-OGG)
H.
Facilities Management:
1.
Request authorization to enter into a 60-month lease agreement for (1) Connect+1000 & (1) Connect+2000 Digital Mailing Systems with Pitney Bowes, Inc., an awarded vendor through BuyBoard Contract# 407-12 in the amount of $1,517.00 / month. The Lease will commence with the first billing cycle following CC approval.
The lease includes all hardware, software, installation, Hardware & Software Maintenance, Soft-Guard Subscription, and IntelliLink Subscription/Meter Rental.
The lease includes all hardware, software, installation, Hardware & Software Maintenance, Soft-Guard Subscription, and IntelliLink Subscription/Meter Rental.
2.
Acceptance and approval to award the proposal received from Herrcon, LLC, awarded Job Order Contractor through County's participation with BuyBoard JOC Contract #464-14 for the Turnkey replacement of Door at the Extension Services Building in the amount of $3,315.32. (Proj#2015-158-MSS)
I.
Juvenile Probation
1.
A. Requesting authorization to rescind action taken on 12/16/14 under AI-47824, inasmuch as that the application of materials to proposed project has changed from candy cane/chain link mesh to basic 6 strand barb wire, which will result in a considerable savings while not impacting the intent of the project;
B. Acceptance and approval to award job order contractor, Herrcon (awarded JOC through Buyboard Contract #464-14) in the amount of $30,429.08 for repairs and replacement to existing security fencing inside Juvenile Detention Center located at 1711 N. Bridge St in Weslaco, Tx -Project #2014-423-OGG.
B. Acceptance and approval to award job order contractor, Herrcon (awarded JOC through Buyboard Contract #464-14) in the amount of $30,429.08 for repairs and replacement to existing security fencing inside Juvenile Detention Center located at 1711 N. Bridge St in Weslaco, Tx -Project #2014-423-OGG.
J.
Constables:
1.
Requesting approval and authorization for purchase/installation of lighting equipment & accessories from Fleet Safety Equipment Inc., through County's membership/participation with Buyboard Contract #432-13 in the amount of
$259,043.20 for the following Constables to include but not limited to availability and market price fluctuation.
| DEPARTMENT | REQ # | AMOUNT |
| CONSTABLE PCT #1 | 275556 | $ 47,077.74 |
| CONSTABLE PCT #1 | 275162 | $ 43,834.75 |
| CONSTABLE PCT #2 | 276013 | $ 64,401.41 |
| CONSTABLE PCT #2 | 275994 | $ 7,014.70 |
| CONSTABLE PCT #3 | 275831 | $ 5,105.72 |
| CONSTABLE PCT #3 | 275772 | $ 20,704.00 |
| CONSTABLE PCT #4 | 276099 | $ 19,887.56 |
| CONSTABLE PCT #4 | 276019 | $ 43,177.44 |
| CONSTABLE PCT #4 | 276002 | $ 7,839.88 |
| COMBINED TOTAL | $259,043.20 |
16.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
C-1883-15-J; Porfirio Castillo v. Hidalgo County, et al
D.
Claim of Manuel Alfaro
E.
Claim of Mauricio Gonzalez
F.
Claim of Noel Arenas
G.
Claim of Rolando Garcia
H.
Claim of Yesenia Garza
17.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
18.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
C-1883-15-J; Porfirio Castillo v. Hidalgo County, et al
D.
Claim of Manuel Alfaro
E.
Claim of Mauricio Gonzalez
F.
Claim of Noel Arenas
G.
Claim of Rolando Garcia
H.
Claim of Yesenia Garza
19.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
20.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
21.
Adjourn