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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS May 5, 2015 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
A. Discussion and action on the proposed "Amendments to the original/current Letter of Engagement" including, but not limited to, the following items [as more specifically detailed in supporting document titled Amended Letter of Engagement attached herein and [as approved-HCDD#1-BOD-01-22-15]:
1. AMEND: Expiration date of original agreement [using working days not calendar days];
2. AMEND/EXTEND: to May 15, 2015 [using working days not calendar days];
3. AMEND: Original scope of services to include '.....conflict of interest issues...' and contained in proposed "Amended Letter of Engagement";
4. BOD FINDING: Acceptance and approval of the PL coverage of $500K
B. Discussion and action on Second Amendment to Letter of Engagement for additional time from May 15, 2015 to August 15, 2015 in order to complete the additional scope of work approved by HCDD#1-BOD related to '.....conflicts of interest issues' on the Integ Contract.
1. AMEND: Expiration date of original agreement [using working days not calendar days];
2. AMEND/EXTEND: to May 15, 2015 [using working days not calendar days];
3. AMEND: Original scope of services to include '.....conflict of interest issues...' and contained in proposed "Amended Letter of Engagement";
4. BOD FINDING: Acceptance and approval of the PL coverage of $500K
B. Discussion and action on Second Amendment to Letter of Engagement for additional time from May 15, 2015 to August 15, 2015 in order to complete the additional scope of work approved by HCDD#1-BOD related to '.....conflicts of interest issues' on the Integ Contract.
6.
Request approval to issue manual payment once review and audit procedures are complete on the following items:
A. Request for Payment No. 1 in the amount of $70,965.00 from Foremost Paving Inc. related to Construction Contract No. HCDD1-14-003-02-05-Pct. 4 West Main Drain. PO#624506.
B. Request for Payment No. 2 in the amount of $60,525.00 from Foremost Paving Inc. related to Construction Contract No. HCDD1-14-003-02-05-Pct. 4 West Main Drain. PO#624506.
C. Request for Payment No. 3 Final- Retainage Release in the amount of $24,779.50 from Foremost Paving Inc. related to Construction Contract No. HCDD1-14-027-10-08-HCDD#1-North Main Weir#1. PO#625973.
A. Request for Payment No. 1 in the amount of $70,965.00 from Foremost Paving Inc. related to Construction Contract No. HCDD1-14-003-02-05-Pct. 4 West Main Drain. PO#624506.
B. Request for Payment No. 2 in the amount of $60,525.00 from Foremost Paving Inc. related to Construction Contract No. HCDD1-14-003-02-05-Pct. 4 West Main Drain. PO#624506.
C. Request for Payment No. 3 Final- Retainage Release in the amount of $24,779.50 from Foremost Paving Inc. related to Construction Contract No. HCDD1-14-027-10-08-HCDD#1-North Main Weir#1. PO#625973.
7.
Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations
8.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
9.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
10.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
11.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
12.
Adjourn