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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING May 19, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Resolution in honor of longtime local television journalist Rick Diaz.
B.
Presentation and discussion regarding waste to energy and potable water processes.
C.
Update on 2015 Legislative activities
D.
Appointment or Re-appointment of board member to the Hidalgo County Housing Authority Board
7.
Presentation by Mr. Rolando Garza, Chief Appraiser regarding property appraisal process and appraisal protest procedures
8.
Executive Officer - Valde Guerra:
A.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
B.
Approval to accept supplemental check from Peachtree Casualty Insurance Company in the amount of $459.25 to settle auto accident claim with County vehicle. (Fire Marshal)
C.
Pct.3 Right of Way
Discuss and accept application for access to a public (county) road by Leonor Leal under Transportation Code 251 Section .053
Discuss and accept application for access to a public (county) road by Leonor Leal under Transportation Code 251 Section .053
D.
Environmental Compliance:
Reporting the submittal of Hidalgo County's Tier 2 Chemical Inventory Report for 2014 to Texas Department of State Health Services and requesting payment of the associated fee of $100.00 based on types and quantities of materials stored by the county.
Reporting the submittal of Hidalgo County's Tier 2 Chemical Inventory Report for 2014 to Texas Department of State Health Services and requesting payment of the associated fee of $100.00 based on types and quantities of materials stored by the county.
E.
1. Requesting approval of proposed plans for State Highway SH 364 (La Homa Rd.) between SH 495 (Mile 1) to FM 1924 (Mile 3).
2. Requesting approval of proposed plans for State Highway Improvement FM 1925 ( Monte Cristo Rd) from 0.13 Mi. East of Kenyon Rd. to 0.21 Mi. East of FM 907 (Alamo Rd.)
3. Requesting approval of proposed plans for State Highway Improvement for U.S. 83 from 0.85 Mi. E. of FM 886 (El Faro Rd) to 0.28 Mi. W. of Showers Rd.
2. Requesting approval of proposed plans for State Highway Improvement FM 1925 ( Monte Cristo Rd) from 0.13 Mi. East of Kenyon Rd. to 0.21 Mi. East of FM 907 (Alamo Rd.)
3. Requesting approval of proposed plans for State Highway Improvement for U.S. 83 from 0.85 Mi. E. of FM 886 (El Faro Rd) to 0.28 Mi. W. of Showers Rd.
9.
District Attorney's Office:
A.
1. Authorization and Approval for the District Attorney's Office to apply for the FY2016-2017 Victim Coordinator and Liaison Grant (VCLG) with the Office of the Attorney General.
2. Approval of Statements Supporting Submission of the Application to OAG Crime Victim Services Division and Resolution of Governing Body.
2. Approval of Statements Supporting Submission of the Application to OAG Crime Victim Services Division and Resolution of Governing Body.
10.
Constables:
A.
Constable Pct. 3 STOP Truancy (1285):
Approval to renew Interlocal Agreements between Hidalgo County and the following school districts - (STOP Truancy Program) for the 2015-2016 school year:
1. La Joya I.S.D.
2. Mission C.I.S.D.
3. Sharyland I.S.D.
Approval to renew Interlocal Agreements between Hidalgo County and the following school districts - (STOP Truancy Program) for the 2015-2016 school year:
1. La Joya I.S.D.
2. Mission C.I.S.D.
3. Sharyland I.S.D.
B.
CONSTABLE PCT 4 LEOSE (1220):
1. Approval of certification of revenues, as certified by the County Auditor, for the 2015 LEOSE (Peace Officer Allocation) funds awarded and received from the Texas Comptroller of Public Accounts Office.
2. Approval of 2015 appropriation of funds for Constable Pct 4 - LEOSE (1220) in the amount of $1,732.59.
1. Approval of certification of revenues, as certified by the County Auditor, for the 2015 LEOSE (Peace Officer Allocation) funds awarded and received from the Texas Comptroller of Public Accounts Office.
2. Approval of 2015 appropriation of funds for Constable Pct 4 - LEOSE (1220) in the amount of $1,732.59.
11.
Sheriff's Office:
A.
1. Approval of Memorandum of Understanding Addendum for the Multidisciplinary Team Enhancement Program of the Children's Advocacy Center.
2. Approval to authorize Eddie Guerra, County Sheriff to sign document
2. Approval to authorize Eddie Guerra, County Sheriff to sign document
B.
1. Approval to accept the FY2014 Operation Stonegarden Grant Phase I from the U.S. Department of Homeland Security, Federal Emergency Management Agency (FEMA) in the total amount of $4,674,438.00. Phase I in the amount of $3,106,844.73 passed through TX Dept. of Public Safety.
2. Authorization to pay Overtime reimbursable under the grant terms and conditions.
3. Authorization for County Judge, as authorized official, to sign (and initial) award and required documents.
4. Approval of Certification of Revenues as certified by the County Auditor for the FY2014 Operation Stonegarden Grant.
5. Approval to appropriate the budget for the Sheriff's Office portion of the FY2014 Operation Stonegarden Grant Phase I in the amount of $1,128,640.14.
2. Authorization to pay Overtime reimbursable under the grant terms and conditions.
3. Authorization for County Judge, as authorized official, to sign (and initial) award and required documents.
4. Approval of Certification of Revenues as certified by the County Auditor for the FY2014 Operation Stonegarden Grant.
5. Approval to appropriate the budget for the Sheriff's Office portion of the FY2014 Operation Stonegarden Grant Phase I in the amount of $1,128,640.14.
C.
Ratification of submittal of initial application for the FY2015 Operation Stonegarden Grant with the Department of Homeland Security, Federal Emergency Management Agency (FEMA).
12.
Human Resources - Esther Cortez:
A.
DA Criminal (1100) / DA Investigation HB65 (1223) / DA Bad Check (1222) :
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval of the following personnel actions effective next full pay period, 06/01/2015:
3. Approval of budget amendment and/or transfer.
4. Approval to revise salary schedules in accordance to Commissioners Court action.
DA Criminal (1100) / Pretrial Intervention (1225):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval of the following personnel actions effective next full pay period, 06/01/2015:
3. Approval to revise the salary schedule in accordance with Commissioners Court action.
DA Criminal / DA Bond Forfeiture Commission (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval of the following personnel actions effective next full pay period, 06/01/2015:
3. Approval to revise salary schedules in accordance with Commissioners Court action.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval of the following personnel actions effective next full pay period, 06/01/2015:
| Action | Slot # | Dept/ Program |
Position Title | Current Budgeted Salary |
Proposed Budgeted Salary |
Net Change |
| Salary Adj/ Decrease |
0049 | 080-002 | Assistant DA III | $50,421.00 | $50,421.00 | -0- |
| 0020 | 080-007 | $11,679.00 | $7,557.00 | <$4,122.00> | ||
| Salary Adj/ Increase |
0053 | 080-002 | Criminal Investigator I | $41,120.00 | $41,120.00 | -0- |
| 0023 | 080-007 | $3,880.00 | $3,880.00 | -0- | ||
| 0035 | 080-006 | -0- | $10,000.00 | $10,000.00 | ||
| Salary Adj/ Decrease |
0065 | 080-002 | Administrative Asst IV | $33,222.00 | $33,222.00 | -0- |
| 0040 | 080-007 | $6,000.00 | -0- | <$6,000.00> | ||
| Salary Adj/ Decrease |
0066 | 080-002 | Administrative Asst II | $28,094.00 | $28,094.00 | -0- |
| 0082 | 080-007 | $2,000.00 | $1,906.00 | <$94.00> | ||
| Salary Adj/ Decrease |
0070 | 080-002 | Administrative Asst II | $27,856.00 | $27,856.00 | -0- |
| 0031 | 080-007 | $7,544.00 | $5,006.00 | <$2,538.00> | ||
| Salary Adj/ Decrease |
0071 | 080-002 | Administrative Asst I | $22,303.00 | $22,303.00 | -0- |
| 0084 | 080-007 | $3,697.00 | $1,697.00 | <$2,000.00> | ||
| Salary Adj/ Decrease |
0072 | 080-002 | Administrative Asst II | $26,863.00 | $26,863.00 | -0- |
| 0045 | 080-007 | $6,150.00 | $5,537.00 | <$613.00> | ||
|
Salary Adj/
Decrease
|
0074 | 080-002 | Administrative Asst II | $25,869.00 | $25,869.00 | -0- |
| 0048 | 080-007 | $7,747.00 | $1,131.00 | <$6,616.00> | ||
| Salary Adj/ Decrease |
0077 | 080-002 | Administrative Asst II | $24,879.00 | $24,879.00 | -0- |
| 0050 | 080-007 | $5,683.00 | $5,183.00 | <$500.00> | ||
| Salary Adj/ Decrease |
0078 | 080-002 | Administrative Asst II | $24,879.00 | $24,879.00 | -0- |
| 0052 | 080-007 | $7,183.00 | $7,032.00 | <$151.00> | ||
| Salary Adj/ Decrease |
0082 | 080-002 | Administrative Asst I | $22,303.00 | $22,303.00 | -0- |
| 0086 | 080-007 | $3,697.00 | $1,697.00 | <$2,000.00> | ||
| Salary Adj/ Decrease |
0084 | 080-002 | Administrative Asst I | $22,303.00 | $22,303.00 | -0- |
| 0088 | 080-007 | $3,697.00 | $1,697.00 | <$2,000.00> | ||
| Salary Adj Increase |
0085 | 080-002 | Administrative Asst I | $26,409.00 | $30,353.00 | $3,944.00 |
| 0089 | 080-007 | $4,913.00 | $5,647.00 | $734.00 | ||
| Salary Adj/ Decrease |
0086 | 080-002 | Administrative Asst I | $22,303.00 | $22,303.00 | -0- |
| 0090 | 080-007 | $3,697.00 | -0- | <$3,697.00> | ||
| Salary Adj/ Decrease |
0088 | 080-002 | Administrative Asst I | $22,660.00 | $22,660.00 | -0- |
| 0091 | 080-007 | $3,340.00 | -0- | <$3,340.00> | ||
| Salary Adj/ Decrease |
0103 | 080-002 | Administrative Asst I | $24,087.00 | $24,000.00 | <$87.00> |
| 0093 | 080-007 | $1,913.00 | -0- | <$1,913.00> | ||
| Salary Adj/ Increase |
0108 | 080-002 | Accountant III | $34,469.00 | $37,412.00 | $2,943.00 |
| 0119 | 080-007 | $6,991.00 | $7,588.00 | $597.00 | ||
| Create | 0117 | 080-002 | Accts Payable Spec III | -0- | $13,830.00 | $13,830.00 |
| 0127 | 080-007 | -0- | $31,170.00 | $31,170.00 | ||
| Create | 0118 | 080-002 | Human Resources Spec III | -0- | $13,830.00 | $13,830.00 |
| 0128 | 080-007 | -0- | $31,170.00 | $31,170.00 | ||
| Create | 0129 | 080-007 | Inventory Control Spec III | -0- | $36,000.00 | $36,000.00 |
| Create | 0130 | 080-007 | Systems Support Manager | -0- | $65,000.00 | $65,000.00 |
3. Approval of budget amendment and/or transfer.
4. Approval to revise salary schedules in accordance to Commissioners Court action.
DA Criminal (1100) / Pretrial Intervention (1225):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval of the following personnel actions effective next full pay period, 06/01/2015:
| Action | Slot# | Dept/Prog | Position Title | Current Budgeted Salary |
Proposed Budgeted Salary |
Net Change |
| Salary Adj/ Decrease |
0006 | 080-002 | Assistant DA V | $85,409.00 | $67,210.00 | <$18,199.00> |
| 0004 | 080-015 | $3,791.00 | $2,790.00 | <$1,001.00> | ||
| Salary Adj/ Decrease |
0010 | 080-002 | Assistant DA III | $60,655.00 | $54,146.00 | <$6,509.00> |
| 0007 | 080-015 | $10,885.00 | $9,354.00 | <$1,531.00> | ||
| Salary Adj/ Decrease |
0036 | 080-002 | Assistant DA III | $59,760.00 | $53,955.00 | <$5,805.00> |
| 0028 | 080-015 | $9,520.00 | $8,145.00 | <$1,375.00> |
3. Approval to revise the salary schedule in accordance with Commissioners Court action.
DA Criminal / DA Bond Forfeiture Commission (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval of the following personnel actions effective next full pay period, 06/01/2015:
| Action | Slot# | Dept/ Program |
Position Title |
Current Budgeted Salary |
Proposed Budgeted Salary |
Net Change |
| Salary Adj/ Decrease |
0034 0019 |
080-002 080-016 |
Criminal Investigator III | $56,537.00 $4,983.00 |
$55,000.00 -0- |
<$1,537.00> <$4,983.00> |
| Salary Adj/ Increase |
0087 0021 |
080-002 080-016 |
Criminal Investigator I | $44,583.00 $417.00 |
$44,583.00 $10,417.00 |
-0- $10,000.00 |
| Salary Adj/ Decrease |
0098 0012 |
080-002 080-016 |
Assistant DA III | $51,117.00 $12,003.00 |
$51,117.00 $10,983.00 |
-0- <$1,020.00> |
| Salary Adj/ Decrease |
0099 0022 |
080-002 080-016 |
Criminal Investigator II | $53,822.00 $3,758.00 |
$51,410.00 $3,590.00 |
<$2,412.00> <$168.00> |
| Salary Adj/ Decrease |
0110 0016 |
080-002 080-016 |
Assistant DA III | $52,002.00 $16,498.00 |
$52,002.00 $9,998.00 |
-0- <$6,500.00> |
3. Approval to revise salary schedules in accordance with Commissioners Court action.
B.
HIDTA - US Treasury E-Sharing (1252):
1. Approval to create two (2) full-time positions as follows:
2. Authorization to pay overtime under the US Treasury E-Sharing terms and conditions.
3. Approval of appropriation of funds.
4. Approval to create the salary schedule in accordance with Commissioners Court action.
1. Approval to create two (2) full-time positions as follows:
| Action | Slot # |
Dept./ Program |
Position Title |
Proposed
Budgeted Salary |
| Create | 0001 | 270-012 | Criminal Investigator II | $60,000.00 |
| Create | 0002 | 270-012 | Criminal Investigator II | $60,000.00 |
2. Authorization to pay overtime under the US Treasury E-Sharing terms and conditions.
3. Approval of appropriation of funds.
4. Approval to create the salary schedule in accordance with Commissioners Court action.
C.
Precinct #1 - Road Maintenance (1200):
1. Requesting waiver of the Budget Amendment Policy- Personnel - Related Amendments.
2. Discussion, consideration and approval to create one FT temporary position not to exceed 3 months:
3. Approval to revise the salary schedule in accordance with Commissioners Court action.
1. Requesting waiver of the Budget Amendment Policy- Personnel - Related Amendments.
2. Discussion, consideration and approval to create one FT temporary position not to exceed 3 months:
| Slot# | Dept/ Program |
Position Title | Proposed Budgeted Salary |
| T0147 | 121-005 | Maintenance I | $25,000.00 |
3. Approval to revise the salary schedule in accordance with Commissioners Court action.
13.
Health & Human Services Department - Eddie Olivarez
A.
Requesting approval to submit grant renewal application for the Texas Healthy Communities program in the amount of $50,000.00 starting October 1, 2015 and ending September 30, 2016.
B.
1. Requesting approval to accept the CPS/Ebola grant contract #2015-003624-00 in the amount of $44,322.00 for the period of 05/15/2015 to 09/30/2016.
2. Requesting approval for County Judge to e-sign the CPS/Ebola grant contract.
3. Requesting approval for County Judge to e-sign the Certification Regarding Lobbying statement.
4. Requesting approval for County Judge to e-sign the Fiscal Federal Funding Accountability and Transparency Act Certification statement.
5. Requesting approval of the Certification of Revenue in the amount of $44,322.00.
6. Requesting approval of the budget appropriation in the amount of $44,322.00.
2. Requesting approval for County Judge to e-sign the CPS/Ebola grant contract.
3. Requesting approval for County Judge to e-sign the Certification Regarding Lobbying statement.
4. Requesting approval for County Judge to e-sign the Fiscal Federal Funding Accountability and Transparency Act Certification statement.
5. Requesting approval of the Certification of Revenue in the amount of $44,322.00.
6. Requesting approval of the budget appropriation in the amount of $44,322.00.
C.
1. Requesting approval of the Certification of Revenue in the amount of $12,000.00. Funds are from program income generated from the TB/PC State grant program.
2. Requesting approval of the budget appropriation in the amount of $12,000.00.
2. Requesting approval of the budget appropriation in the amount of $12,000.00.
D.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
E.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
2.
Approval of County Indigent Health Care Program Confidentiality Agreement for Victoria Cavazos and Ricardo Borjas.
14.
Adult Probation - Arnold K. Patrick:
A.
DWI Grant Program Income (1289)
1. Approval of certification of revenues as certified by the County Auditor for the DWI grant program income in the amount of $2,934.50. The actual March 2015 GPI is $8,970. The funding condition allows $30,200.00 to be allocated using the addition method. The remaining GPI has to be allocated using the deduction method.
2. Approval of appropriation of the DWI grant program income (GPI) in the total amount of $2,934.50.
1. Approval of certification of revenues as certified by the County Auditor for the DWI grant program income in the amount of $2,934.50. The actual March 2015 GPI is $8,970. The funding condition allows $30,200.00 to be allocated using the addition method. The remaining GPI has to be allocated using the deduction method.
2. Approval of appropriation of the DWI grant program income (GPI) in the total amount of $2,934.50.
15.
Community Service Agency:
A.
1. Resolution declaring the Month of May as Community Action Month
2. Discussion and action to adjust salary for slot #35 from 10.50 per hour to $11.81 per hour pending ratification of the CSA Advisory Board.
2. Discussion and action to adjust salary for slot #35 from 10.50 per hour to $11.81 per hour pending ratification of the CSA Advisory Board.
16.
IT Department - Renan Ramirez
A.
COMMISSIONER PCT. 2
Authorization and approval for new wireless device service through the County's membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
Authorization and approval for new wireless device service through the County's membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
| Department: | Quantity: | Description: | User: | Service Plan: | Equipment Cost: |
| Comm. Pct. 2 | 11 | Data Service | Office Use | Machine to Machine Account Share 1MB @ $5.00/month | $0 |
| Comm. Pct. 2 | 4 | Data Service | Office Use | Machine to Machine Account Share 5MB @ $7.00/month | $0 |
17.
Urban County - Diana Serna:
A.
Urban County Program is requesting consideration and action to award and enter into a construction contract with Saenz Brothers Construction, LLC (lowest bidder meeting all specifications and/or requirements) for the Texas General Land Office Round 2.1 (GLO Contract No. 12-406-000-6453/DRS210068) in the amount of $1,180,093.00. The project consists of flood & drainage improvements within Precinct No.1 for the Delta Area Connector/ East Lateral Colonia Infrastructure Improvements I, Bernal Heights #1, Bernal Heights #2 and Bar #3.
B.
1. Requesting acceptance and approval of Supplemental Agreement No. 1 to Work Authorization No. 2, through agreement #C-14-309-09-09 (with an estimated cost of $12,237.00) as submitted by Millennium Engineers Group, Inc. MEG will provide professional construction materials testing services at the Old La Blanca Road (Mile 10 North Road). Utilizing UCP – Precinct No. 1, FY 27 (2014) Street Improvement funds.
2. Requesting authorization for county judge to sign the required documents.
2. Requesting authorization for county judge to sign the required documents.
C.
Requesting approval to authorize Urban County Program Director to sign Exhibit "B" (Payment Direction Agreement) for RDH Site and Concrete, LLC. This will authorize the contractor to employ the services of a disbursement agent (Maguire Insurance Agency Inc.) an underwriting manager for Philadelphia Indemnity Insurance Company, for the Precinct No. 1 Street Improvements project Old La Blanca Road (Mile 10 N. Rd.).
D.
The Urban County Program is requesting approval of a budget and program amendment for the City of Alton. The proposed amendment is for the Fiscal Years 25,26 & 27 (2012,2013 & 2014) workplans, and will decrease the 2012 Fire Station line item, the 2013 Repayment of Section 108 and create a Streets Improvement line item for all three fiscal years to include any and all improvements to Colorado Street and Delaware Street.
E.
1. Requesting approval of an "order" granting an exemption from competitive bidding requirements under Texas Local Gov't Code, Chapter 262, Section .024 (a)(7) "an item that can only be obtained from one source."
2. Approval of a "Sole Source Declaration" with authority to enter into a "Contribution-In-Aid-of Construction Agreement" with AEP Texas Central Company in the amount of $39,916.42 for the installation of primary poles and street lights within the City of Sullivan City.
2. Approval of a "Sole Source Declaration" with authority to enter into a "Contribution-In-Aid-of Construction Agreement" with AEP Texas Central Company in the amount of $39,916.42 for the installation of primary poles and street lights within the City of Sullivan City.
F.
Urban County Program is requesting consideration and action to enter into a Funds Disbursing Agreement for the construction contract with Armin Antonio Solis Construction in the amount of $313,466.00.
G.
1. On behalf of Hidalgo County Precinct No. 4, the Urban County Program is requesting authority to rescind action take on April 14, 2015, for issuance of purchase order to JM Accessibility for ADA Plan review for the Brewster Park Improvements project in the amount of $1,175.00, utilizing FY 26 (2013) Parks Recreational Facility Improvements funds- (Brewster Park Project)
2. Requesting authority to issue a purchase order to Accessibility Checks and Controls for ADA Plan review for the Brewster Park Improvements project in the amount of $1,475.00, utilizing FY 26 (2013) Parks Recreational Facility Improvement funds-(Brewster Park Project)
3. Requesting authority to issue pre-payment of a $175.00 fee to Accessibility Checks and Controls (ACC) for the Preliminary Plan review of the ADA Plan for Brewster Park.
2. Requesting authority to issue a purchase order to Accessibility Checks and Controls for ADA Plan review for the Brewster Park Improvements project in the amount of $1,475.00, utilizing FY 26 (2013) Parks Recreational Facility Improvement funds-(Brewster Park Project)
3. Requesting authority to issue pre-payment of a $175.00 fee to Accessibility Checks and Controls (ACC) for the Preliminary Plan review of the ADA Plan for Brewster Park.
18.
Head Start Program - Teresa Flores:
A.
Discussion, and action on appointment of Pct. #2 Community Representative replacing Mr. Pete Garcia to serve on the Hidalgo County Head Start Program Policy Council, for a One (1) Year Term According to 45CFR Chapter XIII, 1304.50(b)(1)-(b)(7)
19.
Planning Department - T.J. Arredondo:
A.
1. Discussion and action to authorize Hidalgo County Judge to sign letter of support for North Alamo Water Supply's use of part of USDA-RUS 306(c) Grant Funds from Santa Rosa Colonias Project in order to assist with first time water service in the Rural Community North of La Villa, Texas.
2. Reimbursement of Financial Guarantee
a. Sunflower Gardens Subdivision – Pct. 4
2. Reimbursement of Financial Guarantee
a. Sunflower Gardens Subdivision – Pct. 4
20.
Precinct #2 - Comm. Cantu:
A.
Requesting approval to accept a donation from the Master Gardeners Association in the amount of $500.00 for to assist with the extension of electrical service to the garden at Pct 2 North San Juan Park.
B.
Approval of closing documents and authority for the County Judge to execute documents for Parcel 15-A - Pct 2 FM2061-Jackson Road Project (CSJ-1939-02-021).
C.
Pct 2 Administration/Rd Maint (1200):
1. Approval of certification of revenue as certified by the County Auditor for revenues received from the City of San Juan for the Pct 2 Eldora & Sgt Treviño Rd Project ,Cesar Chavez Rd Project (Prg#105) and Moore Rd Project (Prg#104).
2. Approval of certification of revenue as certified by the County Auditor for revenue received from the RMA- Regional Mobility Authority for ROW Acquisition services provided to the RMA through an Interlocal Agreement approved by Commissioners Court 3/5/14.
3. Approval of 2015 appropriation of funds into Pct 2 Administration/Rd Maint in the amount of $147,336.10.
1. Approval of certification of revenue as certified by the County Auditor for revenues received from the City of San Juan for the Pct 2 Eldora & Sgt Treviño Rd Project ,Cesar Chavez Rd Project (Prg#105) and Moore Rd Project (Prg#104).
2. Approval of certification of revenue as certified by the County Auditor for revenue received from the RMA- Regional Mobility Authority for ROW Acquisition services provided to the RMA through an Interlocal Agreement approved by Commissioners Court 3/5/14.
3. Approval of 2015 appropriation of funds into Pct 2 Administration/Rd Maint in the amount of $147,336.10.
21.
Precinct #3 - Comm. Flores:
A.
1. Approval of Interlocal Cooperation Agreement between City of Mission and County of Hidalgo for road improvement project (Moorefield Rd. between 2 Mile Line and 3 Mile Line Rd)
2. Approval of ICA Project in accordance with Texas Government Code Section 791.014 to overlay (Moorefield Rd. between 2 Mile Line Rd. and 3 Mile Line Rd.)
2. Approval of ICA Project in accordance with Texas Government Code Section 791.014 to overlay (Moorefield Rd. between 2 Mile Line Rd. and 3 Mile Line Rd.)
22.
Precinct #4 - Comm. Palacios:
A.
Resolution in honor of Gloria Ann Beltran for 38 years of service to Hidalgo County.
B.
1. Approval of Interlocal Cooperation Agreement between Hidalgo County and Edinburg CISD for parking lot paving projects known as Stadium Paving Project
2. Approval of ICA Project in accordance with Texas Government Code Section 791.014 for parking lot paving projects known as Stadium Paving Project
2. Approval of ICA Project in accordance with Texas Government Code Section 791.014 for parking lot paving projects known as Stadium Paving Project
C.
Approval of Corrected Right of Way Deed - Trenton Drain Project - Parcel 15 to reflect the correct legal description acreage as 0.21 of an acre tract of land out of Lot 2, Block 54, Alamo Land and Sugar Company's Subdivision, Hidalgo County, Texas
23.
Budget & Management - Sergio Cruz:
A.
1. Scofflaw Vehicle Registration Program Update.
2. Discussion, consideration and approval to assess and collect the $20 Scofflaw Fee on all Justice of the Peace cases when there is a final judgement that is unsatisfied and has become 90 days past due and on all pending cases, including those involving a failure to appear that have become 90 days past due.
3. Discussion, consideration and approval to assess and collect the $20 Scofflaw Fee on all District and County Court cases when there is a final judgement that is unsatisfied and has become 90 days past due and on all pending cases, including those involving a failure to appear that have become 90 days past due.
2. Discussion, consideration and approval to assess and collect the $20 Scofflaw Fee on all Justice of the Peace cases when there is a final judgement that is unsatisfied and has become 90 days past due and on all pending cases, including those involving a failure to appear that have become 90 days past due.
3. Discussion, consideration and approval to assess and collect the $20 Scofflaw Fee on all District and County Court cases when there is a final judgement that is unsatisfied and has become 90 days past due and on all pending cases, including those involving a failure to appear that have become 90 days past due.
B.
Discussion, consideration and approval to submit the Texas VINE Reimbursement Maintenance Invoice in the amount of $6,928.83 (Third Qtr) and the Texas Statewide Automated Victim Notification Service (SAVNS) County Verification of Continuing Production Record with authority for County Judge to sign the required documents.
C.
Discussion and action of Economically Disadvantaged County (EDC) Program Application and Affidavit for Mile 3N, East Goodwin to Tom Gill Road - CSJ: 0921-02-321 with authority for the County Judge to sign all required documentation.
D.
TxDOT Precinct No.2:
Discussion, consideration, acceptance and approval of Advance Funding Agreement (AFA) - Amendment#1 between Hidalgo County and Texas Department of Transportation for South McColl Road (Orangewood to Dicker Road) - CSJ: 0921-02-171 and with the authority for the County Judge to sign all required documentation.
Discussion, consideration, acceptance and approval of Advance Funding Agreement (AFA) - Amendment#1 between Hidalgo County and Texas Department of Transportation for South McColl Road (Orangewood to Dicker Road) - CSJ: 0921-02-171 and with the authority for the County Judge to sign all required documentation.
E.
Budget Appropriations:
1.
CO2014 (1345) Precinct No.4 TxDOT:
Approval of 2015 appropriation of funds with interfund to TxDOT fund (1315) in the total amount of $8,690.00 for cost participation in Right of Way procurement related to FM 1925 (Kenyon-Fm 907) project.
Approval of 2015 appropriation of funds with interfund to TxDOT fund (1315) in the total amount of $8,690.00 for cost participation in Right of Way procurement related to FM 1925 (Kenyon-Fm 907) project.
2.
2014 General Fund & Special Revenue Fund-Capital Leases:
A. Approval of certification of revenues, as certified by the Co. Auditor, to fund capital lease expenditures for various departments.
B. Approval of 2014 appropriation of revenues & expenditures to fund capital lease expenditures for various departments.
C. Approval of various 2014 intradepartmental transfers to fund capital lease expenditures for various departments.
A. Approval of certification of revenues, as certified by the Co. Auditor, to fund capital lease expenditures for various departments.
B. Approval of 2014 appropriation of revenues & expenditures to fund capital lease expenditures for various departments.
C. Approval of various 2014 intradepartmental transfers to fund capital lease expenditures for various departments.
3.
Justice Crt Bldg Security (1245):
Approval of 2015 appropriation of funds for the Justice Crt Bldg Security fund in the amount of $12,700.00 to fund the license of surveillance cameras for the JP offices.
Approval of 2015 appropriation of funds for the Justice Crt Bldg Security fund in the amount of $12,700.00 to fund the license of surveillance cameras for the JP offices.
4.
Economic Development (1100):
Approval of 2015 appropriation of funds in the amount of $155,000.00 for expenditures related to economic development and assistance administration.
Approval of 2015 appropriation of funds in the amount of $155,000.00 for expenditures related to economic development and assistance administration.
5.
Constable Pct. 4 CCP 59 (1231):
Approval of 2015 appropriation of funds for the Constable Pct. 4 CCP 59, fund 1231, in the amount of $10,000.00 to fund court costs & investigation expenses in relation to asset forfeiture cases.
Approval of 2015 appropriation of funds for the Constable Pct. 4 CCP 59, fund 1231, in the amount of $10,000.00 to fund court costs & investigation expenses in relation to asset forfeiture cases.
24.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
a. Requesting exemption from competitive procurement requirements under the Texas Local Government Code, Section 262.024(a)(7)(a) proprietary software in connection with On-line Research Services for Hidalgo County;
b. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including but not limited to the following Hidalgo County department(s):
1. District Attorney (1188FO and ST123DSK)
2. County Clerk
b. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including but not limited to the following Hidalgo County department(s):
1. District Attorney (1188FO and ST123DSK)
2. County Clerk
2.
Acceptance and approval for County Judge to execute a Tenant Estoppel Certificate for "Lease of Office Space" for Hidalgo Co. Urban County with Triple R Medical Facilities, LTD.- C-13-177-07-23
3.
A. Pursuant to HC-Tax Office-Automated Tax Collection System RFP, Section III: Selection and Schedules, presentation by submitting vendors a summary of the system proposed with Q&A for the purpose of clarifications so as to assist the grading committee the opportunity to finalize the scoring;
B. Tabulation of scores, computing of a grid for the purpose of ranking of the vendors so as to proceed to negotiations commencing with the number one ranked firm of:________________________________.
B. Tabulation of scores, computing of a grid for the purpose of ranking of the vendors so as to proceed to negotiations commencing with the number one ranked firm of:________________________________.
4.
Acceptance and approval of a professional consultant services contract for provision of "Emergency Preparedness & Disaster Recovery Services" selected through Hidalgo County's membership participation with the HGAC's awarded vendor: Tetra Tech, Inc., fka, Beck Disaster Recovery Services with effective term today with termination to coincide with H-GAC's term of May 31, 2016.
5.
Approval of
Interlocal Cooperative Agreement and
Resolution between Hidalgo County (all elected offices, departments, programs and/or agencies thru all funding sources) and
Educational Service Center, Region 14 with the purpose of participating in the cooperative purchasing services of the
National Cooperative Purchasing Alliance (NCPA) as an additional procurement resource including authority for County Judge to execute documents.
B.
Pct. 1
1.
Acceptance and approval of proposal received from Doggett Heavy Machinery Services, Ltd, Pharr, TX awarded vendor through Hidalgo County's participation/membership with TASB Buyboard Contract #424-13 for the purchase of
"One (1) New Dynapac CP142 Pneumatic Roller" in an amount not to exceed
$82,152.00 to include but not limited to Buyboard Fee's, delivery for proposed Road Improvements within Pct. #1. (Project #2015-155-OGG)
2.
Requesting approval to replace EXHIBIT B with "CORRECTED EXHBIT B" of Work Authorization No.2 amid Contract C-14-308-09-09 as submitted by LeFEVRE Engineering & Management Consulting for the provision of engineering services for the "Palm Street Improvements located in Heidelberg Subdivision" in Precinct One (previously approved by cc on 02/04/15-AI#48286) as the original Exhibit B unintentionally left caption that name a certain city.
C.
Pct. 2
1.
Requesting approval of Supplemental Agreement No. 2 with R. Gutierrez Engineering Corporation, Contract C-12-314-01-29 resulting in an estimated cost increase of $1,044.68 for services under Work Authorization No. 1 for the Pct 2 Rancho Blanco Road Project.
2.
Requesting approval of Supplemental Agreement No. 2 with R. Gutierrez Engineering Corporation, Contract C-10-376-12-14 resulting in an estimated cost increase of $27,116.03 for services under Work Authorization No. 8 for the Pct 2 Minnesota Drain Project.
D.
Pct. 3
1.
A. Approval and acceptance for Commissioner Precinct No. 3, Joe Flores, to sign the Notice of Intent (NOI) for Stormwater Discharges Associated with Construction Activity under TPDES General Permit (TXR150000) from Texas Commission on Environmental Quality (TCEQ).
B. Requesting approval of payment in the amount of $325.00 to TCEQ for the application fee and authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
B. Requesting approval of payment in the amount of $325.00 to TCEQ for the application fee and authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
E.
Pct. 4
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service;
B. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County's approved "pool" of "Construction Management" for the provision of "professional construction management services" for Project: "Construction of a New Mechanical Shop" in Hidalgo County Precinct 4;
CONSTRUCTION MANAGEMENT FIRMS:
B. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County's approved "pool" of "Construction Management" for the provision of "professional construction management services" for Project: "Construction of a New Mechanical Shop" in Hidalgo County Precinct 4;
CONSTRUCTION MANAGEMENT FIRMS:
| Firms | Broaddus & Associates, Inc. | HOV Services, LLC / Meridian Consulting Group, LLC |
Fulcrum Consulting Services |
| Scores | 98 | 96 | 95 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional construction management services agreement for Project: "Construction of a New Mechanical Shop" in Hidalgo County Precinct 4, commencing with the No.1 ranked firm ____________________________ for Construction Management Services.
F.
Health & Human Services Dept.
1.
Requesting approval to purchase One (1) New or newer 2015 Dodge Grand Caravan through the County's membership/participation with Buyboard Cowboy Chrysler-Dodge- Jeep (Contract #430-13) in the amount of
$22,106.80 which includes shipping and administration fee's. (Project #15-193-OGG)
2.
Requesting approval and acceptance of Memoruandum of Understanding between Health & Human Services and South Texas College (STC), to provide Excel training services to personnel.
G.
Facilities Management:
1.
CONSTABLE PRECINCT ONE:
Acceptance and approval of payment of Invoice Nine (final payment) in the amount of $2,340.95 as submitted by Alcocer Garcia Associates, Inc. for the provision of architectural services in connection to Contract #10-320-02-08 amid PO#660264-Construction of a New Constable Building-Precinct One with authority for County Treasurer to issue payment after County Auditor's Office review and processing procedures are completed.
Acceptance and approval of payment of Invoice Nine (final payment) in the amount of $2,340.95 as submitted by Alcocer Garcia Associates, Inc. for the provision of architectural services in connection to Contract #10-320-02-08 amid PO#660264-Construction of a New Constable Building-Precinct One with authority for County Treasurer to issue payment after County Auditor's Office review and processing procedures are completed.
H.
Tax Office
1.
Requesting authorization and approval to purchase One
(1) New 2016 Ford Expedition XL through the County's membership/participation with BuyBoard's awarded vendor, Caldwell Country Chevrolet/Ford (Contract #430-13) in the amount of
$31,695.00 which includes delivery and a one time administration fee of $400.00. (Project #2015-194-OGG)
I.
Planning Department
1.
Requesting authorization and approval to purchase Five (5) New or Newer 2015 Ford F-150 Supercab PU 4x2 through the County's membership/participation with Houston Galveston Area Council awarded vendor, Silsbee Ford Inc. (Contract #VE11-13) in the amount of $96,201.90 which includes delivery and a one time H-GAC fee of $600.00. (Project #2015-191-OGG)
25.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Cause No. CCD-0252-E; The State of Texas v. Hidalgo County, et al (Condemation Hearing Parcel 56)
D.
Johnny Partain v. Hidalgo County, et al
E.
Claim of Arturo Pena
F.
Claim of Marlisa Vela
G.
Claim of AT&T
H.
Claim of Santiago Zavala Jr.
I.
Claim of Deborah Coronado
J.
Claim of Elida Castillo
26.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
27.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Cause No. CCD-0252-E; The State of Texas v. Hidalgo County, et al (Condemation Hearing Parcel 56)
D.
Johnny Partain v. Hidalgo County, et al
E.
Claim of Arturo Pena
F.
Claim of Marlisa Vela
G.
Claim of AT&T
H.
Claim of Santiago Zavala Jr.
I.
Claim of Deborah Coronado
J.
Claim of Elida Castillo
28.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
29.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
30.
Adjourn