CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
May 8, 2007
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Office of the County Judge:
A.
Presentation by the Hidalgo County Appraisal District regarding 2007 property appraisals/valuations - Rolando Garza, Chief Appraiser
B.
Discussion and appropriate action in support of correction to Warranty Deed by Mr. John R. Freeland
7.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
8.
Buildings & Grounds - Daniel Flores:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
A.
Renovations of administration building
B.
Other ongoing county owned building construction, renovation repair projects
C.
Emergency situations occuring since last agenda meeting
9.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval
A. Pueblo de Palmas Phase 7 Subdivision – Pct. 3 (Gary Frisby)
B. Pueblo de Palmas Phase 8 Subdivision – Pct. 3 (Gary Frisby)
C. Pueblo de Palmas Phase 9 Subdivision – Pct. 3 (Gary Frisby)
D. Pueblo de Palmas Phase 10 Subdivision – Pct. 4 (Gary Frisby)
A. Pueblo de Palmas Phase 7 Subdivision – Pct. 3 (Gary Frisby)
B. Pueblo de Palmas Phase 8 Subdivision – Pct. 3 (Gary Frisby)
C. Pueblo de Palmas Phase 9 Subdivision – Pct. 3 (Gary Frisby)
D. Pueblo de Palmas Phase 10 Subdivision – Pct. 4 (Gary Frisby)
2. Final Approval
A.
Caledonia
Estates Phase 1 Subdivision – Pct. 4 (David Salinas)
A.
3. Final Approval with Financial Guarantee
A. Leal Estates Subdivision – Pct. 3 (Antonio Mercado)
B.
Western
Crossroads
Plaza
Subdivision – Pct. 3 (Jane Cross)
A. Leal Estates Subdivision – Pct. 3 (Antonio Mercado)
B.
10.
Right of Way - Joe Pena:
A.
Authorization for title reports, surveys, appraisals and acquisition of additional right of way on Victoria Road between Expwy 83 and Bus. 83.
11.
Precinct #1 - Comm. Handy:
A.
1. Appointment of member to the Hidalgo County Housing Authority Board
2. Appointment of member to the Hidalgo County Civil Service Commission
2. Appointment of member to the Hidalgo County Civil Service Commission
12.
Precinct #2 - Comm. Palacios:
A.
1. Discussion, consideration and approval to create one temporary part-time Lifeguard position, slot #122-008-T017 (Fund 1212) and set salary @ 9.50 per hour, employment not to exceed six months and/or 12/31/2007, effective next full pay period (05-14-07).
2. Approval of revised salary schedule.
2. Approval of revised salary schedule.
B.
Pursuant to Hidalgo County Cellular Telephone Policy, presentation for consideration, acceptance and approval of Cellular Phone Request Forms for the following elected official(s), department head(s), program director(s) and employee(s):
Dept. Name: Name of Employee: Basic Rate Plan Total Min. Plan:
Per Month:
Pct.2 Jose Angel Ibarra $33.75 500
Maintenance III
Dept. Name: Name of Employee: Basic Rate Plan Total Min. Plan:
Per Month:
Pct.2 Jose Angel Ibarra $33.75 500
Maintenance III
13.
Precinct #3 - Comm. Flores:
A.
Approval of 2007 interdepartmental transfer from TXDOT-FM 1924 Ph. II (Program 37) to TXDOT-FM 1924 Ph. II (Program 31) in the amount of $10,000.00. (1315)
B.
Approval to appropriate the Anzalduas Park Boat Ramp Improvements Grant in the amount of $271,000.00 from the Texas Parks & Wildlife Department.
14.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
New Hidalgo County Jail
| Total Inmate Population: | __________ |
| Physical Count: | __________ |
| Males (in house): | __________ |
| Females (in house): | __________ |
| Out of County Facility: | __________ |
| La Villa: | __________ |
| Brooks Co. | __________ |
| Frio: | __________ |
| Other (n/c): | __________ |
| Federal Prisoners: | __________ |
| Adj./Sentenced to TDC: | __________ |
| Total Paper Ready TDC: | __________ |
| No. Over 45 Days: | __________ |
| Pending Paperwork/Courts: | __________ |
| Pending Charges/Courts: | __________ |
2.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
3.
New Adult Detention Facility and Law Enforcement Center Projects:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
a) General status report by project architect (when necessary) or purchasing department
b) other related items
5.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new facility to house the Hidalgo County Adult Probation Dept.:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
6.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b Other related items
a) General status report by project architect (when necessary) or purchasing department
b Other related items
7.
A. Presentation for discussion, consideration action and/or approval of the options/methods for the adoption of a County Road Map, including, but not limited to the following:
1. Contracted engineer, TEDSI, report on status of Hidalgo County Road Map since last presented to Commissioners Court in Sept. 2006;
2. Transportation Code, Chapter 258;
3. Methods/Options used by other Counties;
4. Other applicable methods/options;
B. Requesting authority to advertise Requests for Bids and approval of specifications attached hereto in connection with: Hidalgo County Tax Assessor-Collector:
1. Printing Tax Rolls, Folding, Inserting, Pre-sorting and Delivering of New Tax Statements for the Year 2007 to the Edinburg (TX) Post Office (RFB #07-113)including the following bid alternates;
a) Alternate 1: Usual and customary bid for the Printing of New Tax Rolls with all other requirements specified in project title; or,
b) Alternate 2: Bid for the Printing of New Tax Rolls to include requirements pursuant to Transportation Code, Chapter 258;
2. Envelopes including Printing for: New Tax Roll Statements for the Year 2007 (RFB #07-208) with the following bid alternates;
a) Alternate 1: Usual and customary bid for the Envelopes including Printing for the New Tax Rolls with all other requirements specified in project title; or,
b) Alternate 2: Bid for the Envelopes including Printing for the New Tax Rolls to include requirements pursuant to Transportation Code, Chapter 258;
1. Contracted engineer, TEDSI, report on status of Hidalgo County Road Map since last presented to Commissioners Court in Sept. 2006;
2. Transportation Code, Chapter 258;
3. Methods/Options used by other Counties;
4. Other applicable methods/options;
B. Requesting authority to advertise Requests for Bids and approval of specifications attached hereto in connection with: Hidalgo County Tax Assessor-Collector:
1. Printing Tax Rolls, Folding, Inserting, Pre-sorting and Delivering of New Tax Statements for the Year 2007 to the Edinburg (TX) Post Office (RFB #07-113)including the following bid alternates;
a) Alternate 1: Usual and customary bid for the Printing of New Tax Rolls with all other requirements specified in project title; or,
b) Alternate 2: Bid for the Printing of New Tax Rolls to include requirements pursuant to Transportation Code, Chapter 258;
2. Envelopes including Printing for: New Tax Roll Statements for the Year 2007 (RFB #07-208) with the following bid alternates;
a) Alternate 1: Usual and customary bid for the Envelopes including Printing for the New Tax Rolls with all other requirements specified in project title; or,
b) Alternate 2: Bid for the Envelopes including Printing for the New Tax Rolls to include requirements pursuant to Transportation Code, Chapter 258;
8.
Presentation for discussion, acceptance, and approval of the final negotiated contract including acceptance of the "Best and Final Offer" (subject to legal review) with Lava Concepts for "RFP NO: 2007-082-04-04-VYG-Hidalgo County-Consulting Services For Sage Systems" Project.
9.
Presentation for discussion, consideration and action for Hidalgo County to exercise its option (as permitted under original RFP Proposal: 2006-178-05-17-Excess Workers' Compensation Insurance Project) to extend all coverages with the offered premium(s) in the amount of $64,036.22 (as detailed in the attachments herein) with the term from July 10, 2007 through December 31, 2007, as presented by and through McGriff, Seibels & Williams Insurance Service, Inc.
10.
Requesting approval of a "Certificate of Substantial Completion" as submitted by contractor, Rigney Construction & Development, LLC, and reviewed by project architect Alcocer Garcia Associates, reflecting the substantial completion date of April 30, 2007 for the "398th District Court Remodel" for Hidalgo County. C-06-176-01-29
B.
Prct. 2
1.
Presentation for consideration, discussion, acceptance and approval of a proposal from Anderson Machinery Co. through Hidalgo County's participation/membership/interlocal agreement with H-GAC including accessories requested FBO Pct 2 for: One (1) Double Drum Compactor Bomag BW151AD-2 at a cost of $103,088.48. (7-196)
2.
Requesting authority to purchase through the Inter Local Agreement with Buyboard vendor Philpott Motor Co., Port Neches, Texas and approval of specifications attached hereto for: "One (1) New Model F-550 Diesel Cab and Chassis with Service Body" ...@ ... $ 57,557.00
Fee ....... $ 400.00
Total ........ $ 57,957.00 project #(07-153)
Fee ....... $ 400.00
Total ........ $ 57,957.00 project #(07-153)
C.
IT Department:
1.
Requesting authority to purchase computer equipment and peripherals from State Awarded Vendors through our participation with TBPC Cooperative Purchasing Program for the following.
LOCKHEED MARTIN ASPEN SYSTEMS CORP. - Contract Number TXMAS-7-700180
Requisition #109702 for the total of $54,151.40
CALENCE LLC - Contract Number DIR-SDD-236
Requisition #109904 for the total of $19,149.02
Requisition #109870 for the total of $6,039.57
Requesting authority to purchase computer equipment and peripherals from State Awarded Vendor through our participation with TCPN Cooperative Purchasing Program for the following.
TECH DEPOT - Contract Number R4716
Requisition # 108300 for the total of $8,535.28
Requisition # 109786 for the total of $15,358.64
LOCKHEED MARTIN ASPEN SYSTEMS CORP. - Contract Number TXMAS-7-700180
Requisition #109702 for the total of $54,151.40
CALENCE LLC - Contract Number DIR-SDD-236
Requisition #109904 for the total of $19,149.02
Requisition #109870 for the total of $6,039.57
Requesting authority to purchase computer equipment and peripherals from State Awarded Vendor through our participation with TCPN Cooperative Purchasing Program for the following.
TECH DEPOT - Contract Number R4716
Requisition # 108300 for the total of $8,535.28
Requisition # 109786 for the total of $15,358.64
D.
Health Department
1.
Requesting authority to purchase computer equipment and peripherals from State Awarded Vendors through our participation with TBPC Cooperative Purchasing Program for the following:
Catalog Information System Vendor
Catalog Information System Vendor
|
Requisition
|
Vendor
|
Department
|
Amount
|
Account Number
|
|
110016
|
CDW
|
Health
|
$2,312.70
|
7-1293-441-00-340-013-6-665
|
|
110016
|
CDW
|
Health
|
$7,245.00
|
7-1293-441-00-340-013-6-745
|
E.
Buildings & Grounds
1.
Approval of request for payment REVISED Application No. 06 in the amount of $ 62,605.00 from Spacemaker Construction contracted vendor for: Construction of a Sally Port and Backup Power contract No. C-06-089-07-25 PO No. 571345 and certified for payment by project architect (AGADC) Alcocer Garcia Associates contract No. C-04-116-03-23 Po No. 555744 (6-089)
2.
Presentation for discussion, consideration, and approval to solicit/ request proposals from area job order contractor(s) Centennial and/or Jamail awarded vendors through our participation/membership with TCPN and TASB) for project No. 07-197: "Fencing the area around the Air Burner Model S-327" a portable refractory walled including, but not limited to, the following:
1- 780 ft. of 10' chain link fence
2- 9 gauge wire
3- 3 stands of barbwire at top
4- 1-20' gate (rolling or swing)
1- 780 ft. of 10' chain link fence
2- 9 gauge wire
3- 3 stands of barbwire at top
4- 1-20' gate (rolling or swing)
F.
Elections Department
1.
Presentation for, discussion, consideration, acceptance and approval for a license renewal from July 01-2007 through June 30, 2008 for the Elections Department through Election Systems & Software, Inc in the total amount of $18,900.00 for Requisition No. 109050.
G.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS –
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
H.
Sheriff's Office
1.
Presentation for discussion, consideration, acceptance, and approval to accept the "Memorandum of Understanding" (MOU) for "Prenatal Care Services of Inmates" between the Hidalgo County Sheriff's Office and Hidalgo County Health Department.
I.
Juvenile Probation
1.
Requesting authority to purchase through the Inter Local Agreement with Buyboard vendor Philpott Motors, Inc. Port Neches, Texas and approval of specifications attached hereto for:
One (1) New Model 15P Club Wagon E-350 @ $20,224.00 plus a fee of $400.00 to give a total amount of $20,624.00. (7-198)
One (1) New Model 15P Club Wagon E-350 @ $20,224.00 plus a fee of $400.00 to give a total amount of $20,624.00. (7-198)
15.
Budget & Management - Valde Guerra:
A.
Safety Division:
1. Presentation of 1st Quarter Workers' Compensation Report
1. Presentation of 1st Quarter Workers' Compensation Report
B.
Safety Division:
Discussion and Approval to accept settlement agreement with Chubb Group of Insurance Companies for $33,092.05 to settle damages caused by water heater at the Administration Building.
Discussion and Approval to accept settlement agreement with Chubb Group of Insurance Companies for $33,092.05 to settle damages caused by water heater at the Administration Building.
C.
Safety Division:
1. Discussion, consideration and approval to reimburse the Hidalgo County Property & Casualty Claims Fund Bank Account for claims paid by Tristar Risk Management in the amount of $32,138.47 for the period starting March 1, 2007 and ending March 31, 2007.
2. Approval of wire transfer to cover the claims paid.
1. Discussion, consideration and approval to reimburse the Hidalgo County Property & Casualty Claims Fund Bank Account for claims paid by Tristar Risk Management in the amount of $32,138.47 for the period starting March 1, 2007 and ending March 31, 2007.
2. Approval of wire transfer to cover the claims paid.
D.
Indigent Health Care Program (UPL):
1. Discussion, consideration, and approval to transfer the following amounts to the County of Hidalgo Medicaid Supplemental Program Escrow Acct. No. 1 for Indigent Health Care expenditures:
check register 05/08/2007 amount not to exceed $8,002.23
check register 05/09/2007 amount not to exceed $96,498.55
2. Approval of wire transfer to cover the claims to be paid.
1. Discussion, consideration, and approval to transfer the following amounts to the County of Hidalgo Medicaid Supplemental Program Escrow Acct. No. 1 for Indigent Health Care expenditures:
check register 05/08/2007 amount not to exceed $8,002.23
check register 05/09/2007 amount not to exceed $96,498.55
2. Approval of wire transfer to cover the claims to be paid.
E.
Health Insurance Division:
1. Discussion, consideration and approval to transfer $ 714,776.38 to Hidalgo County Insurance claims bank account for Health claims for the periods:
2. Approval of wire transfer to cover the claims paid.
1. Discussion, consideration and approval to transfer $ 714,776.38 to Hidalgo County Insurance claims bank account for Health claims for the periods:
|
April 17, 2007 thru April 23, 2007
|
$ 417,483.19
|
|
April 24, 2007 thru April 30, 2007
|
$ 297,293.19
|
|
|
$ 714,776.38
|
F.
Constable Precinct No. 1:
Discussion, consideration, and approval to apply and submit the application of the Technology Transfer Program Grant to the Counter Drug Technology Assessment Center.
Discussion, consideration, and approval to apply and submit the application of the Technology Transfer Program Grant to the Counter Drug Technology Assessment Center.
G.
430th District Court
1. Discussion consideration and approval of salary adjustments to slot no.'s 010-001-0002, -0003, -0004 and -0005.
2. Approval of revised salary schedule
*No budgetary impact
1. Discussion consideration and approval of salary adjustments to slot no.'s 010-001-0002, -0003, -0004 and -0005.
2. Approval of revised salary schedule
*No budgetary impact
H.
Approval of 2007 interdepartmental transfer from (1100) County Wide Adm-Contingency to Tax Office-Telephone in the amount of $ 5,800.00.
I.
1. Presentation on the 2008 Budget Process
2. Presentation of General Fund Budget Status Report for the period ending April 2007
3. Discussion, consideration and action, if applicable, on funding and/or options of:
A. Voter Registration Software/System
B. Sheriff's Department Vehicles
2. Presentation of General Fund Budget Status Report for the period ending April 2007
3. Discussion, consideration and action, if applicable, on funding and/or options of:
A. Voter Registration Software/System
B. Sheriff's Department Vehicles
16.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Roberto Rivera
E.
Enrique Hernandez Lopez & Diana Hernandez vs Jose Hernandez Herrera & Hidalgo County WCID
F.
Pete J. Rivera vs. Hidalgo County, et. al
17.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Roberto Rivera
E.
Enrique Hernandez Lopez & Diana Hernandez vs Jose Hernandez Herrera & Hidalgo County WCID
F.
Pete J. Rivera vs. Hidalgo County, et. al
18.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
19.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
20.
Adjourn