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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING June 2, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2015 Intradepartmental transfers:
A.
2015 - Probate Court (1100)
B.
2015 - Pct.1 Admin. (1200)
C.
2015 - Pct. 4 Rankin Sub (1312)
D.
2015 - Constable Pct. 4 (1100)
E.
2015 - Auxilary Court (1100)
F.
2015 - Health & Human Services Dept. / TB Elim (1293)
G.
2015 - Health & Human Services Dept. / Immunization (1293)
H.
2015 - Co. Wide Adm. (1100)
I.
2015 - Tax Office / Scofflaw (1100)
J.
2015 - Tax Office (1246)
K.
2015 - Info Tech Dept (1100)
L.
2015 - Fire Marshal (1100)
M.
2015 - Adult Probation / AIP program # 034(1100)
N.
2015 - WIC Lactation Center (1292)
O.
2015 - District Clerk (1100)
P.
2015 - Public Defender's (1100)
Q.
2015 - County Clerk (1100)
R.
2015 - Texas A&M AgriLife Extension Service (1100)
3.
2015 Interdepartmental transfers:
A.
139th District Court (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to 139th District Court in the total amount of $7,384.89 to fund various expenditures.
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to 139th District Court in the total amount of $7,384.89 to fund various expenditures.
B.
Pct.1 CO's 2014 (1345): Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2014 from program (189) to program (199) in the amount of $51,000.00.
C.
Pct.1 CO's 2014 (1345): Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2014 from program (189) to program (049) in the amount of $150,463.39.
D.
Pct.1 CO's 2014 (1345):
Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2014 from program (191) to program (188) in the amount of $63,872.80.
Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2014 from program (191) to program (188) in the amount of $63,872.80.
E.
Pct 2 Equip & Maint Facility (1200):
Approval of 2015 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Equip & Maint Facility in the amount of $90.00.
Approval of 2015 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Equip & Maint Facility in the amount of $90.00.
F.
Pct. 2 Alamo CRC (1100):
Approval of 2015 interdepartmental transfer from Countywide Adm.-Contingency to Pct. 2 Alamo CRC (dept. #122, program #082), in the amount of $762.15 to fund r & m services & registration fees.
Approval of 2015 interdepartmental transfer from Countywide Adm.-Contingency to Pct. 2 Alamo CRC (dept. #122, program #082), in the amount of $762.15 to fund r & m services & registration fees.
G.
Pct 4 Rd Maint (1200):
Approval of 2015 interdepartmental transfer from CW Adm-Contingency to Pct 4 Rd Maint in the amount of $37,928.00 for the purchase of equipment needed to assist with the recent flooding in the area.
Approval of 2015 interdepartmental transfer from CW Adm-Contingency to Pct 4 Rd Maint in the amount of $37,928.00 for the purchase of equipment needed to assist with the recent flooding in the area.
H.
Approval of 2015 interdepartmental transfer from Rd. Maint. (program 007) to Rd. Maint. (program 041) in the amount of $28.00.
I.
Executive Office (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Executive Office in the amount of $72,739.01 to fund software purchase.
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Executive Office in the amount of $72,739.01 to fund software purchase.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Tax Refunds:
A.
| Account Number | Payer | Amount |
| L2680.00.000.0018.00 | Lone Star National Bank | $4,394.26 |
| R3190.02.000.0097.00 | Migoni Sylvia De Los Santos | $4,045.32 |
6.
Membership Dues:
A.
PUBLIC DEFENDER'S OFFICE:
A) Requesting approval to pay the State Bar of Texas Membership Dues in the total amount of $2,009.00, (req. #277443), with the authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor for the following employees:
(1100):
1) Jaime E. Gonzalez, Chief Public Defender - $235.00
2) Vanessa Rae Flores, Asst. Public Defender - $68.00
3) Jose Luis Bravo, 1st Asst. Public Defender - $235.00
4) Christina Lee Conway, Asst. Public Defender - $148.00
5) Sofia Kamal, Asst. Public Defender - $235.00
6) Lawrence Esparza, Asst. Public Defender - $235.00
7) Gina Vela, Asst. Public Defender - $148.00
8) Nereida Lopez, Asst. Public Defender - $235.00
(1282):
1) Michael Shane Parson, Asst. Public Defender - $235.00
2) Jennifer Annette Regalado, Deputy Public Defender - $235.00
B) Requesting approval to pay the Texas Criminal Defense Lawyers Association Membership Dues for Jaime E. Gonzalez, Chief Public Defender and Nereida Lopez, Asst. Public Defender in the amount of $60.00 each (Requisition #277447) with the authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
A) Requesting approval to pay the State Bar of Texas Membership Dues in the total amount of $2,009.00, (req. #277443), with the authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor for the following employees:
(1100):
1) Jaime E. Gonzalez, Chief Public Defender - $235.00
2) Vanessa Rae Flores, Asst. Public Defender - $68.00
3) Jose Luis Bravo, 1st Asst. Public Defender - $235.00
4) Christina Lee Conway, Asst. Public Defender - $148.00
5) Sofia Kamal, Asst. Public Defender - $235.00
6) Lawrence Esparza, Asst. Public Defender - $235.00
7) Gina Vela, Asst. Public Defender - $148.00
8) Nereida Lopez, Asst. Public Defender - $235.00
(1282):
1) Michael Shane Parson, Asst. Public Defender - $235.00
2) Jennifer Annette Regalado, Deputy Public Defender - $235.00
B) Requesting approval to pay the Texas Criminal Defense Lawyers Association Membership Dues for Jaime E. Gonzalez, Chief Public Defender and Nereida Lopez, Asst. Public Defender in the amount of $60.00 each (Requisition #277447) with the authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
B.
Constable Pct. 3 (1100):
Requesting approval to pay membership dues to the Justices of the Peace and Constables Association in the total of $595.00 (Requisition # 273424), with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay membership dues to the Justices of the Peace and Constables Association in the total of $595.00 (Requisition # 273424), with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
C.
Sheriff's Dept. (1100):
Requesting approval to pay membership dues to the Texas Jail Association for Captain Belinda Madrigal in the amount of $30.00 (requisition 277393).
Requesting approval to pay membership dues to the Texas Jail Association for Captain Belinda Madrigal in the amount of $30.00 (requisition 277393).
D.
Sheriff's Dept. (1100):
Requesting approval to pay 2015 membership dues to the National Tactical Officer's Association for Sergeant Aaron Moreno in the amount of $150.00 (requisition #276930).
Requesting approval to pay 2015 membership dues to the National Tactical Officer's Association for Sergeant Aaron Moreno in the amount of $150.00 (requisition #276930).
7.
Headstart:
A.
Approval of Risk Management Quarterly Report
B.
Approval of Financial Report: April 2015
C.
Approval of the Learning Accomplishment Profile Diagnostic (LAP-D) Post Report
D.
Approval of Special Services Monthly Report: April 2015
E.
Approval of Texas Department of Agriculture Meals and Snacks Monthly Report: April 2015
F.
Approval of Children's Applications Monthly Report for 2015-2016
8.
Budget & Management:
A.
1. Approval of reimbursement in the amount of $967,755.62 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 05/09/15 to 05/22/15.
2. Approval of wire transfer to cover claims paid.
| 05/09-15/15 | $407,318.65 |
| 05/16-22/15 | $560,436.97 |
| TOTAL | $967,755.62 |
2. Approval of wire transfer to cover claims paid.
B.
Self Insured (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. paying account for claims paid by Tristar Risk Management for the period of 05/01-15/2015 in the amount of $ $42,499.00 and requesting approval of wire transfer.
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting approval of the following for RDH Site & Concrete, LLC for the Pct. 2 Rancho Blanco Road project, as submitted and recommended by project engineer, Ramiro Gutierrez, PE for contract # C-13-250-01-14:
1. Application for Final Payment in the amount of $7,077.50;
2. Acceptance of Certificate of Substantial Completion reflecting the date of May 31,2014;
3. Acceptance of Certificate of Construction Completion reflecting the date of November 17, 2014; and,
4. Application for Retainage Release in the amount of $14,394.13.
1. Application for Final Payment in the amount of $7,077.50;
2. Acceptance of Certificate of Substantial Completion reflecting the date of May 31,2014;
3. Acceptance of Certificate of Construction Completion reflecting the date of November 17, 2014; and,
4. Application for Retainage Release in the amount of $14,394.13.
B.
Requesting authority to enter into four [4] new 48-month (capital) lease copier agreements [for use in various office areas] for Ricoh Aficio MP 5054SP through Hidalgo County membership/participation with (DIR) Department of Information Resources awarded vendor, Ricoh USA/GE RICOH USA contract DIR-SDD-1674 through submitted Requisition #2756500 in the amount of $133.79/month-equipment and B/W Service Impressions @ $27.60/month with a total of $161.39/month each, to include the signing of required documents by Co. Judge or CC Member, effective upon approval.
C.
Approval to pay The American Institute of Architects was previously approved by Commissioners Court on Agenda Item 47948, CC Consent 1/20/15, in the amount of $3,449.00. Correct amount to pay should have been $3,749.99.
D.
Requesting approval of payment for Application for Payment No. 12 (Final Payment & Retainage Release) in the amount of $79,829.77 for Holchemont, LTD for the Pct. 2 Equipment and Maintenance Facility, as submitted and recommended by project architect, ERO Architects for contract no: C-13-096A-12-20.
E.
Acceptance and approval of the continuation of the Master Service Interlocal by and between Hidalgo County and Harris County Department of Education (HCDE); including the Interlocal Addendum #1 with Choice Partners fka Choice Facility Partners awarded Job Order Contract (JOC) Services and the Purchasing Cooperative for purchases of products/goods/services, all under the Harris County Department of Education Interlocal and thus allowing the County to continue being an active member of the Cooperative Purchasing Program and utilize resources that are in compliant with bidding requirements.
F.
Acceptance and approval of the continuation of the Interlocal Cooperative agreement by and between Hidalgo County and Region VIII Education Service Center's Cooperative Purchasing Program awarded vendor "The Interlocal Purchasing Systems (TIPS)" for purchases of products/goods/services under The Interlocal Purchasing Systems thus allowing the County to continue being an active member of the Cooperative and utilizing resources that are in compliant with the bidding requirements.
G.
Requesting approval of payment for Invoice No. March 15-10 in the amount of $4,293.16 (Pct 1, 3rd Call, Lorenzana Subdivision C-CAP-14-398-12-16) as submitted by project engineer LeFevre Engineering & Management Consulting Inc.
H.
Acceptance and approval of the sixty (60) day grace period extension as provided under Contract #E-14-284-06-17 (original Contract #C-13-015A-05-28) with Airgas, USA for provision of "Welding Supplies and Other Misc. Items" with same rates, terms and conditions, so as to have no lapse in services while the procurement process is completed.
I.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft service contract etc...) as attached hereto for HCSO-"Purchase of Weapons" (RFB No. 2015-066-07-01-HGO) [including the re-advertising of project in the event no Bids are received] and/or are rejected and project is still required.
J.
Request approval to amend previously approved Ricoh Lease Agreement Agenda #45082 on 6-30-14 to include the addition of a new feature [OCR SCANNING} to Ricoh Copier Model #MPC4503 S/N E174M510314 located at the Purchasing Department with an extra monthly cost of $3.38 as submitted through requisition # 273615.
K.
Requesting authorization to reject bid(s) received for Welding Supplies through the Request for Bid project titled: Hidalgo County-"Welding Supplies and Other Misc. Items" - No.: 2015-120-05-20-SGS and the approval to re-advertise project, due to modifications of Specifications Packet.
L.
Requesting authority to exercise the first (1st) of two (2) one (1) year extensions as provided in contract #C-14-014-06-17 for "Bulk Gasoline On-Off Highway Diesel Products" for Hidalgo County under the same rates, terms, and conditions renewal/extension effective June 18, 2015 through June 17, 2016.
M.
Arnold Patrick, Executive Director, Hidalgo County Community Supervision and Corrections Department [HCCS&CD], aka, Adult Probation is requesting procurement services only [through HC Purchasing Dept.]
to advertise and approval of the procurement [RFP] packet [i.e. legal notices, qualifications, requirements, scope of services, terms/conditions, etc. as drafted by HCPD & reviewed/approved by HCCS&CD]
for: Licensed Sex Offender Treatment Services Providers [including the authority to re-advertise the project in the event that not bids are received and/or are rejected and project is still required] .
N.
Requesting approval of clarification/modification to the alarm monitoring service agreement for the new Constable Precinct No. 1 Building with ASG Security previously approved by Commissioners' Court on AI#42434 (01/07/14) to reflect an annually payable bill in the amount of $323.40 (monthly services-$26.95), since billing was not specified in the original agreement, thus allowing County to issue payment for this current year and save on Administrative Fees.
O.
1. Acceptance and approval of request for payment of Application No. 8 for $112,100.00 submitted by Couric Enterprises for the Community Resource Center in San Carlos (PO# 703489);
2. Acceptance and approval of request for payment of invoice #T644257 for $317.50 submitted by Terracon for Mile 17 ½ between Ware and Rooth Roads project (PO# 705563).
2. Acceptance and approval of request for payment of invoice #T644257 for $317.50 submitted by Terracon for Mile 17 ½ between Ware and Rooth Roads project (PO# 705563).
P.
Pursuant to instructions and request by HC Auditor's Office, acceptance & approval of to process payment for the following Payment Applications submitted for the project titled: "Renovations and Additions to Elections Warehouse" (Project #2011-147-09-20-MSS):
1. Alpha Building Corp. - HCDE - Contract #10/030JC with issued PO#667685 - Application No.6 $5,086.16;
2. Alpha Building Corp. - HCDE - Contract #10/030JC with issued PO#667685 - Application No.7 $20,496.53;
3. Dannenbaum Engineering - Contract #C-11-147A0-8-30 with issued PO# 666228 Inv. #452502/07/XV $399.13;
4. Dannenbaum Engineering - Contract #C-11-147A-08-30 with issued PO#666228 Inv. #452502/08/XV $2,496.07;
5. Halff Associates - Contract #C-10-340-10-19 with issued PO# 660277 Inv. M165521 $350.00.
1. Alpha Building Corp. - HCDE - Contract #10/030JC with issued PO#667685 - Application No.6 $5,086.16;
2. Alpha Building Corp. - HCDE - Contract #10/030JC with issued PO#667685 - Application No.7 $20,496.53;
3. Dannenbaum Engineering - Contract #C-11-147A0-8-30 with issued PO# 666228 Inv. #452502/07/XV $399.13;
4. Dannenbaum Engineering - Contract #C-11-147A-08-30 with issued PO#666228 Inv. #452502/08/XV $2,496.07;
5. Halff Associates - Contract #C-10-340-10-19 with issued PO# 660277 Inv. M165521 $350.00.
Q.
Acceptance and approval of invoice No. 37 in the amount $5,035.06 submitted by Alcocer Garcia Associates, Inc., contracted architect for the, "Remodel/Renovation of Existing Old Administration Building (1st & 2nd floors) Project" C-08-131-08-07.
R.
Requesting approval for Hidalgo County Auditor to process and issue immediate check(s) prior to services being rendered pursuant to Architectural Barriers Administrative Rules 68.80(g) through PO#726099-$1,025.00 respectively issued to Mr. Anthony Covacevich- Registered Accessibility Specialist-designated by Texas Department of Licensing and Regulation in order to permit the processing of: the Project Filing-Plan Review and Inspection for the "Mile 2 North Rd Improvements-La Homa Rd to Moorefield Rd" for compliance with ABA rule 68.50(a)(c).
S.
Acceptance & approval of Invoice No.1225 in the amount of $1,377.00, submitted by contracted vendor, Prodigy Construction Management, LLC, C-C-14-360-10-14, for the provision of construction management services for, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement."
T.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc) as attached hereto for: Hidalgo County [all funding sources: elected offices, departments, programs & agencies] for:"Custodial/ Maintenance Services for H.C. Owned Buildings Commencing with New Administration Building [Canton Rd.] in Edinburg-TX." -RFB No.: 2015-106-00-00-SGS [including re-advertising project in the event No Bids received and/or rejected and project is still required].
U.
Acceptance and approval of request for payment of Invoice#11325139 in the amount of $21,029.56 as submitted by L&G Consulting Engineers, Inc.- Work Authorization No. 1-Contract #C-07-451-12-26 for Professional Engineering Services from April 01, 2015 to April 30, 2015.
V.
Add/ Delete Fuel Card Users:
1. Health & Human Services - Add fuel card user
2. Adult Probation - Delete fuel card user
3. Constable Pct. No. 4 - Delete fuel card user
4. Head Start Program - Add fuel card user
1. Health & Human Services - Add fuel card user
2. Adult Probation - Delete fuel card user
3. Constable Pct. No. 4 - Delete fuel card user
4. Head Start Program - Add fuel card user