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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING June 09, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Resolution recognizing the Mercedes EDC for their Certificate of Achievement for Economic Excellence by the Texas Economic Development Council.
7.
Discussion, consideration and possible action to rescind/vacate order approved on 1/24/12 related to "Order closing, abandoning and vacating Tract I, 0.57 acres, and Tract II, 0.91 acres of roadway being out of Lots 6, 7, 8, 9 & 10, Block 49, Lots 1, 2, 3, 4 & 5, Block 58, and Lots 4 & 5, Block 57, Citrus Fruit Development Company Subdivision, Hidalgo County, Texas"
8.
District Clerk - Laura Hinojosa:
A.
Approval of 2015 appropriation of funds for the District Clerk Record Archive in the amount of $13,125.00 to fund scanning equipment in relation to the District Clerk Record Archive.
9.
Sheriff's Office:
A.
Discussion, authorization, and approval to accept the TxDOT's offer of $18,000.00 for FY 2016 STEP IDM Funding.
B.
Sheriff Office 2014 Operation Stonegarden Grant (1284):
1. Discussion, authorization, and approval to execute the Operation Stonegarden Grant Sub-Recipient Interlocal Agreement from the Governor's Division of Emergency Management (Texas Department of Public Safety) between the County of Hidalgo and the City Police Departments of Alamo, Donna, Edinburg, Hidalgo, La Joya, Mercedes, Mission, Palmview, Penitas, Pharr, San Juan, Sullivan City, and Weslaco (13).
2. Approval to appropriate the following city budgets for awarded amounts pursuant to sub-recipient interlocal agreements with the County of Hidalgo for the Operation Stonegarden Grant from the Governor's Division of Emergency Management (Texas Department of Public Safety):
1. Discussion, authorization, and approval to execute the Operation Stonegarden Grant Sub-Recipient Interlocal Agreement from the Governor's Division of Emergency Management (Texas Department of Public Safety) between the County of Hidalgo and the City Police Departments of Alamo, Donna, Edinburg, Hidalgo, La Joya, Mercedes, Mission, Palmview, Penitas, Pharr, San Juan, Sullivan City, and Weslaco (13).
2. Approval to appropriate the following city budgets for awarded amounts pursuant to sub-recipient interlocal agreements with the County of Hidalgo for the Operation Stonegarden Grant from the Governor's Division of Emergency Management (Texas Department of Public Safety):
|
City of
|
Amount
|
|
| 1 | Alamo | 52,918.12 |
| 2 | Donna | 70,040.77 |
| 3 | Edinburg | 199,928.59 |
| 4 | Hidalgo | 206,172.51 |
| 5 | La Joya | 71,750.00 |
| 6 | Mercedes | 107,916.40 |
| 7 | Mission | 207,192.51 |
| 8 | Palmview | 84,500.00 |
| 9 | Penitas | 79,880.61 |
| 10 | Pharr | 210,240.00 |
| 11 | San Juan | 112,707.60 |
| 12 | Sullivan City | 69,895.00 |
| 13 | Weslaco | 62,500.00 |
| Total | 1,535,642.11 |
C.
1. Authorization to purchase (4) Cell Phone Line additions through the County's membership / participation with Contract DIR-SDD-1777 through AT&T.
2. Authorization and approval of the following cell phone plan: Qty Service Plan Monthly Rate 4 Pooled GOV Nation 300 Included Anytime Minutes, $50.00 Unlimited Data 4 Estimated Monthly Surcharges 1.87 Total Cell Phones: 4 Estimated Monthly Rate: $207.48
2. Authorization and approval of the following cell phone plan: Qty Service Plan Monthly Rate 4 Pooled GOV Nation 300 Included Anytime Minutes, $50.00 Unlimited Data 4 Estimated Monthly Surcharges 1.87 Total Cell Phones: 4 Estimated Monthly Rate: $207.48
10.
Executive Officer - Valde Guerra:
A.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
B.
Discussion and approval of Amended and Restated "Rules of Procedures, Conduct and Decorum at Meetings of the County Commissioners' Court" and "Order for addressing Commissioners Court for individuals not on Commissioners Court Agenda" (Open Forum)
C.
Approval to accept settlement check from Fred Loya Insurance Company in the amount of $4,948.09 to settle total loss auto accident with County vehicle. (Workers' Compensation)
D.
Approval to accept settlement check from Apollo Managing General Agency in the amount of $3,408.56 to settle total loss auto accident with County vehicle. (Sheriff Office)
E.
Facilities Management:
Approval of credit applications and agreements with the four (4) vendors listed in order to purchase needed materials and/or parts for County Buildings and County Vehicles (through Purchase Order) and authorize Valde Guerra, County Executive Officer to sign documents:
1. BlueLine Rental
2. Amigo Power Equipment
3. McCoys Building Supply
4. Southern Tire Mart, LLC
Approval of credit applications and agreements with the four (4) vendors listed in order to purchase needed materials and/or parts for County Buildings and County Vehicles (through Purchase Order) and authorize Valde Guerra, County Executive Officer to sign documents:
1. BlueLine Rental
2. Amigo Power Equipment
3. McCoys Building Supply
4. Southern Tire Mart, LLC
11.
Human Resources - Esther Cortez:
A.
Precinct #4 / Sanitation (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval to create two (2) FT temporary positions not to exceed 6 months, effective 06/09/2015 - 12/31/2015:
3. Approval of inter-departmental transfer.
4. Approval to revise the salary schedule in accordance with Commissioners Court action.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval to create two (2) FT temporary positions not to exceed 6 months, effective 06/09/2015 - 12/31/2015:
| Slot# | Dept/ Program |
Position Title | Proposed Budgeted Salary |
| T014 | 124-001 | Clerk I | $10,504.00/yr - $10.10/hr |
| T015 | 124-001 | Clerk I | $10,504.00/yr - $10.10/hr |
3. Approval of inter-departmental transfer.
4. Approval to revise the salary schedule in accordance with Commissioners Court action.
12.
Health & Human Services Department - Eddie Olivarez
A.
Requesting approval to allow Hidalgo County Health & Human Services Dept. staff in partnership with Hidalgo County Emergency Management staff to host and provide training for local Amateur Radio Operators. The training will be conducted at the Hidalgo County EOC and utilize the EOC's amateur radio equipment and equipment brought by local Amateur Radio Operators. The Field Day Exercise will be on June 27 & June 28, 2015.
B.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
C.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
13.
IT Department - Renan Ramirez
A.
Executive Office:
Authorization and approval for new wireless device service through the County's membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
Authorization and approval for new wireless device service through the County's membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
| Department: | Quantity: | Description: | User: | Service Plan: | Equipment Cost: |
| Health Dept | 27 | Data Service | Office Use | Machine to Machine Account Share 1MB @ $5.00/month | $0 |
| Health Dept | 9 | Data Service | Office Use | Machine to Machine Account Share 5MB @ $7.00/month | $0 |
| Fac. Mgmt. | 25 | Data Service | Office Use | Machine to Machine Account Share 1MB @ $5.00/month | $0 |
| Fac. Mgmt. | 9 | Data Service | Office Use | Machine to Machine Account Share 5MB @ $7.00/month | $0 |
14.
Urban County - Diana Serna:
A.
Requesting approval to Re-authorize Urban County Program Director to sign and execute Loan Agreements, Rehabilitation Contracts, Promissory Notes, Release of Liens on Property that have met the established Affordability Periods, and CHDO Agreements, as they relate to the HOME Program.
B.
Requesting approval to re-designate Urban County Program Director as Certifying Officer Designee for Environmental review procedures for entities assuming HUD Environmental responsibilities (CDBG, HOME, ESG, COLONIA, TDHCA, TDRA, GLO Program and etc.).
C.
Urban County Program on behalf of the City of Mercedes is requesting authority to purchase fire station equipment (X-Tractor 11 Cutting tool) for the Mercedes Fire Department from Municipal Emergency Services (contract # EE08-13) an approved vendor through Hidalgo County's membership and participation with Houston - Galveston Area Council (HGAC). The total amount of purchase is $11,755.74 (quote attached), funded thru FY 26 & 27 (2013 & 2014) Mercedes – Fire Station/Equipment line item and the City of Mercedes general funds.
D.
Requesting approval to Re-authorize Urban County Program Director to sign and execute contracts and agreements after Hidalgo County Commissioners' Court approval as they relate to all Hidalgo County Urban County Program projects included in the Annual Consolidated Plan.
E.
The Urban County Program is requesting approval of a budget and program amendment for the City of Peñitas. The proposed program amendment is for the Fiscal Year 25 (2012) work plan. The amendment will decrease the Public Facility Improvements line item and delete the Flood Drainage Improvement line item to increase a Street Improvements line item and include a new project for the improvements to Peñitas Street and Pike Avenue.
15.
Auditor's Office - Ray Eufracio:
A.
2014 General Fund & Special Revenue Fund-Capital Leases:
A. Approval of certification of revenues, as certified by the Co. Auditor, to fund capital lease expenditures for various departments.
B. Approval of 2014 appropriation of revenues & expenditures to fund capital lease expenditures for various departments.
C. Approval of various 2014 intradepartmental transfers to fund capital lease expenditures for various departments.
A. Approval of certification of revenues, as certified by the Co. Auditor, to fund capital lease expenditures for various departments.
B. Approval of 2014 appropriation of revenues & expenditures to fund capital lease expenditures for various departments.
C. Approval of various 2014 intradepartmental transfers to fund capital lease expenditures for various departments.
16.
Precinct #1 - Comm. Cuellar:
A.
Resolution in honor of Carolina E. Montoya as she prepares to celebrate her 105th birthday
17.
Precinct #4 - Comm. Palacios:
A.
Sanitation (1100):
Approval and authorization to increase the current change fund by $100.00 (from $100.00 to $200.00) for the Sanitation Collection Permits in accordance with Texas Local Government Code 130.902.
Approval and authorization to increase the current change fund by $100.00 (from $100.00 to $200.00) for the Sanitation Collection Permits in accordance with Texas Local Government Code 130.902.
B.
1. Requesting approval to rescind action taken on ICA between Hidalgo County and City of McAllen (Hoehn Dr. Subd.) previously approved on 6/2/15 for sanitary sewer project
2. Approval of Interlocal Cooperation Agreement between Hidalgo County, The City of McAllen, Texas and Hidalgo County Drainage District No. 1 (Hoehn Dr. Subdivision)
3. In accordance with Texas Govt. Code 791.014, approval of proposed project with the City of McAllen, Texas, County, through Pct. 4 and Hidalgo County Drainage District No. 1 to assist in that certain sanitary sewer project located in Hoehn Drive Subdivision
2. Approval of Interlocal Cooperation Agreement between Hidalgo County, The City of McAllen, Texas and Hidalgo County Drainage District No. 1 (Hoehn Dr. Subdivision)
3. In accordance with Texas Govt. Code 791.014, approval of proposed project with the City of McAllen, Texas, County, through Pct. 4 and Hidalgo County Drainage District No. 1 to assist in that certain sanitary sewer project located in Hoehn Drive Subdivision
C.
1. Approval of Certification of Revenues by the County Auditor for Phase 1 of the FM 2220 (Ware Road Project) from Mile 5 to FM 1925.
2. Approval of 2015 appropriation of funds in the amount of $654,830.00 for Phase 1 of the FM 2220 project.
2. Approval of 2015 appropriation of funds in the amount of $654,830.00 for Phase 1 of the FM 2220 project.
18.
Budget & Management - Sergio Cruz:
A.
1. Approval of finding of emergency situation related to rain events/flooding.
2. Approval of emergency appropriation from the General Fund - Fund Balance as per Texas Local Government Code 111.070 in the amount of $1,200,000 for emergency related expenditures, including but not limited to: pumping equipment and services (water extraction), fuel, and equipment repair services and supplies.
2. Approval of emergency appropriation from the General Fund - Fund Balance as per Texas Local Government Code 111.070 in the amount of $1,200,000 for emergency related expenditures, including but not limited to: pumping equipment and services (water extraction), fuel, and equipment repair services and supplies.
B.
Discussion, consideration and approval to submit an Application for Financial Assistance to the Texas Department of Transporatation - State Infrastructure Bank for the Mile 6 West Road Project (from Mile 9 North to State Highway 107), CSJ: 0921-02-168, in the amount of $11,295,400.00, with authority for the County Judge to sign the required documents.
C.
Budget Appropriations:
1.
CO2014- Precinct No. 4 TxDOT (1315):
Approval of 2015 interfund transfer from fund (1345) to TxDOT fund (1315) in the total amount of $20,000.00 for FM1925 (Kenyon-FM907) project.
Approval of 2015 interfund transfer from fund (1345) to TxDOT fund (1315) in the total amount of $20,000.00 for FM1925 (Kenyon-FM907) project.
19.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
A. Presentation of the approved Hidalgo County Professional Pool of Engineers for the purpose of nominating at least three (3) firms (in order to score, evaluate, rank, negotiate and engage an engineering firm) in connection with "On-Call Services- MPO AND HCRMA, Traffic Studies County Wide Projects"; Nominated Firms:
1.______________________; 2.______________________; 3.______________________;
B. Selection/designation/assignment of evaluation committee to score, grade and evaluate the firms nominated so as to have CC rank and proceed with negotiation process for final contract for: On-Call Services- MPO and HCRMA, Traffic Studies County Wide Projects:
Graders: 1.______________________; 2.______________________; 3.______________________; 4.______________________; 5.______________________;
1.______________________; 2.______________________; 3.______________________;
B. Selection/designation/assignment of evaluation committee to score, grade and evaluate the firms nominated so as to have CC rank and proceed with negotiation process for final contract for: On-Call Services- MPO and HCRMA, Traffic Studies County Wide Projects:
Graders: 1.______________________; 2.______________________; 3.______________________; 4.______________________; 5.______________________;
2.
Requesting approval for Hidalgo County to exercise it's option to send a formal written termination notice (under Paragraph 1.4 Renewal/Termination) as stated in the current lease agreement with Jose E. Garcia for "Lease of office for Co. Judge's Office" w/contract #12-275-10-30.
3.
A. Pursuant by a recommendation by Ricardo Saldana, Hidalgo County's Emergency Management Coordinator, requesting authority to advertise for: Water Extraction & Related Services - Flooded Areas for Hidalgo County [with specifications, requirements and qualifications/credentials, terms & conditions to be developed, drafted and finalized by Emergency Management Coordinator, County Staff and Purchasing Department including the review and comment by legal counsel on form of agreement];
B. Approval by HCCC of details in specifications, including but not limited to, the following:
1. Term of Agreement [initial term ______ years with _______ options to renew;
2. Condition under which contract may be activated and used [detailed parameters];
3. Types of water to be included under this contract [i.,e. Standing and/or contaminated water];
4. Include all necessary monitoring requirements [FEMA guidelines] so as to be eligible for Federal or State reimbursement ;
5. Others as may be applicable for inclusion.
B. Approval by HCCC of details in specifications, including but not limited to, the following:
1. Term of Agreement [initial term ______ years with _______ options to renew;
2. Condition under which contract may be activated and used [detailed parameters];
3. Types of water to be included under this contract [i.,e. Standing and/or contaminated water];
4. Include all necessary monitoring requirements [FEMA guidelines] so as to be eligible for Federal or State reimbursement ;
5. Others as may be applicable for inclusion.
4.
Requesting approval for Hidalgo County to exercise it's option to send formal written termination notice as stated in the current Interlocal Agreement [ILA] with the City of Edinburg, for the "Use of Council Chambers Facility for Com Court Meeting" w/ILA #C-09-266-11-22.
B.
Pct. 1
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional architectural services:
B. Presentation of scoring grid (for purposes of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional architectural services for Precinct No. 1 "ON CALL SERVICES".
| Total Scores | ROFA Architects Services |
Mata-Garcia Architect Services |
AGA Architects |
| Evaluator | 83 | 81 | 77 |
| RANKING |
*Scoring & Evaluation was completed by Pct No 1*
C. Authority for the Purchasing Department to negotiate a professional contract with the No. 1 ranked firm ____________for architectural services for Precinct No. 1 "ON CALL SERVICES".
C. Authority for the Purchasing Department to negotiate a professional contract with the No. 1 ranked firm ____________for architectural services for Precinct No. 1 "ON CALL SERVICES".
C.
Pct. 2
1.
Requesting approval to submit to TDLR a Owner Agent Designation form to name Eli R. Ochoa, P.E., AIA, ERO Architects, LLP, as the Owner's Agent and for County Judge to sign form for the Equipment & Vehicle Maintenance Facility for Pct 2.
2.
Requesting acceptance and approval of Work Authorization No. 2 (with an estimated cost of $16,586.23) as submitted by L&G Engineering, Contract No. C-15-125-04-14, to provide Construction Materials Testing and Construction Inspection for Hidalgo County Pct. 2 – Administration Office Complex Drainage Improvements.
D.
District Clerk
1.
Requesting approval of amendment to sole source declaration with "ACS Government Systems" previously approved on 12/04/12-AI#33978 to reflect name change by vendor to "Xerox Corporation dba Xerox Government Systems, LLC" as it has completed the acquisition of ACS Government Systems thus allowing the continuation of the sole source for purchases of all future upgrades, software, maintenance-support, equipment and any applicable related services with said declaration to remain and continue in effect unless revoked by the Hidalgo County Commissioners Court for the District Clerk's current jury system.
E.
Co. Wide
1.
A. Presentation of the responsible vendor submitting the lowest and best bid for the purpose of award and approval of contract for project titled: Hidalgo County-"Pest Control Services" through RFB #2015-031-04-22-MEG; OR, IN THE ALTERNATIVE;
B. Requesting action to reject bids received for Pest Control Services through the Request for Bid project titled: Hidalgo County- "Pest Control Services" - No.: 2015-031-04-22-MEG and to re-advertise modified procurement packet [with detailed specifications/requirements] developed and drafted by/through Facilities Management, Environmental Compliance and Purchasing Depts. which are aimed to result in improved services.
B. Requesting action to reject bids received for Pest Control Services through the Request for Bid project titled: Hidalgo County- "Pest Control Services" - No.: 2015-031-04-22-MEG and to re-advertise modified procurement packet [with detailed specifications/requirements] developed and drafted by/through Facilities Management, Environmental Compliance and Purchasing Depts. which are aimed to result in improved services.
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
21.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
22.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
23.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
24.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
25.
Adjourn