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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING June 09, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2015 Intradepartmental transfers:
A.
2015 - Health & Human Services Dept./CPS-Hazards (1293)
B.
2015 - Health & Human Services Dept. / TX Healthy (1293)
C.
2015 - Purchasing Dept. (1100)
D.
2015 - Constable Pct. 4 (1100)
E.
2014 - County Court #4 (1100)
F.
2015 - Texas A&M AgriLife Extension Service (1100)
G.
2015 - Planning Dept. (1100)
H.
2015 - Sheriff's Dept. / Jail (1100)
I.
2015 - Sheriff's Office / Federal Sharing U.S. Department of Justice (1229)
J.
2015 - HIDTA / US Treasury (1252)
3.
2015 Interdepartmental transfers:
A.
Pct. 1 TXDOT, CO's 2009, & CO's 2010 A & B (1315, 1339, & 1342):
1. Approval of 2015 interdepartmental transfer within Pct. 1 TXDOT from CR 229 BR-Mile 17 1/2 Rd , program #096, to Mile 2 West (Mile 12-US 83), program #040, in the amount of $2,497.50 to fund aid to govt agency expenditures.
2. Approval of 2015 interdepartmental transfer within Pct. 1 CO's 2009 from Drainage Improv., program #052, to EM4W (M 12-M 13 1/2), program #064, in the amount of $71.99 to fund drainage improvement expenditures.
3. Approval of 2015 interdepartmental transfer within Pct. 1 CO's 2010 A & B from Mile 17N (FM88-FM1015), program #085, to Whalen Rd (BUS83-Moore), program #115, in the amount of $6,137.50 to fund road improvement expenditures.
1. Approval of 2015 interdepartmental transfer within Pct. 1 TXDOT from CR 229 BR-Mile 17 1/2 Rd , program #096, to Mile 2 West (Mile 12-US 83), program #040, in the amount of $2,497.50 to fund aid to govt agency expenditures.
2. Approval of 2015 interdepartmental transfer within Pct. 1 CO's 2009 from Drainage Improv., program #052, to EM4W (M 12-M 13 1/2), program #064, in the amount of $71.99 to fund drainage improvement expenditures.
3. Approval of 2015 interdepartmental transfer within Pct. 1 CO's 2010 A & B from Mile 17N (FM88-FM1015), program #085, to Whalen Rd (BUS83-Moore), program #115, in the amount of $6,137.50 to fund road improvement expenditures.
B.
Pct 2 Administration (1200):
Approval of 2015 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Administration in the amount of $50,000.00 to fund repair/improvement at Pct 2 Administration Office.
Approval of 2015 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Administration in the amount of $50,000.00 to fund repair/improvement at Pct 2 Administration Office.
C.
Health ADM (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Health ADM in the total amount of $12,000.00.
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Health ADM in the total amount of $12,000.00.
D.
Emergency Mgmt (1100):
Approval of 2015 interdepartmental transfer from Co Wide Adm-Contingency to Emergency Mgmt in the total amount of $13,673.00.
Approval of 2015 interdepartmental transfer from Co Wide Adm-Contingency to Emergency Mgmt in the total amount of $13,673.00.
E.
Pct. 3 C.O.'s (1315):
Approval of 2015 interdepartmental transfer within C.O.'s Fund 1315 (Prog 045) to TxDot project (prog 021)in the amount of $1380.00.
Approval of 2015 interdepartmental transfer within C.O.'s Fund 1315 (Prog 045) to TxDot project (prog 021)in the amount of $1380.00.
F.
430th District Court (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm.- Contingency to 430th District Court in the total amount of $3,807.00 to fund a new security camera system.
Approval of 2015 interdepartmental transfer from Co. Wide Adm.- Contingency to 430th District Court in the total amount of $3,807.00 to fund a new security camera system.
4.
Payment of claims/invoices:
A.
Pct. #3:
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditors:
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditors:
| Vendor | Invoice No. | Amount |
| Mobile Relays Partners, LTD. | AIR0034828 | $1,169.82 |
| Mobile Relays Partners, LTD. | AIR0034958 | $1,169.82 |
B.
District Attorney:
Approval to process the following invoice from James Publishing as claims with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
Approval to process the following invoice from James Publishing as claims with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
| Invoice Date | Invoice No. | Amount |
| 11/24/2014 | SI29627 | 233.00 |
C.
District Attorney:
Requesting approval for County Treasurers to process payment for fuel reimbursement in the amount of $10.00 for employee Irieno Ramos after auditing procedures are completed by County Auditor.
Requesting approval for County Treasurers to process payment for fuel reimbursement in the amount of $10.00 for employee Irieno Ramos after auditing procedures are completed by County Auditor.
5.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
6.
County Treasurer:
A.
Approval of Hidalgo County Monthly Investment Reports for January, February, March & April 2015
7.
Monthly Fee Reports:
A.
District Attorney's Office - Hot Checks Fees Report - April and May 2015
8.
Executive Office - Valde Guerra:
A.
Approval of 457 Plan hardship withdrawal requests for employee #148598 & employee #032603
9.
Tax Refunds:
A.
| ACCOUNT NUMBER | PAYER | AMOUNT |
| H2550.00.006.0010.06 | HUNTER KELSEY II LLC | $3,239.35 |
| L0400.00.008.0000.00 | SOUTH TEXAS ELECTRIC COOPERATIVE INC | $5,836.43 |
B.
| Account Number | Payer | Amount |
| C7883.01.000.0002.00 | Target Corporation | $24,966.08 |
| M2350.01.000.0004.00 | Ryan Tax Compliances Services LLC | $9,135.61 |
| M2360.00.000.0001.00 | Target Corporation | $4,437.83 |
| N5410.00.000.0001.00 | Target Corporation | $12,869.56 |
| S2979.00.00A.0003.00 | Target Corporation | $11,471.42 |
C.
| Account Number | Payer | Amount |
| F6451.00.000.0027.00 | Corelogic | $2,643.02 |
10.
Membership Dues:
A.
County Auditor:
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) in the amount of $175.00 (Requisition #278162) for Maria Arcilia Duran, CPA, Director of Audit Division, with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) in the amount of $175.00 (Requisition #278162) for Maria Arcilia Duran, CPA, Director of Audit Division, with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
B.
County Commissioners (1100):
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
| Vendor | Year | Amount | Acct.# | Req. # |
| Rio Grande Valley Partnership | 2015 | $ 8,620.00 | 5-1100-413-30-125-004-0-810 | 278238 |
C.
Fire Marshal (1100):
Approval to pay membership dues to South Texas Fire Investigators Association in the total amount of $350.00 for the following seven individuals: Juan Martinez, Tommy Ureste, Eric Sanchez, Victor Ramirez, John D. Franz, Medardo Villarreal & Kyle Pulley; with authority for County Treasurer to issue payment after reviewing and auditing procedures are completed by County Auditor. (Req. 277278)
Approval to pay membership dues to South Texas Fire Investigators Association in the total amount of $350.00 for the following seven individuals: Juan Martinez, Tommy Ureste, Eric Sanchez, Victor Ramirez, John D. Franz, Medardo Villarreal & Kyle Pulley; with authority for County Treasurer to issue payment after reviewing and auditing procedures are completed by County Auditor. (Req. 277278)
11.
Urban County:
A.
Request for approval of one (1) applicant in the City of Weslaco, one (1) applicant in the City of Mercedes, one (1) applicant in the City of Elsa and one (1) applicant in the Countywide are under the Owner-occupied Housing Rehabilitation Program.
B.
Request approval to renew 2015-2016 membership dues in the amount of $1,545.00 to the National Community Development Association for Hidalgo County Urban County Program. (Membership dues covering the period July 1, 2015 through June 30, 2016)
C.
Request approval to renew 2015-2016 membership dues in the amount of $50.00 to the National Community Development Association, Region VI for Hidalgo County Urban County Program.
( Membership dues covering the period July 1, 2015 through June 30, 2016).
( Membership dues covering the period July 1, 2015 through June 30, 2016).
12.
Auditor's Office:
A.
Discussion, consideration and approval to process the City of Mission 2014-2015 TIRZ payment, in the amount of $2,060,674.90 pursuant to the interlocal agreement between the City of Mission, Hidalgo County, and the Reinvestment Zone No. 1, City of Mission.
13.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting authority to advertise (including the authority to re-advertise the project in the event that not bids are received and/or are rejected and project is still required) and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Road & Drainage Construction for Lorenzana Subdivision, an Hidalgo County Pct 1 BCAP projects.
B.
Requesting approval of 60 day (grace period) extension of current contract for Hidalgo County - "Traffic Road Signs and Other Related Misc. Equipment" while procurement process is completed so as to have no lapse in service.
Original Contract # C-13-013-05-28
Extension # E-14-159-05-20
C.
Requesting approval of payment of Invoice #11325160 in the amount $12,734.05 submitted by L&G Consulting Engineers Inc., in connection with professional engineering services provided under Contract C-15-046-03-03 (WA#1), for Pct 2 Regional Hike & Bike Project.
D.
Requesting approval of payment of Invoice #11325159 in the amount $91,895.09 submitted by L&G Consulting Engineers Inc., in connection with professional engineering services provided under Contract C-15-097-03-17 (WA#1), for Pct.2 priority projects.
E.
Requesting approval of payment of Invoice #11325171 in the amount $15,341.07 submitted by L&G Consulting Engineers Inc., in connection with professional engineering services provided under Contract C-15-046-03-03 (WA#2), for Pct 2 Regional Hike & Bike Project.
F.
Acceptance and approval of invoice No. 13159-6 in the amount $912.87 submitted by Chanin Engineering LLC, contracted engineer for the, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement" C-13-133-07-09;
G.
Approval of Construction Change Directive #1 (as drafted/submitted through project engineering, Chanin Engineering, LLC reviewed/concurred by construction manager, Prodigy) in the amount of $133,000.00 (Allowance) so as to give general contractor, Central Air Heating Service, Inc. the notice to proceed, if applicable.
H.
Acceptance and approval of request for payment of Invoice #Feb 15-14 dated 2-27-25 in the amount of $7,860.95 as submitted by LeFEVRE Engineering for the provision of engineering services in connection with Heidelberg-Palm Street Project under Contract #C-14-308-09-09-PO#721466 - WA#2.
I.
Acceptance & approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11325149-$ 3,156.49 for "Mile 3-WA#1"
2. Invoice No. 11325146-$23,180.00 for "La Homa ROW-WA#1"
3. Invoice No. 11325153-$ 84,293.50 for "Mile 3"
4. Invoice No. 11325155 -$10,841.37 for "FM 494-Shary Road Project"
1. Invoice No. 11325149-$ 3,156.49 for "Mile 3-WA#1"
2. Invoice No. 11325146-$23,180.00 for "La Homa ROW-WA#1"
3. Invoice No. 11325153-$ 84,293.50 for "Mile 3"
4. Invoice No. 11325155 -$10,841.37 for "FM 494-Shary Road Project"
J.
Acceptance and approval of Invoice #11325144 in the amount of $3,788.64 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting-C-13-225-07-09.
K.
Presentation for discussion, consideration, and approval for disbursement of funds to be made and sent directly to Escrow Agent: Bank of America Merrill Lynch as requested by awarded vendor, (approved by Commissioners Court on June 02, 2015) RDH Site and Concrete, LLC as a condition to their Surety and thus directing all contract proceedings earned and to be earned under project #CAP-15-086-03-11-YSS/contract #C-CAP-15-086-03-31 Road & Drainage Construction for Rankin Subdivision directly to the Escrow Agent for RDH Site and Concrete, LLC: Bank of America Merrill Lynch.
L.
Approval of the following items for Texas Cordia Construction LLC for the Pct. 2 Roadrunner Subdivision Paving & Drainage Improvements, as submitted and recommended by project engineer, Raul Sesin, PE for contract # C-14-285-09-15:
A. Application for Retainage release in the amount of $19,774.25;
B. Acceptance of Certificate of Construction Completion, reflecting the date of March 19, 2015.
A. Application for Retainage release in the amount of $19,774.25;
B. Acceptance of Certificate of Construction Completion, reflecting the date of March 19, 2015.
M.
Requesting approval of payment of Invoice #11325150 in the amount $1,326.74 submitted by L&G Consulting Engineers Inc., in connection with construction materials testing and construction inspection provided under Contract C-15-125-04-14 (WA#1), for Pct 2 Equipment Maintenance Facility Project.
N.
Request by Hon. Arturo Guajardo, Jr., HC-Clerk, through Ms. Annette Muniz, Chief Deputy, the removal of fixed assets from their inventory list as identified and detailed in the supporting documentation attached herein.
O.
206th District Court:
Requesting authority to purchase maintenance services renewal through a purchase order ( with company's response as to acceptance of county purchase order only and no executed agreement) with RICOH USA through requisition #277548 at $375.00 per year-effective 8/6/2015 - 8/5/2016.
Requesting authority to purchase maintenance services renewal through a purchase order ( with company's response as to acceptance of county purchase order only and no executed agreement) with RICOH USA through requisition #277548 at $375.00 per year-effective 8/6/2015 - 8/5/2016.
P.
County Court at Law #8:
Requesting authority to enter into a 36-month new (capital) lease copier for a RICOH MPC4503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-SDD-1674 through Requisition #276415 in the amount of $155.64/month-equipment, B/W impressions @ $34.50/month, color impressions @ $32.10/month with a total of $222.24/month, effective upon approval.
Requesting authority to enter into a 36-month new (capital) lease copier for a RICOH MPC4503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-SDD-1674 through Requisition #276415 in the amount of $155.64/month-equipment, B/W impressions @ $34.50/month, color impressions @ $32.10/month with a total of $222.24/month, effective upon approval.
Q.
Acceptance and approval of request for Invoice Payment #20152327 in the amount of $14,894.84 as submitted by TEDSI INFRASTRUCTURE GROUP - Work Authorization No. 2-PO#698569-Contract #C-08-227-02-09 for Professional Engineering Services from February 01, 2015 to April 30, 2015 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
R.
Approval of Request for Payment-Application No. 4 in the amount of $101,430.93 as submitted by 2GS, LLC-Contract #C-14-362-10-28-PO#717811 for the provision of Construction Services for the Sioux Road Paving and Drainage Improvements Project in Precinct One and as reviewed by project engineer, Raul Sesin, P.E.
S.
Add Fuel Card Users/Delete Fuel Card Users
1. Adult Probation - Delete Fuel Card Users
2. Adult Probation - Add Fuel Card Users
1. Adult Probation - Delete Fuel Card Users
2. Adult Probation - Add Fuel Card Users