|
AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING June 23, 2015 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Emergency Management - Ricardo Saldana:
Update to ongoing weather events
Update to ongoing weather events
B.
Emergency Management:
Discussion, consideration, and action to ratify the Right-of-Entry Agreement between United States Government - Federal Emergency Management Agency (FEMA), and the County of Hidalgo, Texas, by and through the County Judge's Office, for the purposes of establishing a Disaster Recovery Center, as authorized by Government Code § 418.108(d) under the Continuing Local State of Disaster
Discussion, consideration, and action to ratify the Right-of-Entry Agreement between United States Government - Federal Emergency Management Agency (FEMA), and the County of Hidalgo, Texas, by and through the County Judge's Office, for the purposes of establishing a Disaster Recovery Center, as authorized by Government Code § 418.108(d) under the Continuing Local State of Disaster
C.
Resolution in support of Operation Lone Star 2015
D.
1. Approval of the 2015 Annual Inventory Control Requirement(AICR) forms as required by the Texas Homeland Security State Administrative Agency (THSSAA).
2. Authorization for County Judge to sign the AICR Forms.
2. Authorization for County Judge to sign the AICR Forms.
7.
County Treasurer - Norma Garcia:
A.
Approval for Amendment to Interlocal Cooperation Agreement Between Hidalgo County Drainage District No. 1 and Hidalgo County as it relates to District Payroll Services for District Employees.
8.
Constables:
A.
Constable Pct. #1:
Discussion, consideration, and approval to appoint Jorge A. Salazar as Deputy Constable by Constable Celestino Avila, Constable Precinct 1 in accordance with Texas Local Government Code Section 86.011
Discussion, consideration, and approval to appoint Jorge A. Salazar as Deputy Constable by Constable Celestino Avila, Constable Precinct 1 in accordance with Texas Local Government Code Section 86.011
B.
Constable Pct. 2:
Discussion, consideration and approval to appoint Armando Garza as Reserve Deputy Constable by Martin Cantu, Constable Pct. 2 in accordance with Texas Local Government Code Section 86.012.
Discussion, consideration and approval to appoint Armando Garza as Reserve Deputy Constable by Martin Cantu, Constable Pct. 2 in accordance with Texas Local Government Code Section 86.012.
9.
Tax Office - Paul Villarreal:
A.
Discussion, consideration, and approval to execute an inter-local agreement between the County of Hidalgo and the City of La Joya for implementation of scofflaw procedures and processes for vehicle registration denial services.
10.
Sheriff's Office:
A.
1. Authorization and approval to accept the Grant Adjustment Notice in reference to Operation Stonegarden FY 2013 Supplemental award of $158,943.59 and authorization for County Judge, as authorized official, to sign (and initial) required documents.
2. Authorization to pay Overtime reimburseable under the grant terms and conditions.
3. Approval of Certification of Revenues as certified by the County Auditor of the FY 2013 Operation Stonegarden Supplemental.
4. Approval to appropriate the budget for the Sheriff's Office FY2013 supplemental in the amount of $158,943.59.
2. Authorization to pay Overtime reimburseable under the grant terms and conditions.
3. Approval of Certification of Revenues as certified by the County Auditor of the FY 2013 Operation Stonegarden Supplemental.
4. Approval to appropriate the budget for the Sheriff's Office FY2013 supplemental in the amount of $158,943.59.
11.
Executive Officer - Valde Guerra:
A.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
B.
Approval of revised letter of support for North Alamo Water Supply's use of part of USDA-RUS 306(c) Grant Funds from Santa Rosa Colonias Project in order to assist with first time water service in the Rural Community North of La Villa, Texas. (for clarification purposes only - letter originally approved May 19, 2015)
12.
Human Resources - Esther Cortez:
A.
PCT #1 Parks (1100) / Road Maintenance (1200):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval of the following personnel actions effective next full pay period, 06/29/2015:
3. Approval of interdepartmental transfer.
4. Approval to revise the salary schedule in accordance to Commissioners Court approval.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval of the following personnel actions effective next full pay period, 06/29/2015:
| Action | Dept/Program | Slot# | Current Position Title |
Current Budgeted Salary |
Proposed Position Title |
Proposed Budgeted Salary |
| Reclassification | 121-005 Road Maintenance |
0078 | Diesel Mechanic | $43,260.00 | Diesel Mechanic II | $39,649.00 |
| Reclassification | 121-013 Parks |
0003 | Mechanic III | $36,039.00 | Mechanic IV | $39,649.00 |
3. Approval of interdepartmental transfer.
4. Approval to revise the salary schedule in accordance to Commissioners Court approval.
B.
Constable Prct. 4 (1100):
1. Approval of the following position title changes, effective next full pay period (06/29/15):
2. Approval to revise the salary schedule in accordance with Commissioner's Court action.
1. Approval of the following position title changes, effective next full pay period (06/29/15):
| Action | Program | Slot# | Current Position Title | Proposed Position Title |
| Title Change | 294-001 | 0012 | Sr. Deputy Constable Step IV - Peace Officer Bike Patrol |
Sr. Deputy Constable Step IV |
| Title Change | 294-001 | 0014 | Sr. Deputy Constable Step II - Peace Officer Bike Patrol |
Sr. Deputy Constable Step II |
| Title Change | 294-001 | 0016 | Sr. Deputy Constable Step II - Bike Patrol |
Sr. Deputy Constable Step II |
2. Approval to revise the salary schedule in accordance with Commissioner's Court action.
C.
WIC ADM (1292):
1. Discussion, consideration and approval of the following personnel actions, effective next full pay period of 06/29/2015:
2. Approval to revise the salary schedule in accordance with Commissioners' Court action.
1. Discussion, consideration and approval of the following personnel actions, effective next full pay period of 06/29/2015:
| Action | Slot# | Dept/Program | Position Title | Proposed Budgeted Salary |
| Delete | 0210 | 350-001 | Clinic Aide I | <$21,008.00> |
| Delete | 0240 | 350-001 | Administrative Asst III | <$35,064.00> |
| Delete | 0247 | 350-001 | Lactation Specialist | <$32,769.00> |
| Create | 0257 | 350-001 | Maintenance IV | $32,769.00 |
| Create | 0258 | 350-001 | Executive Assistant III | $50,556.00 |
2. Approval to revise the salary schedule in accordance with Commissioners' Court action.
D.
Sheriff's (1100):
1. Discussion, consideration and approval of the following personnel actions to change the funding source from the Jail budget to the Sheriff's budget as follows:
2. Approval of interdepartmental transfer.
3. Approval to revise the salary schedule in accordance with Commissioner's Court action.
1. Discussion, consideration and approval of the following personnel actions to change the funding source from the Jail budget to the Sheriff's budget as follows:
| Action | Dept/Program | Slot # | Position Title | Current Budgeted Salary/Allowance |
Proposed Budgeted Salary/ Allowance |
| Delete / | 280-002 | 0024 | Sr. Deputy Sheriff Step IV | $47,734.00 | -0- |
| Remove Clothing Allowance | $500.00 | -0- | |||
| Create / | 280-001 | 0420 | Sr. Deputy Sheriff Step IV | -0- | $47,734.00 |
| Add Clothing Allowance | -0- | $500.00 |
2. Approval of interdepartmental transfer.
3. Approval to revise the salary schedule in accordance with Commissioner's Court action.
E.
DA Investigation HB65 (1223):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, approval and consideration of the following personnel actions effective next full pay period of 06/29/2015 and approval to create the following temporary part time positions not to exceed six months, beginning 07/01/2015 - 12/31/2015:
3. Approval of appropriation of funds.
4. Approval to revise the salary schedule in accordance with Commissioners' Court action.
5. Approval to waive posting procedures for the temporary part-time Clerk IV and Clerk I positions, Slots T133 and T134.
DA State Supplement (1281):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval to create the following part time temporary position not to exceed six months, effective 07/01/2015:
3. Approval to revise the salary schedule in accordance with Commissioners' Court action.
4. Approval to waive posting procedures for the temporary part-time Clerk I position, Slot T018.
DA Border Prosecution (1281) :
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval of the following personnel actions, effective next full pay period of 06/29/15:
3. Approval to revise the salary schedule in accordance with Commissioners' Court action.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, approval and consideration of the following personnel actions effective next full pay period of 06/29/2015 and approval to create the following temporary part time positions not to exceed six months, beginning 07/01/2015 - 12/31/2015:
| Action | Slot# | Dept/ Program |
Position Title | Proposed Budgeted Salary/Rate of pay |
| Create | 0131 | 080-007 | Administrative Assistant I | $30,000.00 |
| Create | 0132 | 080-007 | Administrative Assistant I | $32,000.00 |
| Create | T133 | 080-007 | Clerk IV (Temporary part time) |
$8,320.00/yr - $20.00/hr
|
| Create | T134 | 080-007 | Clerk I (Temporary part time) |
$7,500.0/yr -
$1
5.00/hr
|
| Create / Add Auto Allowance |
0135 | 080-007 | Assistant District Attorney II | $58,100.00 |
| A120 | 080-007 | $900.00 |
3. Approval of appropriation of funds.
4. Approval to revise the salary schedule in accordance with Commissioners' Court action.
5. Approval to waive posting procedures for the temporary part-time Clerk IV and Clerk I positions, Slots T133 and T134.
DA State Supplement (1281):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval to create the following part time temporary position not to exceed six months, effective 07/01/2015:
| Slot # | Dept/ Program |
Position Title | Proposed Budgeted Salary |
| T018 | 080-010 | Clerk I | $ 6,683.00/yr - $10.10/hr |
4. Approval to waive posting procedures for the temporary part-time Clerk I position, Slot T018.
DA Border Prosecution (1281) :
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval of the following personnel actions, effective next full pay period of 06/29/15:
| Action | Slot# |
Dept/ Program |
Position Title |
Current Budgeted Salary/Allowance |
Proposed Budgeted Salary/Allowance |
| Add Auto Allowance | 0001 | 080-012 | Assistant District Attorney III | $77,920.00 | $77,920.00 |
| A119 | 080-012 | -0- | $900.00 |
F.
County Clerk's Office (1100):
1. Approval of the following position title changes, effective next full pay period, 06/29/2015:
2. Approval to revise the salary schedule in accordance with Commissioners' Court action.
1. Approval of the following position title changes, effective next full pay period, 06/29/2015:
| Dept/Program | Slot # | Current Position Title | Proposed Position Title |
| 180-004 | 0001 | Records Manager | Records Facilities Manager |
| 180-003 | 0002 | Records Management Specialist | Official Records Manager |
2. Approval to revise the salary schedule in accordance with Commissioners' Court action.
G.
PCT #3 Sanitation (1100):
1. Discussion, consideration and approval of the following personnel actions effective next full pay period, 06/29/2015:
2. Approval to revise the salary schedule in accordance with Commissioners' Court approval.
1. Discussion, consideration and approval of the following personnel actions effective next full pay period, 06/29/2015:
| Action | Dept/Program | Slot # | Position Title | Current Budgeted Salary |
Proposed Budgeted Salary |
| Delete | 123-001 Sanitation |
0027 | Maintenance I | $ 25,626.00 | -0- |
| Delete | 123-001 Sanitation |
0028 | Maintenance I | $ 25,626.00 | -0- |
| Create | 123-001 Sanitation |
0049 | Truck Driver II | -0- | $ 32,960.00 |
2. Approval to revise the salary schedule in accordance with Commissioners' Court approval.
13.
HIDTA - Task Force:
A.
Authorization, approval, and execution of Service Agreement for continual internet and domain name (network and email) service between the Hidalgo County HIDTA Task Force and Time Warner Cable (Req. No. 278267)
14.
Health & Human Services Department - Eddie Olivarez
A.
Discussion, consideration and possible action regarding a letter of support for the North Alamo Water Supply Corporation proposed North Alamo Regional Wastewater Treatment Plant, Phase II authorizing Mr. Olivarez, Chief Administrative Officer for Hidalgo County Health & Human Services, to sign letter of support for this project on behalf of Hidalgo County, by and through the Hidalgo County Health & Human Services Department, to be submitted to the Texas Water Development Board and partnering agencies. By submitting this letter of support, there will be no fiscal impact to the County of Hidalgo.
B.
Requesting approval and acceptance of the Regional Mass Fatality Management Plan as developed by Hidalgo County and the Lower Rio Grande Valley Development Council.
C.
Requesting approval and acceptance of the Assignment and Assumption Agreement with the University of Texas - Rio Grande Valley. The purpose of this Agreement is to assign the existing Educational Experience and Program Agreement with the University of Texas - Pan American to the University of Texas - Rio Grande Valley.
D.
Requesting approval to renew for a period of one year the Memorandum of Agreement with Texas A&M University System Health Science Center for an On-Site Education program.
E.
Requesting approval for Mr. Olivarez, HCHHSD Chief Administrative Officer, to submit Letter of Intent to the Texas Department of State Health Services. The letter acknowledges Hidalgo County Health & Human Services Department's interest to provide infectious disease preparedness and response within its service area during the term of the project from 09/01/2015 through 08/31/2017.
F.
1. Requesting approval to accept the CPS/HAZARDS grant contract #2016-001134-00 in the amount of $574,166.00 for the period of 07/01/2015 to 06/30/2015.
2. Requesting approval for County Judge to e-sign the CPS/HAZARDS grant contract.
3. Requesting approval for County Judge to e-sign the Certification Regarding Lobbying statement.
4. Requesting approval for County Judge to e-sign the Fiscal Federal Funding Accountability and Transparency Act Certification statement.
5. Requesting approval of the Certification of Revenue in the amount of $574,166.00.
6. Requesting approval of the budget appropriation in the amount of $574,166.00 from state funds and in the amount of $57,417.00 from local match.
8. Requesting approval of the salary schedule.
2. Requesting approval for County Judge to e-sign the CPS/HAZARDS grant contract.
3. Requesting approval for County Judge to e-sign the Certification Regarding Lobbying statement.
4. Requesting approval for County Judge to e-sign the Fiscal Federal Funding Accountability and Transparency Act Certification statement.
5. Requesting approval of the Certification of Revenue in the amount of $574,166.00.
6. Requesting approval of the budget appropriation in the amount of $574,166.00 from state funds and in the amount of $57,417.00 from local match.
8. Requesting approval of the salary schedule.
G.
Requesting approval to submit grant renewal application for the Tuberculosis State program for FY 16 in the amount of $605,561.00. This grant requires a twenty percent local match.
H.
1. Requesting approval of the Certification of Revenue by County Auditor in the amount of $115,539.00. Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming reimbursement.
2. Requesting approval to appropriate the MAC budget in the amount of $115,539.00.
2. Requesting approval to appropriate the MAC budget in the amount of $115,539.00.
I.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
J.
Indigent Health Care Program:
1.
Discussion, consideration and approval of Memorandum of Agreement between Hidalgo County (Health and Human Services) and University of Texas Health Science Center at Houston.
2.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
15.
Urban County - Diana Serna:
A.
Resolution authorizing renewal of a Revolving Line of Credit with Lone Star National Bank of Mcallen for the Urban County Program with authority for UCP to draw from such line of credit.
B.
The County of Hidalgo Urban County Program (UCP) is disclosing that Francisca Rangel, who has applied for Owner Occupied Rehabilitation Housing Assistance, is related to Guadalupe V. Garcia, A UCP Program Coordinator.
C.
Requesting approval of Year 28 (2015) Urban County Program Interlocal Agreements with (16) participating cities and authorization for Hidalgo County Judge Ramon Garcia to sign any and all agreements.
D.
The Urban County Program requests authorization to advertise for construction and related activities for all projects identified in the 2015-2016 One Year Action Plan, subsequent amendments and Colonia funded activities (Texas General Land Office, Texas Department of Agriculture and Texas Department of Housing and Community Affairs, etc.).
16.
Elections Administration - Yvonne Ramon:
A.
1. Approval of 2015 certification of revenues by the County Auditor, for 2014 Chapter 19 funds.
2. Approval of 2015 appropriation of funds for Chapter 19 funds (1283) in the amount of $12,668.45.
2. Approval of 2015 appropriation of funds for Chapter 19 funds (1283) in the amount of $12,668.45.
17.
Planning Department - T.J. Arredondo:
A.
1. Preliminary Approval
a. Maiz Acres No. 6 Subdivision- Pct. 1 (RHRW Properties, Ltd.) (Val Verde Road & Minnesota Road)
b. Replat of Lot 2 Vista Bonita No. 10 Subdivision- Pct. 4 (Jose I. Quiroga) (Cesar Chavez Road & F.M. 2812)
c. San Diego Estates Subdivision- Pct. 4 (Jose I. Quiroga) (Gwin Road & Benito Ramirez)
2. Final Approval
a. Border Town Acres Subdivision- Pct. 4 (Richard Ruppert) (Brushline Road & FM 2812)
b. San Pablo No. 2 Subdivision- Pct. 4 (Tillmin Welch) (Alberta Road & Val Verde Road)
c. EVG Farms Subdivision- Pct. 4 (Edgar E. Gonzalez) (Iowa Road & Alamo Road [FM 907])
a. Maiz Acres No. 6 Subdivision- Pct. 1 (RHRW Properties, Ltd.) (Val Verde Road & Minnesota Road)
b. Replat of Lot 2 Vista Bonita No. 10 Subdivision- Pct. 4 (Jose I. Quiroga) (Cesar Chavez Road & F.M. 2812)
c. San Diego Estates Subdivision- Pct. 4 (Jose I. Quiroga) (Gwin Road & Benito Ramirez)
2. Final Approval
a. Border Town Acres Subdivision- Pct. 4 (Richard Ruppert) (Brushline Road & FM 2812)
b. San Pablo No. 2 Subdivision- Pct. 4 (Tillmin Welch) (Alberta Road & Val Verde Road)
c. EVG Farms Subdivision- Pct. 4 (Edgar E. Gonzalez) (Iowa Road & Alamo Road [FM 907])
18.
Precinct #1 - Comm. Cuellar:
A.
Authorization and approval of name change as recommended by the LRGVDC-911
19.
Precinct #2 - Comm. Cantu:
A.
CO2014 - Pct. 2 (1345)
Approval of 2015 appropriation of funds in the amount of $22,327.55 to fund drainage improvements.
Approval of 2015 appropriation of funds in the amount of $22,327.55 to fund drainage improvements.
20.
Precinct #4 - Comm. Palacios:
A.
Approval of Corrected Right of Way Deed - Trenton Drain Project - Parcel 9 to reflect the correct legal description acreage as 1.31 of an acre tract of land out of Lots 3 & 4, Block 53, Alamo Land and Sugar Company's Subdivision, Hidalgo County, Texas
B.
Precinct No.4 (Hoehn Drive Subd):
1. Approval of Certification of Revenues, as approved by the County Auditor for City of McAllen's contribution for the provision of sanitary sewer services to the Hoehn Drive Subdivision as per Interlocal Cooperation Agreement between Hidalgo County, Hidalgo County Drainage District No.1 and City of McAllen
2. Approval of 2015 appropriation of funds into Precinct No.4 RD Maint (1200) in the amount of $477,895.90
1. Approval of Certification of Revenues, as approved by the County Auditor for City of McAllen's contribution for the provision of sanitary sewer services to the Hoehn Drive Subdivision as per Interlocal Cooperation Agreement between Hidalgo County, Hidalgo County Drainage District No.1 and City of McAllen
2. Approval of 2015 appropriation of funds into Precinct No.4 RD Maint (1200) in the amount of $477,895.90
21.
Budget & Management - Sergio Cruz:
A.
Presentation on 2016 Budget Process Status Update
B.
Edward Byrne Memorial:
1. Authorization and approval to apply for the FY 2015 Edward Byrne Memorial - Justice Assistance Grant (JAG) Program with the U.S. Department of Justice.
2. Public Hearing on the FY 2015 Edward Byrne Justice Assistance Grant (JAG) Program Application/Strategies/Narrative.
3. Discussion, consideration, review, and approval of the program application/strategies/narrative of the FY 2015 Edward Byrne Justice Assistance Grant.
4. Authorization for County Judge to sign the required documents.
1. Authorization and approval to apply for the FY 2015 Edward Byrne Memorial - Justice Assistance Grant (JAG) Program with the U.S. Department of Justice.
2. Public Hearing on the FY 2015 Edward Byrne Justice Assistance Grant (JAG) Program Application/Strategies/Narrative.
3. Discussion, consideration, review, and approval of the program application/strategies/narrative of the FY 2015 Edward Byrne Justice Assistance Grant.
4. Authorization for County Judge to sign the required documents.
C.
Discussion, consideration and approval to submit an Application for Financial Assistance to the Texas Department of Transportation - State Infrastructure Bank for the Mile 6 West Road Project (from Mile 9 North to State Highway 107), CSJ: 0921-02-168, in the amount of $8,500,000.00, with authority for the County Judge to sign the required documents.
D.
Interfund transfers:
1.
Transfers In-General Fund (1293)
Approval of 2015 interfund transfer from Transfers In- General Fund and Transfers Out-Health Grants Fiscal Year 5 into Fiscal Year 6 to fund the total local match required to accept CPS/HAZARDS grant contract #2016-001134-00, CC 6/23/15 (AI-50082).
Approval of 2015 interfund transfer from Transfers In- General Fund and Transfers Out-Health Grants Fiscal Year 5 into Fiscal Year 6 to fund the total local match required to accept CPS/HAZARDS grant contract #2016-001134-00, CC 6/23/15 (AI-50082).
22.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Requesting approval of Supplemental Agreement No. 1 (Article 8) of current contract [C-1-225-07-09] with L&G Consulting Engineers, Inc. dba L&G Engineering, for engineering services for, "On-Call Services- MPO and HCRMA, Traffic Studies County Wide Projects," to reflect extension of sixty (60) days while procurement process is completed so as to have no lapse in services.
2.
Recognition, acceptance and approval of donation of office furniture by Plains National Bank to Hidalgo County.
3.
A. Presentation of scoring grid for the purpose of ranking by Commissioners' Court, the responses received in connection with the Request for Proposal for: "Arbitrage Calculation Services" - RFP 2015-118-05-06-YZV:
| COMPANY | AVERAGE SCORE |
RANKED |
| First Southwest Asset Management | 90 | |
| PFM Asset Management | 87.6 | |
| Arbitrage Compliance Specialist | 92.2 |
B. Requesting authority for Purchasing Department to proceed to negotiate a "Best and Final Offer" with the number one ranked company of _________________________ for the provision of "Arbitrage Calculation Services" for Hidalgo County.
4.
A. Presentation of the scoring grid [for the purpose of ranking by CC] of the following H-GAC's eligible awarded contractors for Disaster Debris Clearance & Removal Services Providers via the County's membership/participation with said cooperative:
| Respondent: | Ashbritt, Inc. | Ceres Environmental Services | Crowder Gulf, LLC | DRC Emergency Services | Phillips & Jordan Inc. |
| Evaluator 1 | 84 | 82 | 83 | 78 | 80 |
| Evaluator 2 | 97 | 95 | 91 | 94 | 89 |
| Evaluator 3 | 95 | 91 | 86 | 88 | 89 |
| Evaluator 4 | 93 | 90 | 90 | 89 | 80 |
| Evaluator 5 | 83 | 83 | 64 | 65 | 81 |
| total | 452 | 441 | 414 | 414 | 419 |
| Average Score | 90.4 | 88.2 | 82.8 | 82.8 | 83.8 |
| RANK |
B. Action for options by Commissioner's Court in order to proceed to the next phase of the process: Commence negotiating with the number one ranked providers to finalize agreements for multiple [if applicable] awarded pre-positioned contracts for: Disaster Debris Clearance & Removal Services-Hidalgo County including, but not limited to, the following determinations:
1. Award to primary, secondary or tertiary or as otherwise approved;
2. Term of contract(s):
a. Initial term of contract-upon approval to execute through December 31, 2016*
b. Renewal/Extension options- Two (2) One (1) year renewals:
• January 01, 2017 through December 31, 2017*
• January 01, 2018 through December 31, 2018*
*[as these are the current terms of award through H-GAC];
B.
Pct. 1
1.
Acceptance and approval of request by Precinct No.1 for Supplemental No. 3 through Work Authorization No. 1 as submitted by TEDSI Infrastructure Group-Contract #C-08-227-02-09-PO#617534 for modification to original scope of work as more specifically described in Attachment "B" with no budgetary impact of original amount reflected on the work authorization.
C.
Pct. 3
1.
A. Requesting approval of an Interlocal Cooperation Agreement [ILA] between the County of Hidalgo, City of Mission, and City of McAllen, in connection with certain Phase II improvements to Taylor Rd. From US 83 Expressway North to Mile 2 N;
B. In accordance with Section 791.010 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement [ILA] project regarding certain Phase II Improvements to Taylor Rd. From US 83 Expressway North to Mile 2 N.
B. In accordance with Section 791.010 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement [ILA] project regarding certain Phase II Improvements to Taylor Rd. From US 83 Expressway North to Mile 2 N.
D.
Pct. 4
1.
Presentation of responsible vendor submitting the lowest and best bid [detailed in tabulation sheet contained herein] meeting all specifications and/or requirements for the purpose of award and approval of contract for RFB titled: "Hauling Services for Hot Mix" - Precinct 4. Packets requested and sent - 4 / 2 bid responses
2.
Acceptance and approval of Change Order No. 7 for additional 14 days due to adverse weather for Contract No. C-14-067-06-03 with JCon Construction, LLC as reviewed/approved by project architect of record, Mata-Garcia Architects, LLP for: Hidalgo County Precinct No. 4 -"Construction of the Linn-San Manuel Emergency Services Facilities" with authority for County Judge, or Court Member to execute document.
E.
Constables
1.
Constable Pct. #1 Requesting authorization and approval to purchase One (1) New or Newer 2015 Chevrolet 1500 4x4 Crewcab's through the County's membership/participation with Buyboard's awarded vendor, Country Caldwell Chevrolet/Ford (Contract #430-13) in the amount of $29,430.00 which includes delivery and a one time Buyboard fee of $400.00. (Project #2015-226-OGG)
2.
Constable Pct. 2
1. Authorization and approval to purchase through the State of Texas Surplus Property Program under Chapter 2175.001 of the Texas Local Government Code and Sec. 262.024 (9)c:
One (1) 2009 Chevy Tahoe Vin # 1GNEC03019R248864 in the amount of $9,500.00 thru requisition 278464.
2. Authorization for Purchasing Department to issue a purchase order and County Treasurer's to issue a check made payable to Texas Facilities Commission Department of Public Safety after County Auditor's review
1. Authorization and approval to purchase through the State of Texas Surplus Property Program under Chapter 2175.001 of the Texas Local Government Code and Sec. 262.024 (9)c:
One (1) 2009 Chevy Tahoe Vin # 1GNEC03019R248864 in the amount of $9,500.00 thru requisition 278464.
2. Authorization for Purchasing Department to issue a purchase order and County Treasurer's to issue a check made payable to Texas Facilities Commission Department of Public Safety after County Auditor's review
F.
Health & Human Services Dept.
1.
Acceptance and approval of the final negotiated contract with both the Universities of:
a. Texas Health Sciences Center San Antonio (UTHSCSA); and,
b. Texas Pan American (UTPA)
in connection with RFQ 2015-021 for: The provision screening, evaluation and related services at the John Austin Peña Primary Care and Substance Abuse Treatment Facility.
a. Texas Health Sciences Center San Antonio (UTHSCSA); and,
b. Texas Pan American (UTPA)
in connection with RFQ 2015-021 for: The provision screening, evaluation and related services at the John Austin Peña Primary Care and Substance Abuse Treatment Facility.
G.
Tax Office
1.
Acceptance and approval of the final negotiated contract with
Appraiser's Collection Technologies, [ACT]) for
RFP 2015-070-04-22-YZV- "Automated Tax Collection System".
H.
Budget & Management
1.
Presentation of "sealed quotes" received for the purpose of award and approval of contract document to the responsible vendor submitting the lowest and best quote [while meeting all specifications and/or requirements as attached hereto] for: Hidalgo County - "Healthcare Reform Employee Tracking Consultant" for RFSQ No. 2015-174-05-22-YZV.
I.
Sheriff's Office
1.
Requesting approval of agreement(s) if applicable for "Computer Assisted Investigative On-line Research Services" with West a Thomson Reuter Business for Hidalgo County Sheriff's Office thru RFSQ 2015-212-06-12-MEG, for the amount $714.00 per month for the first year for up to 300 Users -(1st Year) $8568.00, 749.70 per Month for the 2nd Year=$8996.40 per year and 787.19 per month for the 3rd Year= $9446.28 Per year
2.
Approval to purchase
One (1) New 2016 Ford F-550 Wrecker, from awarded vendor Rush Truck Centers of Texas LP, under contract #430-13 through the County's membership/participation with (TASB)-Buyboard Cooperative Purchasing Program in the amount of
$86,242.25 which includes delivery and a one time cooperative administration fee of $400.00.
J.
County Clerk
1.
Presentation of the sole responsible vendor (Master Fibers Inc.) submitting the lowest and best bid [and met all specifications, and requirements] including the approval of contract for: "Hidalgo County Clerk's Office-Purchase, Removal & Related Services for Shredded & Recyclable Materials" (RFB No.2015-143-05-27-SMA.)
K.
Co. Wide
1.
Acceptance and approval of contract [bid awarded by CC on 06-09-15] with Robert Sanchez d/b/a Kill A Bug Pest Control for bid: "Pest Control Services" for Hidalgo County under RFB 2015-031-MEG.
23.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
CL-15-1757-A; Deborah Coronado v. County of Hidalgo
D.
C-3856-12-C; Mayra Y. Garcia individually and a/k/f of Daniel Garcia, a minor v. Hidalgo County
E.
Civil Action No. 7:13-cv-00262; Ezequiel C. Jurado, et al v Guadalupe Trevino, Sheriff of Hidalgo County & Hidalgo County
F.
Cause No. C-2236-15-B; Melinda Balli v. City of Edinburg, Hidalgo County, and Texas Dept. of Transportation
G.
Civil No. 7:08-cv-319; USA v.1.526 acres of land, more or less, situated in Hidalgo County, Texas and Oscar Garza, et al
H.
Cause No. CCD-0252-E; The State of Texas v. Hidalgo County, et al (Condemation Hearing Parcel 56)
I.
Claim of AT&T
J.
Claim of Francisco J. Villazana
K.
Claim of Roberto De La Cerda
L.
Claim of Elsa Rodriguez as Parent Guardian of John Ray Rodriguez & Desiray Rodriguez
M.
Claim of Juan Cristoval Cervantes
N.
Claim of Arcilia Morales
24.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
25.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
CL-15-1757-A; Deborah Coronado v. County of Hidalgo
D.
C-3856-12-C; Mayra Y. Garcia individually and a/k/f of Daniel Garcia, a minor v. Hidalgo County
E.
Civil Action No. 7:13-cv-00262; Ezequiel C. Jurado, et al v Guadalupe Trevino, Sheriff of Hidalgo County & Hidalgo County
F.
Cause No. C-2236-15-B; Melinda Balli v. City of Edinburg, Hidalgo County, and Texas Dept. of Transportation
G.
Civil No. 7:08-cv-319; USA v.1.526 acres of land, more or less, situated in Hidalgo County, Texas and Oscar Garza, et al
H.
Cause No. CCD-0252-E; The State of Texas v. Hidalgo County, et al (Condemation Hearing Parcel 56)
I.
Claim of AT&T
J.
Claim of Francisco J. Villazana
K.
Claim of Roberto De La Cerda
L.
Claim of Elsa Rodriguez as Parent Guardian of John Ray Rodriguez & Desiray Rodriguez
M.
Claim of Juan Cristoval Cervantes
N.
Claim of Arcilia Morales
26.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
27.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
28.
Adjourn