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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING June 23, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2015 Intradepartmental transfers:
A.
2015 - Tax Office (1100)
B.
2015 - WIC Lactation Center (1292)
C.
2015 - 430th District Court (1100)
D.
2015 - J.P. Pct. 3, Pl. 1 (1100)
E.
2015 - Facilities Management (1100)
F.
2015 - County Judge / Economic Development (1100)
G.
2015 - I. T. Department (1100)
H.
2015 - District Attorney (1100)
I.
2015 - Elections Dept. (1100)
J.
2015 - Human Resources (1100)
K.
2015 - WIC Lac Support Center (1292)
L.
2015 - Pct.1 Admin. (1200)
M.
2015 - Pct.1 BCAP (1312)
N.
2015 - Pct. 2 Parks (1100)
O.
2015 - Pct #3 Rd. Maint. (1200)
P.
2015 - Pct. 4 Parks (1100)
Q.
2015 - Pct. 4 Rd. Maint. (1200)
R.
2015 - 389th D.C. (1100)
S.
2015 - CCL #6 (1100)
T.
2015 - Constable Pct. 4 (1100)
U.
2015 - Sheriff's Office / Federal Sharing U.S. Department of Treasury (1228)
V.
2015 - Health & Human Services Dept. / MAC (1293)
W.
2015 - Health & Human Services Dept. / T.B. Control (1293)
X.
2015 - Health & Human Services Dept. / H.D. Adm (1293)
Y.
2015 - Health & Human Services Dept./T.B.Elim (1293)
3.
2015 Interdepartmental transfers:
A.
Pct2 CRC (1100):
Approval of 2015 inter-departmental transfer from County Wide Administration to Precinct No. 2 CRC San Juan (122-018) in the amount of $1,000 and Precinct No. 2 CRC - Alamo (122-082) in the amount of $1,000.
Approval of 2015 inter-departmental transfer from County Wide Administration to Precinct No. 2 CRC San Juan (122-018) in the amount of $1,000 and Precinct No. 2 CRC - Alamo (122-082) in the amount of $1,000.
B.
CO's 1345(Pct3):
Approval of 2015 interdepartmental transfer from CO's 1345 (Precinct 3 CRC Building) to Texan Road, Taylor Road and Doffing Road projects in the total amount of $412,295.27
Approval of 2015 interdepartmental transfer from CO's 1345 (Precinct 3 CRC Building) to Texan Road, Taylor Road and Doffing Road projects in the total amount of $412,295.27
C.
Visiting Judges (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Visiting Judges in the amount of $55,000.00.
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Visiting Judges in the amount of $55,000.00.
D.
Constable Pct.2 (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm.- Contingency to Constable Pct. 2 repair and maintenance services in the total amount of $1,504.98.
Approval of 2015 interdepartmental transfer from Co. Wide Adm.- Contingency to Constable Pct. 2 repair and maintenance services in the total amount of $1,504.98.
E.
SELF FUNDED HEALTH BENEFITS (2201):
Approval of 2015 interdepartmental transfer within Health Benefits from program 003 to program 009 in the total amount of $35,000.00.
Approval of 2015 interdepartmental transfer within Health Benefits from program 003 to program 009 in the total amount of $35,000.00.
F.
Child Welfare (1100): Approval of 2015 interdepartmental transfer from Co Wide Adm-Contingency to Child Welfare in the total amount of $3,349.60 to properly fund object codes, as per the amounts approved for the Child Welfare Services Budget (Contract #23941009) on CC 9/30/14 (AI-46707).
G.
Pct.1 (1303):
Approval of 2015 interdepartmental transfer from Pct.1 M10N program no.111 to Pct.1 Los Cielos Subd program no.186, in the total amount of $12.00.
Approval of 2015 interdepartmental transfer from Pct.1 M10N program no.111 to Pct.1 Los Cielos Subd program no.186, in the total amount of $12.00.
H.
PCT. 1 TXDOT (1315):
Approval of 2015 interdepartmental transfer within Pct.1 TXDOT from Mile 6 West (US83 - SH107), program# 039, to Mile 2 West (Mile 12 - US83), program# 040, in the amount of $250.00.
Approval of 2015 interdepartmental transfer within Pct.1 TXDOT from Mile 6 West (US83 - SH107), program# 039, to Mile 2 West (Mile 12 - US83), program# 040, in the amount of $250.00.
I.
Pct.1 BCAP (1312):
Approval of 2015 interdepartmental transfer from BCAP RIII-Contingency Drainage Competitive to Pct.1 BCAP Delta West Subdivision, program no.220, in the total amount of $12,084.00.
Approval of 2015 interdepartmental transfer from BCAP RIII-Contingency Drainage Competitive to Pct.1 BCAP Delta West Subdivision, program no.220, in the total amount of $12,084.00.
4.
Payment of claims/invoices:
A.
County Court #1:
Requesting approval to process payment to Citibank in the amount of $ 618.70 (PO #724356) due to hotel rate exceeding travel policy allowable rate in connection with trip to Austin on April 20-22, 2015 by Judge Rudy Gonzalez
Requesting approval to process payment to Citibank in the amount of $ 618.70 (PO #724356) due to hotel rate exceeding travel policy allowable rate in connection with trip to Austin on April 20-22, 2015 by Judge Rudy Gonzalez
B.
County Judge's Office:
Approval to process the following invoices from Texas Economic Development Council as claims with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
Approval to process the following invoices from Texas Economic Development Council as claims with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
| Invoice Date | Invoice No. | Amount |
| 5/12/15 | 2454 | $350.00 |
| 5/12/15 | 2458 | $350.00 |
C.
HIDTA:
Requesting approval for County Treasurer to process payment for fuel reimbursement in the amount of $15.00 to employee Charles E. Trevino (employee no. 208035), after auditing procedures are completed by County Auditor's Office.
Requesting approval for County Treasurer to process payment for fuel reimbursement in the amount of $15.00 to employee Charles E. Trevino (employee no. 208035), after auditing procedures are completed by County Auditor's Office.
5.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
6.
Monthly Fee Reports:
A.
Revised April 2015 Financial Report
B.
District Clerk Fee Report for the Month of May 2015 $440,722.99
7.
Executive Office - Valde Guerra:
A.
Right of Way:
Saenz Brothers Construction, LLC.
Proposed 48 inch storm line shall be installed west to east, approximately 700 feet north of FM 1925 centerline, crossing Mile 4W existing 60.0' right of way
Saenz Brothers Construction, LLC.
Proposed 48 inch storm line shall be installed west to east, approximately 700 feet north of FM 1925 centerline, crossing Mile 4W existing 60.0' right of way
B.
Approval of 457 Plan hardship withdrawal request for employee #115487
8.
Tax Refunds:
A.
| Account Number | Payer | Amount |
| R1600.00.000.0009.00 | LC CASTILLO CORPORATION | $6,782.59 |
| R2255.02.000.0152.00 | CORELOGIC | $2,859.64 |
B.
| Account Number | Payer | Amount |
| L0400.00.008.0000.02 | South Texas Electric Cooperative Inc | $19,657.62 |
C.
| Account Number | Payer | Amount |
| A1800.99.038.0015.10 | DRIVELINE INTERNATIONAL INC | $2,852.62 |
9.
Membership Dues:
A.
Fire Marshal (1100):
Approval to pay Fire Marshal Juan Martinez membership dues to the National Fire Protection Association for the amount of $165.00 (Requisition #00278766) with authority for county treasurer to issue payment after review and auditing procedures are completed.
Approval to pay Fire Marshal Juan Martinez membership dues to the National Fire Protection Association for the amount of $165.00 (Requisition #00278766) with authority for county treasurer to issue payment after review and auditing procedures are completed.
10.
Budget & Management:
A.
Report and approval of emergency transfers for the period of May 1, 2015 through May 30, 2015.
B.
1. Approval of reimbursement in the amount of $952,643.49 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 05/23/15 to 06/05/15.
2. Approval of wire transfer to cover claims paid.
| 05/23-29/15 | $337,383.98 |
| 06/01-05/15 | $615,259.51 |
| TOTAL | $952,643.49 |
2. Approval of wire transfer to cover claims paid.
C.
Self-Insured (2202)
Requesting approval of reimbursement of Hidalgo County Workers' Comp. paying account for claims paid by Tristar Risk Management for the period of 05/16-31/2015 in the amount of $36,832.52 and requesting approval of wire transfer.
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Ratification of fully executed Change Orders No. 1, 2 & 3 in connection with the Pct. #1 -SIOUX ROAD PAVING & DRAINAGE IMPROVEMENTS PROJECT (from Tower Road to Val Verde Road) as recommended by project engineer, Mr. Raul Sesin, P.E, Hidalgo County Drainage District No. 1.
B.
Acceptance and approval of
WORK AUTHORIZATION #3 for
$42,900.53 submitted by
L&G Engineering Consulting Engineers d/b/a
L&G ENGINEERING contracted (On Call) engineering firm for the purposes of --[Geo Technical and Construction Materials Testing] services for projects located within Hidalgo County Precinct #4 under Contract# C-14-330-09-09 for
PROJECT: [Construction Material Testing Services] for
HOEHN SUBDIVISION SANITARY SEWER IMPROVEMENTS.
C.
Acceptance and approval of request for payment of Application No. 10 for $47,642.50 submitted by JCon Construction for the Linn San Manuel Emergency Facility through PO # 712761.
D.
1. Hidalgo County Juvenile Probation Department Executive Director, Israel "Buddy" Silva is requesting that Commissioners Court permit the Hidalgo County Purchasing to conduct the procurement process only as the HC Juvenile Board of Judges will select and award contract/engagement of the professional provision of: Independent Audit Services;
2. Authority for the HC Purchasing Dept. to advertise and approval of procurement packet developed through collaboration with Juvenile Probation director and staff (i.e., specifications, legal notices, terms, conditions and requirements such as governmental audit guidelines, etc.) as attached hereto for professional: Independent Audit Services [including the authority to re-advertise the project if necessary].
2. Authority for the HC Purchasing Dept. to advertise and approval of procurement packet developed through collaboration with Juvenile Probation director and staff (i.e., specifications, legal notices, terms, conditions and requirements such as governmental audit guidelines, etc.) as attached hereto for professional: Independent Audit Services [including the authority to re-advertise the project if necessary].
E.
1. Approval of Request for Payment-Application No. 4 in the amount of $474,976.25 from Central Air and Heating Services, Inc., awarded contractor for the Sheriff's Office "Adult Detention Center and Law Enforcement Facility Roof &/or Air Condition Repairs &/or Replacement", and as certified for payment by project engineer, Chanin Engineering, and reviewed & initialed by construction manager, Prodigy Construction Management through contract #C-14-047-01-20;
2. Acceptance & approval of Invoice No.1226 in the amount of $7,623.00, submitted by contracted vendor, Prodigy Construction Management, LLC, C-C-14-360-10-14, for the provision of construction management services for, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement."
3. Acceptance and approval of invoice No. 13159-7 in the amount $5,988.20 submitted by Chanin Engineering LLC, contracted engineer for the, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement" C-13-133-07-09;
F.
Acceptance and approval of request for Payment Application #2 in the total amount of $22,292.62 submitted by Herrera & Hunt Inc., including acceptance of Certificate of Completion submitted by project engineer Raul E. Sesin, P.E., in connection with the concrete portion of the project: Hidalgo County -"Concrete Work and Water Line Improvements to Constable Pct. 1 Building", project No. 2013-032-01-16-MSS through PO#692409.
G.
Acceptance and approval of request for Payment Application #1 in the total amount of $18,048.59 submitted by Herrera & Hunt Inc., in connection with the project: Hidalgo County Precinct No. 4 -"Monument Sign for Precinct No. 4 Annex Building on "M" Road", project No. 2014-157-MSS through PO#716858.
H.
Acceptance and approval of the following requests for payment submitted by Hellmuth, Obata & Kassabaum, LP, aka, HOK for the Schematic Design Review of New Courthouse:
1. Invoice #14.09017.00-3-$3,513.43;
2. Invoice #14.09017.00-4-$1,926.97;
including authority for Hidalgo County Treasurer, Hon. Norma G. Garcia to issue payment after review and audit procedures are completed by County Auditor.
1. Invoice #14.09017.00-3-$3,513.43;
2. Invoice #14.09017.00-4-$1,926.97;
including authority for Hidalgo County Treasurer, Hon. Norma G. Garcia to issue payment after review and audit procedures are completed by County Auditor.
I.
1. Requesting authority to exercise the Fifth (5th) Year of the additional nine (9)-one (1) year options to extend/renew as provided in the current agreement for the:"LEASE OF TOWER SPACE" in connection to Lease Agreements (detailed below) for Hidalgo County Sheriff's Office, under the same rates, terms and conditions, effective 08/03/15.
a. E-14-299-07-08 (C-10-043-08-03) - SBA TOWERS IV, LLC - LA JOYA TOWER SITE
b. E-14-299A-07-08 (C-10-044-08-03) - O.E. INVESTMENTS, LTD - WESLACO TOWER SITE
2. Authority to exercise the First (1st) Year of the additional two (2) one (1) year options to extend/renew provided in the current contract for:"COMMISSARY SUPPLIES" in connection to Contracts (detailed below) for Hidalgo County Sheriff's Office, under the same rates, terms and conditions, effective 08/19/15.
a. C-14-107-06-30 - KEEFE COMMISSARY NETWORK, LLC
b. C-14-107A-06-30 - RENE LUCIO d/b/a R & R DISTRIBUTING
c. C-14-107B-06-30 - ICS JAIL SUPPLIES, INC.
3. Authority to exercise the First (1st) Year of the additional two (2) one (1) year options to extend/renew as provided in the current contract with NTC DRUG TESTING SERVICES, INC. for the purposes of: "DRUG TESTING SERVICES" for the Hidalgo County Sheriff's Office in connection to Contract #C-13-077-06-25, under the same rates, terms and conditions, effective 08/22/15.
a. E-14-299-07-08 (C-10-043-08-03) - SBA TOWERS IV, LLC - LA JOYA TOWER SITE
b. E-14-299A-07-08 (C-10-044-08-03) - O.E. INVESTMENTS, LTD - WESLACO TOWER SITE
2. Authority to exercise the First (1st) Year of the additional two (2) one (1) year options to extend/renew provided in the current contract for:"COMMISSARY SUPPLIES" in connection to Contracts (detailed below) for Hidalgo County Sheriff's Office, under the same rates, terms and conditions, effective 08/19/15.
a. C-14-107-06-30 - KEEFE COMMISSARY NETWORK, LLC
b. C-14-107A-06-30 - RENE LUCIO d/b/a R & R DISTRIBUTING
c. C-14-107B-06-30 - ICS JAIL SUPPLIES, INC.
3. Authority to exercise the First (1st) Year of the additional two (2) one (1) year options to extend/renew as provided in the current contract with NTC DRUG TESTING SERVICES, INC. for the purposes of: "DRUG TESTING SERVICES" for the Hidalgo County Sheriff's Office in connection to Contract #C-13-077-06-25, under the same rates, terms and conditions, effective 08/22/15.
J.
Acceptance and approval of request for Payment Application #1 in the total amount of $63,930.27 submitted by Herrcon LLC (awarded JOC through Buyboard contract #464-14), in connection with the project: Purchase, installation of CCD X-RAY IMAGE Detector to include but not limited to any modifications/appurtenances as may be necessary for a turnkey project. (PO# 725242 -Project #15-069-OGG)
K.
Requesting authority to exercise the Second (2nd) & Final Year of the additional two (2) one (1) year terms as provided in the current contract for:"BOTTLED WATER SERVICES" (on an as needed basis) for the Hidalgo County (under the same rates, terms and conditions) with MOUNTAIN GLACIER, LLC - effective 08/30/15.
L.
Acceptance & approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11325168-$3,456.59 for "Mile 2 N. Roadway Reconstruction."
2. Invoice No. 11325170-$9,542.20 for "FM 681 Project From FM 2221/FM 492"
1. Invoice No. 11325168-$3,456.59 for "Mile 2 N. Roadway Reconstruction."
2. Invoice No. 11325170-$9,542.20 for "FM 681 Project From FM 2221/FM 492"
M.
Approval of Request for Payment-Application No. 1 in the amount of $146,584.80 from IOC Company, LLC, awarded contractor for Precinct No. 3, "Mile 2 North Roadway Project," and as certified for payment by project engineer, L&G Engineer. C-14-153-02-17
N.
1. Acceptance and approval of the following requests for payment submitted by L&G Consulting Engineers:
a. Invoice #11325162 - $7,250.00 for the FM 2220 (Ware Road) Project with PO# 696996.;
b. Invoice #11325157 - $61,960.00 for FM1925 (10th Street to McColl Rd.) under WA #1 with PO# 725312.
2. Acceptance and approval of request for payment submitted by L&G Engineering Laboratory - Invoice #15-5-000010 - $2,005.59 for Linn San Manuel Facility with PO # 713423).
3. Acceptance and approval of request for payment Mata-Garcia Architects - Invoice #3128-15 (8-a) - $1,146.84 for the San Carlos Community Resource Center with PO #700944.
a. Invoice #11325162 - $7,250.00 for the FM 2220 (Ware Road) Project with PO# 696996.;
b. Invoice #11325157 - $61,960.00 for FM1925 (10th Street to McColl Rd.) under WA #1 with PO# 725312.
2. Acceptance and approval of request for payment submitted by L&G Engineering Laboratory - Invoice #15-5-000010 - $2,005.59 for Linn San Manuel Facility with PO # 713423).
3. Acceptance and approval of request for payment Mata-Garcia Architects - Invoice #3128-15 (8-a) - $1,146.84 for the San Carlos Community Resource Center with PO #700944.
O.
Health & Human Services Department:
Requesting authority to enter into a Regional Insertion Order Agreement with approval to execute same with National Cine Media for the Hidalgo County Health & Human Services Department for On Screen Regional Segment Advertisement "Theater Advertisement" from 7/2/2015 - 9/30/2015 & Mobile Tap 2 by zip code Cinema Audience Accelerator from 7/2/2015 - 9/30/2015 for $4,000.00 through the following requisition #278898 in the total amount of $22,346.00 (5-1293-441-00-340-012-5-540).
P.
Requesting approval of payment of Invoice #3817 in the amount $53,529.00 as submitted by R. Gutierrez Engineering Corporation, in connection with professional engineering services provided under Contract C-07-358-09-04 (WA#12 & SA#4), for Pct. #2's Southfork Drainage Lateral project.
Q.
Requesting approval of payment of Invoice #3835 in the amount $12,094.00 as submitted by R. Gutierrez Engineering Corporation, in connection with professional engineering services provided under Contract C-07-358-09-04 (WA#12 & SA#4), for Pct. #2's Southfork Drainage Lateral project.
R.
CONSTABLE PRECINCT ONE:
Acceptance and approval of request for payment of the following invoices as submitted by Raba Kistner, Inc. amid Work Authorization No. 1-PO#715006-Contract #C-14-279-08-12 for Construction Materials Testing Services for assessment study to the Constable Precinct One Building with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed:
1. Invoice #S121874-Services rendered through: 11/15/14-$4,698.00; and,
2. Invoice #S122059-Services rendered through: 12/13/14-$1,016.29
Acceptance and approval of request for payment of the following invoices as submitted by Raba Kistner, Inc. amid Work Authorization No. 1-PO#715006-Contract #C-14-279-08-12 for Construction Materials Testing Services for assessment study to the Constable Precinct One Building with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed:
1. Invoice #S121874-Services rendered through: 11/15/14-$4,698.00; and,
2. Invoice #S122059-Services rendered through: 12/13/14-$1,016.29
Total amount due:
$5,714.29
S.
Approval of CORRECTION to action taken by HCCC on 03-31-15 to for AI-49083 reflecting that the purchase is through participation with
H-GAC awarded vendor, Silsbee Ford, Inc.-Contract #VE11-13 and not as Caption read: '....through participation with Buyboard vendor [contract #430-13] as all pertinent/supporting backup documentation clearly identifies vendor H-GAC thus permitting the County Auditor to proceed with all procedures in order for County Treasurer to issue payment through PO # 723657 in the amount of $100,728.00.