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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS June 23, 2015 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations
6.
Approval for Amendment To Interlocal Cooperative Agreement Between Hidalgo County Drainage District No. 1 and Hidalgo County as it relates to District Payroll Services for District Employees.
7.
A.) Requesting approval of Right of Entry Request from RODS Surveying, Inc. as it relates to TXDOT proposed realignment of Sharp Road at FM 1925 in Edinburg, TX. Lot 9 Block 92 7.57AC GR 7.32 AC Net.
B.) Requesting approval of Right of Entry Request from RODS Surveying Inc. as it relates to TXDOT proposed realignment of Sharp Road at FM 1925 in Edinburg, TX. Lot 9 Block 92 1.38AC.
B.) Requesting approval of Right of Entry Request from RODS Surveying Inc. as it relates to TXDOT proposed realignment of Sharp Road at FM 1925 in Edinburg, TX. Lot 9 Block 92 1.38AC.
8.
Requesting approval to accept Settlement Check No. 5312190 in the amount of $8,672.63 from TML Intergovernmental Risk Pool for mobile equipment damage claim.
9.
Requesting approval of the District's 2014/2015 Liability - Property Re-Rate Exposure summary with Texas Municipal League (TML) for General Liability, Errors and Omissions, Auto Liability, Physical Damage, Property Equipment Schedule and Workers Compensation.
10.
Request approval of an Agreement between the District and First Southwest, LLC for Continuing Disclosure Services. First Southwest will assist the District with continuing disclosure obligation to the investing public as set forth by the provisions of the Securities and Exchange Commission Rule 15c2-12. Contingent upon review from Legal.
11.
A.) Requesting approval to utilize the District's option to extend Service Contract No. HCDD1-14-013-06-30A "Hauling of Dirt with an Option to Load" for one (1) additional year under the same rates, terms and conditions.
B.) Requesting approval to utilize the District's option to extend Service Contract No. HCDD1-14-014-06-30B "Hauling Services - Cement Rip Rap" for one (1) additional year under the same rates, terms and conditions.
B.) Requesting approval to utilize the District's option to extend Service Contract No. HCDD1-14-014-06-30B "Hauling Services - Cement Rip Rap" for one (1) additional year under the same rates, terms and conditions.
12.
A.) Requesting approval of Hidalgo County Drainage District No.1 Pipeline and Utility Permit Application Packet.
B.) Requesting approval of Hidalgo County Drainage District No. 1 Employee Performance Review Form.
C.) Discussion and approval of District's Construction Payment Guide and related exhibits to become part of District's procedural forms when processing construction payments.
B.) Requesting approval of Hidalgo County Drainage District No. 1 Employee Performance Review Form.
C.) Discussion and approval of District's Construction Payment Guide and related exhibits to become part of District's procedural forms when processing construction payments.
13.
Request approval to issue manual payment on the following items:
Application for Payment No. 4 in the amount of $11,700.00 from Texas Cordia Construction, LLC related to Construction Contract No. HCDD1-14-008-07-08 Pct.2 Alamo Expressway Drain. Project Engineer: DOS Logistics, Inc.
Application for Payment No. 4 in the amount of $11,700.00 from Texas Cordia Construction, LLC related to Construction Contract No. HCDD1-14-008-07-08 Pct.2 Alamo Expressway Drain. Project Engineer: DOS Logistics, Inc.
14.
Request approval to issue payment as a claim on the following items for professional services performed by Tedsi Infrastructure Group, LTD for Construction Ph.1, Inspection, Management and Review of Sub-Consultant Services for the J-09 Lateral Drain Revisions.
These services were provided outside of Scope "B" Services provided by Engineer from Agreement for Professional Engineering Services for the Master Drain System Phase 2 Laterals Pct.1 & 4 approved by Board on March 23, 2004.
A) Invoice No. 20141953 in the amount of $15,037.26 for Service Period May 2014.
B) Invoice No. 20142003 in the amount of $7,346.58 for Service Period June 2014.
C) Invoice No. 20142046 in the amount of $31,474.40 for Service Period July 2014.
D) Invoice No. 20142088 in the amount of $8,320.00 for Service Period August 2014.
E) Invoice No. 20142122 in the amount of $8,320.00 for Service Period September 2014.
F) Invoice No. 20152313 in the amount of $1,214.40 for Service Period Oct-2014/Apr-2015.
These services were provided outside of Scope "B" Services provided by Engineer from Agreement for Professional Engineering Services for the Master Drain System Phase 2 Laterals Pct.1 & 4 approved by Board on March 23, 2004.
A) Invoice No. 20141953 in the amount of $15,037.26 for Service Period May 2014.
B) Invoice No. 20142003 in the amount of $7,346.58 for Service Period June 2014.
C) Invoice No. 20142046 in the amount of $31,474.40 for Service Period July 2014.
D) Invoice No. 20142088 in the amount of $8,320.00 for Service Period August 2014.
E) Invoice No. 20142122 in the amount of $8,320.00 for Service Period September 2014.
F) Invoice No. 20152313 in the amount of $1,214.40 for Service Period Oct-2014/Apr-2015.
15.
2013 Bonds:
Request approval to issue payment as a claim on the following items for professional services performed by TEDSI Infrastructure Group, LTD for General Contract Management GLO Review - Right of Way Data Services for East Lateral Drain Project located in Pct.1.
(These services were provided outside of Scope B-Services provided by the engineer from Agreement for Professional Engineering Services for the Master Drain System Phase 2 Laterals Pct.1 & 4 approved by Board on March 23, 2004.)
A) Inv No. 20142109 in the amount of $8,551.18 for Service Period September 2014.
B) Inv No. 20142143 in the amount of $8,299.99 for Service Period October 2014.
C) Inv No. 20142202 in the amount of $4,366.26 for Service Period Nov/Dec 2014.
D) Inv No. 20152274 in the amount of $5,354.02 for Service Period Jan/Feb 2015.
E) Inv No. 20152304 in the amount of $ 737.23 for Service Period March 2015.
Request approval to issue payment as a claim on the following items for professional services performed by TEDSI Infrastructure Group, LTD for General Contract Management GLO Review - Right of Way Data Services for East Lateral Drain Project located in Pct.1.
(These services were provided outside of Scope B-Services provided by the engineer from Agreement for Professional Engineering Services for the Master Drain System Phase 2 Laterals Pct.1 & 4 approved by Board on March 23, 2004.)
A) Inv No. 20142109 in the amount of $8,551.18 for Service Period September 2014.
B) Inv No. 20142143 in the amount of $8,299.99 for Service Period October 2014.
C) Inv No. 20142202 in the amount of $4,366.26 for Service Period Nov/Dec 2014.
D) Inv No. 20152274 in the amount of $5,354.02 for Service Period Jan/Feb 2015.
E) Inv No. 20152304 in the amount of $ 737.23 for Service Period March 2015.
16.
2013 BOND SERIES / RURAL DRAINAGE DEVELOPMENT
A.) Requesting approval to advertise for RFB No. HCDD1-15-009-07-22A "Pct. 4 - Hoehn Road Area Drainage and Road Improvements".
B.) Requesting approval to advertise for RFB No. HCDD1-15-010-0722B " Pct. 4 - Tower Rd. & Mile 17 1/2 Area Drainage Improvements Including Bandera Estates, Tower Heights and Four Queens Subdivisions".
A.) Requesting approval to advertise for RFB No. HCDD1-15-009-07-22A "Pct. 4 - Hoehn Road Area Drainage and Road Improvements".
B.) Requesting approval to advertise for RFB No. HCDD1-15-010-0722B " Pct. 4 - Tower Rd. & Mile 17 1/2 Area Drainage Improvements Including Bandera Estates, Tower Heights and Four Queens Subdivisions".
17.
2013 Bond Series Construction Payments:
A.) Application for Payment No. 2 in the amount of $79,268.22 from Rojas Construction & Paving related to Construction Contract No. HCDD1-14-011-04-029 Pct.4 North Seminary Drainage. Project Engineer: Quintanilla Headlley & Associates.
B.) Application for Payment No. 5 in the amount of $17,262.00 from Texas Cordia Construction , LLC. related to Construction Contract No. HCDD1-14-004-02-11 Pct.4 Edinburg Drain Stub Out to South Main Drain Project. Project Engineer: Guzman & Muñoz Engineering & Surveying Inc.
A.) Application for Payment No. 2 in the amount of $79,268.22 from Rojas Construction & Paving related to Construction Contract No. HCDD1-14-011-04-029 Pct.4 North Seminary Drainage. Project Engineer: Quintanilla Headlley & Associates.
B.) Application for Payment No. 5 in the amount of $17,262.00 from Texas Cordia Construction , LLC. related to Construction Contract No. HCDD1-14-004-02-11 Pct.4 Edinburg Drain Stub Out to South Main Drain Project. Project Engineer: Guzman & Muñoz Engineering & Surveying Inc.
18.
2013 Bond Series
A.) Requesting approval to rescind action taken by the Board of Directors on April 28, 2015; Agenda Item No. 49387 (J).
B.) Requesting approval of Work Authorization No. 6A in the amount of $322,499.65 with L&G Engineering as it relates to Schematic, Right of Way Map, Hydrologic Map and Right of Way Acquisition for La Joya Watershed Improvement Project.
A.) Requesting approval to rescind action taken by the Board of Directors on April 28, 2015; Agenda Item No. 49387 (J).
B.) Requesting approval of Work Authorization No. 6A in the amount of $322,499.65 with L&G Engineering as it relates to Schematic, Right of Way Map, Hydrologic Map and Right of Way Acquisition for La Joya Watershed Improvement Project.
19.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
20.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
21.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
22.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
23.
Adjourn