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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING July 7, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Clerk's Office - Arturo Guajardo, Jr.:
A.
Approval to select names for the 2015 Grievance Committee, pursuant to Texas Local Government Code Section 152.015.
7.
Tax Office - Paul Villarreal:
A.
Presentation for discussion, consideration, acceptance and approval of Amendment One (Lease of State of Texas Registration and Title System (RTS) Information Resources and Support) to the agreement for the use of State of Texas Automation Equipment. The agreement between the County of Hidalgo and the State of Texas Registration and Title System amendment reflects six (6) additional systems. Four (4) RTS systems will be placed with the one (1) system approved under the Fair share program at the new office located in Elsa, TX. Two (2) systems will be placed at our Edinburg office to handle the increase in verifications of inspections resulting from the One sticker program.
8.
Executive Officer - Valde Guerra:
A.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
B.
National Association of Counties:
Approval to appoint Ramon Garcia, County Judge as voting delegate and appoint Larry Gallardo, Constable Pct. 3 as an alternate to NACO
Approval to appoint Ramon Garcia, County Judge as voting delegate and appoint Larry Gallardo, Constable Pct. 3 as an alternate to NACO
C.
Discussion of county services to include but not limited to Tax Collection/Vehicle Registration Services in the City of McAllen
D.
Discussion, consideration, and possible action regarding automated assignment of cases filed in JP Courts.
E.
Environmental Compliance:
Requesting signature of County Judge Garcia on Voluntary Revocation of Permit form for municipal solid waste permit no. 2102 for a solid waste processing site on Davis Road in Precinct No. 4. Facility has been inactive since 2000 and the form will complete state closure requirements for facility.
Requesting signature of County Judge Garcia on Voluntary Revocation of Permit form for municipal solid waste permit no. 2102 for a solid waste processing site on Davis Road in Precinct No. 4. Facility has been inactive since 2000 and the form will complete state closure requirements for facility.
F.
Environmental Compliance:
Requesting authorization for County Judge to sign Notices of Intent and Core Data Forms for county citizen collection stations as required under Chapter 30 of the Texas Administrative Code Subchapter 330.
Requesting authorization for County Judge to sign Notices of Intent and Core Data Forms for county citizen collection stations as required under Chapter 30 of the Texas Administrative Code Subchapter 330.
G.
Discussion, approval and authorization for County Judge to sign Earnest Money Contract and all Closing Documents including but not limited to acceptance of Drainage District Easements and Construction Easements
H.
Approval to accept settlement check from Fred Loya Insurance Company in the amount of $880.00 to settle auto accident with County vehicle. (Safety Division)
9.
Human Resources - Esther Cortez:
A.
Community Service Agency:
1. Requesting waiver of Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions, effective next pay period of 07/13/2015:
3. Approval to revise the salary schedule in accordance with Commissioners Court action.
1. Requesting waiver of Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions, effective next pay period of 07/13/2015:
| Action | Slot# | Position Title | Current/Proposed Budgeted Salary |
| Delete | 0002 | Program Specialist | $64,917.00 |
| Create | 0043 | Manager, Administrative Operations | $62,000.00 |
3. Approval to revise the salary schedule in accordance with Commissioners Court action.
B.
Pct. 2 Sanitation (1100)/Pct. 2 Road Maintenance (1200):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Approval of the following personnel actions, effective next full pay period 07/13/15:
3. Approval of intra/interdepartmental transfer(s).
4. Approval to revise the salary schedules in accordance with Commissioners Court Action.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Approval of the following personnel actions, effective next full pay period 07/13/15:
| Action | Dept/ Program |
Slot No. | Current Position Title |
Current Budgeted Salary | Proposed Position Title | Proposed Budgeted Salary | Total Adjustment |
| Delete | 122-001 Sanitation |
0003 | Attendant III | $28,247.00 | - | - | ($28,247.00) |
| Reclassify | 122-001 Sanitation |
0002 | Heavy Equip. Operator I | $29,207.00 | Heavy Equip. Operator II | $34,589.00 | $5,382.00 |
| Reclassify | 122-001 Sanitation |
0010 | Heavy Equip. Operator I | $27,341.00 | Heavy Equip. Operator II | $34,589.00 | $7,248.00 |
| Reclassify | 122-001 Sanitation |
0016 | Maintenance I | $23,384.00 | Maintenance II | $25,426.00 | $2,042.00 |
| Reclassify | 122-001 Sanitation |
0019 | Maintenance Worker I | $23,015.00 | Maintenance II | $25,426.00 | $2,411.00 |
| Salary Adjustment |
122-001 Sanitation |
0007 | Truck Driver II | $27,826.00 | Truck Driver II | $32,029.00 | $4,203.00 |
| Salary Adjustment |
122-001 Sanitation |
0008 | Truck Driver II | $27,443.00 | Truck Driver II | $32,029.00 | $4,586.00 |
| Reclassify | 122-006 Rd Maint |
0014 | Mechanic III | $35,785.00 | Mechanic IV | $43,574.00 | $7,789.00 |
| Reclassify | 122-006 Rd Maint |
0016 | Heavy Equip. Operator II | $31,296.00 | Heavy Equip. Operator III |
$40,347.00 | $9,051.00 |
| Reclassify | 122-006 Rd Maint |
0026 | Truck Driver I | $28,399.00 | Truck Driver II | $32,029.00 | $3,630.00 |
| Reclassify | 122-006 Rd Maint |
0035 | Maintenance II | $25,960.00 | Maintenance III | $29,656.00 | $3,696.00 |
| Reclassify | 122-006 Rd Maint |
0037 | Traffic Safety Spec. I | $25,086.00 | Traffic Safety Spec. III | $32,029.00 | $6,943.00 |
| Reclassify | 122-006 Rd Maint |
0040 | Maintenance I | $24,038.00 | Maintenance III | $29,656.00 | $5,618.00 |
| Reclassify | 122-006 Rd Maint |
0065 | Heavy Equip. Operator I |
$25,091.00 | Heavy Equip. Operator II |
$34,589.00 | $9,498.00 |
| Salary Adjustment | 122-006 Rd Maint |
0012 | Heavy Equip. Operator III |
$35,710.00 | Heavy Equip. Operator III | $40,347.00 | $4,637.00 |
| Salary Adjustment | 122-006 Rd Maint |
0024 | Truck Driver III | $29,391.00 | Truck Driver III | $34,589.00 | $5,198.00 |
| Salary Adjustment | 122-006 Rd Maint |
0028 | Truck Driver II | $27,826.00 | Truck Driver II | $32,029.00 | $4,203.00 |
| Salary Adjustment | 122-006 Rd Maint |
0029 | Truck Driver II | $27,826.00 | Truck Driver II | $32,029.00 | $4,203.00 |
| Salary Adjustment | 122-006 Rd Maint |
0064 | Heavy Equip Operator I | $25,091.00 | Heavy Equip Operator I | $29,656.00 | $4,565.00 |
3. Approval of intra/interdepartmental transfer(s).
4. Approval to revise the salary schedules in accordance with Commissioners Court Action.
10.
Health & Human Services Department - Eddie Olivarez
A.
Requesting approval for Hidalgo County Health & Human Services Department to participate in the Texas Revenue Generation Learning Collaborative sponsored by the Texas Department of State Health Services. The purpose of the project is to improve local health department systems for revenue generation.
B.
Requesting approval to submit grant application for the DSHS Community Preparedness One-Time funding opportunity in the amount of $77,344.00.
C.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
2.
A. Discussion, consideration and approval to drawdown funds for Demonstration Year 2 & 3 DSRIP in the amount of $9,699,734.21 and DY 4 DSRIP Monitoring in the amount of $82,296.71 from the Local Provider Participation Fund (HHSC requires that two separate transactions be submitted into TEXNET no later than July 7th with a Settlement date of July 8th).
B. Approval of Certification of Revenues as certified by the County Auditor from the Local Provider Participation Fund in the amount of $9,782,030.92.
C. Approval of 2015 Appropriation of funds from the Local Provider Participation Fund in the amount of $9,782,030.92 for Demonstration Year 2 & 3 DSRIP and DY 4 DSRIP Monitoring.
B. Approval of Certification of Revenues as certified by the County Auditor from the Local Provider Participation Fund in the amount of $9,782,030.92.
C. Approval of 2015 Appropriation of funds from the Local Provider Participation Fund in the amount of $9,782,030.92 for Demonstration Year 2 & 3 DSRIP and DY 4 DSRIP Monitoring.
D.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
11.
Community Service Agency:
A.
1. Discussion, consideration and possible action to accept the Neighbor to Neighbor Program Agreement for Electric Home Energy Assistance.
2. Authorization for County Judge to sign appropriate documents.
2. Authorization for County Judge to sign appropriate documents.
12.
Urban County - Diana Serna:
A.
The Urban County Program requests approval of Sub-Recipient Agreements with the following Non-Profit Agencies for Program Year 28 (2015) effective July 7, 2015 - May 31, 2016. (See attached Agreement)
| Nuestra Clinica Del Valle |
| Open Hands |
| Proyecto Azteca |
B.
The Urban County Program requests approval of Sub-Recipient Agreements with the following Non-Profit Agencies for Program Year 28 (2015) effective July 7, 2015- May 31, 2016. (See attached Agreement)
| Arise South Tower | Boys & Girls Club of Pharr |
| Boys & Girls Club of Alamo/ San Juan | Boys & Girls Club of Mission |
| Boys & Girls Club of Edinburg | Girl Scouts of Greater South Texas |
C.
The Urban County Program requests approval of Sub-Recipient Agreements with the following Non-Profit Agencies for Program Year 28 (2015) effective July 7, 2015- May 31, 2016. (See attached Agreement)
| Amigos Del Valle | Children's Advocacy Center |
| C.A.M.P University | Easter Seals |
| CASA of Hidalgo | Food Bank of RGV |
D.
The Urban County Program requests approval of Sub-Recipient Agreements with the following Non-Profit Agencies for Program Year 28 (2015) effective July 7, 2015- May 31, 2016. (See attached Agreement)
| Hope Family Health Center | Rio Grande Valley Literacy Center |
| La Union Del Pueblo Entero (LUPE) | Senior Community Outreach Services |
| Women Together Foundation, Inc. | LRGVDC Valley Metro Transportation |
E.
The Urban County Program requests approval of the Emergency Solutions Grants Program Sub-Recipient Agreements for Program Year 28 (2015). See attached Agreements
| Sub-Recipient Agency | Total Contract Amount |
| 1. Catholic Charities of the Rio Grande Valley | $ 209,484.05 |
| 2. Women Together Foundation, Inc. | $ 179,075.07 |
| 3. The Salvation Army | $ 236,514.25 |
| Total: | $ 625,073.37 |
F.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a) (4) for Professional Engineering Services;
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Professional Engineering Services firms from the County's approved "pool" as graded and evaluated by Precinct No. 3, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-406-000-6453/DRS210068 Penitas Drain project.
Engineering Services Grade Ranked
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ______________________for the provision of Environmental Engineering Services for the Precinct No.3 – Penitas Drain Project.
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Professional Engineering Services firms from the County's approved "pool" as graded and evaluated by Precinct No. 3, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-406-000-6453/DRS210068 Penitas Drain project.
Engineering Services Grade Ranked
| Engineering Services | Grade | Ranked |
| L&G Engineering | 95.33 | |
| Raba Kistner Consultants | 89.00 | |
| Terracon | 85.00 |
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ______________________for the provision of Environmental Engineering Services for the Precinct No.3 – Penitas Drain Project.
13.
Precinct #3 - Comm. Flores:
A.
1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo, City of Mission and City of McAllen in connection with certain Phase II improvements to Taylor Road (from US83 Expressway North to Mile 2 N)
2. In accordance with Section 791.010 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement project with certain Phase II improvements to Taylor Road (from US83 Expressway North to Mile 2 N)
2. In accordance with Section 791.010 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement project with certain Phase II improvements to Taylor Road (from US83 Expressway North to Mile 2 N)
14.
Budget & Management - Sergio Cruz:
A.
Budget Appropriations:
1.
Co. Clerk's Record Mgmt (1237):
Approval of 2015 unappropriation of funds in the amount of $408,777.40.
Approval of 2015 unappropriation of funds in the amount of $408,777.40.
2.
Co. Clerk's Record Archive (1100):
Approval of 2015 appropriation of funds in the amount of $333,500.00 to fund the Restoration and Preservation of Hidalgo County Clerk's Historical Record books Project.
Approval of 2015 appropriation of funds in the amount of $333,500.00 to fund the Restoration and Preservation of Hidalgo County Clerk's Historical Record books Project.
15.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County's approved "pool" in connection with professional engineering services required for Projects (on an as needed basis) for "On Call Services-MPO and HCRMA , Traffic Studies County Wide Projects.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County's approved "pool" in connection with professional engineering services required for Projects (on an as needed basis) for "On Call Services-MPO and HCRMA , Traffic Studies County Wide Projects.
| L&G ENGINEERING | HALFF & ASSOC. | DOS LOGISTICS | DANNENBAUM ENGINEERING | TEDSI INFRASTRUCTURE | JAVIER HINOJOSA ENGINEERING |
|
| EVALUATOR 1 | 80 | 79 | 81 | 82 | 80 | 70 |
| EVALUATOR 2 | 98 | 96 | 94 | 97 | 95 | 95 |
| EVALUATOR 3 | 99 | 93 | 92 | 91 | 91 | 90 |
| EVALUATOR 4 | 97 | 96 | 95 | 95 | 95 | 93 |
| EVALUATOR 5 | 87 | 83 | 76 | 83 | 82 | 76 |
| AVERAGE | 92.2 | 89.4 | 87.6 | 89.6 | 88.6 | 84.8 |
| RANKING |
C. Authority for the Purchasing Department to negotiate a professional services contract with No. 1 ranked firm of __________________________for the provision of "On call -Project - MPO and HCRMA, Traffic Studies" County Wide Projects.
2.
A. Requesting authority to advertise and approve to auction Abandoned and Unclaimed Items on Auction List #36 as set forth under Texas Code of Criminal Procedure Article 18.17, as detailed on Exhibit "A" attached hereto;
B. Requesting authority to advertise for Abandoned and Unclaimed Items [State of Texas Dept.] as forth under Texas Code of Criminal Procedure Article 18.17 and as noted on Exhibit "B" attached hereto.
B. Requesting authority to advertise for Abandoned and Unclaimed Items [State of Texas Dept.] as forth under Texas Code of Criminal Procedure Article 18.17 and as noted on Exhibit "B" attached hereto.
3.
Approval for Hidalgo County [all elected offices, departments, programs and/or agencies thru all funding sources] to utilize PEPPM NATIONAL COOPERATIVE'S Contract Awarded Vendors [on an as needed basis] with the purpose of participating in the cooperative's purchasing services as an additional procurement resource with no membership fees, inter-local or resolution required by the cooperative [PEPPM].
4.
Approval to execute "Letter(s) of Authorization" (see sample attached herein) for the purposes of including as Exhibit for upcoming procurement of a "New Electric Energy Provider" for Hidalgo County.
B.
Pct. 1
1.
Approval of Work Authorization No. 6 in connection to Contract# C-14-309-09-09 with Millennium Engineers Group, Inc. in the amount of $8,818.00 through assigned requisition# 279811 for the provision of "Construction Materials Testing Services" for the 18th Street (Airport Drive to FM 1015) Improvements project.
2.
Requesting approval of a professional appraisal services agreement with George Jaime Salazar, II d/b/a Appraisal Haus for the purposes of "appraisal services" for: The Fair Market Value Appraisals in connection with the Acquisition of Land, Rights of Way, Easements, Condemnations and Disposition of County owned Properties located within
Hidalgo County Precinct One (on an as needed basis) and as approved for negotiations by CC from the "POOL" of Appraisers on 06/02/15.
C.
Pct. 2
1.
Requesting acceptance and approval of Work Authorization No. 3 (with an estimated cost of $25,985.16) as submitted by L&G Engineering, Contract No. C-15-125-04-14, to provide geotechnical field, laboratory, and engineering analysis of Hidalgo County Pct 2 Boys & Girls Club & Aquatics Park Projects.
2.
A. Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $35,011.16) as submitted by project engineer L&G Engineering for engineering services for "a Feasibility Study on the Boys & Girls Club and Aquatics Park/Natatorium"located within Hidalgo County Precinct 2 through Contract No. C-15-097-03-17.
B. Requesting approval to utilize a subconsultant for Work Auth #2.
B. Requesting approval to utilize a subconsultant for Work Auth #2.
D.
WIC
1.
Pursuant to the specifications, presenting a request by Lessor (with concurrence & recommendation from Ms. Norma Longoria, Director of HC-WIC Program) to Amend the newly executed Lease Agreement between RREAL, LLC to reflect the following provisions:
1. Extension of the commencement date of lease from July 1, 2015 to August 1, 2015 [for the occupancy of the building]; and,
2. The expiration date from July 31, 2018 to September 30, 2018 so as to coincide with the funding/fiscal year of the HC-WIC Program.
1. Extension of the commencement date of lease from July 1, 2015 to August 1, 2015 [for the occupancy of the building]; and,
2. The expiration date from July 31, 2018 to September 30, 2018 so as to coincide with the funding/fiscal year of the HC-WIC Program.
E.
Co. Wide
1.
Acceptance and approval of the final negotiated services agreement with vendor, Linebarger Goggan Blair & Sampson, LLP for the provision of "Legal Services-Collection of (Delinquent) Court Fees, Fines and Related Court Costs-Phases I & II Hidalgo County" through project #RFP No. 2015-041-MEG.
16.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Civil Action No. 7:13-cv-00262; Ezequiel C. Jurado, et al v Guadalupe Trevino, Sheriff of Hidalgo County & Hidalgo County
D.
Claim of Magic Valley Electric Cooperative, Inc.
E.
Claim of Domingo Sierra & Maria Silvia Sierra
17.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
18.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Civil Action No. 7:13-cv-00262; Ezequiel C. Jurado, et al v Guadalupe Trevino, Sheriff of Hidalgo County & Hidalgo County
D.
Claim of Magic Valley Electric Cooperative, Inc.
E.
Claim of Domingo Sierra & Maria Silvia Sierra
19.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
20.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
21.
Adjourn