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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING July 7, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2015 Intradepartmental transfers:
A.
2015 - Constable Pct. #4 LBSP FY 15 (1284)
B.
2015 - Safety Division (1100)
C.
2015 - Purchasing (1100)
D.
2015 - Pct. 2 Road Maintenance (1200)
E.
2015 - Tax Office (1100)
F.
2015 - Hidalgo County Sheriff's Office (1100)
G.
2015 - Sheriff's Office / Federal Sharing U.S. Department of Treasury (1228)
H.
2015 - Public Defender's (1282)
I.
2015 - J.P. Pct. 4, Pl. 2 (1100)
J.
2015 - Sheriff's Dept. / Jail (1100)
K.
2015 - Constable Pct. 1 (1100)
L.
2015 - County Court #1 (1100)
M.
2015 - County Court #4 (1100)
N.
2015 - Justice Crt. Tech. (1242)
O.
2015 - District Attorney (1100)
P.
2015 - WIC (1292)
Q.
2015 - WIC (1292)
R.
2015 - 93rd District Court (1100)
S.
2015 - 332nd D.C. (1100)
T.
2015 - I.T. Department (1100)
U.
2015 - Adult Probation (1289)
V.
2015 - Health & Human Services Dept. / T.B. Control (1293)
W.
2015 - HIDTA (1252)
X.
2015 - County Clerk's (1100)
Y.
2015 - Precinct No.3 (1345)
Z.
2015 - Pct #3 Sanitation (1100)
3.
2015 Interdepartmental transfers:
A.
Pct.1 RD Maint (1200):
Approval of 2015 interdepartmental transfer from Adm.program no.004 to Rd. Maint. program no.005, in the total amount of $150.00
Approval of 2015 interdepartmental transfer from Adm.program no.004 to Rd. Maint. program no.005, in the total amount of $150.00
B.
449th District Court (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm. - Contingency to 449th District Court in the total amount of $2,500.00 to pay referee services rendered in 10 detention hearings from Feb. 11, 2015 to May 26, 2015.
Approval of 2015 interdepartmental transfer from Co. Wide Adm. - Contingency to 449th District Court in the total amount of $2,500.00 to pay referee services rendered in 10 detention hearings from Feb. 11, 2015 to May 26, 2015.
C.
Precinct No.3 (1345):
Approval of 2015 interdepartmental transfer within CO's 2014 from program (109) to program (108) in the total amount of $62,295.27
Approval of 2015 interdepartmental transfer within CO's 2014 from program (109) to program (108) in the total amount of $62,295.27
4.
Interfund transfers:
A.
Pct. 2 Various Projects (1100):
Approval of 2015 interfund transfer from R&B (1200) to Pct. 2 Various Projects (1100) in the amount of $60,996.32.
Approval of 2015 interfund transfer from R&B (1200) to Pct. 2 Various Projects (1100) in the amount of $60,996.32.
5.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
6.
Executive Office - Valde Guerra:
A.
Right of Way:
Red Gate Pipeline, LP:
Line will be installed by conventional bore. Location: Guajolote Ranch Road. Crossing Distance 57'; 1.85 miles from FM 681. (Pct. 3)
Red Gate Pipeline, LP:
Line will be installed by conventional bore. Location: Guajolote Ranch Road. Crossing Distance 57'; 1.85 miles from FM 681. (Pct. 3)
B.
Right of Way:
North Alamo Water Supply Corporation: Mile 21 North Road- Proposing to extend a 4 inch waterline along the south side of Mile 21 North Road for a distance of 2,740 feet.
North Alamo Water Supply Corporation: Mile 21 North Road- Proposing to extend a 4 inch waterline along the south side of Mile 21 North Road for a distance of 2,740 feet.
7.
Tax Refunds:
A.
| ACCOUNT NUMBER | PAYER | AMOUNT |
| A1750.01.000.0103.00 | CORELOGIC | $2,873.22 |
| P7170.14.026.0002.00 | CORELOGIC | $2,972.50 |
| S3015.99.000.0001.01 | TRADING CHEMICAL SERVICES LLC/SOLVENTS DIVISION | $2,930.19 |
B.
| ACCOUNT NUMBER | PAYER | AMOUNT |
| H0422.00.000.0026.00 | CORELOGIC/BBVA COMPASS | $4596.71 |
C.
| ACCOUNT NUMBER | PAYER | AMOUNT |
| A1800.99.038.0010.03 | HELENA CHEMICAL COMPANY | $20,920.20 |
| E3300.00.248.0001.00 | INTER NATIONAL BANK | $5,463.03 |
| T5200.00.002.0010.00 | OCWEN LOAN SERVICING LLC | $2,621.90 |
| W3800.00.682.0000.24 | JONES, GALLIGAN, KEY & LOZANO LLP | $21,868.08 |
| W7700.04.000.0030.00 | K2 TOWERS LLC | $2,510.03 |
8.
Membership Dues:
A.
County Clerk (1100):
Requesting approval to pay the 2015-2016 (PRIA) Property Records Industry Association membership dues in the amount of $395.00 for Arturo Guajardo, Jr., County Clerk, and $50.00 for Associate membership dues for Annette Muñiz, Chief Deputy, in the combined amount of $445.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2015-2016 (PRIA) Property Records Industry Association membership dues in the amount of $395.00 for Arturo Guajardo, Jr., County Clerk, and $50.00 for Associate membership dues for Annette Muñiz, Chief Deputy, in the combined amount of $445.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
B.
Texas A&M AgriLife Extension Service (1100):
Requesting approval to pay membership dues for Ashley Gregory, Hidalgo County Extension Agent-Horticulture, for six separate memberships totaling $475.00 (with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor) for the following organizations:
1) Esilon Sigma Phi (ESP) in the amount of $50.00 through Req. #278635
2) District 12 Texas Association of Extension 4-H Agents (D12TAE4-HA) in the amount of $120.00 through Req. #278639
3) Texas Agricultural Agent's Association (TCAAA) in the amount of $110.00 through Req.#278642
4) American Society for Horticulture Science (ASHS) in the amount of $135.00 through Req. #278623
5) American Horticulture Society (AHS) in the amount of $35.00 through Req. #278630
6) Texas Nursery & Landscape Association (TNLA) in the amount of $25.00 through Req. #278772
Requesting approval to pay membership dues for Ashley Gregory, Hidalgo County Extension Agent-Horticulture, for six separate memberships totaling $475.00 (with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor) for the following organizations:
1) Esilon Sigma Phi (ESP) in the amount of $50.00 through Req. #278635
2) District 12 Texas Association of Extension 4-H Agents (D12TAE4-HA) in the amount of $120.00 through Req. #278639
3) Texas Agricultural Agent's Association (TCAAA) in the amount of $110.00 through Req.#278642
4) American Society for Horticulture Science (ASHS) in the amount of $135.00 through Req. #278623
5) American Horticulture Society (AHS) in the amount of $35.00 through Req. #278630
6) Texas Nursery & Landscape Association (TNLA) in the amount of $25.00 through Req. #278772
9.
Auditor's Office:
A.
Discussion, consideration and approval to process the City of Edinburg's "The Shoppes at Rio Grande Valley" 2014-2015 TIRZ payment, in the amount of $232,203.55 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and the Reinvestment Zone No. 1, City of Edinburg.
B.
Discussion, consideration and approval to process the City of Alamo 2014-2015 TIRZ payment, in the amount of $36,416.99, pursuant to the interlocal agreement between the City of Alamo, Hidalgo County, and the Reinvestment Zone No. 1, City of Alamo.
C.
Discussion, consideration and approval to process the City of Edinburg 2014-2015 TIRZ payment in the amount of $96,303.33 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and Tax Increment Reinvestment Zone No. 3.
10.
Budget & Management:
A.
Report and approval of emergency transfers for the period of June 1, 2015 through June 29, 2015.
B.
2015 General Fund Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to the Co. Wide Adm.-Contingency account.
Approval to transfer lapsed salaries from various departments to the Co. Wide Adm.-Contingency account.
C.
1. Approval of reimbursement in the amount of $877,949.20 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 06/06/15 to 06/19/15.
2. Approval of wire transfer to cover claims paid.
| 06/06-12/15 | $481,653.87 |
| 06/13-19/15 | $396,295.33 |
| TOTAL | $877,949.20 |
2. Approval of wire transfer to cover claims paid.
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
1. Acceptance and approval of request for Payment Application #1 in the total amount of $5,260.32 submitted by Herrera & Hunt Inc., in connection with the project: Hidalgo County Facilities Management -"Turnkey Installation of a Bullet Proof Window w/Tray at JP Pct. 1 Pl. 2 -JP Morales" PO#720817 through Project# 2015-040A-MSS.
2. Acceptance and approval of request for Payment Application #1 in the total amount of $ 2,848.16 submitted by Herrera & Hunt Inc., in connection with the project: Hidalgo County- "Bullet Proof Window at JP Pct.1 Pl. 1- JP Saenz" PO#720818 through Project#2015-040-MSS.
2. Acceptance and approval of request for Payment Application #1 in the total amount of $ 2,848.16 submitted by Herrera & Hunt Inc., in connection with the project: Hidalgo County- "Bullet Proof Window at JP Pct.1 Pl. 1- JP Saenz" PO#720818 through Project#2015-040-MSS.
B.
Ratification of fully executed Change Order No. 4 in connection with contract No. C-14-362-10-28 -Precinct #1 -SIOUX ROAD PAVING & DRAINAGE IMPROVEMENTS PROJECT (from Tower Road to Val Verde Road) as recommended by project engineer, Mr. Raul Sesin, P.E.
C.
Acceptance and approval of Invoice# M197422 in the amount of $1,173.87, and Invoice # M198404 in the amount of $19,051.13, for processing and payment as submitted by HALFF ASSOCIATES, INC., in connection to "on call" Contract #C-14-100-04-29 under (WA#1-PO#-725567) for PROJECT: Facilities Management -"Mechanical and Electrical Design Services for Space Pressure Control" for the County Autopsy Facility.
D.
Acceptance & approval of the following invoices for various projects submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11325175- $ 25,832.40 for "Mile 3-WA#1";
2. Invoice No. 11325176- $ 19,040.96 for "FM 494-Shary Road Project";
3. Invoice No. 11325182- $ 131,792.83 for "Mile 3-WA#2" ;
4. Invoice No. 11325186- $2,858.66 for "Mile 2 N. Roadway Reconstruction"
1. Invoice No. 11325175- $ 25,832.40 for "Mile 3-WA#1";
2. Invoice No. 11325176- $ 19,040.96 for "FM 494-Shary Road Project";
3. Invoice No. 11325182- $ 131,792.83 for "Mile 3-WA#2" ;
4. Invoice No. 11325186- $2,858.66 for "Mile 2 N. Roadway Reconstruction"
E.
1. Approval of Request for Payment-Application No. 5 in the amount of $2,081,561.15 from Central Air and Heating Services, Inc., awarded contractor for the Sheriff's Office "Adult Detention Center and Law Enforcement Facility Roof &/or Air Condition Repairs &/or Replacement", and as certified for payment by project engineer, Chanin Engineering, and reviewed & initialed by construction manager, Prodigy Construction Management through contract #C-14-047-01-20;
2. Acceptance & approval of Invoice No.1227 in the amount of $32,838.30, submitted by contracted vendor, Prodigy Construction Management, LLC, C-C-14-360-10-14, for the provision of construction management services for, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement."
3. Acceptance and approval of invoice No. 13159-8 in the amount $20,942.84 submitted by Chanin Engineering LLC, contracted engineer for the, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement" C-13-133-07-09;
2. Acceptance & approval of Invoice No.1227 in the amount of $32,838.30, submitted by contracted vendor, Prodigy Construction Management, LLC, C-C-14-360-10-14, for the provision of construction management services for, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement."
3. Acceptance and approval of invoice No. 13159-8 in the amount $20,942.84 submitted by Chanin Engineering LLC, contracted engineer for the, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement" C-13-133-07-09;
F.
1. Hidalgo County Juvenile Probation Department, Executive Director, Israel "Buddy" Silva is requesting that Commissioners Court permit the Hidalgo County Purchasing Department to conduct the procurement process only as the HC Juvenile Board of Judges will select and award contract for the following services: "Juvenile Justice Alternative Education Program" [JJAEP] RFP 2016-119;
2. Authority for the HC Purchasing Department to advertise a Request for Proposals with approval of procurement packet developed through collaboration with Juvenile Probation Director and staff [i.e. credentials, qualifications, scope of work/services, legal notices, terms, conditions, selection criteria and any educational guidelines and/or requirements] as attached hereto for: "Juvenile Justice Alternative Education Program" [JJAEP] through project #2016-119.
2. Authority for the HC Purchasing Department to advertise a Request for Proposals with approval of procurement packet developed through collaboration with Juvenile Probation Director and staff [i.e. credentials, qualifications, scope of work/services, legal notices, terms, conditions, selection criteria and any educational guidelines and/or requirements] as attached hereto for: "Juvenile Justice Alternative Education Program" [JJAEP] through project #2016-119.
G.
Requesting authority to enter into a new 48-month (capital) lease copier agreement for a Ricoh Aficio MP 5054 through Hidalgo County membership/participation with (DIR) Department of Information Resources awarded vendor, Ricoh USA/GE RICOH USA contract DIR-SDD-1674 through assigned Requisition #277984 in the amount of $133.69/month-equipment and B/W Service Impressions @ $32.00/month with a total of $165.69/month each, to include the signing of required documents by Co. Judge or court Member, effective upon approval.
H.
Requesting authority to enter into a new 48-month (capital) lease copier agreement for a Ricoh Aficio MP 3354SO through Hidalgo County membership/participation with (DIR) Department of Information Resources awarded vendor, Ricoh USA/GE RICOH USA contract DIR-SDD-1674 through assigned Requisition #278768 in the amount of $126.70/month-equipment and B/W Service Impressions @ $14.25/month with a total of $140.95/month each, to include the signing of required documents by Co. Judge or court Member, effective upon approval.
I.
Constable Pct. 3
Requesting approval and authorization for purchase/installation of lighting equipment & accessories from Fleet Safety Equipment Inc., through County's membership/participation with Buyboard Contract #432-13 in the amount of $21,466.25 Constable Pct. 3 new 2015 Ford Explorers to include but not limited to availability and market price fluctuation.
Requesting approval and authorization for purchase/installation of lighting equipment & accessories from Fleet Safety Equipment Inc., through County's membership/participation with Buyboard Contract #432-13 in the amount of $21,466.25 Constable Pct. 3 new 2015 Ford Explorers to include but not limited to availability and market price fluctuation.
J.
Requesting authority to advertise (including the authority to re-advertise the project in the event that not bids are received and/or are rejected and project is still required) and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Road & Drainage Construction for Heidelberg Subdivision, an Hidalgo County Pct 1 BCAP project.
K.
Acceptance and approval of request for payment of invoice # 11325161 for $45,155.82 submitted by L&G Engineering for the FM 1925 Project [Sharp Rd. realignment], Phase II, WA#2 with PO# 724398.
L.
Add/Delete Fuel Cards/Drivers for the following:
1. District Attorney - Add Drivers
2. Adult Probation - Add/Delete Drivers
3. Constable Pct No. 1 - Add Drivers and Cards
4. Texas A&M AgriLife Extension Services- Add Drivers
1. District Attorney - Add Drivers
2. Adult Probation - Add/Delete Drivers
3. Constable Pct No. 1 - Add Drivers and Cards
4. Texas A&M AgriLife Extension Services- Add Drivers