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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING July 21, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
AI-50501
Resolution in honor of Miss Texas USA 2015 Ylianna Guerra
7.
District Attorney's Office:
A.
AI-50553
DA - US Department of Justice Funds (1256)
Appropriation of funds in the amount of $30,000.00 to fund the purchase of uniforms and equipment for law enforcement personnel.
Appropriation of funds in the amount of $30,000.00 to fund the purchase of uniforms and equipment for law enforcement personnel.
8.
Constables:
A.
AI-50368
Constable Pct. 3 - (1257)
Approval of 2015 appropriation of funds from the US Treasury (Equitable Sharing Fund 1257) for Constable Pct. 3 in the amount of $10,000.92.
Approval of 2015 appropriation of funds from the US Treasury (Equitable Sharing Fund 1257) for Constable Pct. 3 in the amount of $10,000.92.
9.
Sheriff's Office:
A.
AI-50402
Operation Stonegarden (1284):
1. Authorization to de-obligate remaining amounts in eleven (11) of the participating agencies and transferring of amounts to the 2013 Operation Stonegarden Sheriff's Office grant budget.
a. PCT. 1--$1,570.44
b. PCT. 3--$ 62.46
c. PCT. 4--$ 33.91
d. Alamo--$484.37
e. Donna--$217.80
f. Hidalgo--$2,372.80
g. La Joya--$104.07
h. Mission--$4,574.90
i. Pharr--$8,444.87
j. San Juan--$6,283.74
k. Weslaco--$1,315.26
1. Authorization to de-obligate remaining amounts in eleven (11) of the participating agencies and transferring of amounts to the 2013 Operation Stonegarden Sheriff's Office grant budget.
a. PCT. 1--$1,570.44
b. PCT. 3--$ 62.46
c. PCT. 4--$ 33.91
d. Alamo--$484.37
e. Donna--$217.80
f. Hidalgo--$2,372.80
g. La Joya--$104.07
h. Mission--$4,574.90
i. Pharr--$8,444.87
j. San Juan--$6,283.74
k. Weslaco--$1,315.26
10.
Executive Officer - Valde Guerra:
A.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
B.
AI-50390
Acceptance of donation of service provided totaling $ 49,400.00 from Commissioner Joe Flores in connection with the hauling of rain water due to recent floods
C.
AI-50375
Appointment of Civil Service Commission Chairman as per Texas Local Government Code Section 158.008(a)
D.
AI-50391
Requesting approval of payment of attorney vouchers (not submitted within 3 months of disposition as per Local Rules of Administration adopted under TLGC 74.093) from attorney Jorge Munoz in connection with legal representation of indigent defendants with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Invoice Date | Disposition Date | Cause # / Court # | Amount |
| 2/20/14 | 11/12/13 | CR-13-06009-G / County Court #7 | $ 845.00 |
| 2/20/14 | 12/16/13 | CR-13-11854-G / County Court #7 | $2,715.00 |
| TOTAL | $3,560.00 |
E.
AI-50406
1. Discussion and possible action on tax resale and private bids received on properties (list attached)
2. Discussion and possible action on Order for tax resale and private bid properties
2. Discussion and possible action on Order for tax resale and private bid properties
F.
AI-50510
1. Approval to accept settlement offer from American Access Casualty Company in the amount of $110.10 to settle auto accident claim with County vehicle. (Sheriff Office)
2. Approval to authorize Valde Guerra, Executive Officer, to sign the Release of Property Damage Claim form and any other documents to settle auto accident claim with American Access Casualty Company. (Sheriff Office)
2. Approval to authorize Valde Guerra, Executive Officer, to sign the Release of Property Damage Claim form and any other documents to settle auto accident claim with American Access Casualty Company. (Sheriff Office)
11.
Human Resources - Esther Cortez:
A.
AI-50549
Community Service Agency:
Requesting approval of the Community Service Agency (CSA) initial (HR) Salary Schedule for Personnel related actions.
Requesting approval of the Community Service Agency (CSA) initial (HR) Salary Schedule for Personnel related actions.
B.
AI-50324
Treasurer's Office (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions, effective next pay period of 07/27/2015:
3. Approval to revise the salary schedule in accordance to Commissioners Court action.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions, effective next pay period of 07/27/2015:
| Action | Slot# |
Dept/Program | Position Title | Current Budgeted Salary |
Proposed Position Title |
| Title Change | 0006 | 150-001 | Payroll Data Specialist II | $41,280.00 | Financial Data Specialist II |
| Title Change | 0013 | 150-001 | Cashier III | $36,212.00 | Accountant I |
3. Approval to revise the salary schedule in accordance to Commissioners Court action.
C.
AI-50351
Constable Pct #4 (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval to create one (1) temporary full-time position not to exceed 12/31/15,effective next full pay period of 07/27/2015:
3. Approval of intradepartmental transfer.
4. Approval to revise the salary schedule in accordance with Commissioners Court action.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval to create one (1) temporary full-time position not to exceed 12/31/15,effective next full pay period of 07/27/2015:
| Action | Slot# | Dept/Program | Position Title | Current/Proposed Budgeted Salary |
| Create | T023 | 294-001 | Deputy Constable | $19,569.68/yr $18.81/hr |
3. Approval of intradepartmental transfer.
4. Approval to revise the salary schedule in accordance with Commissioners Court action.
D.
AI-50453
Tax Office (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions, effective next pay period, 07/27/2015:
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions, effective next pay period, 07/27/2015:
| Action | Slot# | Dept/ Program |
Current Position Title |
Current Budgeted Salary/ Allowance |
Proposed Position Title |
Proposed Budgeted Salary/Allowance |
Total Adjustment |
| Increase - Auto Allowance |
0007 | 140-001 | Accounts Report Specialist | $54,349.00 | (Same) | $54,349.00 | $0.00 |
| $1,500.00 | $4,500.00 | $3,000.00 | |||||
| Reclassification/ Salary Adj (Increase) |
0031 | 140-001 | Deputy Clerk II | $34,589.00 | Administrative Assistant III | $38,000.00 | $3,411.00 |
| $750.00 | $750.00 | $0.00 | |||||
| Reclassification/ Salary Adj (Increase) |
0064 | 140-001 | Deputy Clerk I | $26,394.00 | Deputy Clerk II | $30,000.00 | $3,606.00 |
| Reclassification/ Salary Adj (Increase) |
0069 | 140-001 | Deputy Clerk I | $26,014.00 | Deputy Clerk II | $30,000.00 | $3,986.00 |
| Reclassification/ Salary Adj (Increase) |
0126 | 140-001 | Deputy Clerk I | $26,924.00 | Deputy Clerk II | $30,000.00 | $3,076.00 |
| Delete | 0006 | 140-001 | Manager-Tax Assessing Section | $56,162.00 | - | $0.00 | ($56,162.00) |
| Delete | 0136 | 140-001 | Deputy Clerk I | $26,014.00 | - | $0.00 | ($26,014.00) |
| Delete | 0175 | 140-001 | Budget Clerk II | $32,620.00 | - | $0.00 | ($32,620.00) |
| Create | 0179 | 140-001 | $0.00 | Deputy Clerk II | $30,000.00 | $30,000.00 | |
| Create | 0180 | 140-001 | $0.00 | Administrative Asst III | $36,340.00 | $36,340.00 | |
| Create | 0181 | 140-001 | $0.00 | Data Entry Clerk II | $20,235.00 | $20,235.00 | |
| Create | 0182 | 140-001 | $0.00 | Data Entry Clerk II | $20,235.00 | $20,235.00 | |
| Create | 0183 | 140-001 | $0.00 | Deputy Clerk II | $30,000.00 | $30,000.00 |
3. Approval to revise the salary schedule in accordance to Commissioners Court action.
E.
AI-50514
DA Criminal (1100) / DA Investigation (1223) / DA Pretrial Intervention (1225) DA Bond Forfeiture:
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions, effective next pay period, 07/27/2015:
3. Approval to revise the salary schedule (s) in accordance to Commissioners Court Action.
DA Investigation - HB65 (1223) / DA Criminal (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval to create the following two (2) Full-time positions, effective 07/27/2015:
3. Approval of budget amendment and/or transfer.
4. Approval to revise the salary schedule (s) in accordance to Commissioners Court Action.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions, effective next pay period, 07/27/2015:
| Action | Slot # |
Dept/ Program |
Position Title | Current Budget Salary |
Proposed Position Title |
Proposed Budgeted Salary |
Total Adjustment |
| Reclassification / Salary Adj (Increase) |
0033 0114 0027 |
080-002 080-007 080-015 |
Asst. District Atty II (Auto Allowance) |
$52,002.00 $900.00 $3,000.00 $3,098.00 |
Asst. District Atty III (Auto Allowance) |
$57,402.00 $900.00 $3,000.00 $3,098.00 |
$5,400.00 |
| Reclassification / Salary Adj (Decrease) |
0091 0008 |
080-002 080-016 |
Asst District Atty IV (Auto Allowance) |
$70,748.00 $900.00 $8,672.00 |
Asst. District Atty II (Auto Allowance) |
$49,428.00 $900.00 $8,672.00 |
($21,320.00) |
| Reclassification / Salary Adj (Increase) |
0101 0110 0013 |
080-002 080-007 080-016 |
Asst District Atty II (Auto Allowance) |
$52,002.00 $900.00 $3,000.00 $3,098.00 |
Asst District Atty III (Auto Allowance) |
$57,402.00 $900.00 $3,000.00 $3,098.00 |
$5,400.00 |
| Reclassification / Salary Adj (Increase) |
0113 | 080-002 | Asst District Atty II (Auto Allowance) |
$58,100.00 $900.00 |
Asst District Atty III (Auto Allowance) |
$63,500.00 $900.00 |
$5,400.00 |
3. Approval to revise the salary schedule (s) in accordance to Commissioners Court Action.
DA Investigation - HB65 (1223) / DA Criminal (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval to create the following two (2) Full-time positions, effective 07/27/2015:
| Position Title | Dept / Program |
Slot# | Proposed Budgeted Salary/Supplement |
Proposed Auto Allowance |
| Asst District Atty II | 080-007 | 0137 | $58,100.00 | $900.00 |
|
Asst District Atty III |
080-007 | 0138 | $53,500.00 | $0.00 |
| 080-002 | 0119 | $9,100.00 | $900.00 |
3. Approval of budget amendment and/or transfer.
4. Approval to revise the salary schedule (s) in accordance to Commissioners Court Action.
F.
AI-50414
Sheriff's Office (1100)/Sheriff's Investigation HB65(1227):
1. Approval of the following personnel actions, effective next full pay period of 07/27/2015:
1. Approval of the following personnel actions, effective next full pay period of 07/27/2015:
| Action | Dept./Program | Slot # | Position Title | Current Budgeted Salary/Allowance | Proposed Budgeted Salary/Allowance |
Total Adjustment |
| Delete / Delete Clothing Allowance |
280-001 | 0008 | Captain | $66,950.00 $500.00 |
$0.00 $0.00 |
($66,950.00) ($500.00) |
| Create/ Add Clothing Allowance |
280-001 | 0421 | Lieutenant IV | $0.00 $0.00 |
$57,759.00 $500.00 |
$57,759.00$500.00 |
| Delete Clothing Allowance | 280-001 | 0124 | Deputy Sheriff | $500.00 | $0.00 | ($500.00) |
| Delete Clothing Allowance | 280-001 | 0144 | Deputy Sheriff | $500.00 | $0.00 | ($500.00) |
| Delete Clothing Allowance | 280-001 | 0156 | Deputy Sheriff | $500.00 | $0.00 | ($500.00) |
| Add Clothing Allowance | 280-001 | 0060 | Deputy Sheriff Step II | $0.00 | $500.00 | $500.00 |
| Add Clothing Allowance | 280-001 | 0074 | Deputy Sheriff Step II | $0.00 | $500.00 | $500.00 |
| Add Clothing Allowance | 280-001 | 0224 | Deputy Sheriff Step II | $0.00 | $500.00 | $500.00 |
| Delete | 280-005 | 0001 | Community Liaison Director | $55,000.00 | $0.00 | ($55,000.00) |
2. Approval to revise the salary schedule in accordance with Commissioners' Court action.
12.
HIDTA - Task Force:
A.
AI-50204
Authorization and approval to accept the following:
1. Approval of Memorandum of Understanding between the Hidalgo County HIDTA Task Force and the Hidalgo County Sheriff's Department.
2. Approval of Memorandum of Understanding between the Hidalgo County HIDTA Task Force and the Hidalgo County Constable Precinct 3
3. Approval of interfund transfer from HIDTA Federal Sharing (1254) to Constable Pct. 3 Equitable Sharing (1261) and Sheriff's Equitable Sharing (1229) in the total amount of $20,000.00.
4. Approval to revise the 2015 HIDTA US Justice Asset Forfeiture Fund Overtime Schedule.
1. Approval of Memorandum of Understanding between the Hidalgo County HIDTA Task Force and the Hidalgo County Sheriff's Department.
2. Approval of Memorandum of Understanding between the Hidalgo County HIDTA Task Force and the Hidalgo County Constable Precinct 3
3. Approval of interfund transfer from HIDTA Federal Sharing (1254) to Constable Pct. 3 Equitable Sharing (1261) and Sheriff's Equitable Sharing (1229) in the total amount of $20,000.00.
4. Approval to revise the 2015 HIDTA US Justice Asset Forfeiture Fund Overtime Schedule.
13.
Health & Human Services Department - Eddie Olivarez
A.
AI-50441
Immunization Branch-Locals Grant:
1. Requesting approval to accept the Immunization Branch Locals grant contract #2016-000022-00 in the amount of $649,320.00 for the period of 09/01/2015 to 08/31/2016.
2. Requesting approval for County Judge to e-sign the Immunization Branch Locals grant contract, Certification Regarding Lobbying statement and the Fiscal Federal Funding Accountability and Transparency Act Certification statement.
3. Requesting approval of the Certification of Revenue in the amount of $649,320.00.
4. Requesting approval of the budget appropriation in the amount of $649,320.00.
5. Requesting approval of the salary schedule.
Immunization Program Income:
1. Requesting approval of the Certification of Revenue in the amount of $100,000.00 for the Immunization program income.
2. Requesting approval of the budget appropriation in the amount of $100,000.00.
1. Requesting approval to accept the Immunization Branch Locals grant contract #2016-000022-00 in the amount of $649,320.00 for the period of 09/01/2015 to 08/31/2016.
2. Requesting approval for County Judge to e-sign the Immunization Branch Locals grant contract, Certification Regarding Lobbying statement and the Fiscal Federal Funding Accountability and Transparency Act Certification statement.
3. Requesting approval of the Certification of Revenue in the amount of $649,320.00.
4. Requesting approval of the budget appropriation in the amount of $649,320.00.
5. Requesting approval of the salary schedule.
Immunization Program Income:
1. Requesting approval of the Certification of Revenue in the amount of $100,000.00 for the Immunization program income.
2. Requesting approval of the budget appropriation in the amount of $100,000.00.
B.
AI-50436
Requesting approval of the Amendment No. 1 to Non-Disclosure Agreement between University of Texas - Pan American and Hidalgo County Health & Human Services Department. The purpose of the Amendment is to transfer all rights, duties, obligations and responsibilities under the Agreement from UTPA to UTRGV.
C.
AI-50379
For clarification purposes of action taken by Commissioner's Court on 07/07/2015 AI-50276 to include approval to submit grant application for the DSHS Community Preparedness One-Time funding opportunity in the amount of $147,344.00. FY 2016 contract will be in effect from November 1, 2015 through June 30, 2016.
D.
AI-50370
1. Discussion and action to make public all restaurant inspection results on County website.
2. Discussion and action to make public the names of local restaurants and business that complete the HidalGO FIT courses available through the online Hidalgo County Public Health Academy.
2. Discussion and action to make public the names of local restaurants and business that complete the HidalGO FIT courses available through the online Hidalgo County Public Health Academy.
E.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
F.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
14.
Emergency Management - Ricardo Saldana:
A.
AI-50540
1. Presentation by Hidalgo County Emergency Management Coordinator for discussion, consideration, and necessary action to terminate the Local State of Disaster for the County of Hidalgo due to the torrential rain events in April-May 2015 causing widespread flooding damage.
2. Presentation, discussion and authorization for the County Judge to sign the required documentation.
2. Presentation, discussion and authorization for the County Judge to sign the required documentation.
15.
Urban County - Diana Serna:
A.
AI-50383
Requesting approval of a program amendment for the City of Progreso's Urban County Program FY 25 & 26 (2012 & 2013) workplans. The amendment will delete Hidalgo St. and add new streets (Baker Drive and Miracle Road) to the work plan.
B.
AI-50521
The Urban County Program, on behalf of Precinct No.1 is requesting consideration and action to award and enter into a construction contract with Saenz Brothers Construction, LLC (lowest responsible bidder meeting all specifications and Section 3 federal regulations under 24 CFR Part 135) for the Texas General Land Office (GLO Contract No. 12-406-000-6453/DRS210068) Round 2.1 in the amount of $4,502,936.00. The project consists of flood & drainage improvements within Precinct No.1 for the Delta Area Connector/ East Lateral Colonia Infrastructure Improvements, Phase II of the Delta Area Connector/ East Lateral Drain.
C.
AI-50520
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a) (4) for
Construction Materials & Geo Technical Testing Services;
2. Presentation of the scoring grid for the purposes of ranking by Commissioners' Court of at least three (3) Construction Materials & Geo Technical Testing Services firms from the County's approved "pool" as graded and evaluated by Precinct No. 1, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-406-000-6453/DRS210068 Delta Area Connector/ East Lateral Drainage Project, Phase I, II, and III.
2. Presentation of the scoring grid for the purposes of ranking by Commissioners' Court of at least three (3) Construction Materials & Geo Technical Testing Services firms from the County's approved "pool" as graded and evaluated by Precinct No. 1, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-406-000-6453/DRS210068 Delta Area Connector/ East Lateral Drainage Project, Phase I, II, and III.
| Engineering Services | Grade | Ranked |
| Raba Kistner Consultants | 87.33 | |
| Terracon Consulting and Engineering | 82.67 | |
| PSI | 81.00 |
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ______________________for the provision of Construction Materials & Geo Technical Testing Services for the Precinct No. 1 – Delta Area Connector/ East Lateral Drainage Project, Phase I, II, and III.
D.
AI-50481
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a) (4) for Professional Engineering Services;
2. Presentation of the scoring grid for the purposes of ranking by Commissioner's Court of at least three (3) Professional Engineering Services firms from the County's approved "pool" as graded and evaluated by Precinct No. 1, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 26 & 27 (2013 & 2014) Precinct No. 1-Street Improvement Funds.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ______________________for Urban County Program Year 26 & 27 (2013 & 2014) Precinct No. 1-Street Improvement Funds.
2. Presentation of the scoring grid for the purposes of ranking by Commissioner's Court of at least three (3) Professional Engineering Services firms from the County's approved "pool" as graded and evaluated by Precinct No. 1, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 26 & 27 (2013 & 2014) Precinct No. 1-Street Improvement Funds.
| Professional Service Firm | Grade | Ranked |
| LeFEVRE | 92.67 | |
| Javier Hinojosa Engineering | 82.67 | |
| R. E. Garcia Engineering | 82 |
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ______________________for Urban County Program Year 26 & 27 (2013 & 2014) Precinct No. 1-Street Improvement Funds.
E.
AI-50480
On behalf of Hidalgo County Precinct No. 4, the Urban County Program is requesting authority to rescind action taken on May 19, 2015 for issuance of purchase order to Accessibility Checks and Control for ADA Plan review for the Brewster Park Improvements project in the amount of $1,475.00, utilizing FY 26 (2013) Parks Recreational Facility Improvements funds -(Brewster Park Project).
F.
AI-50392
The County of Hidalgo Urban County Program (UCP) is requesting a waiver to its in-house Owner Occupied Rehabilitation Program assistance cap amount of $60,000.00.
16.
Elections Administration - Yvonne Ramon:
A.
AI-50253
1. Discussion and approval of Appointment of Democratic Presiding Election Judges and Alternate Election Judges for the August 1, 2015 through the July 31, 2017 term.
2. Discussion and approval of Appointment of Republican Presiding Election Judges and Alternate Election Judges for the August 1, 2015 through the July 31, 2017 term.
2. Discussion and approval of Appointment of Republican Presiding Election Judges and Alternate Election Judges for the August 1, 2015 through the July 31, 2017 term.
B.
AI-50264
1. Discussion and approval of Early Voting Sites (dates & times) for the Constitutional Amendment Election to be held November 3, 2015.
2. Discussion and approval of Election Day Voting Sites (dates & times) for the Constitutional Amendment Election to be held November 3, 2015.
2. Discussion and approval of Election Day Voting Sites (dates & times) for the Constitutional Amendment Election to be held November 3, 2015.
17.
Planning Department - T.J. Arredondo:
A.
AI-50388
Reimbursement of Financial Guarantee
a. Replat of Lot 12, Santa Cruz Ranches Subdivision - Pct. 4
a. Replat of Lot 12, Santa Cruz Ranches Subdivision - Pct. 4
18.
Precinct #2 - Comm. Cantu:
A.
AI-50546
1. Approval of Interlocal Agreement between Hidalgo County Drainage District No. 1 and the County of Hidalgo, Texas, for the assistance of ROW acquisition services for the Pct 2 Regional Linear Park Project.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project to assist with ROW Acquisition services for the Pct 2 Regional Linear Park Project.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project to assist with ROW Acquisition services for the Pct 2 Regional Linear Park Project.
B.
AI-50393
Requesting approval to accept a donation from the Women's Clinic of South Texas for a 40" JVC Television to be used at the Alamo CRC.
C.
AI-50473
Pct 2 Rd Maint (1200):
1. Approval of certification of revenue as certified by the County Auditor for revenue received from the RMA- Regional Mobility Authority for ROW Acquisition services provided to the RMA through an Interlocal Agreement approved by Commissioners Court on 3/5/14.
2. Approval of 2015 appropriation of funds into Pct 2 Rd Maint in the amount of $27,075.00.
1. Approval of certification of revenue as certified by the County Auditor for revenue received from the RMA- Regional Mobility Authority for ROW Acquisition services provided to the RMA through an Interlocal Agreement approved by Commissioners Court on 3/5/14.
2. Approval of 2015 appropriation of funds into Pct 2 Rd Maint in the amount of $27,075.00.
D.
AI-50506
CO2014 - Pct. 2 (1345)
Approval of 2015 appropriation of funds in the amount of $719,583.83 to fund road and park improvement projects.
Approval of 2015 appropriation of funds in the amount of $719,583.83 to fund road and park improvement projects.
19.
Precinct #3 - Comm. Flores:
A.
AI-50550
1. Approval of partial release of easement of a portion of Mile 1 South Rd. - Del Monte Orchard Co. Subdivision No. 1
2. Approval of road right of way dedication of a portion of Mile 1 South Rd. - Del Monte Orchard Co. Subdivision No. 1
2. Approval of road right of way dedication of a portion of Mile 1 South Rd. - Del Monte Orchard Co. Subdivision No. 1
20.
Precinct #4 - Comm. Palacios:
A.
AI-50466
Authorization and approval of name change as recommended by LRGVDC 911.
Proposed name: Tijerina SR
Proposed name: Tijerina SR
B.
AI-50537
1. Approval of Interlocal Cooperation Agreement between Hidalgo County and the City of Edinburg, Texas
2. In accordance with TGC Section 791.014, approval of proposed project in which county desires to assist City in that certain parking lot construction project located on University Avenue in the City
2. In accordance with TGC Section 791.014, approval of proposed project in which county desires to assist City in that certain parking lot construction project located on University Avenue in the City
21.
Budget & Management - Sergio Cruz:
A.
AI-50555
Presentation on 2016 Budget Process Status Update
B.
AI-50531
Approval to submit application to the Texas Facilities Commission for the Federal Surplus Property Program to receive Federal Surplus Property and authority for County Judge to sign documents.
C.
AI-50563
Sheriff's Office (1228)/(1100):
Approval to pay overtime incurred by the Sheriff's Office in response to flood event.
Approval to pay overtime incurred by the Sheriff's Office in response to flood event.
D.
Budget Appropriations:
1.
AI-50566
A. Refunding Bonds 2014A (1443)
Approval of 2015 appropriation of funds in the amount of $21,197.14 to fund bond counsel & attorney general fees.
B. Refunding Bonds 2014B (1444)
Approval of 2015 appropriation of funds in the amount of $51,300.88 to fund bond counsel & attorney general fees.
Approval of 2015 appropriation of funds in the amount of $21,197.14 to fund bond counsel & attorney general fees.
B. Refunding Bonds 2014B (1444)
Approval of 2015 appropriation of funds in the amount of $51,300.88 to fund bond counsel & attorney general fees.
E.
Interfund transfers:
1.
AI-50445
A. Certificate of Obligation, Series 2014 (1445)
Approval of 2015 interfund transfer from CO 2006 (1436) to CO 2014 (1445) in the amount of $0.14 to fund the 2015 interest payment.
B. Refunding Bonds, Series 2014C (1446)
Approval of 2015 interfund transfer from CO 2006 (1436) to Refunding Bond 2014C (1446) in the amount of $946,075.00 to fund 2015 principal & interest payment.
Approval of 2015 interfund transfer from CO 2006 (1436) to CO 2014 (1445) in the amount of $0.14 to fund the 2015 interest payment.
B. Refunding Bonds, Series 2014C (1446)
Approval of 2015 interfund transfer from CO 2006 (1436) to Refunding Bond 2014C (1446) in the amount of $946,075.00 to fund 2015 principal & interest payment.
22.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-50468
Approval of Request for Payment-Application No. 18 in the amount of $109,158.30 from D. Wilson Construction Co. awarded contractor for the "Repairs and Renovations-1st and 2nd Floors to the Former Administration Building," and as certified for payment by project architect, Alcocer Garcia Associates, Inc. and reviewed & initialed by construction manager, Prodigy C-12-029-10-23;
2.
AI-50477
A. Acceptance and approval of "Certificate of Substantial Completion" from contractor, D. Wilson Construction Co., reflecting the date of May 26, 2015 for the "Repairs and Renovations of 1st and 2nd Floors to the Former Administration Building," as submitted and certified by project architect, Alcocer Garcia Associates, Inc.
B. Approve Request for Payment-Application No. 19 (FINAL AND PARTIAL RETAINAGE) in the amount of $148,866.10 from D. Wilson Construction Co. awarded contractor for the, "Repairs and Renovations of 1st and 2nd Floors to the Former Administration Building", and as certified by project architect, Alcocer Garcia Associates, Inc. and reviewed & initialed by construction manager, Prodigy C-12-029-10-23;
B. Approve Request for Payment-Application No. 19 (FINAL AND PARTIAL RETAINAGE) in the amount of $148,866.10 from D. Wilson Construction Co. awarded contractor for the, "Repairs and Renovations of 1st and 2nd Floors to the Former Administration Building", and as certified by project architect, Alcocer Garcia Associates, Inc. and reviewed & initialed by construction manager, Prodigy C-12-029-10-23;
C. Acceptance & approval of Invoice No. 1153 (FINAL) in the amount of $5,276.98 submitted by contracted vendor, Prodigy Construction Management, LLC, C-13-276-09-10, for the provision of construction management services for: "Repair and Renovation for the 1st and 2nd Floors of the Former Administration Building Project."
3.
AI-50562
Request through Walter J. Reyna, Inc., that Simpkins and Associates, Third Party Administrators for Hidalgo County's 457 Deferred Compensation Plan needs the County to complete and sign the "Resource QDIA/Default Fund and Automatic Enrollment Setup and Change" form attached hereto with approval by Commissioners Court for Valde Guerra, HC Executive Officer to execute document as last document signed was with a former member of HCCC.
4.
AI-50465
A. Presentation of negotiations to date for an agreement [with applicable action] for the provision of Energy Consulting Services [with the #1 vendor Texas Energy Consultants], for the purpose of securing of new electric energy provider for Hidalgo County [to include all applicable/eligible department, programs and/or agencies] with direction from CC on the following aspects of the engagement:
a. Term of consulting agreement;
1. Initial two [2] year term; with
2. County's option to renew one [1] additional year;
b. Compensation Options:
1. Electric Energy Provider; or
2. Hidalgo County
c. Services to be provided:
1. Secure proposals, analyze and recommend vendor [including term of agreement with said electric energy provider];
2. Provide implementation of new provider, monitor performance, audit bills etc.;
d. Modifications to any of the above for the purpose of finalizing a energy consulting services document;
B. Action to proceed to secure proposals for a new electric energy provider for Hidalgo County through the following methods:
1. Solicit proposals from cooperatives, state programs, aggregations pools so as to eliminate the need to publish ads [and thus meet the competitive procurement statutes];
2. Receive proposals, analyze responses, present grid and recommendations to CC including:
1. Term of contract [12, 24, 36, 48 or 60 months];
2. Determine best value based on bundled or non-bundled pricing and why;
3. Renewal options if market pricing significantly drops with CC to impose the percentage rate that would trigger such an event;
4. Cancelation and/or termination clauses in the best interest of HC.
5. Other factors or considerations.
a. Term of consulting agreement;
1. Initial two [2] year term; with
2. County's option to renew one [1] additional year;
b. Compensation Options:
1. Electric Energy Provider; or
2. Hidalgo County
c. Services to be provided:
1. Secure proposals, analyze and recommend vendor [including term of agreement with said electric energy provider];
2. Provide implementation of new provider, monitor performance, audit bills etc.;
d. Modifications to any of the above for the purpose of finalizing a energy consulting services document;
B. Action to proceed to secure proposals for a new electric energy provider for Hidalgo County through the following methods:
1. Solicit proposals from cooperatives, state programs, aggregations pools so as to eliminate the need to publish ads [and thus meet the competitive procurement statutes];
2. Receive proposals, analyze responses, present grid and recommendations to CC including:
1. Term of contract [12, 24, 36, 48 or 60 months];
2. Determine best value based on bundled or non-bundled pricing and why;
3. Renewal options if market pricing significantly drops with CC to impose the percentage rate that would trigger such an event;
4. Cancelation and/or termination clauses in the best interest of HC.
5. Other factors or considerations.
5.
AI-50384
A. Requesting approval to declare the items listed in Exhibit "A" (attached herein), office furniture, equipment and vehicles as "Surplus" for the purpose of sale through auction (scheduled for 08-12-2015) in accordance with Texas Local Government Code 263.152 (a)(1); AND, in the event "NO BIDS" received,
B. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to:'...order any of the property to be destroyed or otherwise disposed of as worthless in as much as the sale of said items CC undertook to sell (under Subsection (1) at auction on 08-12-2015 resulted in no bids were received;
C. Requesting authority to publish advertisement for the auction of surplus equipment and vehicles scheduled for 08-12-2015, including but not limited to Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions.
D. Ratification of amended Exhibit "B" [CC 07-07-15/Regular 15.A.2-AI#50296] attached hereto to reflect the addition of an item for the upcoming publication for Abandoned and Unclaimed Items [State of Texas] as set forth under Texas Code of Criminal Procedure, Article 18.17.
B. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to:'...order any of the property to be destroyed or otherwise disposed of as worthless in as much as the sale of said items CC undertook to sell (under Subsection (1) at auction on 08-12-2015 resulted in no bids were received;
C. Requesting authority to publish advertisement for the auction of surplus equipment and vehicles scheduled for 08-12-2015, including but not limited to Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions.
D. Ratification of amended Exhibit "B" [CC 07-07-15/Regular 15.A.2-AI#50296] attached hereto to reflect the addition of an item for the upcoming publication for Abandoned and Unclaimed Items [State of Texas] as set forth under Texas Code of Criminal Procedure, Article 18.17.
B.
CAP Pct. 1
1.
AI-50304
Presentation for discussion, consideration, and action on a recommendation by project engineer, TEDSI Infrastructure Group to award to the vendor submitting the lowest and best bid and meeting all specifications: 2GS, LLC in the amount of $406,722.20 for Bid No. CAP-15-096-06-03-YSS "Road & Drainage Construction for Delta West Subdivision".
C.
Pct. 1
1.
AI-50321
Authority to purchase [in-stock item] one [1] 2013 JD, Model 310K Backhoe [1750 Hrs.], Stock or Serial #247724 through Hidalgo County's membership/participation [qualifying under Buyboard Contract #424-13 as it has never been retailed] from awarded coop vendor, Doggett John Deere in the amount of $55,277.00.
2.
AI-50454
Authority to advertise with approval of RFB plans and specifications developed by project engineer, LeFevre Engineering & Management Consulting, LLC, for: Hidalgo County Precinct No. 1 -"Paving & Drainage Improvements to: Spanish Palms Subdivision"-RFB No. 2015-256-08-12-MSS, including the re-advertising of projects in the event no Bid responses are received and/or are rejected and project is still required.
3.
AI-50278
Requesting approval of a professional architectural "on call" services agreement with
RIKE OGDEN FIGUEROA ALLEX ARCHITECTS, INC. for the purposes of Repairs/Renovations/Remodeling, Additions/Alterations and/or Building Review/Assessment Related Services on a "per project basis" for County owned Buildings/Structures located within Hidalgo County Precinct One through the forms of an AIA Agreement and as selected for negotiations through County's protocol under the "POOL" of Architects.
D.
Pct. 2
1.
AI-50449
Requesting approval of Supplemental Agreement No. 1 with L&G Consulting Engineers, Contract# C-15-046-03-03 reflecting the project's title change
from Pct 2 Regional Hike & Bike Project
to Pct 2 Regional Linear Park Project [from San Antonio Ave. to 2nd Street].
2.
AI-50494
Requesting acceptance and approval of Work Authorization No. 3 (with an estimated cost of $25,414.14) as submitted by L&G Engineering, Contract No. C-15-046-03-03, to provide title policies and commitments for the 37 parcels identified in Phase I of the Pct 2 Regional Linear Park Project.
3.
AI-50502
Acceptance and approval of Work Authorization No. 4 (with an estimated cost of $17,276.11) as submitted by L&G Engineering, Contract No. C-15-125-04-14, to provide geotechnical field, laboratory, and engineering analysis of Hidalgo County Pct 2 Eldora Rd Project.
4.
AI-50504
A. Pursuant to Texas Local Government Code 262.027(c), notice was provided vendor RDH Site & Concrete [with low base bid figure] to appear at Hidalgo County Commissioners Court and to present evidence concerning the low bidder's responsibility in connection with Precinct #2's Sioux Road Improvements Project [from I Road 3,500 ft. East to Raul Longoria Road] Bid #2015-209-06-24-MSS;
B. Pursuant to Texas Local Government Code 262.027 (a)(1), recommendation by Raul Sesin, PE, HCDD#1 to award base bid to Texas Cordia Construction, the responsible bidder that submitted the lowest and best bid
B. Pursuant to Texas Local Government Code 262.027 (a)(1), recommendation by Raul Sesin, PE, HCDD#1 to award base bid to Texas Cordia Construction, the responsible bidder that submitted the lowest and best bid
5.
AI-50524
Requesting approval of Supplemental Agreement No. 5 with R. Gutierrez Engineering Corporation, Contract C-07-358-09-04 resulting in an estimated cost increase of $23,496.00 for services under Work Authorization No. 12 for the South Fork Drainage Project.
6.
AI-50307
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262.024, (a)(4) a professional service;
B. Requesting approval to enter into a service contract with Pharr Literacy Project, dba, Rio Grande Valley Literacy Center, Inc. to provide [to at least 30] Hidalgo County Precinct No. 2 Employees "Workplace Literacy Classes" in an amount not to exceed $6,420.00.
B. Requesting approval to enter into a service contract with Pharr Literacy Project, dba, Rio Grande Valley Literacy Center, Inc. to provide [to at least 30] Hidalgo County Precinct No. 2 Employees "Workplace Literacy Classes" in an amount not to exceed $6,420.00.
E.
Pct. 4
1.
AI-50439
Acceptance and approval of Change Order No. 8 for additional 19 days due to rain days and dry out days for the months of June and early July, Contract No. C-14-067-06-03 with JCon Construction, LLC as reviewed/approved by project architect of record, Mata-Garcia Architects, LLP for: Hidalgo County Precinct No. 4 -"Construction of the Linn-San Manuel Emergency Services Facilities" with authority for County Judge, or Court Member to execute document.
2.
AI-50532
Acceptance and approval of
"Amendment" to Professional Services Agreement
#C-14-278-07-29 with
George Jaime Salazar II d/b/a
APPRAISAL HAUS
(deleting first sentence of paragraph 3 in its entirety and substituted in lieu thereof to extend the "term" of the agreement to reflect for a period of two (2) years, commencing, July 29, 2014, expiring, July 28,2016) for the purposes of
"Appraisal Services" for:
(job specific project):
"Sale of Properties" withing
Hidalgo County Precinct No. 4.
F.
Constables
1.
AI-50423
Constable Pct. #3:
Requesting approval to purchase through the County's membership/participation with Houston Galveston Area Council (H-GAC ) awarded vendor, Caldwell Country Chevrolet (Contract #VE11-13) in the total amount of $32,293.25 which includes delivery and a one time administration fee through-Project #15-245-OGG.
Requesting approval to purchase through the County's membership/participation with Houston Galveston Area Council (H-GAC ) awarded vendor, Caldwell Country Chevrolet (Contract #VE11-13) in the total amount of $32,293.25 which includes delivery and a one time administration fee through-Project #15-245-OGG.
2.
AI-50426
Constable Pct #3 is requesting authorization and approval to purchase One (1) New 2015 Tahoe LS to
Cowboy Chevrolet/Buick/GMC/Cadillac in Silisbee, TX 77656 - lowest amount quoted of
$37,464.00which includes delivery but not limited to any other appurtenances-Project #15-252-OGG.
3.
AI-50425
Constable Pct #3 is requesting authorization and approval to purchase
Two (2) New or Newer 2015 Chevrolet 1500 4x4 Crewcabs through the County's membership/participation with TASB-Buyboard's awarded vendor, Country Caldwell Chevrolet/Ford [Contract #430-13] in the amount of
$61,610.00 which includes delivery and a one time Buyboard fee of $400.00 through-Project #15-227-OGG.
G.
WIC
1.
AI-50472
Requesting approval and acceptance of the Assignment and Assumption Agreement between the University of Texas - Rio Grande Valley and Hidalgo County WIC Program so as to reflect the Assignment of the existing Educational Experience and Program Agreement
from/with the University of Texas - Pan American
to the University of Texas - Rio Grande Valley.
2.
AI-50438
Pursuant to the specifications, presenting a request by Lessee to approve Second Amendment of the newly executed Lease Agreement between Hidalgo County WIC Program and RREAL, LLC to reflect the commencement date of lease from August 1, 2015 to September 1, 2015 [for the occupancy of the building] as necessitated by funding source correspondence
H.
Sheriff's Office
1.
AI-50385
Authority/approval to enter into an Intergovernmental Agreement by and between
HIDALGO and CAMERON COUNTIES for the purposes of
"Housing of Inmates (including transportation)" at
($41.00 dollars per inmate) for the
Hidalgo County Sheriff's Office effective upon execution of both Counties.
2.
AI-50542
Acceptance and approval to award job order contractor, Herrcon, LLC (awarded JOC through Buyboard contract #464-14) in the amount of $40,610.85 which in includes Installation of New Canopy for Gas Pumps damaged by storm and any appurtenances as may be needed to complete project. (Project #15-218-OGG)
3.
AI-50541
Acceptance and approval to award job order contractor, Herrcon, LLC (awarded JOC through Buyboard contract #464-14) in the amount of $109,992.71 which in includes Installation of New Canopy for Mobile units, Fencing but not limited to infrastructure & installation of (2) lights for the parking lot and any appurtenances as may be needed. (Project #15-263-OGG)
23.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
AI-50386
Pending/potential litigation - Construction defect (Project #C-12-028-07-24)
D.
AI-50395
Cause No. CCD-0281-B; Electric Transmission Texas, LLC vs. Hidalgo County
E.
AI-50558
Deliberation regarding the following: Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Red Flower - Tax Abatement.
F.
AI-50528
Cause No. C-7758-14-C; Eugenia Andrade vs. Hidalgo County; In the 139th District Court of Hidalgo County, Texas
G.
AI-50429
Claim of American Electric Power Company, Inc.
H.
AI-50431
Claim of Santana Perez
I.
AI-50433
Claim of Elida Castillo
J.
AI-50508
Claim of Arturo Pinzon
24.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
25.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
AI-50387
Pending/potential litigation - Construction defect (Project #C-12-028-07-24)
D.
AI-50396
Cause No. CCD-0281-B; Electric Transmission Texas, LLC vs. Hidalgo County
E.
AI-50560
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Red Flower - Tax Abatement.
F.
AI-50529
Cause No. C-7758-14-C; Eugenia Andrade vs. Hidalgo County; In the 139th District Court of Hidalgo County, Texas
G.
AI-50430
Claim of American Electric Power Company, Inc.
H.
AI-50432
Claim of Santana Perez
I.
AI-50434
Claim of Elida Castillo
J.
AI-50509
Claim of Arturo Pinzon
26.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
27.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
28.
Adjourn