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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING July 21, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2015 Intradepartmental transfers:
A.
2015 - Pct.1 Sanitation (1100)
B.
2015 - Pct.1 Admin. (1200)
C.
2015 - Pct.1 R&B (1200)
D.
2015 - Pct. 2 Road Maintenance (1200)
E.
2015 - Pct 3 Rd. Maint. (1200)
F.
2015 - Pct 4 CRC (1100)
G.
2015 - Pct. 4 Rd. Maint (1200)
H.
2015 - Pct. 4 Sanitation (1100)
I.
2015 - Pct. 4 Parks (1100)
J.
2013 - Sheriff's Office (1284)
K.
2015 - Sheriff's Office / Federal Sharing U.S. Department of Treasury (1228)
L.
2015 - Sheriff's Office Operation Stonegarden (1284)
M.
2015 - Hidalgo County Sheriff's Office (1100)
N.
2015 - Health & Human Services Dept. / Health Adm (1100)
O.
2015 - Health & Human Services Dept. / Clinics (1100)
P.
2015 - Health & Human Services Dept. / TB Control (1293)
Q.
2015 - Health & Human Services Dept. / Prenatal (1293)
R.
2015 - Health and Human Services Dept. / Immunization (1293)
S.
2015 - Health & Human Services Dept. / Infectious Disease (1293)
T.
2015 - Health & Human Services Dept. / CPS/HAZARDS (1293)
U.
2015 - County Auditors (1100)
V.
2015 - Public Defender's Juvenile Section (1282)
W.
2015 - Tax Office (1100)
X.
2015 - WIC (1292)
Y.
2015 - WIC (1292)
Z.
2015 - District Attorney's Office (1100)
AA.
2015 - 93rd District Court (1100)
BB.
2015 - Sheriff's Office / Federal Sharing U.S. Department of Justice (1229)
CC.
2015 - Adult Probation / AIP (1100)
DD.
2015 - HIDTA Grant (1291)
EE.
2015 - Public Affairs (1100)
FF.
2015 - Environmental Compliance (1100)
GG.
2015 - Department of Budget & Management (1100)
HH.
2015 - County Clerk (1100)
II.
2015 - Constable Pct. 3 (1261)
JJ.
2015 - County Court at Law #8 (1100)
KK.
2015 - 430th District Court (1100)
LL.
2015 - Master Court 2 (1100)
MM.
2015 - Probate Court (1100)
NN.
2015 - Veterans Services (1100)
OO.
2015 - Adult Detention Facility (1100)
PP.
2015 - Sheriff's Dept. / Adult Detention Facility (1100)
QQ.
2015 - Sheriff's Dept. / Adult Detention Facility (1100)
RR.
2015 - Sheriff's Federal Sharing - US Department of Treasury (1228)
SS.
2015 - District Attorney (1223)
3.
2015 Interdepartmental transfers:
A.
Pct. 2 Parks (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 2 Parks in the amount of $20,681.70 to fund improvements for the Las Milpas park (purchase & installation of canopies).
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 2 Parks in the amount of $20,681.70 to fund improvements for the Las Milpas park (purchase & installation of canopies).
B.
Pct. 1 Delta West Subdivision (1200):
Approval of interfund transfer from Co. Wide Adm.-Contigency (fund 1100, program #002) to Pct. 1 Delta West S/D (fund 1200, program #220) in the amount of $148,541.90 to fund road improvement expenditures.
Approval of interfund transfer from Co. Wide Adm.-Contigency (fund 1100, program #002) to Pct. 1 Delta West S/D (fund 1200, program #220) in the amount of $148,541.90 to fund road improvement expenditures.
C.
Juvenile Probation (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Juvenile Probation in the amount of $106,652.00 to fund room & board expenditures for the month of June 2015.
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Juvenile Probation in the amount of $106,652.00 to fund room & board expenditures for the month of June 2015.
D.
Co. Wide Adm (1100):
Approval of 2015 interdepartmental transfer from IT Countywide to Co. Wide Adm - Contingency in the amount of $19,305.00.
Approval of 2015 interdepartmental transfer from IT Countywide to Co. Wide Adm - Contingency in the amount of $19,305.00.
E.
Co Judge (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm to Co Judges in the total amount of $7,903.00 for land and building rental expenditures.
Approval of 2015 interdepartmental transfer from Co. Wide Adm to Co Judges in the total amount of $7,903.00 for land and building rental expenditures.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Monthly Fee Reports:
A.
District Attorney's Office
2015 June - Hot Checks Fees Monthly Report
2015 June - Hot Checks Fees Monthly Report
6.
Payment of invoices/claims:
A.
District Attorney's Office:
Approval to process payment of the following invoices, in the total amount of $1,534.23 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
Approval to process payment of the following invoices, in the total amount of $1,534.23 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice No. | Amount |
| Davila & Associates, Inc. | 28565 | $50.00 |
| Efrain Molina Jr. | CR-2152-12-G | $1,484.23 |
| TOTAL | $1,534.23 |
B.
Executive Office:
Requesting approval of payment of in connection with legal representation for Level II Grievance with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
Requesting approval of payment of in connection with legal representation for Level II Grievance with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice # | Amount |
| Law Office of Daniel G. Rios, P.C. | 3/18/15 | 10571 | $ 2,588.64 |
7.
Executive Office - Valde Guerra:
A.
Right of Way:
City of Weslaco: Weather Heights Phase I: The proposed 8" Sanitary Sewer will begin approximately 70.0' South of Mile 10 North and Mile 4 West Road. It will run South along the west side of Mile 4 West Road, within the existing Right of Way for approximately 65.0', connecting to an existing manhole.
City of Weslaco: Weather Heights Phase I: The proposed 8" Sanitary Sewer will begin approximately 70.0' South of Mile 10 North and Mile 4 West Road. It will run South along the west side of Mile 4 West Road, within the existing Right of Way for approximately 65.0', connecting to an existing manhole.
B.
Right of Way:
North Alamo Water Supply Corporation:
Las Delicias Subdivision Phase I - Proposing a 16 inch bore casing for an 8 inch waterline. From the centerline. From the centerline of Mile 3.5 Road go East approximately 60 feet. Will bore Mile 12 North Road from North to South Will tie into an existing 12 inch waterline.
North Alamo Water Supply Corporation:
Las Delicias Subdivision Phase I - Proposing a 16 inch bore casing for an 8 inch waterline. From the centerline. From the centerline of Mile 3.5 Road go East approximately 60 feet. Will bore Mile 12 North Road from North to South Will tie into an existing 12 inch waterline.
C.
Right of Way:
North Alamo Water Supply Corporation: Citrus Village Subdivision:
1. From the centerline of Cesar Chavez Road go East 774 feet along Benito Ramirez- proposing a 2 inch bore casing connecting a 1 inch waterline for dual 3/4 inch meter on an 8 inch waterline.
2. From the centerline of Cesar Chavez Road go East 899 feet along Benito Ramirez- proposing a 16 inch bore casing connecting a 16 inch bore casing connecting an 8 inch waterline to an 8 inch waterline.
3. From the centerline of Cesar Chavez Road go East 1,229 feet along Benito Ramirez- proposing a 2 inch bore casing connecting a 1 inch waterline for dual 3/4 inch meters on an 8 inch waterline.
North Alamo Water Supply Corporation: Citrus Village Subdivision:
1. From the centerline of Cesar Chavez Road go East 774 feet along Benito Ramirez- proposing a 2 inch bore casing connecting a 1 inch waterline for dual 3/4 inch meter on an 8 inch waterline.
2. From the centerline of Cesar Chavez Road go East 899 feet along Benito Ramirez- proposing a 16 inch bore casing connecting a 16 inch bore casing connecting an 8 inch waterline to an 8 inch waterline.
3. From the centerline of Cesar Chavez Road go East 1,229 feet along Benito Ramirez- proposing a 2 inch bore casing connecting a 1 inch waterline for dual 3/4 inch meters on an 8 inch waterline.
8.
Membership Dues:
A.
HIDTA (1252):
Requesting approval to renew the 2015-2016 Texas Narcotic Officers Association membership dues in the amount $320.00 (requisition#00280278 at $40.00 per members) for the Hidalgo County HIDTA Task Force Commander, Assistant Commander, five (5) HIDTA Criminal Investigators, and one (1) U.S. Border Patrol agent (assigned to HIDTA) with authorizations for the County Treasurer to issue payment after review, audit, and procedures are completed by the County Auditor's Office.
Requesting approval to renew the 2015-2016 Texas Narcotic Officers Association membership dues in the amount $320.00 (requisition#00280278 at $40.00 per members) for the Hidalgo County HIDTA Task Force Commander, Assistant Commander, five (5) HIDTA Criminal Investigators, and one (1) U.S. Border Patrol agent (assigned to HIDTA) with authorizations for the County Treasurer to issue payment after review, audit, and procedures are completed by the County Auditor's Office.
B.
County Clerk (1100):
Requesting approval to pay the 2015 National Association of County Recorders, Elected Officials, and Clerks (NACRC) membership dues in the total amount of $250.00 for Arturo Guajardo, Jr., with the authority for the County Treasurer to issue a check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2015 National Association of County Recorders, Elected Officials, and Clerks (NACRC) membership dues in the total amount of $250.00 for Arturo Guajardo, Jr., with the authority for the County Treasurer to issue a check after review, audit and processing procedures are completed by the County Auditor.
C.
County Clerk (1100):
Requesting approval to pay the 2015-2016 County & District Clerks' Association of Texas (CDCAT) Membership Dues for Arturo Guajardo, Jr., Hidalgo County Clerk, in the amount of $125.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2015-2016 County & District Clerks' Association of Texas (CDCAT) Membership Dues for Arturo Guajardo, Jr., Hidalgo County Clerk, in the amount of $125.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
9.
Auditor's Office:
A.
Discussion, consideration and approval to process the City of Penitas tax year 2013 and tax year 2014 TIRZ payment, in the amount of $7,827.08 and $69,821.99, respectively pursuant to the interlocal agreement between the City of Penitas, Hidalgo County, and the Reinvestment Zone No. 1, City of Penitas.
B.
Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
C.
Discussion, consideration and approval to process the City of Pharr 2014-2015 TIRZ payment, in the amount of $43,700.06, pursuant to the interlocal agreement between the City of Pharr, Hidalgo County, and the Reinvestment Zone No. 1, City of Pharr.
10.
Budget & Management:
A.
Self-Insured 2202
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of June 1-30, 2015 in the amount of $76,162.90 and requesting approval of wire transfer.
B.
1. Approval of reimbursement in the amount of $772,446.24 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 06/20/15 to 07/03/15.
2. Approval of wire transfer to cover claims paid.
| 06/20-26/15 | $474,926.94 |
| 06/27-30/15 | $101,381.87 |
| 07/01-03/15 | $196,137.43 |
| TOTAL | $772,446.24 |
2. Approval of wire transfer to cover claims paid.
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice,draft requirement agreement etc.) as attached hereto for: Hidalgo County (all funding sources, programs & entities) -"Purchase of Sand and Bedding Material (on an " as needed basis")" RFB No.: 2015-210-00-00-SGS including the re-advertising of project in the event No Bid responses are received and / or are rejected and project is still required.
B.
Requesting authority to advertise and approval of procurement packet [i.e. specifications/requirements, legal notice, draft requirement agreement, etc.] as attached hereto for: Hidalgo County-"Printing and Massive Mail-out for Voter Registration Certifications"-RFB: 2015-198-MEG including the re-advertising of project in the event no bid responses are received and/or are rejected and project is still required.
C.
Acceptance and approval of Substantial Completion and request for Payment Application #1 in the total amount of $30,429.08 submitted by Herrcon LLC [awarded JOC through TASB-Buyboard contract #464-14], in connection with: Repairs and Replacement to existing security fencing inside Juvenile Detention Center located at 1711 N. Bridge St., Weslaco, TX. through PO# 725451 -Project #15-423-OGG]
D.
Approval to complete and execute the Time Warner Order #6066519 documentation to add additional services and recurring fees for Hidalgo County Health & Human Services Dept.
E.
Approval of Payment Application No. 1 in the amount of $116,156.97 for the Pct. 2 Equipment and Maintenance Facility parking lot and access road project submitted by 2GS, LLC through Contract #C-15-085-03-31 , and certified for payment by project engineer, Raul Sesin.
F.
1. Acceptance and approval of request for payment of Invoice # 11325191 for $2,100.00 submitted by L&G Consulting Engineering Inc for the FM 1925 Project WA #1 project (PO#663995).
2. Acceptance and approval of request for payment of Invoice # 11325179 for $33,899.90 submitted by L&G Consulting Engineering Inc for the FM 1925 Project, Phase II,WA #2-PO# 724398;
3. Acceptance and approval of request for payment of Invoice # 15-6-000015 for $1,340.02 submitted by L&G Engineering Laboratory for the Linn San Manuel Facility Project-PO# 713423;
4. Acceptance and approval of request for payment of Invoice No. 3146-15(12) for $561.60 submitted by Mata-Garcia Architects for the Linn San Manuel Emergency Services Building Project-PO# 701993;
5. Acceptance and approval of request for payment of Invoice # 11325178 for $54,210.00 submitted by L&G Engineering for the FM 1925 Project-WA #1-PO# 725312.
2. Acceptance and approval of request for payment of Invoice # 11325179 for $33,899.90 submitted by L&G Consulting Engineering Inc for the FM 1925 Project, Phase II,WA #2-PO# 724398;
3. Acceptance and approval of request for payment of Invoice # 15-6-000015 for $1,340.02 submitted by L&G Engineering Laboratory for the Linn San Manuel Facility Project-PO# 713423;
4. Acceptance and approval of request for payment of Invoice No. 3146-15(12) for $561.60 submitted by Mata-Garcia Architects for the Linn San Manuel Emergency Services Building Project-PO# 701993;
5. Acceptance and approval of request for payment of Invoice # 11325178 for $54,210.00 submitted by L&G Engineering for the FM 1925 Project-WA #1-PO# 725312.
G.
Acceptance and approval of request for payment of
Invoice #June 15-11 in the amount of
$9,439.50 as submitted by
LeFEVRE Engineering for the provision of engineering services in connection to
Contract #C-14-308-09-09--PO#721465-
WA#1 for Spanish Palms Project.
H.
Authority to exercise the one (1) year extension option as provided under current contract for "Hauling Services for All Road Materials-Pct 2," for Hidalgo County, under the same rates, terms, and conditions with Roy's Hauling Services, Inc.
I.
Approval to exercise the option to renew/extend for a sixty (60) day extension (as permitted in contract) with Dr. Ivan Melendez, under the same terms and condition for: "Physician Services " for Health and Human Services.
J.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County (all funding sources, programs & entities)- "Lubricants(Grease-Oil-Hydraulic Fluid-Anti-Freeze) Products" RFB No.: 2015-208-00-00-SGS. Including the re-advertising of project in the event No Bid responses are received and/or are rejected and project is still required.
K.
1. Approval of Request for
Payment Application No. 2 in the amount of
($ 4,959.00) as submitted by
IOC Company, LLC, awarded contractor for
Project:
"Mile 2 North Roadway Project" and as (certified for payment by project engineer,
L&G Engineering) in connection to contract#
C-14-153-02-17 for
Hidalgo County Precinct No. 3.
2. Approval of Request for payment of Invoice #15068 in the amount of ($ 3,112.50) as submitted by project Engineer Javier Hinojosa Engineering for Project: The preparation of construction plans for the paving improvements of Mile 9 1/2 North from Conway Avenue to Trosper Road in connection to WA#1 and contract (#C-14-266-06-17).
2. Approval of Request for payment of Invoice #15068 in the amount of ($ 3,112.50) as submitted by project Engineer Javier Hinojosa Engineering for Project: The preparation of construction plans for the paving improvements of Mile 9 1/2 North from Conway Avenue to Trosper Road in connection to WA#1 and contract (#C-14-266-06-17).
L.
Approval of a
"Clarification" of
AI-49058 (CC 03-31-15) to include
"Sub-Contractor's Letter" pursuant to
Article #14 under the current professional services agreement#
C-15-110-03-31(WA#1) with
L&G Engineering for
purposes of (sub-contracting) with
AmaTerra Environmental, Inc. for
(Archeological and Historic Survey Reports) for
"Job Specific" PROJECT: "FM 1925 (from 1,500 ft. West of 10th Street to McColl Road" within
Hidalgo County Precinct No. 4.
M.
Approval of request for Payment-Application No. 5 in the amount of $55,384.52 as submitted by 2GS, LLC-Contract #C-14-362-10-28-PO#717811 for the provision of Construction Services for the "Sioux Road Paving & Drainage Improvements" project in Precinct One and as reviewed by project engineer, Raul Sesin, P.E.
N.
Acceptance and approval of request for
Invoice Payment #20152389 as submitted by TEDSI Infrastructure Group in the amount of
$2,996.20 -Work Authorization No. 2-PO#698569-Contract #C-08-227-02-09 for Professional Engineering Services from May 01, 2015 to May 31, 2015.
O.
Approval of payment for Invoice #20152390 in the amount of $5,441.30 submitted for professional services by TEDSI Infrastructure Group, contract C-12-119-07-31 (WA# 3) for the Pct. 2 Dicker Road Project.
P.
Information Technology - I. T. Department:
Requesting authority to purchase a renewal for help desk support center/remote support of Software Subscription License through a purchase order with company's response as to acceptance of purchase order not executed agreement, with bigWebApps effective 08-01-2015 to 07-31-2016 through requisition #279070 for the following:
Requesting authority to purchase a renewal for help desk support center/remote support of Software Subscription License through a purchase order with company's response as to acceptance of purchase order not executed agreement, with bigWebApps effective 08-01-2015 to 07-31-2016 through requisition #279070 for the following:
| Department | Yearly Fee | Account Number |
| (I. T.) Information Technology | 24 @ $248.04=$5,952.96 | 5-1100-415-00-200-002-0-336 |
| Asset Manager | $1,785.89 | 5-1100-415-00-200-002-0-336 |
| Email Parser | $595.30 | 5-1100-415-00-200-002-0-336 |
| LDAP Replicator | $1,190.59 | 5-1100-415-00-200-002-0-336 |
| Commissioner Precinct 1 | $2,024.01 | 5-1200-431-00-121-004-0-336 |
| Commissioner Precinct 4 | $2,024.01 | 5-1200-431-00-124-007-0-336 |
| Non Profit Discount | <$3,819.78> | All of the above |
Q.
Approval of payment of Invoice #11325193 in the amount $64,873.16 submitted by L&G Consulting Engineers Inc., in connection with professional engineering services provided under Contract C-15-097-03-17 (WA#1), for Pct.2 priority projects.
R.
Approval of payment of Invoice #11325180 in the amount $8,030.35 submitted by L&G Consulting Engineers Inc., in connection with construction materials testing and construction inspection provided under Contract C-15-125-04-14 (WA#1), for the Pct 2 Equipment and Maintenance Facility Project.
S.
Action by HCCC to Add and/or Delete Fuel Cards/Users:
1. Emergency Management - Add Fuel Card
2. Sheriff's Office - Delete Fuel Card/User
3. Health & Human Services - Add Users
1. Emergency Management - Add Fuel Card
2. Sheriff's Office - Delete Fuel Card/User
3. Health & Human Services - Add Users