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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS July 21, 2015 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations
6.
2013 Bond
A. Approval of Offer Acceptance for Parcel #47 in relation to J-09 drainage improvement project.
B. Request for the issuance of a manual check of offer to complete the transaction
A. Approval of Offer Acceptance for Parcel #47 in relation to J-09 drainage improvement project.
B. Request for the issuance of a manual check of offer to complete the transaction
7.
2013 Bond Series:
A. Approval of closing documents on parcels 47, 52 & 24, in relation to J-09 drainage project.
B. Request approval of manual cheks to be issued for the completion of the acquisition transaction
A. Approval of closing documents on parcels 47, 52 & 24, in relation to J-09 drainage project.
B. Request approval of manual cheks to be issued for the completion of the acquisition transaction
8.
2013 Bonds:
A. Request approval to issue Payment to Inland Pipe Rehab South Central (IPR South Central) in the amount of $280,002.24 for Request for Payment Application No. 8-Retainage Release-Revised for Construction Contract No. TP07-13-RADO Drain Storm Sewer Rehab by Trenchless Method. Project Engineer : Melden & Hunt, Inc.
B. Request approval to accept Certificate of Construction Completion from Inland Pipe Rehab South Central (IPR South Central) for Construction Contract No. TP07-13-Rado Drain Storm Sewer Rehab by Trenchless Method. Project Engineer: Melden & Hunt, Inc.
A. Request approval to issue Payment to Inland Pipe Rehab South Central (IPR South Central) in the amount of $280,002.24 for Request for Payment Application No. 8-Retainage Release-Revised for Construction Contract No. TP07-13-RADO Drain Storm Sewer Rehab by Trenchless Method. Project Engineer : Melden & Hunt, Inc.
B. Request approval to accept Certificate of Construction Completion from Inland Pipe Rehab South Central (IPR South Central) for Construction Contract No. TP07-13-Rado Drain Storm Sewer Rehab by Trenchless Method. Project Engineer: Melden & Hunt, Inc.
9.
2013 Bonds:
Request approval for Retainage Release in the amount of $31,174.90 to RDH Site & Concrete, LLC related to Construction Contract No. HCDD1-14-010-04-09 Pct.2 Seminole Valley Subdivision Area Drainage Improvement. Project Engineer: R. Gutierrez Engineering Corp.
Request approval for Retainage Release in the amount of $31,174.90 to RDH Site & Concrete, LLC related to Construction Contract No. HCDD1-14-010-04-09 Pct.2 Seminole Valley Subdivision Area Drainage Improvement. Project Engineer: R. Gutierrez Engineering Corp.
10.
2013 Bonds:
Request approval to issue payment on the following items that have met audit requirements:
A. Application for Payment No. 1 in the amount of $166,608.72 to GO Underground, LLC related to Construction Contract No. HCDD1-14-031-12-02 Pct.1 Spanish Palms Subdivision. Project Engineer: Tedsi Infrastructure Group, Inc.
Request approval to issue payment on the following items that have met audit requirements:
A. Application for Payment No. 1 in the amount of $166,608.72 to GO Underground, LLC related to Construction Contract No. HCDD1-14-031-12-02 Pct.1 Spanish Palms Subdivision. Project Engineer: Tedsi Infrastructure Group, Inc.
11.
A. Request approval of Change Order No. 1 to Texas Cordia Construction, LLC in the amount of $56,101.78 related to Construction Contract No. HCDD1-14-008-07-08 Pct.2 Alamo Expressway Drain. Project Engineer: DOS Logistics. PO#625452.
B. Request approval of Notice To Suspend to Texas Cordia Construction, LLC related to Construction Contract No. HCDD1-14-008-07-08 Pct.2 Alamo Drain. Suspension is required due to lead time required to manufacture two (2) Sluice Gates S4000 from Waterman Industries to comply with IBWC's request on AWWA C-560-7 Standards.
B. Request approval of Notice To Suspend to Texas Cordia Construction, LLC related to Construction Contract No. HCDD1-14-008-07-08 Pct.2 Alamo Drain. Suspension is required due to lead time required to manufacture two (2) Sluice Gates S4000 from Waterman Industries to comply with IBWC's request on AWWA C-560-7 Standards.
12.
2013 Bonds:
Request approval to issue payment on the following items after review and audit procedures have been completed:
A. Retainage Release in the amount of $14,610.00 to Foremost Paving, Inc. related to Construction Contract No. HCDD1-14-003-02-05 Pct.4 Area West Main Drain. Project Engineer: Guzman & Muñoz Engineering.
B. Request approval to accept Certificate of Construction Completion from Foremost Paving, Inc. related to Construction Contract No. HCDD1-14-003-02-05 Pct.4 Area West Main Drain. Project Engineer: Guzman & Muñoz.
Request approval to issue payment on the following items after review and audit procedures have been completed:
A. Retainage Release in the amount of $14,610.00 to Foremost Paving, Inc. related to Construction Contract No. HCDD1-14-003-02-05 Pct.4 Area West Main Drain. Project Engineer: Guzman & Muñoz Engineering.
B. Request approval to accept Certificate of Construction Completion from Foremost Paving, Inc. related to Construction Contract No. HCDD1-14-003-02-05 Pct.4 Area West Main Drain. Project Engineer: Guzman & Muñoz.
13.
Request approval to issue payment as a claim on the following items related to Incident Report dated 06-05-15 Mercedes PD Case No. 1509537-Damages to Telephone Lines & Electric Lines at West Liberty St. & Patricia St.-Mercedes, TX.
A. AEP Claim No. C201567776SA American Electric Power Company $11,864.00
B. Phoenix Claim No. 159015786 Phoenix Loss Control $ 4,759.49
A. AEP Claim No. C201567776SA American Electric Power Company $11,864.00
B. Phoenix Claim No. 159015786 Phoenix Loss Control $ 4,759.49
14.
A. Request approval to create Slot 17 from District's Administration Budget for Accounting Supervisor position and set salary at $60,000.00
B. Request approval to create Slots 107 to 116 from District's M&O Budget for ten (10) Truck Driver positions and set salaries at $30,343.00 each.
C. Approval of Budget Amendment to fund new positions as noted in item no. 1 & 2.
B. Request approval to create Slots 107 to 116 from District's M&O Budget for ten (10) Truck Driver positions and set salaries at $30,343.00 each.
C. Approval of Budget Amendment to fund new positions as noted in item no. 1 & 2.
15.
A. In accordance with section 791.014 of the Texas Government Code, Approval of Inter-local Agreement between Hidalgo County Drainage District #1 and the Hidalgo County, Texas to assist the county in ROW acquisition services for the Precinct 2 Regional Linear Park Project. The District's participation is in the amount of $157,533.52 from the District General Fund - Aid to other Governments.
B. Request Budget Amendment in the amount $74,000 out of the District General Fund into the - aid to other governments account, to supplement the current available funds for the participation of the above mention inter-local.
B. Request Budget Amendment in the amount $74,000 out of the District General Fund into the - aid to other governments account, to supplement the current available funds for the participation of the above mention inter-local.
16.
A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) for the provision of Professional Engineering Services required for Preliminary Site Characterization Abandoned Rifle / Handgun Firing Range Located at the Hidalgo County Drainage District No.1 yard Northeast of E. Richardson Road and North Doolittle Road.
B.) Presentation of Scoring Grid of the firms graded and evaluated through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for Preliminary Site Characterization Abandoned Rifle / Handgun Firing Range Located at the Hidalgo County Drainage District No. 1 yard Northeast of E. Richardson Road and North Doolittle Road.
B.) Presentation of Scoring Grid of the firms graded and evaluated through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for Preliminary Site Characterization Abandoned Rifle / Handgun Firing Range Located at the Hidalgo County Drainage District No. 1 yard Northeast of E. Richardson Road and North Doolittle Road.
| FIRM NAME: | SCORE: | RANK: |
| Halff Associates Inc. | 94 | |
| Naismith Engineering Inc. | 92 | |
| Cruz - Hogan Consultants, Inc. | 91 |
C.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No.1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of _____________________________, for the provision of Professional Engineering Services for Preliminary Site Characterization Abandoned Rifle / Handgun Firing Range Located at the Hidalgo County Drainage District No.1 yard Northeast of E. Richardson Road and North Doolittle Road.
17.
Requesting approval to enter into a (48) month lease agreement with Dahill through the Districts membership with Choice Partners Contract No. 13/0151 DG-02 for one (1) Espon Sure Color Plotter. $343.50 a month to include training, one set of ink, 36" & 44" roll paper and service throughout the lease period.
18.
Requesting approval of Wireless Voice, Data Services and Equipment from Verizon through the Districts membership with Texas Department of Information Resources Contract No. DIR-SDD-1779.
| Equipment Description: | Equipment Cost: | Employee ID: | New Plan Description: | Rate Plans: |
| Kyocera Durax | 0 | 079995 | More Everything Line Charge Basic Phone | $30.00 per month |
| Kyocera Durax | 0 | 151872 | More Everything Line Charge Basic Phone | $30.00 per month |
| Kyocera Durax | 0 | 026344 | More Everything Line Charge Basic Phone | $30.00 per month |
| Kyocera Durax | 0 | 151200 | More Everything Line Charge Basic Phone | $30.00 per month |
| Kyocera Durax | 0 | 151697 | More Everything Line Charge Basic Phone | $30.00 per month |
| Kyocera Durax | 0 | 151774 | More Everything Line Charge Basic Phone | $30.00 per month |
| Kyocera Durax | 0 | 019895 | More Everything Line Charge Basic Phone | $30.00 per month |
| Kyocera Durax | 0 | 151425 | More Everything Line Charge Basic Phone | $30.00 per month |
| Kyocera Durax | 0 | 073938 | More Everything Line Charge Basic Phone | $30.00 per month |
19.
A. Discussion and possible action on tax resale and private bids received on properties (list attached)
B. Discussion and possible action on Resolution for tax resale and private bid properties
B. Discussion and possible action on Resolution for tax resale and private bid properties
20.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
21.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
22.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn