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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING August 4, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2015 Intradepartmental transfers:
A.
2015 - Executive Office (1100)
B.
2015 - District Clerk (1100)
C.
2015 - JP PCT. 3, PL. 1 (1100)
D.
2015 - 398th District Court (1100)
E.
2015 - District Attorney's Office (1223)
F.
2015 - Co Wide Adm (1100)
G.
2015 - County Court at Law # 2 (1100)
H.
2015 - Sheriff's Office / Federal Sharing U.S. Department of Justice (1229)
I.
2015 - CW Mech Shop (1200)
J.
2015 - Pct.1 R&B (1200)
K.
2015 - Pct 2 Sanitation (1100)
L.
2015 - Pct 2 Rd Maint (1200)
M.
2015 - Pct. 2 Adm. (1200)
N.
2015 - Pct #3 Adm. (1200)
O.
2015 - Pct #3 Rd. Maint. (1200)
P.
2015 - Purchasing (1100)
Q.
2015 - Justice of the Peace Pct. 1 Pl. 1 (1100)
R.
2015 - J.P. Pct. #2, Pl. 1 (1100)
S.
2015 - J.P. Pct. #3, Pl. 2 (1100)
T.
2015 - Human Services (1100)
U.
2015 - Elections (1100)
V.
2015 - Constable Pct. 3 (1257)
W.
2015 - Constable Precinct 4 (1100)
3.
2015 Interdepartmental transfers:
A.
Pct. #3 (1345):
Approval of 2015 interdepartmental transfer within CO's 2014 from program (109) to program (116) in the amount of $496,975.00.
Approval of 2015 interdepartmental transfer within CO's 2014 from program (109) to program (116) in the amount of $496,975.00.
B.
District Clerk (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to District Clerk in the amount of $6,500.00 to fund Out of Co. Travel & General Supplies operating expenditures.
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to District Clerk in the amount of $6,500.00 to fund Out of Co. Travel & General Supplies operating expenditures.
C.
Pct.1 Rd Maint (1200):
Approval of 2015 interdepartmental transfer from Pct 1 Rd Maint, program 005 to La Milpa S/D, program 388, in the total amount of $508.11.
Approval of 2015 interdepartmental transfer from Pct 1 Rd Maint, program 005 to La Milpa S/D, program 388, in the total amount of $508.11.
D.
District Attorney's Office (1100):
Approval of 2015 interdepartmental transfer from Criminal DA, program 002, to DA Civil Litigation, program 013, in the total amount of $777.25.
Approval of 2015 interdepartmental transfer from Criminal DA, program 002, to DA Civil Litigation, program 013, in the total amount of $777.25.
E.
Pct.1 C.O.'s (1345):
Approval of 2015 interdepartmental transfer within C.O.'s Fund 1345 from program (190) to program (200) in the amount of $50,000.00.
Approval of 2015 interdepartmental transfer within C.O.'s Fund 1345 from program (190) to program (200) in the amount of $50,000.00.
F.
Pct.1 C.O.'s (1345):
Approval of 2015 interdepartmental transfer within C.O.'s Fund 1345 from program (190) to program (727) in the amount of $4,593.50.
Approval of 2015 interdepartmental transfer within C.O.'s Fund 1345 from program (190) to program (727) in the amount of $4,593.50.
G.
CCL#6 (1100):
Approval of 2015 interdepartmental transfer from Co. Wide-Contingency to CCL#6 in the total amount of 5,950.00 for travel expenditures.
Approval of 2015 interdepartmental transfer from Co. Wide-Contingency to CCL#6 in the total amount of 5,950.00 for travel expenditures.
H.
92nd DC (1100):
Approval of 2015 interdepartmental transfer from Co. Wide-Contingency to 92nd DC in the total amount of $8,480.00 for travel expenditures.
Approval of 2015 interdepartmental transfer from Co. Wide-Contingency to 92nd DC in the total amount of $8,480.00 for travel expenditures.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Payment of invoices/claims:
A.
Pct #2:
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor:
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor:
| Vendor: | Invoice No. | Amount | PO Number |
| Mobile Relays Partners, LTD | AIR0034957 | $ 137.97 | 719036 |
| Mobile Relays Partners, LTD | AIR0035085 | $ 137.97 | 719036 |
| Mobile Relays Partners, LTD | AIR0035213 | $ 137.97 | 719036 |
| Mobile Relays Partners, LTD | AIR0034956 | $ 30.00 | 719387 |
| Mobile Relays Partners, LTD | AIR0035084 | $ 30.00 | 719387 |
| Mobile Relays Partners, LTD | AIR0035212 | $ 30.00 | 719387 |
| Mobile Relays Partners, LTD | AIR0034959 | $ 36.00 | 718909 |
| Mobile Relays Partners, LTD | AIR0035087 | $ 36.00 | 718909 |
| Mobile Relays Partners, LTD | AIR0035215 | $ 36.00 | 718909 |
| Mobile Relays Partners, LTD | AIR0034439 | $ 79.99 | 718910 |
| Mobile Relays Partners, LTD | AIR0035089 | $ 79.99 | 718910 |
| Mobile Relays Partners, LTD | AIR0035217 | $ 79.99 | 718910 |
| Mobile Relays Partners, LTD | AIR0034955 | $ 890.90 | 719037 |
| Mobile Relays Partners, LTD | AIR0035083 | $ 890.90 | 719037 |
| Mobile Relays Partners, LTD | AIR0035211 | $ 890.90 | 719037 |
| Mobile Relays Partners, LTD | AIR0034961 | $ 79.99 | 718910 |
6.
Executive Office - Valde Guerra:
A.
Approval of 457 plan withdrawal request for employee #176265
7.
Membership Dues:
A.
Auditors Office (1100):
Requesting approval to pay the 2015 - 2016 AICPA membership dues in the amount of $245.00 (Req #281164 for Raymundo Eufracio, CPA, Hidalgo County Auditor, with authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2015 - 2016 AICPA membership dues in the amount of $245.00 (Req #281164 for Raymundo Eufracio, CPA, Hidalgo County Auditor, with authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
B.
Purchasing Department:
Approval of membership dues of the 2015 The Institute for Public Purchasing Procurement in the amount of $1,010.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor
Approval of membership dues of the 2015 The Institute for Public Purchasing Procurement in the amount of $1,010.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor
8.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
1. Approval of Request for Payment-Application No. 6 in the amount of $998,173.55 from Central Air and Heating Services, Inc., awarded contractor for the Sheriff's Office "Adult Detention Center and Law Enforcement Facility Roof &/or Air Condition Repairs &/or Replacement", and as certified for payment by project engineer, Chanin Engineering, and reviewed & initialed by construction manager, Prodigy Construction Management through contract #C-14-047-01-20;
2. Acceptance & approval of Invoice No. 1228 in the amount of $15,995.70, submitted by contracted vendor, Prodigy Construction Management, LLC, C-C-14-360-10-14, for the provision of construction management services for, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement."
3. Acceptance and approval of invoice No. 13159-9 in the amount $10,646.03 submitted by Chanin Engineering LLC, contracted engineer for the, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement" C-13-133-07-09
B.
Acceptance and approval of payment for revised invoice #11325180R (previously approved by cc on 07/21/2015 AI#-50357) with a corrected amount of $8,066.38, in connection with construction materials testing and construction inspection provided under Contract C-15-125-04-14 (WA#1), for the Pct 2 Equipment and Maintenance Facility Parking Lot & Access Road Project.
C.
Requesting approval of Payment Application No. 2 in the amount of $263,022.94 for the Pct. 2 Equipment and Maintenance Facility parking lot and access road project submitted by 2GS, LLC through Contract #C-15-085-03-31 , and certified for payment by Raul Sesin, PE.
D.
Tax Office/Sheriffs Substation:
1. Correction of original term of commercial alarm monitoring agreement [CC-Consent AI# 42803-02-11-14] with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms
to reflect the automatic extension of agreement unless otherwise terminated by Hidalgo County [as permitted under Terms/Conditions 3.B.] and not as originally captioned for one [1] year;
2. Approval to process requisition to permit the extension/renewal of agreement with Superior Alarms so as to proceed to with the submittal of invoices for new contract year and payment of $360.00
2. Approval to process requisition to permit the extension/renewal of agreement with Superior Alarms so as to proceed to with the submittal of invoices for new contract year and payment of $360.00
| Requisition | Location | Conditions Monitored | Yearly Monitoring | Account Number |
| 278358 | 300 E. Hackberry, McAllen, Texas | Burglar, Panic, Low Battery & Cell | $360.00 | 4-1100-413-00-125-001-0-413 |
E.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc)as attached hereto for: "Chief Physician/Health Authority for Hidalgo County Department Health and Human Services"-RFB: 2015-203-MEG including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required.
F.
Add Fuel Cards
1. Facilities Management - Fuel Cards
1. Facilities Management - Fuel Cards