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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING July 28, 2015 10:45 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
AI-50595
Discussion and presentation by the Hidalgo County Regional Mobility Authority
7.
District Attorney's Office:
A.
AI-50597
DA Investigation HB65 (1223):
Approval of appropriation of funds for the DA's Investigation HB65 in the total amount of $467.75 to cover salaries and fringe benefits of positions created on 07/21/2015 (Ref: AI- 50514, 11.E).
Approval of appropriation of funds for the DA's Investigation HB65 in the total amount of $467.75 to cover salaries and fringe benefits of positions created on 07/21/2015 (Ref: AI- 50514, 11.E).
8.
Executive Officer - Valde Guerra:
A.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
B.
AI-50573
County Wide Insurance (1100):
1. Approval to accept the quote for the renewal of accident insurance coverage for volunteers from Montalvo Insurance Agency (for the Coverage period: 6/5/15 to 1/1/16) and authorization for Executive Officer to sign documents as needed. If approved, Montalvo Insurance Agency will invoice the county at a later date the amount as quoted.
2. Approval of payment of invoice (when received) from Montalvo Insurance Agency in the amount of $287.50 for accident insurance coverage for volunteers with authority for County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
1. Approval to accept the quote for the renewal of accident insurance coverage for volunteers from Montalvo Insurance Agency (for the Coverage period: 6/5/15 to 1/1/16) and authorization for Executive Officer to sign documents as needed. If approved, Montalvo Insurance Agency will invoice the county at a later date the amount as quoted.
2. Approval of payment of invoice (when received) from Montalvo Insurance Agency in the amount of $287.50 for accident insurance coverage for volunteers with authority for County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
C.
AI-50570
Health Department:
Approval of alarm permit application from the City of Pharr Police Department with authority for Executive Officer or authorized official to sign
Approval of alarm permit application from the City of Pharr Police Department with authority for Executive Officer or authorized official to sign
D.
AI-50606
Approval of Confidentiality Agreement between Burton, McCumber & Cortez, L.L.P. and the County of Hidalgo, by and through the Hidalgo County Health and Human Services
E.
AI-50618
Approval to authorize County Judge to sign Deed Without Warranty in connection with a tax resale property, A 2.94 acre tract of land out of Block 236, Hall-Fifield Tract, Hidalgo County, Texas, according to the map recorded in Volume 1, Page 53, Map Records in the Office of the County Clerk of Hidalgo County, Texas
F.
AI-50613
Acknowledgment of Personnel/Budget Memorandum to County Officials & Departments
9.
Health & Human Services Department - Eddie Olivarez
A.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
B.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
10.
Community Service Agency:
A.
AI-50593
Discussion, consideration and possible action to accept the one time funds Augmentation Opportunity in fiscal Year 2015
11.
WIC - Norma Longoria:
A.
AI-50575
WIC:(1292):
1. Approval of Redistribution of Funding Notice FY 2015 from the Texas Department of State Health Services in the amount of $29,603 from the WIC Grant.
2. Approval to deobligate $29,603.00 from WIC Adm (Prog 001).
3. Approval to appropriate $22,000.00 into the Peer Counselor Program (Prog 002) and $7,603.00 into the Registered Dietician Program (Prog 012).
1. Approval of Redistribution of Funding Notice FY 2015 from the Texas Department of State Health Services in the amount of $29,603 from the WIC Grant.
2. Approval to deobligate $29,603.00 from WIC Adm (Prog 001).
3. Approval to appropriate $22,000.00 into the Peer Counselor Program (Prog 002) and $7,603.00 into the Registered Dietician Program (Prog 012).
12.
Planning Department - T.J. Arredondo:
A.
AI-50592
1. Preliminary Approval
a. Alondra La Blanca Subdivision – Pct. 4 (Taek Kim)
b. Pueblo De Palmas No. 17 Subdivision – Pct. 4 (J. Gary Frisby)
c. Sunset Valley Ph. 3 Subdivision – Pct. 1 (Eddie Sandoval)
d. TVM Properties Subdivision – Pct. 4 (Thomas Arce)
e. Carmona Subdivision – Pct. 1 (Irma Herrera)
2. Reimbursement of Financial Guarantee
a. Ruiz Subdivision – Pct. 4
3. Appointment or Re-Appointment of Member for the Hidalgo County Subdivision Advisory Board
a. Lonnie Berry – Precinct No. 1
b. Ken Dejarnett – County Judge
4. Appointment or Re-Appointment of Member for the Hidalgo County Board of Building Line Adjustment
a. Lonnie Berry – Precinct No. 1
b. Ken Dejarnett – County Judge
a. Alondra La Blanca Subdivision – Pct. 4 (Taek Kim)
b. Pueblo De Palmas No. 17 Subdivision – Pct. 4 (J. Gary Frisby)
c. Sunset Valley Ph. 3 Subdivision – Pct. 1 (Eddie Sandoval)
d. TVM Properties Subdivision – Pct. 4 (Thomas Arce)
e. Carmona Subdivision – Pct. 1 (Irma Herrera)
2. Reimbursement of Financial Guarantee
a. Ruiz Subdivision – Pct. 4
3. Appointment or Re-Appointment of Member for the Hidalgo County Subdivision Advisory Board
a. Lonnie Berry – Precinct No. 1
b. Ken Dejarnett – County Judge
4. Appointment or Re-Appointment of Member for the Hidalgo County Board of Building Line Adjustment
a. Lonnie Berry – Precinct No. 1
b. Ken Dejarnett – County Judge
13.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-50620
Pursuant to current lease agreement between Hidalgo County and Joe E. Garcia [under Article 1.2 Renewal/Termination] approval of mutual waiver of notice requirements by each party with official vacating/termination date of 07-31-15.
2.
AI-50365
Approval and acceptance of the final negotiated "Contract" including the Best and Final Offer (BAFO) for RFQ 2015-118-05-06 - Arbitrage Calculation Services for Hidalgo County with the number one ranked respondent:
Arbitrage Compliance Specialists, Inc.
3.
AI-50442
Presentation of bids received with recommendation to award to the responsible vendor submitting the lowest and best bid [as detailed in tabulation sheet contained herein] and meeting all specifications and/or requirements including approval of contract for Request for Bid project titled: "RFB No: 2015-213-06-24-SGS-Welding Supplies and Other Misc. Items-Hidalgo County".
B.
Pct. 2
1.
AI-50602
A. Acceptance and approval of the construction contract documents for Hidalgo County Precinct No. 2: "Sioux Road Improvements (from I Road to 3,500 feet East of Raul Longoria Road)" (CC award action AI-50504, 07/21/15) to Texas Cordia Construction, LLC, in the total amount of $378,587.00, for Contract # C-15-209-07-21 reviewed and approved as to form by Legal Counsel.
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee (Armando Garza unless otherwise voiced by Commissioner) to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits'...The original contract price may not be decreased by 18% or more without the consent of the contractor.
C.
Facilities Management:
1.
AI-50413
Presentation of low bid received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for
general custodial services (only), through Request for Bids titled: Hidalgo County-"Custodial Services for HC Owned Buildings Commencing-Administration Building, fka, K-Mart in Edinburg-TX", project No.: 2015-106-06-24-SGS.
14.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
AI-50586
Civil Action No. 7:15-cv-00304; Elizabeth Moore v. City of Mission, Texas and County of Hidalgo, Texas
15.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
16.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
AI-50587
Civil Action No. 7:15-cv-00304; Elizabeth Moore v. City of Mission, Texas and County of Hidalgo, Texas
17.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
18.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
19.
Adjourn