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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING August 18, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
AI-50902
Proclamation declaring August 31, 2015 as The University of Texas Rio Grande Valley Day in Hidalgo County.
B.
AI-50903
Proclamation designating the Month of September as Valley Voter Month in Hidalgo County.
C.
AI-50839
Presentation by Rolando Rios on the Texas Voter ID Law.
D.
AI-50957
Presentation regarding Property Assessed Clean Energy (PACE)
E.
AI-50956
Approval of resolution and order in accordance with SB1964 assessing additional fees for filing court cases and/or recording certain documents
7.
District Attorney's Office:
A.
AI-50783
DA's Office- Border Prosecution Grant/BPU ( 1281):
Approval to apply for the FY 2015-2016 Border Prosecution Unit Grant.
Approval to apply for the FY 2015-2016 Border Prosecution Unit Grant.
B.
AI-50745
Border Prosecution Initiative/BPU (1281):
Approval to continue the payment of salaries for two (2) Assistant District Attorneys currently being paid by the Border Prosecution Unit grant pending the award of the 2015-2016 grant.
Approval to continue the payment of salaries for two (2) Assistant District Attorneys currently being paid by the Border Prosecution Unit grant pending the award of the 2015-2016 grant.
C.
AI-50527
DA's Title IV-E (1100):
1. Approval of the Title IV-E Grant Budget for October 1,2015-September 30,2016.
2. Approval for County Judge to sign the following documents:
a. Budget
b. Federal Funding Accountability and Transperancy Act (FFATA)
c. Signature Authority Designation Form
d. Internal Control Certification
1. Approval of the Title IV-E Grant Budget for October 1,2015-September 30,2016.
2. Approval for County Judge to sign the following documents:
a. Budget
b. Federal Funding Accountability and Transperancy Act (FFATA)
c. Signature Authority Designation Form
d. Internal Control Certification
8.
County Clerk's Office - Arturo Guajardo, Jr.:
A.
AI-50650
Requesting approval of Official Bond Renewal for Elections Administrator Yvonne Ramon.
9.
Constables:
A.
AI-50794
Constable Pct. 3:
Discussion , consideration, and approval to appoint Jose Cruz and Daniel Crain as Reserve Deputy Constables by Constable Lazaro Gallardo, Jr., Constable Precinct 3, in accordance with the Texas Local Government Code Section 86.012.
Discussion , consideration, and approval to appoint Jose Cruz and Daniel Crain as Reserve Deputy Constables by Constable Lazaro Gallardo, Jr., Constable Precinct 3, in accordance with the Texas Local Government Code Section 86.012.
B.
AI-50863
Constable Pct. #4:
Discussion, consideration and action on Management Control Agreement regarding Texas Department of Public Safety and FBI Criminal Justice Information System between Hidalgo County Constable Precinct 4 and IT Department.
Discussion, consideration and action on Management Control Agreement regarding Texas Department of Public Safety and FBI Criminal Justice Information System between Hidalgo County Constable Precinct 4 and IT Department.
10.
Tax Office - Paul Villarreal:
A.
AI-50646
1. Submission of 2015 effective and rollback tax rates.
2. Discussion of 2015 planning calendar.
3. Discussion of 2015 tax rates
4. Record vote on proposed 2015 tax rate and schedule two (2) public hearings if proposed tax rate exceeds the lower of the effective or rollback rates.
2. Discussion of 2015 planning calendar.
3. Discussion of 2015 tax rates
4. Record vote on proposed 2015 tax rate and schedule two (2) public hearings if proposed tax rate exceeds the lower of the effective or rollback rates.
11.
Sheriff's Office:
A.
AI-50918
Operation Stonegarden (1284):
1. Authorization and approval to accept an extension for the 2013 Operation Stonegarden Grant (New termination date is 8/19/15).
2. Authorization and approval for County Judge, as authorized official, to sign required documents.
1. Authorization and approval to accept an extension for the 2013 Operation Stonegarden Grant (New termination date is 8/19/15).
2. Authorization and approval for County Judge, as authorized official, to sign required documents.
B.
AI-50743
Pursuant to Hidalgo County Cellular Telephone Policy (AT&T, DIR-SDD 1777), presentation for consideration, acceptance and approval of Cellular Phone Request Form (Data Link Card Request) for the following:
Approval for requisition #281478 for (5) five Data Link Hosted Access for vehicle modems ($37.99 each per month).
Approval for requisition #281478 for (5) five Data Link Hosted Access for vehicle modems ($37.99 each per month).
12.
TX. Agri-Life Extension Services:
A.
AI-50773
Introduction by Andrea Valdez, County Coordinator and Kimberly Guillen, Community Outreach Program Specialist of the 2015-2016 Hidalgo County 4-H Ambassadors, Hidalgo County Council Officers and District 12 Council Officers.
13.
Executive Officer - Valde Guerra:
A.
AI-50927
Approval of Agreement for Temporary Easement - Electric Transmission Texas, LLC, (Lots One through Eight (1-8), inclusive, Eyhorn Landfill Subdivision No. 1, Hidalgo County, Texas, as per map or plat thereof recorded in Volume 49, Pages 175-177, Map Records of Hidalgo County, Texas (the "Property").
B.
AI-50804
Order authorizing collection fee as provided by Article 103.0031, Texas Code of Criminal Procedures
C.
AI-50807
BCAP (1312):
1. Discussion and possible action for approval to extend Funding Agreement for Border Colonia Access Program Amendment No.9 Third Call. The amendment extends the contract to February 28, 2017.
2. Approval for County Judge to sign Funding Agreement for Border Colonia Access Program Amendment #9.
1. Discussion and possible action for approval to extend Funding Agreement for Border Colonia Access Program Amendment No.9 Third Call. The amendment extends the contract to February 28, 2017.
2. Approval for County Judge to sign Funding Agreement for Border Colonia Access Program Amendment #9.
D.
AI-50795
Approval to accept settlement check from Nationwide Insurance in the amount of $4,919.92 to settle auto accident with County vehicle. (Precinct 1)
E.
AI-50833
Approval to accept two (2) settlement checks from Apollo Managing General Agency in the amount of $345.41 & $60.00 to settle auto accident with County vehicle. (Sheriff Office)
14.
Health & Human Services Department - Eddie Olivarez
A.
AI-50891
Health Clinics - Infectious Disease Control (1293):
1. Requesting approval to accept the Infectious Disease Control - Ebola FY 16 grant contract #2016-003832-00 in the amount of $131,170.00 for the period of 09/01/2015 to 08/31/2017.
2. Requesting approval for County Judge to e-sign the Infectious Disease Control - Ebola grant contract, Certification Regarding Lobbying statement and the Fiscal Federal Funding Accountability and Transparency Act Certification.
3. Requesting approval of the Certification of Revenue in the amount of $131,170.00.
4. Requesting approval of the budget appropriation.
5. Discussion, consideration, and approval to create one (1) Full Time position position as follows:
6. Approval to revise the salary schedule in accordance with Commissioners Court approval.
1. Requesting approval to accept the Infectious Disease Control - Ebola FY 16 grant contract #2016-003832-00 in the amount of $131,170.00 for the period of 09/01/2015 to 08/31/2017.
2. Requesting approval for County Judge to e-sign the Infectious Disease Control - Ebola grant contract, Certification Regarding Lobbying statement and the Fiscal Federal Funding Accountability and Transparency Act Certification.
3. Requesting approval of the Certification of Revenue in the amount of $131,170.00.
4. Requesting approval of the budget appropriation.
5. Discussion, consideration, and approval to create one (1) Full Time position position as follows:
| Slot# | Dept/Program | Position Title | Proposed Budgeted Salary |
| G001 | 340-065 | Epidemiologist II | $54,000.00 |
6. Approval to revise the salary schedule in accordance with Commissioners Court approval.
B.
AI-50712
Health & Human Services RLSS LPHS (1293):
1. Requesting approval to accept the Regional and Local Services System grant contract #2016-001052-00 in the amount of $204,806.00 for the period of 09/01/2015 to 08/31/2017;
2. Requesting approval for County Judge to e-sign the RLSS grant contract, Certification Regarding Lobbying statement and the Fiscal Federal Funding Accountability and Transparency Act Certification statement;
3. Requesting approval of the Certification of Revenue in the amount of $204,806.00;
4. Requesting approval of the budget appropriation in the amount of $204,806.00;
5. Discussion, consideration and approval of the following personnel actions effective 09/01/2015;
5. Approval to revise the salary schedule in accordance with Commissioners Court action.
1. Requesting approval to accept the Regional and Local Services System grant contract #2016-001052-00 in the amount of $204,806.00 for the period of 09/01/2015 to 08/31/2017;
2. Requesting approval for County Judge to e-sign the RLSS grant contract, Certification Regarding Lobbying statement and the Fiscal Federal Funding Accountability and Transparency Act Certification statement;
3. Requesting approval of the Certification of Revenue in the amount of $204,806.00;
4. Requesting approval of the budget appropriation in the amount of $204,806.00;
5. Discussion, consideration and approval of the following personnel actions effective 09/01/2015;
| Action | Slot# | Dept / Program |
Position Title | Budgeted Salary |
Proposed Budgeted Salary |
| Delete | G005 | 340-006 | Public Health Technician I | $35,391.00 | $0.00 |
| Create | G006 | 340-006 | System Support Specialist I | $0.00 | $41,280.00 |
5. Approval to revise the salary schedule in accordance with Commissioners Court action.
C.
AI-50605
Requesting approval for Hidalgo County Treasurer's Office - Payroll Division to continue payroll for employee currently funded by the Title V Prenatal FY 15 grant pending receipt of Title V Prenatal FY 16 grant.
D.
AI-50742
1. Requesting approval to accept the TB/PC Federal grant contract Amendment #2015-001400-01 with a revised amount of $570,949.00. The purpose of the amendment is to add additional funding to extend the contract for four months. Revised end date is 12/31/2015.
2. Requesting approval of the Certification of Revenue in the amount of $142,737.00.
3. Requesting approval of the budget appropriation in the amount of $142,737.00 in grant funds and $28,548.00 in local matching funds.
2. Requesting approval of the Certification of Revenue in the amount of $142,737.00.
3. Requesting approval of the budget appropriation in the amount of $142,737.00 in grant funds and $28,548.00 in local matching funds.
E.
AI-50832
Health & Human Services - TB Control State Grant(1293):
1. Requesting approval to accept the TB/PC State grant contract #2016-001417-00 in the amount of $605,561.00 for the period of 09/01/2015 to 08/31/2016.
2. Requesting approval for County Judge to e-sign the TB/PC State grant contract, Certification Regarding Lobbying Statement and the Fiscal Federal Funding Accountability and Transparency Act Certification Statement.
3. Requesting approval of the Certification of Revenue in the amount of $605,561.00.
4. Requesting approval of the budget appropriation in the amount of $605,561.00 in grant funds and $121,112.00 in local matching funds.
5. Discussion, consideration, and approval of the following personnel actions effective 09/01/2015:
6. Approval to revise the salary schedule in accordance with Commissioners Court action.
TB Control Program Income:
1. Requesting approval of the Certification of Revenue in the amount of $27,000.00 for the TB Control program income.
2. Requesting approval of the budget appropriation in the amount of $27,000.00.
1. Requesting approval to accept the TB/PC State grant contract #2016-001417-00 in the amount of $605,561.00 for the period of 09/01/2015 to 08/31/2016.
2. Requesting approval for County Judge to e-sign the TB/PC State grant contract, Certification Regarding Lobbying Statement and the Fiscal Federal Funding Accountability and Transparency Act Certification Statement.
3. Requesting approval of the Certification of Revenue in the amount of $605,561.00.
4. Requesting approval of the budget appropriation in the amount of $605,561.00 in grant funds and $121,112.00 in local matching funds.
5. Discussion, consideration, and approval of the following personnel actions effective 09/01/2015:
| Action | Slot# | Dept/ Program |
Position Title | Budgeted Salary |
Proposed Budgeted Salary |
| Delete | G003 | 340-008 | Outreach Specialist I | $27,016.00 | $0.00 |
| Create | G014 | 340-008 | TB Outreach Worker / Medical Asst | $0.00 | $29,656.00 |
6. Approval to revise the salary schedule in accordance with Commissioners Court action.
TB Control Program Income:
1. Requesting approval of the Certification of Revenue in the amount of $27,000.00 for the TB Control program income.
2. Requesting approval of the budget appropriation in the amount of $27,000.00.
F.
AI-50835
1. Requesting approval to accept the Infectious Disease Control FY 16 grant contract #2016-003779-00 in the amount of $73,450.00 for the period of 09/01/2015 to 08/31/2016.
2. Requesting approval for County Judge to e-sign the Infectious Disease Control grant contract and the Fiscal Federal Funding Accountability and Transparency Act Certification.
3. Approval of the Certification of Revenue in the amount of $73,450.00.
4. Approval of the budget appropriation.
5. Approval of the salary schedule.
2. Requesting approval for County Judge to e-sign the Infectious Disease Control grant contract and the Fiscal Federal Funding Accountability and Transparency Act Certification.
3. Approval of the Certification of Revenue in the amount of $73,450.00.
4. Approval of the budget appropriation.
5. Approval of the salary schedule.
G.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
H.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
15.
Community Service Agency:
A.
AI-50938
Acknowledging submission of the general assistance grant from the Texas Veterans Commission in the amount of $300,000.00 with authorization for the County Judge to sign all appropriate documents.
16.
Urban County - Diana Serna:
A.
AI-50752
Urban County Program is requesting consideration and action to award and enter into an engineering contract with L&G Engineering in the amount of $35,400.00 for Phase 1 Environmental Site Assessment (ESA)/Subsurface Utility Engineering for the Pct.3 Penitas Drain project utilizing the Texas General Land Office (GLO) funds Contract No. 12-406-000-6453/DRS210068.
B.
AI-50779
1. Requesting approval of an "order" granting an exemption from competitive bidding requirements under Texas Local Gov't. Code, Chapter 262, Section .024 (a)(7) "an item that can be obtained from only one source."
2. Approval of a "Sole Source Declaration" with authority to enter into a "Contribution-In-Aid-of-Construction Agreement" with AEP Texas Central Company in the amount of $36,597.66 for (Zone 2) the installation of primary poles and street lights within the City of Sullivan City .
2. Approval of a "Sole Source Declaration" with authority to enter into a "Contribution-In-Aid-of-Construction Agreement" with AEP Texas Central Company in the amount of $36,597.66 for (Zone 2) the installation of primary poles and street lights within the City of Sullivan City .
C.
AI-50778
1. Requesting approval of an "order" granting an exemption from competitive bidding requirements under Texas Local Gov't. Code, Chapter 262, Section .024 (a)(7) "an item that can be obtained from only one source."
2. Approval of a "Sole Source Declaration" with authority to enter into a "Contribution-In-Aid-of-Construction Agreement" with AEP Texas Central Company in the amount of $5,586.39 for (Zone 3) the installation of primary poles and street lights within the City of Sullivan City .
2. Approval of a "Sole Source Declaration" with authority to enter into a "Contribution-In-Aid-of-Construction Agreement" with AEP Texas Central Company in the amount of $5,586.39 for (Zone 3) the installation of primary poles and street lights within the City of Sullivan City .
D.
AI-50774
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) professional engineering firms from the county's approved "pool" as graded and evaluated by the City of Progreso, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Years 25, 26 & 27 (2012, 2013 & 2014) City of Progreso – Street Improvements funds.
3. Authority to negotiate a professional engineering service contract with the highest ranked firm ____________________________________ for a Urban County Program Years 25, 26 & 27 (2012, 2013 & 2014) City of Progreso – Street Improvements project.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) professional engineering firms from the county's approved "pool" as graded and evaluated by the City of Progreso, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Years 25, 26 & 27 (2012, 2013 & 2014) City of Progreso – Street Improvements funds.
| Professional Service Firm | Grade | Ranked |
| Fulcrum Consulting Services | 91.67% | |
| Javier Hinojosa Engineering | 89.33% | |
| Quintanilla, Headley & Associates, Inc. | 86.67% |
3. Authority to negotiate a professional engineering service contract with the highest ranked firm ____________________________________ for a Urban County Program Years 25, 26 & 27 (2012, 2013 & 2014) City of Progreso – Street Improvements project.
E.
AI-50765
The Urban County Program is requesting the award of bids and approval of contracts with A-One Insulation and G & G Contractors for the demolition and reconstruction of the following:
1. (1) Unit in the City of Weslaco total contract amount of $53,900.00 to A-One Insulation.
2. (1) Unit in the City of Elsa, (1) unit in the City of Mercedes and (1) unit in the Countywide area (Pct. 1) for total contract amount of $164,900.00 to G & G Contractors.
1. (1) Unit in the City of Weslaco total contract amount of $53,900.00 to A-One Insulation.
2. (1) Unit in the City of Elsa, (1) unit in the City of Mercedes and (1) unit in the Countywide area (Pct. 1) for total contract amount of $164,900.00 to G & G Contractors.
17.
Precinct #2 - Comm. Cantu:
A.
AI-50932
Pct. 2 CRC - Alamo:
Requesting approval to accept a donation of the following items from Workforce Solutions to be used at the Alamo CRC Center:
Requesting approval to accept a donation of the following items from Workforce Solutions to be used at the Alamo CRC Center:
| Quantity | Item |
| 6 | Computers with Monitors, keyboard and mouse |
| 1 | Internet Switch |
| 3 | 24" x 72" Folding Tables |
B.
AI-50924
1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo, Texas and the City of San Juan, Texas concerning certain road improvements to Owassa Road from Raul Longoria to Alamo Road (FM 907).
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding road improvements to Owassa Road from Raul Longoria to Alamo Road (FM 907).
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding road improvements to Owassa Road from Raul Longoria to Alamo Road (FM 907).
C.
AI-50785
1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo, City of San Juan, and City of Alamo, concerning certain road improvements to Cesar Chavez Road from Nolana Loop South to Business 83.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding certain Phase I, II, and III road improvements to Cesar Chavez Road from Nolana Loop South to Bus 83.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding certain Phase I, II, and III road improvements to Cesar Chavez Road from Nolana Loop South to Bus 83.
D.
AI-50890
CO2014 - Pct. 2 (1345)
Approval of 2015 appropriation of funds in the amount of $23,496.00 to fund Supplemental Agreement No. 6 for the Pct 2 Southfork Drainage Project.
Approval of 2015 appropriation of funds in the amount of $23,496.00 to fund Supplemental Agreement No. 6 for the Pct 2 Southfork Drainage Project.
E.
AI-50926
Requesting approval to accept counter offer to purchase a tract of land known as Parcel 8 for the S McColl Road Project (CSJ# 0921-02-288).
18.
Precinct #4 - Comm. Palacios:
A.
AI-50922
Resolution in Honor of U.S. Marine Lance Corporal Jacob D. Garcia
19.
Budget & Management - Sergio Cruz:
A.
AI-50955
Criminal District Attorney (1100):
1. Discussion, consideration, & approval to pay Supplemental Pay for Slot No.0050, Criminal District Attorney, in the amount $3,500.00 as authorized by the 84th Legislature under the General Appropriations Act Article IX, Section 18.12 to be effective on September 1st, 2015.
2. Approval of interdepartmental transfer.
3. Approval to revise Salary Schedule in accordance to Commissioners Court action.
1. Discussion, consideration, & approval to pay Supplemental Pay for Slot No.0050, Criminal District Attorney, in the amount $3,500.00 as authorized by the 84th Legislature under the General Appropriations Act Article IX, Section 18.12 to be effective on September 1st, 2015.
2. Approval of interdepartmental transfer.
3. Approval to revise Salary Schedule in accordance to Commissioners Court action.
B.
AI-50923
Approval of Plans of proposed State Highway Improvement for SH 107 (CSJ: 0342-02-049) from West Floodway Levee to FM 1015, with authority for County Judge to sign the required documents.
C.
AI-50380
TxDOT Precinct No.1 (1315):
1. Discussion, consideration, and action to rescind approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $7,881.93 for Advanced Funding Agreement for the Champion St. to US281 project (CSJ:0863-01-057), Agenda Item 23.A.2 AI-48678, approved by Commissioners' Court on March 17, 2015.
2. Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $11,188.57 for the County's participation for the completion of the acquisition/utility relocation process as per Advanced Funding Agreement for the Champion St. to US281 project (CSJ: 0863-01-057).
1. Discussion, consideration, and action to rescind approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $7,881.93 for Advanced Funding Agreement for the Champion St. to US281 project (CSJ:0863-01-057), Agenda Item 23.A.2 AI-48678, approved by Commissioners' Court on March 17, 2015.
2. Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $11,188.57 for the County's participation for the completion of the acquisition/utility relocation process as per Advanced Funding Agreement for the Champion St. to US281 project (CSJ: 0863-01-057).
D.
AI-50775
Discussion, consideration and approval to submit the Texas VINE Reimbursement Maintenance Invoice in the amount of $6,928.83 (Four Qtr) and the Texas Statewide Automated Victim Notification Service (SAVNS) County Verification of Continuing Production Record with authority for County Judge to sign the required documents.
E.
AI-50511
Title IV-E Child Welfare Services (1100):
1. Approval of the Title IV-E Child Welfare Services Grant Budget (Contract #23941009) for October 1, 2015 - September 30, 2016.
2. Approval for County Judge to sign Budget Form 2030CWIVE.
1. Approval of the Title IV-E Child Welfare Services Grant Budget (Contract #23941009) for October 1, 2015 - September 30, 2016.
2. Approval for County Judge to sign Budget Form 2030CWIVE.
F.
Budget Appropriations:
1.
AI-50744
Const Pct4 US Treasury (1259):
Approval of 2015 appropriation of funds for Const Pct4 US Treasury in the amount of $6,931.42 to fund general supplies.
Approval of 2015 appropriation of funds for Const Pct4 US Treasury in the amount of $6,931.42 to fund general supplies.
G.
Interfund transfers:
1.
AI-50935
Transfers In-Gen Fund (1293):
Approval of 2015 interfund transfer from Co Wide Adm-Contingency to Transfers In-General Fund (1293) in the amount of $1,753.00 to fund the total local match required for the TB Control State Grant Contract No. 2016-001417-00 acceptance, AI-50832 (CC 8/18/15).
Approval of 2015 interfund transfer from Co Wide Adm-Contingency to Transfers In-General Fund (1293) in the amount of $1,753.00 to fund the total local match required for the TB Control State Grant Contract No. 2016-001417-00 acceptance, AI-50832 (CC 8/18/15).
2.
AI-50805
Transfers In-General Fund (1293):
Approval of 2015 interfund transfer from Transfers In-General Fund and Transfers Out-Health Grants Fiscal Year 6 into Fiscal Year 5 to fund the total local match required to accept the TB/PC Federal grant contract Amendment #2015-001400-01, CC 08/18/15 (AI-50742), in the total amount of $28,548.00.
Approval of 2015 interfund transfer from Transfers In-General Fund and Transfers Out-Health Grants Fiscal Year 6 into Fiscal Year 5 to fund the total local match required to accept the TB/PC Federal grant contract Amendment #2015-001400-01, CC 08/18/15 (AI-50742), in the total amount of $28,548.00.
20.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-50857
A. Pursuant to Hidalgo County Accounting Procedures Manual [pg. 3 of 5] B. Guidelines for Permitted Expenditures-2. Reasonable Costs (including taxes and gratuity):
Meals may not exceed $10 per person or $250.00 per event. Refreshments may not exceed $3 per person or $125 per event. The cost of related expenses may not exceed $25.00, action to approve an
Exception to the policy/procedure [i.e. to allow/permit the per meal, event amounts & related costs] due to the need to include stakeholders and public involvement in connection with the proposed final Schematic Design changes made by ERO Architects held at the Echo Hotel on July 14, 2015 as it serves public purpose to inform regarding a major County project;
B. Acceptance and approval of Inv. from the Echo Hotel Conference Center in the amount of $655.96 through PO#728449.
B. Acceptance and approval of Inv. from the Echo Hotel Conference Center in the amount of $655.96 through PO#728449.
2.
AI-50812
a. Ratification of fully executed Change Order No. 9 in connection with the "Repairs and Renovations-1st and 2nd Floor to the Former Administration Building," to credit (Betterment Allowance) in the amount of $4,427.00 from contracted vendor, D. Wilson Construction, Inc., and as recommended by project architect, Alcocer Garcia Associates;
b. Approve Request for Payment-Application No. 20 (PARTIAL RETAINAGE) in the amount of $39,480.36 from D. Wilson Construction Co. awarded contractor for the, "Repairs and Renovations of 1st and 2nd Floors to the Former Administration Building", and as certified by project architect, Alcocer Garcia Associates, Inc. and reviewed & initialed by construction manager, Prodigy C-12-029-10-23
b. Approve Request for Payment-Application No. 20 (PARTIAL RETAINAGE) in the amount of $39,480.36 from D. Wilson Construction Co. awarded contractor for the, "Repairs and Renovations of 1st and 2nd Floors to the Former Administration Building", and as certified by project architect, Alcocer Garcia Associates, Inc. and reviewed & initialed by construction manager, Prodigy C-12-029-10-23
3.
AI-50837
A. Presentation of the scoring/evaluation grid [for the purpose of Commissioner's Court to declare the sole response received as "Qualified' in order to proceed with award and approval of license agreement to:
Reyes Shoe Care for RFP 2015-189-06-03-"Exclusive Shoeshine Concession Services effective September 1, 2015 [pursuant to compliance with all HC requirements & complete execution of agreement by all parties]; and,
B. Action [if applicable and necessary] for Hidalgo County Commissioners Court to select and approve an "alternative" site/area/location [within the first floor of the HC Courthouse and identified in photo attached herein] for the Shoe Shine Concession Stand due to unforeseen/unanticipated logistical and practical problems.
B. Action [if applicable and necessary] for Hidalgo County Commissioners Court to select and approve an "alternative" site/area/location [within the first floor of the HC Courthouse and identified in photo attached herein] for the Shoe Shine Concession Stand due to unforeseen/unanticipated logistical and practical problems.
4.
AI-50792
a. Authority to advertise and approval of procurement packet [i.e. Exhibit Request for Proposals, Legal Notice, "Exhibit A" Requirements, Exhibit "B" Selection Criteria] as attached hereto [and as reviewed by Safety Division] for: Hidalgo County – "Property and Casualty Insurance" to include Third Party Administration Services] RFP No. 2015-101-10-07-YSS;
b. Assignment/Designation by Commissioners' Court a Committee [as referenced in procurement packet] to score, grade and evaluate the responses received for eventual ranking and/or award.
b. Assignment/Designation by Commissioners' Court a Committee [as referenced in procurement packet] to score, grade and evaluate the responses received for eventual ranking and/or award.
5.
AI-50437
Presentation of bids received [as detailed and attached herein] for the purpose of award and approval of contract document with the responsible vendor submitting the lowest and best bid and meeting all specification and/or requirements for: Hidalgo County "Traffic Road Signs and Other Related Misc. Equipment" - RFB No. 2015-117-05-20-HGO.
6.
AI-50756
Acceptance and approval of one [1] of the two [2] Options [as directed by CC] for the engagement of a professional energy consultant services provider for Hidalgo County with
Texas Energy Consultants [#1 ranked vendor]:
Option A: Contract including, but not limited to the following scope of services:
1. Preparing an RFP [drafting procurement packet working with Purchasing Dept. and Legal Counsel] for the provision of electric energy/power to Hidalgo County [for all eligible/applicable departments, elected offices, programs and/or agencies] for distribution to all statutorily competitively compliant vendors [i.e. coops, state/federal programs, aggregation pools, etc.];
2. Receiving of responses to RFP, clarifying responses [if necessary], negotiating terms & conditions [those in HC best interest and requesting best and final offers, tabulating, analysis of offers,scoring/grading and preparing a grid for submission to CC with recommendations [re: terms of contract, renewal or termination options, re-negotiation factors, etc.]for action by same;
3. Facilitating the execution and implementation of new agreement;
4. Audit first quarter billings to ensure energy provider compliance with contract rates, terms and conditions;
5. During first year with new provider, facilitate the addition and/or deletion of accounts or conversion from other existing providers other than Reliant;
with a negotiated fee of $30K to be paid in monthly installments of $2.5K
Option B: Contract including, but not limited to:
1. All services detailed in Option A herein plus;
2. Audit of billing from Reliant for the past three [3] years;
3. Audit of current billing for accuracy;
4. Addition & deletion of meters/accounts/sites;
5. Quarterly report on usage and compliance by awarded electric power provider; at a negotiated fee of $40K (11 @ $3,333.33 plus 1 at $ 3,333.37)
Option A: Contract including, but not limited to the following scope of services:
1. Preparing an RFP [drafting procurement packet working with Purchasing Dept. and Legal Counsel] for the provision of electric energy/power to Hidalgo County [for all eligible/applicable departments, elected offices, programs and/or agencies] for distribution to all statutorily competitively compliant vendors [i.e. coops, state/federal programs, aggregation pools, etc.];
2. Receiving of responses to RFP, clarifying responses [if necessary], negotiating terms & conditions [those in HC best interest and requesting best and final offers, tabulating, analysis of offers,scoring/grading and preparing a grid for submission to CC with recommendations [re: terms of contract, renewal or termination options, re-negotiation factors, etc.]for action by same;
3. Facilitating the execution and implementation of new agreement;
4. Audit first quarter billings to ensure energy provider compliance with contract rates, terms and conditions;
5. During first year with new provider, facilitate the addition and/or deletion of accounts or conversion from other existing providers other than Reliant;
with a negotiated fee of $30K to be paid in monthly installments of $2.5K
Option B: Contract including, but not limited to:
1. All services detailed in Option A herein plus;
2. Audit of billing from Reliant for the past three [3] years;
3. Audit of current billing for accuracy;
4. Addition & deletion of meters/accounts/sites;
5. Quarterly report on usage and compliance by awarded electric power provider; at a negotiated fee of $40K (11 @ $3,333.33 plus 1 at $ 3,333.37)
7.
AI-50137
A. Under the current contracts for HC Cafeteria Plan, discussion and action on current options [two (2), one (1) year renewals] based on re-negotiation of rates of Pre-Tax Section 125 Voluntary Insurance Products and COBRA Administration Services/Cafeteria Plan for eligible Hidalgo County Employees;
OR, IN THE ALTERNATIVE,
B. Requesting authority to advertise (including the authority to re-advertise the project in the event that no proposals are received and/or rejected and project is still required) and approval of the basic packet [i.e., legal notice, requirements, scope of services, evaluation criteria] with determination of final items listed below for completion of the procurement documents including but not limited to,
1. Number of agents acceptable to Hidalgo County: one [1] or two [2];
2. Agent employee assigned to HC on a schedule basis [as determined by Commissioners Court] to provide services to HC-DBM Employee Benefits Division [in addition to required enrollment period] as well as participating employees on all aspects of pre-tax products;
for the "Hidalgo County-Section 125 Voluntary Insurance and COBRA Administration Services including but not limited to Pre-Tax Products" listed:
a. Accidental
b. Cancer
c. Combined Short and Long Term Disability (Post-Tax)
d. Critical Illness
e. Dental
f. Vision
g. Life Insurance-Changed from Universal to Whole Life (Post-Tax)
B. Requesting authority to advertise (including the authority to re-advertise the project in the event that no proposals are received and/or rejected and project is still required) and approval of the basic packet [i.e., legal notice, requirements, scope of services, evaluation criteria] with determination of final items listed below for completion of the procurement documents including but not limited to,
1. Number of agents acceptable to Hidalgo County: one [1] or two [2];
2. Agent employee assigned to HC on a schedule basis [as determined by Commissioners Court] to provide services to HC-DBM Employee Benefits Division [in addition to required enrollment period] as well as participating employees on all aspects of pre-tax products;
for the "Hidalgo County-Section 125 Voluntary Insurance and COBRA Administration Services including but not limited to Pre-Tax Products" listed:
a. Accidental
b. Cancer
c. Combined Short and Long Term Disability (Post-Tax)
d. Critical Illness
e. Dental
f. Vision
g. Life Insurance-Changed from Universal to Whole Life (Post-Tax)
C. Selection/designation/assignment of evaluation committee to score, grade and evaluate RFP responses as submitted by participants to the RFP-Hidalgo County-Section 125 Voluntary Insurance Products and COBRA Administration Services.
8.
AI-50797
A. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024(a) 7, an item that can be obtained from only one source;
B. Approval of a "Sole Source Declaration" for Mobile Relays Partners, LTD for the provision of 2-Way, Digital and Analog UHF Radio Communication Service and other related services for Hidalgo County Elected Offices, Departments, Programs and/or Agencies (all funding sources);
C. Approval for Hidalgo County Elected Offices, Departments, Programs and/or Agencies to purchase Digital & Analog UHF Radio Communication Services as described above; offered only from Mobile Relays Partners, LTD and as Sole Source on an as needed basis and remaining in effect until otherwise revoked by HCCC.
D. Acceptance and approval of the following invoices for Pcts. 2 & 3 [attached herein along with authorized & issued Purchase Orders as supporting documentation] from Mobile Relays Partners, LTD.:
1. Precinct #3:
a. AIR0035086 - 06/01/15 - $1,169.82 - PO#719197
b. AIR0035214 - 07/01/15 - $1,169.82 - PO #s 727752, 727753 & Requisition #279771
c. AIR0035341 - 08/01/15 - $1,169.82 - Same as above
2. Precinct #2:
a. AIR0035339 - 08/01/15 - $ 30.00 - PO#719387
b. AIR0035342 - 08/01/15 - $ 36.00 - PO#718909
c. AIR0035340 - 08/01/15 - $ 137.97 - PO#719036
d. AIR0035338 - 08/01/15 - $ 890.90 - PO#719037
e. AIR0035344 - 08/01/15 - $ 79.99 - PO#718910
B. Approval of a "Sole Source Declaration" for Mobile Relays Partners, LTD for the provision of 2-Way, Digital and Analog UHF Radio Communication Service and other related services for Hidalgo County Elected Offices, Departments, Programs and/or Agencies (all funding sources);
C. Approval for Hidalgo County Elected Offices, Departments, Programs and/or Agencies to purchase Digital & Analog UHF Radio Communication Services as described above; offered only from Mobile Relays Partners, LTD and as Sole Source on an as needed basis and remaining in effect until otherwise revoked by HCCC.
D. Acceptance and approval of the following invoices for Pcts. 2 & 3 [attached herein along with authorized & issued Purchase Orders as supporting documentation] from Mobile Relays Partners, LTD.:
1. Precinct #3:
a. AIR0035086 - 06/01/15 - $1,169.82 - PO#719197
b. AIR0035214 - 07/01/15 - $1,169.82 - PO #s 727752, 727753 & Requisition #279771
c. AIR0035341 - 08/01/15 - $1,169.82 - Same as above
2. Precinct #2:
a. AIR0035339 - 08/01/15 - $ 30.00 - PO#719387
b. AIR0035342 - 08/01/15 - $ 36.00 - PO#718909
c. AIR0035340 - 08/01/15 - $ 137.97 - PO#719036
d. AIR0035338 - 08/01/15 - $ 890.90 - PO#719037
e. AIR0035344 - 08/01/15 - $ 79.99 - PO#718910
B.
County Judge's Office
1.
AI-50800
A. Award to primary vendor including approval of final negotiated agreement [as ranked by CC on 06-23-15] for pre-positioned services to Ashbritt, Inc. which includes the following "term" provisions:
B. Term of contract:
1. Initial term of contract-upon approval to execute through December 31, 2016*
2. Renewal/Extension options- Two (2) One (1) year renewals:
• January 01, 2017 through December 31, 2017*
• January 01, 2018 through December 31, 2018*
*[as these are the current terms of award through H-GAC];
B. Term of contract:
1. Initial term of contract-upon approval to execute through December 31, 2016*
2. Renewal/Extension options- Two (2) One (1) year renewals:
• January 01, 2017 through December 31, 2017*
• January 01, 2018 through December 31, 2018*
*[as these are the current terms of award through H-GAC];
C.
Pct. 2
1.
AI-50951
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for "Cesar Chavez Road Improvements" for Pct. 2.
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for "Cesar Chavez Road Improvements" for Pct. 2.
| EVALUATION | L&G ENGINEERING | B2Z ENGINEERING | SOUTH TEXAS INFRASTRUCTURE GROUP, LLC |
| SCORING | 95 | 94 | 93 |
| RANKING |
c. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for "Cesar Chavez Road Improvements" for Pct. 2.
D.
Pct. 4
1.
AI-50917
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services providers for the purposes of "ON CALL" [Construction Material Testing/GEO Technical Services] for projects located within Hidalgo County Precinct No. 4;
ENGINEERING FIRMS:
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services providers for the purposes of "ON CALL" [Construction Material Testing/GEO Technical Services] for projects located within Hidalgo County Precinct No. 4;
ENGINEERING FIRMS:
| Firms | L&G Engineering | Millennium Engineers Group, Inc. | Earth Company, LLC |
| Total Scores | 98 | 97 | 96 |
| Ranking |
c. Authority for the Purchasing Department to negotiate a professional engineering services agreement with the No. 1 ranked firm __________________________ for the purposes of "ON CALL" [Construction Material Testing/GEO Technical Services] for projects located within Hidalgo County Precinct No. 4.
E.
Community Service Agency
1.
AI-50608
A. Requesting exemption form competitive bidding requirements under Texas Local Government Code 262.024 (a)(7) -"an item that can obtained from only one source";
B. Approval of the Sole Source Declaration for "SHAH Software, Inc." for the "Client Tracking Software", to include the purchase of all future upgrades, software, maintenance-support and related services for the Hidalgo County-Community Service Agency for $9500.00 for the first year and 5% increase every year thereafter, Term of Contract is for one (1) year and to be renewed Automactically every year after that and is to remain in effect unless revoke by either party.
B. Approval of the Sole Source Declaration for "SHAH Software, Inc." for the "Client Tracking Software", to include the purchase of all future upgrades, software, maintenance-support and related services for the Hidalgo County-Community Service Agency for $9500.00 for the first year and 5% increase every year thereafter, Term of Contract is for one (1) year and to be renewed Automactically every year after that and is to remain in effect unless revoke by either party.
F.
Colonia Access Program Pct. 1
1.
AI-50604
Acceptance and approval of "Supplemental Agreement No. 1" to Work Authorization No. 1 to C-CAP-12-194-07-31 between Hidalgo County and L & G Engineering Laboratory, LLC resulting in an increase of $1,789.49 in the estimated amount.
G.
Sheriff's Office
1.
AI-50850
A. Presentation of bids received [as detailed and attached herein] for the purpose of awards and approval of contract documents with the responsible vendors submitting the meeting the lowest and best weapons bids and highest purchase of surplus weapons bids titled: Hidalgo County Sheriff's Office - RFB No. 2015-066-07-01-HGO - "Purchase of Weapons" to the following:
1. Colorado Sunrise Holdings, dba, TK Tactical Firearms;
2. GT Distributors, Inc.;
3. Suppressed Tactical Solutions, LLC.
B. Requesting the surplus of weapons (as detailed in the supporting documentation attached) for the purpose of selling to awarded vendors
1. Colorado Sunrise Holdings, dba, TK Tactical Firearms;
2. GT Distributors, Inc.;
3. Suppressed Tactical Solutions, LLC.
B. Requesting the surplus of weapons (as detailed in the supporting documentation attached) for the purpose of selling to awarded vendors
2.
AI-50443
A. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024 (a)(7); an item that can only be obtained from only one source;
B. Approval of a "Sole Source Declaration" for "Oxygen Forensics, Inc." for the purchase of Oxygen Forensic Passware Analyst and Oxygen Forensic Kit Rugged by Oxygen Forensics, Inc.; including any present, future accessories, licenses, support service, and maintenance to be used by Hidalgo County Sheriff's Office and other related Hidalgo County Law Enforcement Agencies (all funding sources) with said declaration to remain in effect while declaration is in place or until revoked by HCCC;
C. Approval for HCSO to purchase the Oxygen Forensic Passware Analyst (includes 12 months of updates) and Oxygen Forensic Kit Rugged (includes 2 months of updates) through assigned requisition #279911 in the amount of $11,198.00;
D. Authorization to renew maintenance and support services and annual licenses for the lifetime of the software.
B. Approval of a "Sole Source Declaration" for "Oxygen Forensics, Inc." for the purchase of Oxygen Forensic Passware Analyst and Oxygen Forensic Kit Rugged by Oxygen Forensics, Inc.; including any present, future accessories, licenses, support service, and maintenance to be used by Hidalgo County Sheriff's Office and other related Hidalgo County Law Enforcement Agencies (all funding sources) with said declaration to remain in effect while declaration is in place or until revoked by HCCC;
C. Approval for HCSO to purchase the Oxygen Forensic Passware Analyst (includes 12 months of updates) and Oxygen Forensic Kit Rugged (includes 2 months of updates) through assigned requisition #279911 in the amount of $11,198.00;
D. Authorization to renew maintenance and support services and annual licenses for the lifetime of the software.
21.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
AI-50884
Cause No. CCD-0281-B; Electric Transmission Texas, LLC vs. Hidalgo County
D.
AI-50939
Deliberation regarding the following: Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Red Flower - Tax Abatement.
E.
AI-50941
Deliberation regarding the following: Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Maroon.
F.
AI-50767
Claim of Vanessa Jamrog
G.
AI-50769
Claim of Alan Thompson
H.
AI-50798
Claim of Roberto Flores
I.
AI-50788
Claim of Dora Alicia Garza for the Estate of Jesus Ibarra Morales
J.
AI-50749
Claim of Railroad Commission of Texas
22.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
23.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
AI-50887
Cause No. CCD-0281-B; Electric Transmission Texas, LLC vs. Hidalgo County
D.
AI-50945
Deliberation regarding the following: Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Red Flower - Tax Abatement.
E.
AI-50944
Deliberation regarding the following: Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Maroon.
F.
AI-50768
Claim of Vanessa Jamrog
G.
AI-50770
Claim of Alan Thompson
H.
AI-50799
Claim of Roberto Flores
I.
AI-50789
Claim of Dora Alicia Garza for the Estate of Jesus Ibarra Morales
J.
AI-50750
Claim of Railroad Commission of Texas
24.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
25.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
26.
Adjourn