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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS August 18, 2015 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations
6.
Hidalgo County Tax Office - Paul Villarreal
A. Submission of the 2015 effective and rollback tax rates Hidalgo County Drainage District #1
B. Discussion of the 2015 planning calendar.
C. Discussion of the 2015 tax rates.
D. Record vote on proposed 2015 tax rate and schedule two (2) public hearing if proposed tax rate exceeds the lower of the effective or rollback rates.
A. Submission of the 2015 effective and rollback tax rates Hidalgo County Drainage District #1
B. Discussion of the 2015 planning calendar.
C. Discussion of the 2015 tax rates.
D. Record vote on proposed 2015 tax rate and schedule two (2) public hearing if proposed tax rate exceeds the lower of the effective or rollback rates.
7.
2008 BOND SERIES
A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (a)(4) for the provision of Professional Engineering Services.
B.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for Pct. 1 East Lateral.
A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (a)(4) for the provision of Professional Engineering Services.
B.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for Pct. 1 East Lateral.
| FIRM NAME: | SCORE: | RANK: |
| Tedsi Infrastructure Group | 99 | |
| S&GE Civil Engineers | 95 | |
| Urban Infrastructure Group | 91 |
C.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No. 1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ____________________________, for the provision of Professional Engineering Services for Pct. 1 East Lateral.
8.
2013 Bond Series
A. Approval of closing documents on parcel #24 & #40 in relation to J-09 drainage improvement project.
B. Request approval of manual check to be issued for the completion of the acquisition transaction.
A. Approval of closing documents on parcel #24 & #40 in relation to J-09 drainage improvement project.
B. Request approval of manual check to be issued for the completion of the acquisition transaction.
9.
2013 BOND SERIES
A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services.
B.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for J-09 Drain System.
C.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No. 1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ____________________________, for the provision of Professional Engineering Services for J-09 Drain System.
D.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services.
E.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for Donna North Lateral Control Structure & FM 495 Drain Control Structure.
F.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No. 1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ____________________________, for the provision of Professional Engineering Services for Donna North Lateral Control Structure & FM 495 Drain Control Structure.
G.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services.
H.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for Pct. 1 Lucero Del Norte Rural Drainage Improvements.
I.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No. 1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ____________________________, for the provision of Professional Engineering Services for Pct. 1 Lucero Del Norte Rural Drainage Improvements.
A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services.
B.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for J-09 Drain System.
| FIRM NAME: | SCORE: | RANK: |
| Tedsi Infrastructure Group | 99 | |
| S&GE Civil Engineers | 95 | |
| Urban Infrastructure Group | 91 |
C.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No. 1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ____________________________, for the provision of Professional Engineering Services for J-09 Drain System.
D.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services.
E.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for Donna North Lateral Control Structure & FM 495 Drain Control Structure.
| FIRM NAME: | SCORE: | RANK: |
| Tedsi Infrastructure Group | 93 | |
| Melden & Hunt, Inc. | 89 | |
| Perez Consulting Engineers | 86 |
F.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No. 1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ____________________________, for the provision of Professional Engineering Services for Donna North Lateral Control Structure & FM 495 Drain Control Structure.
G.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services.
H.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for Pct. 1 Lucero Del Norte Rural Drainage Improvements.
| FIRM NAME: | SCORE: | RANK: |
| Tedsi Infrastructure Group | 92 | |
| Melden & Hunt, Inc. | 88 | |
| Perez Consulting Engineers | 86 |
I.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No. 1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ____________________________, for the provision of Professional Engineering Services for Pct. 1 Lucero Del Norte Rural Drainage Improvements.
10.
2013 BOND SERIES
A. Payment request no. 1 in the amount of $66,307.05 to Jimenez Engineering Solutions, LLC (ICE) related to Construction Contract No. HCDD1-15-006-06-02A-Pct. 1 Tijerina Rural Development Improvement Project. PO# 627160
B. Payment request no. 3 in the amount of $46,896.30 to Rojas Construction & Paving related to Construction Contract No. HCDD1-14-011-04-029-Pct. 4 North Seminary Drainage. PO# 625109
C. Payment request no. 4 in the amount of $52,092.90 to Rojas Construction & Paving related to Construction Contract No. HCDD1-14-011-04-029-Pct. 4 North Seminary Drainage. PO# 625109
A. Payment request no. 1 in the amount of $66,307.05 to Jimenez Engineering Solutions, LLC (ICE) related to Construction Contract No. HCDD1-15-006-06-02A-Pct. 1 Tijerina Rural Development Improvement Project. PO# 627160
B. Payment request no. 3 in the amount of $46,896.30 to Rojas Construction & Paving related to Construction Contract No. HCDD1-14-011-04-029-Pct. 4 North Seminary Drainage. PO# 625109
C. Payment request no. 4 in the amount of $52,092.90 to Rojas Construction & Paving related to Construction Contract No. HCDD1-14-011-04-029-Pct. 4 North Seminary Drainage. PO# 625109
11.
2013 BOND SERIES
A. Request approval for Retainage Release in the amount of $23,724.27 to Rojas Construction & Paving related to Construction Contract No. HCDD1-13-021-04-029B-Pct. 2 Wisconsin Road Crossing. PO# 625108.
B. Request approval to accept Certificate of Construction Completion from Rojas Construction & Paving for Construction Contract No. HCDD1-13-021-04-029B-Pct. 2 Wisconsin Road Crossing. Project Engineer: R. Gutierrez Engineering Corporation.
C. Request approval for Payment Application No. 1 in the amount of $98,640 to PEGA JPS Utilities, LLC for the Delta West Rural Development Drainage Improvement Project. Construction Contract No. 15-007-05-19B. PO # 627082.
A. Request approval for Retainage Release in the amount of $23,724.27 to Rojas Construction & Paving related to Construction Contract No. HCDD1-13-021-04-029B-Pct. 2 Wisconsin Road Crossing. PO# 625108.
B. Request approval to accept Certificate of Construction Completion from Rojas Construction & Paving for Construction Contract No. HCDD1-13-021-04-029B-Pct. 2 Wisconsin Road Crossing. Project Engineer: R. Gutierrez Engineering Corporation.
C. Request approval for Payment Application No. 1 in the amount of $98,640 to PEGA JPS Utilities, LLC for the Delta West Rural Development Drainage Improvement Project. Construction Contract No. 15-007-05-19B. PO # 627082.
12.
A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services.
B.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for Pct. 1 On - Call Construction Material Testing Services.
C.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No. 1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ____________________________, for the provision of Professional Engineering Services for Pct. 1 On-Call Construction Material Testing Services.
D.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services.
E.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for On-Call Construction Material Testing Services for Pct. 2, Pct. 3, Pct. 4 & HCDD1 Master Drainage System.
F.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No. 1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ____________________________, for the provision of Professional Engineering Services for On-Call Construction Material Testing Services for Pct. 2, Pct. 3, Pct. 4 & HCDD1 Master Drainage System.
B.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for Pct. 1 On - Call Construction Material Testing Services.
| FIRM NAME: | SCORE: | RANK: |
| RABA Kistner Consultants, Inc. | 95 | |
| Terracon Consultants, Inc. | 93 | |
| MEG Engineers | 90 |
C.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No. 1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ____________________________, for the provision of Professional Engineering Services for Pct. 1 On-Call Construction Material Testing Services.
D.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services.
E.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for On-Call Construction Material Testing Services for Pct. 2, Pct. 3, Pct. 4 & HCDD1 Master Drainage System.
| FIRM NAME: | SCORE: | RANK: |
| L&G Engineering | 99 | |
| Raba Kistner Consultants, Inc. | 95 | |
| Terracon Consultants, Inc. | 91 |
F.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No. 1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ____________________________, for the provision of Professional Engineering Services for On-Call Construction Material Testing Services for Pct. 2, Pct. 3, Pct. 4 & HCDD1 Master Drainage System.
13.
2013 Bond Series
A. Request approval for Retainage Release in the amount of $21,226.50 to Texas Cordia Construction, LLC related to Construction Contract No. HCDD1-14-004-02-11- Pct. 4 Edinburg Stub Out. PO#624505
B. Request approval to accept Certificate of Construction Completion from Texas Cordia Construction, LLC related to Construction Contract No. HCDD1-14-004-02-11-Pct. 4 Edinburg Stub Out. Project Engineer: Guzman & Munoz Engineering.
A. Request approval for Retainage Release in the amount of $21,226.50 to Texas Cordia Construction, LLC related to Construction Contract No. HCDD1-14-004-02-11- Pct. 4 Edinburg Stub Out. PO#624505
B. Request approval to accept Certificate of Construction Completion from Texas Cordia Construction, LLC related to Construction Contract No. HCDD1-14-004-02-11-Pct. 4 Edinburg Stub Out. Project Engineer: Guzman & Munoz Engineering.
14.
A. Requesting approval to create slot 66 from M&O Budget for one (1) Loader Operator and set salary at $28,383.89.
B. Approval of Budget Amendment from the District General Fund in the amount of $ 17,740.00 for salary and fringes for the remainder of the year to fund new Loader Operator position and approval of revised salary schedule.
B. Approval of Budget Amendment from the District General Fund in the amount of $ 17,740.00 for salary and fringes for the remainder of the year to fund new Loader Operator position and approval of revised salary schedule.
15.
A. Requesting approval to purchase one (1) Doosan DL-250 Wheel Loader through the District's membership with BuyBoard, Contract No. 424-13. H&V Equipment Inc. $167,305.86.
B. Requesting approval to Budget $167,306 from the District General Fund to fund the purchase of the above mention equipment.
B. Requesting approval to Budget $167,306 from the District General Fund to fund the purchase of the above mention equipment.
16.
Requesting approval of License Agreement for the use of the Texas Department of Transportation's Copyrighted Plans and/or Documents.
17.
Approval of Plans of proposed State Highway Improvement for SH 107 (CSJ:0342-02-049) from West Floodway Levee to FM 1015, with authority for Hidalgo County Drainage District No. 1 General Manager to sign the required documents subject to coordination with TXDOT.
18.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
19.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
20.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
21.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
22.
Adjourn