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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING September 1, 2015 10:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
District Attorney's Office:
A.
AI-51000
DA's- State Supplement (1281):
1. Requesting approval to accept the FY 2015-2016 D.A. State Supplement in the amount of $22,500.00.
2. Approval of certification of revenues as certified by the County Auditor for the FY 2015-2016 D.A. State Supplement Grant.
3. Approval of appropriation of funds in the amount of $22,500.00.
4. Approval to create one (1) Part Time position and approval to waive the posting procedures:
5. Approval to delete the following temporary part time positions, effective 09/01/2015:
6. Approval to revise the salary schedule in accordance with Commissioners Court action.
1. Requesting approval to accept the FY 2015-2016 D.A. State Supplement in the amount of $22,500.00.
2. Approval of certification of revenues as certified by the County Auditor for the FY 2015-2016 D.A. State Supplement Grant.
3. Approval of appropriation of funds in the amount of $22,500.00.
4. Approval to create one (1) Part Time position and approval to waive the posting procedures:
| Slot # | Dept/Program | Position Title | Proposed Hourly Rate | Proposed # of Working Hours | Proposed Budgeted Salary |
| G019 | 080-010 | Clerk I | $10.10 | 1,040 | $10,504.00 |
5. Approval to delete the following temporary part time positions, effective 09/01/2015:
| Slot# | Dept/Program | Position Title | Budgeted Salary |
| T017 | 080-010 | CLERK I | $8,302.00 |
| T018 | 080-010 | CLERK I | $6,683.00 |
6. Approval to revise the salary schedule in accordance with Commissioners Court action.
B.
AI-51052
DA-HCDA-VU
Presentation of the "Hidalgo County Criminal District Attorney's Office - Victims Unit" (HCDA-VU) for the following:
-Eligibility Policy
-Victim Assistance Program Rules, Regulations and Policy Handbook
Presentation of the "Hidalgo County Criminal District Attorney's Office - Victims Unit" (HCDA-VU) for the following:
-Eligibility Policy
-Victim Assistance Program Rules, Regulations and Policy Handbook
C.
AI-51036
DA-Victim Coordinator and Liaison Grant (VCLG) (1281):
1. Approval to accept the Victim Coordinator and Liaison Grant (VCLG) in the amount of $42,000 effective 09/01/2015 thru 08/31/2016.
2. Approval and authorization for County Judge to sign the grant contract.
3. Approval of certification of revenues as certified by the County Auditor for the FY 2016 VCL grant.
4. Approval to appropriate the FY 2016 VCLG grant funds.
5. Approval to create one (1) Full Time position as follows:
6. Approval to revise the salary schedule in accordance with Commissioners Court approval.
7. Approval to reclassify fringe benefit expenditures to the Criminal DA - General Fund account.
1. Approval to accept the Victim Coordinator and Liaison Grant (VCLG) in the amount of $42,000 effective 09/01/2015 thru 08/31/2016.
2. Approval and authorization for County Judge to sign the grant contract.
3. Approval of certification of revenues as certified by the County Auditor for the FY 2016 VCL grant.
4. Approval to appropriate the FY 2016 VCLG grant funds.
5. Approval to create one (1) Full Time position as follows:
| Slot# | Dept /Program |
Position Title | Proposed Salary/Allowance |
| G001 | 080-011 | Victim Assistance Coordinator | $42,000.00 |
6. Approval to revise the salary schedule in accordance with Commissioners Court approval.
7. Approval to reclassify fringe benefit expenditures to the Criminal DA - General Fund account.
7.
HIDTA - Task Force:
A.
AI-50862
HIDTA
1. Authorization to purchase five (5) additional wireless devices through the County membership/participation with Contract DIR-SDD-1779 (Requisition No. 00283136) with awarded vendor VERIZON WIRELESS for the following:
1. Authorization to purchase five (5) additional wireless devices through the County membership/participation with Contract DIR-SDD-1779 (Requisition No. 00283136) with awarded vendor VERIZON WIRELESS for the following:
| QTY | DESCRIPTION | DEPT | EMP. NO. |
SERVICE |
| 5 | Cell Phones | 270 | Pending Various New Employees | Americas Choice II 400 Share, email & data, $49.99 + $5.00 taxes & fees = $54.99 monthly x 5 phones. (One time charge for accessories - Defender Case for $32.50 x 5 phones = $162.50 & (1) Car charger 10 pack = $65.00) |
8.
Constables:
A.
AI-51053
Constable Precinct No. 4:
Discussion, consideration, and approval to appoint Norberto Guerra as Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011.
Discussion, consideration, and approval to appoint Norberto Guerra as Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011.
9.
Sheriff's Office:
A.
AI-51054
1. Approval of Interlocal Agreement between Hidalgo County (Sheriff's Office) and Edinburg CISD Police Department for Shooting Range Use/Training.
2. Authorization for County Judge, as authorized official, and County Sheriff to sign agreement.
2. Authorization for County Judge, as authorized official, and County Sheriff to sign agreement.
10.
Executive Officer - Valde Guerra:
A.
AI-51072
Presentation and acceptance of Audit Report submitted by the Emergency Services District No. 2 for year ended December 31, 2014
B.
AI-51073
Discussion and Action to adopt Hidalgo County Resolution of Intent to establish a Property Assessed Clean Energy Program (PACE) along with accompanying report for Hidalgo County PACE Program as required by Tex. Local Gov't Code Section 399.009
C.
AI-51111
1. Approval to accept settlement offer from TML Intergovernmental Risk Pool in the amount of $8,544.90 to settle auto accident with County vehicle. (Precinct 1)
2. Approval to authorize Valde Guerra, County Executive Officer, to sign the Property Damage Release form and any other documents to settle auto accident claim with TML Intergovernmental Risk Pool. (Precinct 1)
2. Approval to authorize Valde Guerra, County Executive Officer, to sign the Property Damage Release form and any other documents to settle auto accident claim with TML Intergovernmental Risk Pool. (Precinct 1)
D.
AI-51148
Requesting permission to utilize the open forum area on courthouse grounds for a Prayer Rally on Saturday, 9/19/15 from 9am to 12pm
E.
AI-51152
Requesting permission to utilize the open forum area on courthouse grounds for the 1st Annual Hidalgo County Suicide Awareness Day Event on Thursday, September 10, 2015 from 7-9pm.
11.
Human Resources - Esther Cortez:
A.
AI-51123
Precinct 4 - Parks (1100)/ Rd. Maintenance(1200):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval to create one (1) regular Full-time Park Maintenance Supervisor position, slot no. 0013 (Dept. 124/Prog. 009), proposed budgeted salary of $38,949.00, and transfer in employee no. 073083, effective next full pay period, 09/07/15.
3. Approval to revise the salary schedule in accordance with Commissioners Court action.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval to create one (1) regular Full-time Park Maintenance Supervisor position, slot no. 0013 (Dept. 124/Prog. 009), proposed budgeted salary of $38,949.00, and transfer in employee no. 073083, effective next full pay period, 09/07/15.
3. Approval to revise the salary schedule in accordance with Commissioners Court action.
B.
AI-51099
Sheriff's Office (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions effective next full pay period, 09/07/2015:
3. Approval to revise the salary schedule in accordance with Commissioner's Court action.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions effective next full pay period, 09/07/2015:
| Action | Slot# | Dept/ Program |
Position Title |
Current Budgeted Salary |
Proposed Budgeted Salary |
| Delete | 0375 | 280-001 | Deputy Sheriff Step I | $39,140.00 | -0- |
| Create | 0422 | 280-001 | Sergeant Step I | -0- | $47,359.00 |
C.
AI-51103
Precinct #1 - Road Maintenance (1200):
1. Discussion, consideration, and approval to extend one (1) FT temporary position not to exceed 12/31/15, effective 09/16/2015:
2. Approval to revise the salary schedule in accordance with Commissioner's Court action.
1. Discussion, consideration, and approval to extend one (1) FT temporary position not to exceed 12/31/15, effective 09/16/2015:
| Slot# | Dept/ Program |
Position Title | Proposed Hourly Rate | Proposed # of Working Hours | Proposed Budgeted Salary |
| T147 | 121-005 | Maintenance I | $12.02 | 520 | $6,250.40 |
2. Approval to revise the salary schedule in accordance with Commissioner's Court action.
12.
Health & Human Services Department - Eddie Olivarez
A.
Health Care Funding District:
1.
AI-50820
A. Public Hearing, at 10:30 am, to consider public comments concerning the amount of mandatory payments required to be paid by paying hospitals for fiscal year 2016 and how the revenue derived from those payments is to be spent.
B. Consideration and possible approval of mandatory payment to be assessed quarterly by the Hidalgo County Health Care Funding District on the net patient revenue of an institutional health care provider and how the revenue derived from those payments is to be spent.
C. Consideration and possible approval for the Hidalgo County Tax Assessor/Collector to collect the mandatory payment required by Hidalgo County Health Care Funding District.
D. Consideration and approval to assess mandatory payment annual rate of 6%.
E. Consideration and approval to set quarterly assessment dates.(November 30, 2015, February 28, 2016, May 31, 2016 and August 31, 2016)
B. Consideration and possible approval of mandatory payment to be assessed quarterly by the Hidalgo County Health Care Funding District on the net patient revenue of an institutional health care provider and how the revenue derived from those payments is to be spent.
C. Consideration and possible approval for the Hidalgo County Tax Assessor/Collector to collect the mandatory payment required by Hidalgo County Health Care Funding District.
D. Consideration and approval to assess mandatory payment annual rate of 6%.
E. Consideration and approval to set quarterly assessment dates.(November 30, 2015, February 28, 2016, May 31, 2016 and August 31, 2016)
2.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
B.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
C.
AI-50819
Presentation of Walk Across Texas Challenge #4 Winner.
D.
AI-51061
Requesting approval to submit an Intent to Apply to participate in the next Texas Project Public Health Ready cohort. The Project Public Health Ready is a criteria-based public health preparedness program that assesses local health department capacity and capability to plan for, respond to and recover from public health emergencies.
E.
AI-51080
Requesting approval to submit grant renewal application for the TB Federal FY 16 program in the amount of $437,771.00 in grant funds and $87,554.00 in local match funds. The grant period will run from 01/01/2016 to 12/31/2016.
13.
Community Service Agency - Jaime Longoria:
A.
AI-51087
Approval of Proclamation declaring 09/11 National Day of Service and Remembrance Day
B.
AI-51093
Resolution in acknowledgment of assistance provided by Texas Department of Housing and Community Affairs to the residents of Hidalgo County
C.
AI-51049
1. Consideration, Discussion and Possible Action regarding salary adjustment for employee #990690, slot #038 from $9.27 per hour to $10.10 per hour to be in compliance with Hidalgo County minimum wage rate.
2. Approval of revised 2015 salary schedule.
2. Approval of revised 2015 salary schedule.
D.
AI-51060
1. Declare as surplus open air single axle trailer inventory# CHCSA 187
2. Authorization to transfer open air single axle trailer inventory# CHCSA 187 to Hidalgo County Emergency Management Department
2. Authorization to transfer open air single axle trailer inventory# CHCSA 187 to Hidalgo County Emergency Management Department
E.
AI-51092
Six month status report regarding Hidalgo County Community Service Agency
F.
AI-51114
1. Declare surplus 1994 Ford Truck 3/4 ton inventory item#CHCSA 201
2. Authorization to transfer 1994 Ford Truck 3/4 ton inventory item #CHCSA 201 to Hidalgo County Fixed Assets Division for proper disposition.
2. Authorization to transfer 1994 Ford Truck 3/4 ton inventory item #CHCSA 201 to Hidalgo County Fixed Assets Division for proper disposition.
14.
IT Department - Renan Ramirez
A.
AI-50930
DISTRICT ATTORNEY'S OFFICE
Authorization and approval to purchase new wireless device with service through the County's membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
Authorization and approval to purchase new wireless device with service through the County's membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
| Description: | Employee Name / ID: | Service Plan: |
| Cell Phone | Victor Garza / 191973 | More Everything Unl. Talk & Text 8GB @ $32.73 + More Everything Line Charge @ $40.00 + Taxes/Fees @ $5.00 = $77.73/month |
| Cell Phone | Josephine Ramirez / 180114 | More Everything Unl. Talk & Text 8GB @ $32.73 + More Everything Line Charge @ $40.00 + Taxes/Fees @ $5.00 = $77.73/month |
B.
AI-51033
Executive Office:
Authorization and approval for new wireless device service through the County's membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
Authorization and approval for new wireless device service through the County's membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
| Departments: | Quantity: | Description: | User: | Service Plan: | Equipment Cost: |
| Purchasing, Planning, Env. Compliance, Safety Division, Elections, Extension Serv., Executive Office and Fire Marshal | 30 | Data Service | Office Use | Machine to Machine Account Share 1MB @ $5.00/month | $0 |
| Purchasing, Planning, Env. Compliance, Safety Division, Elections, Extension Serv., Executive Office and Fire Marshal | 10 | Data Service | Office Use | Machine to Machine Account Share 5MB @ $7.00/month | $0 |
15.
Elections Administration - Yvonne Ramon:
A.
AI-51127
Requesting approval of Official Bond Renewal for Elections Administrator, Yvonne Ramon.
16.
TX. Agri-Life Extension Services:
A.
AI-51018
Requesting approval to appoint new County Extension Agent-4-H, Kimberly Guillen. Agent will commence employment as follows:
| Name of Candidate | Agency/Employer | Date of Employment |
Kimberly Guillen |
Texas A&M AgriLife Extension Service (1st Step - a one month training program) |
September 15, 2015 |
| Hidalgo County Extension Service Office (Hidalgo County Payroll - Supplemental) |
October 15, 2015 |
17.
Head Start Program - Teresa Flores:
A.
AI-50870
Discussion/Approval for Hidalgo County Head Start Program to Exercise Option to Extend for an Additional One Year Term the Air Conditioning Maintenance & Repair Services Contract (under same terms and conditions) with Roberto Ontiveros, dba, JR Electric
B.
AI-50871
Discussion/Approval for Hidalgo County Head Start Program to Amend the Interlocal Agreement, for a Facility, with the McAllen Housing Authority (McAllen V Head Start Center)
C.
AI-50872
Discussion/Approval to Enter into a Memorandum of Understanding (MOU) between Hidalgo County Head Start Program and Weslaco Independent School District
D.
AI-50873
Discussion/Approval of Area Distribution 2015-2016
18.
Auditor's Office - Ray Eufracio:
A.
AI-51117
1. Approval of 2015 Certification of New Sources of Revenue
2. Presentation of 2016 Statement of Estimated Available Resources
2. Presentation of 2016 Statement of Estimated Available Resources
19.
Planning Department - T.J. Arredondo:
A.
AI-50986
1. Preliminary Approval with Variance Request
a. Cantu Acres Subdivision – Pct. 4 (Edmundo Cantu) (Alberta Road & Raul Longoria Road)
2. Preliminary Approval
a. Replat of Lot 3 Bernal Subdivision – Pct. 1 (Richard A. Garza) (Mile 12 North Road & F.M. 491)
b. Maravillas Estates Ph. 1 Subdivision – Pct. 1 (Elias Woloski) (Lott Road & Midway Road)
c. Juliway Estates Subdivision – Pct. 4 (Kyndel Bennett) (F.M. 493 & Anderson Road)
3. Final Approval
a. San Joaquin Ph. 2 Subdivision – Pct. 1 (Herb Schurlock) (Val Verde Road [F.M. 1423] & Minnesota Road)
4. Final Approval with Financial Guarantee
a. Quad Vegas Ranches Subdivision – Pct. 1 (Richard A. Garza) (Mile 15 ½ North Road & Mile 6 West Road)
5. Reimbursement of Financial Guarantee
a. Coronado Subdivision – Pct. 1
b. Sunflower Gardens Subdivision - Pct. 4
c. Sunflower Gardens Subdivision - Pct. 4
a. Cantu Acres Subdivision – Pct. 4 (Edmundo Cantu) (Alberta Road & Raul Longoria Road)
2. Preliminary Approval
a. Replat of Lot 3 Bernal Subdivision – Pct. 1 (Richard A. Garza) (Mile 12 North Road & F.M. 491)
b. Maravillas Estates Ph. 1 Subdivision – Pct. 1 (Elias Woloski) (Lott Road & Midway Road)
c. Juliway Estates Subdivision – Pct. 4 (Kyndel Bennett) (F.M. 493 & Anderson Road)
3. Final Approval
a. San Joaquin Ph. 2 Subdivision – Pct. 1 (Herb Schurlock) (Val Verde Road [F.M. 1423] & Minnesota Road)
4. Final Approval with Financial Guarantee
a. Quad Vegas Ranches Subdivision – Pct. 1 (Richard A. Garza) (Mile 15 ½ North Road & Mile 6 West Road)
5. Reimbursement of Financial Guarantee
a. Coronado Subdivision – Pct. 1
b. Sunflower Gardens Subdivision - Pct. 4
c. Sunflower Gardens Subdivision - Pct. 4
20.
Precinct #2 - Comm. Cantu:
A.
AI-51116
1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the City of Pharr, concerning certain road improvements to Eldora Road from FM 3662 (Jackson Road) to I Road.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding certain Phase I, II, and III road improvements to Eldora Road from FM 3662 (Jackson Road) to I Road.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding certain Phase I, II, and III road improvements to Eldora Road from FM 3662 (Jackson Road) to I Road.
B.
AI-51086
1. Requesting approval to rescind action taken on (AI#50785 CC 8/17/2015) ICA between Hidalgo County, City of San Juan, and the City of Alamo for road improvements to Cesar Chavez Road from Nolana Loop to Business 83.
2. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo, City of San Juan, and City of Alamo, concerning certain road improvements to Cesar Chavez Road from Nolana Loop South to Business 83.
3. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding certain Phase I, II, and III road improvements to Cesar Chavez Road from Nolana Loop South to Bus 83.
2. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo, City of San Juan, and City of Alamo, concerning certain road improvements to Cesar Chavez Road from Nolana Loop South to Business 83.
3. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding certain Phase I, II, and III road improvements to Cesar Chavez Road from Nolana Loop South to Bus 83.
C.
AI-51098
CO2014 - Pct. 2 (1345)
Approval of 2015 appropriation of funds in the amount of $1,245,217.08 to fund the Pct 2 Cesar Chavez Road Project.
Approval of 2015 appropriation of funds in the amount of $1,245,217.08 to fund the Pct 2 Cesar Chavez Road Project.
21.
Budget & Management - Sergio Cruz:
A.
AI-51104
Public Hearing to discuss proposed 2015 Tax Rate.
B.
AI-51077
Presentation on disposition of county properties status update.
C.
AI-51074
Requesting approval to complete and submit credit application to Holt CAT for the lease of machinery and equipment from vendor with authority for County Judge to sign credit application.
D.
Budget Appropriations:
1.
AI-51156
WIC Adm. (1292):
Approval of deobligation of funds for the WIC Adm. in the amount of $245,000.00.
Approval of deobligation of funds for the WIC Adm. in the amount of $245,000.00.
2.
AI-50978
Pct 3 Rd. Maint. (1200):
1. Approval of certification of revenue as certified by the County Auditor for revenues received from the City of Alton for the Palm Lake Estates improvement project.
2. Approval of 2015 appropriation of funds into Pct 3 Rd Maint in the amount of $121,417.24.
1. Approval of certification of revenue as certified by the County Auditor for revenues received from the City of Alton for the Palm Lake Estates improvement project.
2. Approval of 2015 appropriation of funds into Pct 3 Rd Maint in the amount of $121,417.24.
E.
Interfund transfers:
1.
AI-51062
Pct. 4 San Carlos CRC Sunflower (1100):
Approval of interfund transfer from Pct. 4 R & B (fund 1200, program #158) to Pct. 4 San Carlos CRC Sunflower (fund 1100, program #123) in the amount of $5,621.90 to fund machinery & equipment expenditures.
Approval of interfund transfer from Pct. 4 R & B (fund 1200, program #158) to Pct. 4 San Carlos CRC Sunflower (fund 1100, program #123) in the amount of $5,621.90 to fund machinery & equipment expenditures.
2.
AI-50993
Pct 4 Drain Hoehn Project (1200):
Approval of 2015 interfund transfer from Co Wide Adm-Contingency (1100) to Pct 4 Drain Hoehn Project (1200) in the amount of $42,900.53 to partially fund expenditures related to the Hoehn Sanitary Sewer Project.
Approval of 2015 interfund transfer from Co Wide Adm-Contingency (1100) to Pct 4 Drain Hoehn Project (1200) in the amount of $42,900.53 to partially fund expenditures related to the Hoehn Sanitary Sewer Project.
22.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-50889
a. Acceptance and approval to execute the final form of a Professional Engineering Agreement with L&G Engineering, for "On Call Services-Hidalgo County Metropolitan Planning Organization (HCMPO) Representation,"as approved for negotiations on CC 7/7/15.
b. Acceptance and approval of Work Authorization No. 1 (monthly lump sum fee of $7,681.76 effective September 2015) as submitted by project engineer, L&G Engineering for engineering services for "Hidalgo County Metropolitan Planning Organization (HCMPO) Representation."
c. Acceptance and approval to execute the final form of a Professional Engineering Agreement with L&G Engineering for "On Call Services-Traffic Studies County Wide, " as approved for negotiations on CC 7/7/15.
b. Acceptance and approval of Work Authorization No. 1 (monthly lump sum fee of $7,681.76 effective September 2015) as submitted by project engineer, L&G Engineering for engineering services for "Hidalgo County Metropolitan Planning Organization (HCMPO) Representation."
c. Acceptance and approval to execute the final form of a Professional Engineering Agreement with L&G Engineering for "On Call Services-Traffic Studies County Wide, " as approved for negotiations on CC 7/7/15.
2.
AI-50961
Pursuant to Option 2/B selected [HCCC 08-18-15], acceptance and approval of the final negotiated contract for: "Professional Energy Consulting Services to Assist Hidalgo County to Procure Electric Energy Services" with
Texas Energy Consultants for RFP 2015-028.
3.
AI-51064
Precinct #1:
Acceptance and approval to issue payment to Citi-Bank Corporate/Credit Card in the amount of $123.76X2=$247.52 [no show charge for 2 single nights] for a former elected official and a staff member [although POs were issued-Pct. canceled same since trip was not taken but did not account for penalty of one night charges] due since 2011.
Acceptance and approval to issue payment to Citi-Bank Corporate/Credit Card in the amount of $123.76X2=$247.52 [no show charge for 2 single nights] for a former elected official and a staff member [although POs were issued-Pct. canceled same since trip was not taken but did not account for penalty of one night charges] due since 2011.
4.
AI-50759
Acceptance and approval to exercise the County's option to extend the second and final extension as stipulated and provided in the following service contract for - "
Security Guard Services" for Hidalgo County" E-14-342-08-25 under the same rates, terms and conditions with
Valley Metro Security, LLC.
5.
AI-50967
Under current Contract #C-14-313-10-14 for "Collection, Recycling and/or Disposal Services: Used Oil, Oil Filter and Antifreeze", discussion and action on options related to this agreement due to Sale by contracted vendor: FCC Environmental, LLC to HCC Corporation, LLC-Heritage-Crystal Clean, Inc. including, but not limited to the following:
A. Acceptance and approval of First Amendment to Contract C-14-313-10-14 in connection to the name change due to the sale of the business/assets by FCC Environmental, LLC to new owner HCC Corporation, LLC-Heritage-Crystal Clean, Inc;
B. Discussion & consideration of a written request from Heritage_Crystal Clean, LLL [through Marc J. Kroll-Div. Vice. Pres.] for HCCC to permit the expiration of this current agreement [11-01-15] and authorize the new advertising of the project [based on falling oil market] as detailed in correspondence herein; OR, IN THE ALTERNATIVE,
C. Acceptance and approval to exercise the County's SOLE option to extend Contract C-14-313-10-14 with Heritage-Crystal Clean, fka, FCC Environmental, LLC, for one (1) year [contract permits (2)-(1) year extensions] under same rates, terms and conditions [$1.10/gal.] for the provision of: "Collection, Recycling and/or Disposal Services: Used Oil, Oil Filter and Antifreeze"; OR, IN THE ALTERNATIVE;
D. Approval of a sixty (60) day grace period extension as provided under Contract #C-14-313-10-14 with Heritage-Crystal Clean for the provision of: "Collection, Recycling and/or Disposal Services: Used Oil, Oil Filter and Antifreeze" so as to have no lapse in services while the procurement process is completed; and
E. Requesting authority to advertise (including the authority to re-advertise the project in the event that no bids are received and/or rejected and project is still required) and approval of the basic packet [i.e., legal notice, specifications, draft service agreement] for the RFB titled: "Collection, Recycling and/or Disposal: Used Oil, Oil Filter and Antifreeze".
A. Acceptance and approval of First Amendment to Contract C-14-313-10-14 in connection to the name change due to the sale of the business/assets by FCC Environmental, LLC to new owner HCC Corporation, LLC-Heritage-Crystal Clean, Inc;
B. Discussion & consideration of a written request from Heritage_Crystal Clean, LLL [through Marc J. Kroll-Div. Vice. Pres.] for HCCC to permit the expiration of this current agreement [11-01-15] and authorize the new advertising of the project [based on falling oil market] as detailed in correspondence herein; OR, IN THE ALTERNATIVE,
C. Acceptance and approval to exercise the County's SOLE option to extend Contract C-14-313-10-14 with Heritage-Crystal Clean, fka, FCC Environmental, LLC, for one (1) year [contract permits (2)-(1) year extensions] under same rates, terms and conditions [$1.10/gal.] for the provision of: "Collection, Recycling and/or Disposal Services: Used Oil, Oil Filter and Antifreeze"; OR, IN THE ALTERNATIVE;
D. Approval of a sixty (60) day grace period extension as provided under Contract #C-14-313-10-14 with Heritage-Crystal Clean for the provision of: "Collection, Recycling and/or Disposal Services: Used Oil, Oil Filter and Antifreeze" so as to have no lapse in services while the procurement process is completed; and
E. Requesting authority to advertise (including the authority to re-advertise the project in the event that no bids are received and/or rejected and project is still required) and approval of the basic packet [i.e., legal notice, specifications, draft service agreement] for the RFB titled: "Collection, Recycling and/or Disposal: Used Oil, Oil Filter and Antifreeze".
B.
County Judge's Office
1.
AI-51115
A. Presentation by John Phillips for Enviro-Lite Solutions, LLC of the final report of the Comprehensive Light Audit & Analysis of all County-owned buildings and parking lots [as authorized by HCCC on 12-16-14 at no cost];
B. Presentation of the recommendations on upgrades and/or retro-fitting of all lighting in County-owned buildings & parking lots with any options HCCC may want to consider including, but not limited to the following:
1. Authorization for HC to proceed to prepare packets and request proposals from Cooperative Purchasing Awarded vendors for the complete and total upgrades and/or retrofitting of all lighting in County-owned buildings & parking lots;
2. Authorization for HC-DBM to commence the process of finding financing options for the complete and total upgrades and/or retrofitting of lighting in County-owned buildings & parking lots in the event HCCC decides to purchase the Upgrades and Retrofit Lighting Project;
3. Other options as may be necessary to complete this project.
B. Presentation of the recommendations on upgrades and/or retro-fitting of all lighting in County-owned buildings & parking lots with any options HCCC may want to consider including, but not limited to the following:
1. Authorization for HC to proceed to prepare packets and request proposals from Cooperative Purchasing Awarded vendors for the complete and total upgrades and/or retrofitting of all lighting in County-owned buildings & parking lots;
2. Authorization for HC-DBM to commence the process of finding financing options for the complete and total upgrades and/or retrofitting of lighting in County-owned buildings & parking lots in the event HCCC decides to purchase the Upgrades and Retrofit Lighting Project;
3. Other options as may be necessary to complete this project.
C.
Pct. 1
1.
AI-51126
Requesting authority to advertise for sealed bids with Procurement Packet to be developed and drafted by both Purchasing Dept. and DBM [specifications, requirements, terms & conditions, etc.] with input and final review by Precincts for a local contract titled: Brush/Debris Collection Services for Hidalgo County commencing with Precinct No. 1.
2.
AI-50964
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional geo-technical engineering services for (on call services) for Pct. #1 projects;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional geo-technical engineering services for (on call services) for Pct. #1 projects;
| evaluations | PSI Professional Engineering | MEG Engineering | Terracon |
| score | 76 | 83 | 80 |
| ranking |
C. Authority for the Purchasing Department to negotiate a professional architectural services contract with the No. 1 ranked firm of __________________________ for: the provision of professional geo-technical engineering services for (on call services) for Pct. #1 projects.
3.
AI-50963
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for (on call services) for Pct. #1 projects;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for (on call services) for Pct. #1 projects;
| evaluation | LeFevre Engineering | Javier Hinojosa Engineering | Fulcrum Consulting Services |
| score | 82 | 76 | 74 |
| ranking |
C. Authority for the Purchasing Department to negotiate a professional architectural services contract with the No. 1 ranked firm of __________________________ for: the provision of professional engineering services for (on call services) for Pct. #1 projects.
D.
Pct. 2
1.
AI-51121
a. Acceptance and approval to execute the final form of a Professional Engineering Agreement with L&G Engineering, for "Cesar Chavez Rd (from Business 83 to E. Nolana Loop) Project for Pct 2,"as approved for negotiations on CC 8/18/15;
b. Acceptance and approval of Work Authorization No. 1 (estimated cost of $1,151,217.08) as submitted by project engineer, L&G Engineering to provide the Environmental Assessment, Public Involvement, Schematic Design and Design Survey for Phase I for, "Cesar Chavez Road Project";
c. Pursuant to contract with L&G Engineering, (Article 14) C-15-300-09-01, a request for approval by engineer to permit the subcontracting of Quintanilla, Headley & Associates, Inc. for land surveying for the Cesar Chavez Road Project.
c. Pursuant to contract with L&G Engineering, (Article 14) C-15-300-09-01, a request for approval by engineer to permit the subcontracting of Quintanilla, Headley & Associates, Inc. for land surveying for the Cesar Chavez Road Project.
2.
AI-51134
Acceptance and approval of Change Order #1 [with an additional cost of $94K] submitted through Raul Sesin, PE to construction contract C-15-209-07-21 between Hidalgo County Precinct No. 2 and Texas Cordia Construction, LLC for: Sioux Road Improvements amending the an addition [from I Road to 3,500 feet East of Raul Longoria Road] with authority to execute document.
E.
Pct. 3
1.
AI-50996
A. Pursuant to Texas Local Government Code, 263.151, discussion and approval to declare as "surplus" as detailed in Exhibit "A" including to establish the sell price at current book value.
B. Acceptance and approval by Hidalgo County Commissioners Court evidenced by an "ORDER" authorizing the sale of certain personal property (as described in attachments herein) to Hidalgo County Drainage District No. 1 for the amount approved as the Current Book Value.
C. Requesting authority to remove said assets listed on Exhibit "A" (attached hereto) from the Hidalgo County inventory list after finalizing the sale of equipment to Drainage District #1.
B. Acceptance and approval by Hidalgo County Commissioners Court evidenced by an "ORDER" authorizing the sale of certain personal property (as described in attachments herein) to Hidalgo County Drainage District No. 1 for the amount approved as the Current Book Value.
C. Requesting authority to remove said assets listed on Exhibit "A" (attached hereto) from the Hidalgo County inventory list after finalizing the sale of equipment to Drainage District #1.
2.
AI-51081
Requesting approval of Supplemental Agreement No. 1 (Article 8) of current contract [C-13-305-10-07] with L&G Consulting Engineers, Inc., dba, L&G Engineering, professional services for, "Mile 3 Road (from FM 2221 to FM 492)," to revise the termination date of September 10, 2015 to September 10, 2017 to complete the scope of services for project.
F.
Sheriff's Office
1.
AI-50790
Requesting authority to purchaser a turn-key installation/solution of a new Cat D150-10 generator through Hidalgo County's membership/participation with TASB's-Buyboard Cooperative Purchase Program-Contract #424-13 in the amount of $54,532.93 thru Requisition #281878 for the HC-Sheriff's Motor Pool Bldg.
23.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
AI-51129
Cause No. C-7758-14-C; Eugenia Andrade vs. Hidalgo County; In the 139th District Court of Hidalgo County, Texas
D.
AI-51108
Claim of Railroad Commission of Texas
E.
AI-51106
Claim of Jose Rolando Gonzalez, Jr.
24.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
25.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
AI-51130
Cause No. C-7758-14-C; Eugenia Andrade vs. Hidalgo County; In the 139th District Court of Hidalgo County, Texas
D.
AI-51109
Claim of Railroad Commission of Texas
E.
AI-51107
Claim of Jose Rolando Gonzalez, Jr.
26.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
27.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
28.
Adjourn