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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING September 1, 2015 10:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2015 Intradepartmental transfers:
A.
2015 - County Auditor's Office (1100)
B.
2015 - I.T. Dept. / Justice Crt. Tech (1242)
C.
2015 - 398th DC (1100)
D.
2015 - Pct.1 CRC (1100)
E.
2015 - Pct.1 R&B (1200)
F.
2015 - Pct. 1 Sanitation (1100)
G.
2015 - Pct.1 Parks (1100)
H.
2015 - District Attorney's Office (1100)
I.
2015 - Fire Marshal (1100)
J.
2015 - WIC Adm. (1292)
K.
2015 - I.T. Department (1100)
L.
2015 - Pct. 2 Road Maintenance (1200)
M.
2015 - Pct. 2 Parks (1100)
N.
2015 - Pct. 2 CRC San Juan (1100)
O.
2015 - Pct. 2 CRC Alamo (1100)
P.
2015 - District Attorney's Office / Grand Jury (1100)
Q.
2015 - I.T. Department (1100)
R.
2015 - Human Services (1100)
S.
2015 - Human Resources (1100)
T.
2015 - Elections (1100)
U.
2015 - Health & Human Services Dept. / H.D. Adm (1293)
V.
2015 - Constable Pct.1 (1100)
W.
2015 - Planning Dept. (1100)
X.
2015 - Probate Court CCL 3 (1100)
Y.
2015 - Pct. 4 Sanitation (1100)
Z.
2015 - Pct. 4 Rd. Maint (1200)
AA.
2015 - Pct. 4 CRC (1100)
BB.
2015 - Constable Pct. 4 (1100)
CC.
2015 - District Attorney's Office (1223)
3.
2015 Interdepartmental transfers:
A.
E-Filing (1100):
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to E-Filing in the amount of $267,000.00 to fund replacement of equipment for the Courthouse Network Operations Center (NOC).
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to E-Filing in the amount of $267,000.00 to fund replacement of equipment for the Courthouse Network Operations Center (NOC).
B.
Co. Wide Adm.- Contingency (1100):
Approval of interdepartmental transfer from Child Welfare Defense to Co. Wide Adm.-Contigency in the amount of $559,142.50.
Approval of interdepartmental transfer from Child Welfare Defense to Co. Wide Adm.-Contigency in the amount of $559,142.50.
C.
Flood Control Water Extraction 2015 (1100):
Appproval of interdepartmental transfer from Co. Wide Adm.-Contingency to Flood Control Water Extraction in the amount of $559,142.50 to fund water extraction services in relation to the flooding event.
Appproval of interdepartmental transfer from Co. Wide Adm.-Contingency to Flood Control Water Extraction in the amount of $559,142.50 to fund water extraction services in relation to the flooding event.
D.
5th Administrative Judicial Region (1100):
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to 5th Adm. Judicial Region in the amount of $5,600.00 to fund the FY 2016 annual assessment for Hidalgo County.
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to 5th Adm. Judicial Region in the amount of $5,600.00 to fund the FY 2016 annual assessment for Hidalgo County.
E.
Pct.1 CO's 2014 (1345):
Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2014 from program (200) to program (041) in the amount of $ 15,000.00.
Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2014 from program (200) to program (041) in the amount of $ 15,000.00.
F.
Pct.1 C.O.'s (1345):
Approval of 2015 interdepartmental transfer within C.O.'s Fund 1345 from program (200) to program (422) in the amount of $4,003.00.
Approval of 2015 interdepartmental transfer within C.O.'s Fund 1345 from program (200) to program (422) in the amount of $4,003.00.
G.
Fire Marshal (1100):
Approval of 2015 interdepartmental transfer from Co. Wide-Contingency (002) to Fire Marshal (001) in the total amount of $12,688.46 for the purchase of a digital fire extinguisher training system.
Approval of 2015 interdepartmental transfer from Co. Wide-Contingency (002) to Fire Marshal (001) in the total amount of $12,688.46 for the purchase of a digital fire extinguisher training system.
H.
Facilities Management (1100):
Approval of 2015 interdepartmental transfer from Co. Wide-Contingency (002) to Facilities Management (001) in the total amount of $15,000 to cover invoices and future expenses form Unifirst.
Approval of 2015 interdepartmental transfer from Co. Wide-Contingency (002) to Facilities Management (001) in the total amount of $15,000 to cover invoices and future expenses form Unifirst.
I.
BCAP Pct.1 (1312):
Approval of 2015 interdepartmental transfer from La Milpa Subdivision program no.388 to Lorenzana Subdivision, program no.422, in the total amount of $9,789.73.
Approval of 2015 interdepartmental transfer from La Milpa Subdivision program no.388 to Lorenzana Subdivision, program no.422, in the total amount of $9,789.73.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Tax Refunds:
A.
| ACCOUNT NUMBER | PAYER | AMOUNT |
| R3052.99.001.0001.31 | Genesco | $2,785.51 |
B.
| Account Number | Payer | Amount |
| M3920.00.012.0004.00 | Corelogic | $3,322.54 |
| V3053.02.000.0063.00 | Corelogic | $2,599.21 |
C.
| Account Number | Payer | Amount |
| W5725.03.000.0004.00 | Xceed Financial Credit Union | $17,663.53 |
D.
| ACCOUNT NUMBER | PAYER | AMOUNT |
| R2950.99.005.0005.24 | OSCAR S WYATT JR., POA BRADFORD A WYATT | $2,944.48 |
| T5438.01.005.0016.00 | WELLS FARGO | $3,126.76 |
6.
Membership Dues:
A.
Auditors Office (1100):
Requesting approval to pay 2015-2016 membership dues to The Institute of Internal Auditors for Arcy Duran, CPA, Director of Audit Division, and Yvonne Torres, Revenue Audit Supervisor, in the amount of $130.00 each, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay 2015-2016 membership dues to The Institute of Internal Auditors for Arcy Duran, CPA, Director of Audit Division, and Yvonne Torres, Revenue Audit Supervisor, in the amount of $130.00 each, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
7.
Headstart:
A.
Approval of Special Services Reports for: May, June, July
B.
Approval of Financial Reports for: May, June, July
C.
Approval of Children's Applications for: May, June, July & August
D.
Approval of Meals & Snacks Reports for: May, June, July
8.
Budget & Management:
A.
2015 Salary & Fringes Sweep (1100):
Approval to transfer lapsed salaries and FICA fringes from various departments to County Wide Administration-Contingency.
Approval to transfer lapsed salaries and FICA fringes from various departments to County Wide Administration-Contingency.
B.
1. Approval of reimbursement in the amount of $1,044,206.26 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 08/01/15 to 08/14/15.
2. Approval of wire transfer to cover claims paid.
| 08/01-07/15 | $ 552,988.01 |
| 08/08-14/15 | $ 491,218.25 |
| TOTAL | $1,044,206.26 |
2. Approval of wire transfer to cover claims paid.
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Pct. 4 Project Invoices:
1. Acceptance and approval of request for payment of invoice 3157-15(9) for $953.45 submitted by Mata Garcia Architects for the San Carlos Community Resource Center (PO # 700944).;
2. Acceptance and approval of request for payment of invoice 3156-15(14) for $1,978.45 submitted by Mata Garcia Architects for the Linn San Manuel Emergency Services Building (PO# 701993).
1. Acceptance and approval of request for payment of invoice 3157-15(9) for $953.45 submitted by Mata Garcia Architects for the San Carlos Community Resource Center (PO # 700944).;
2. Acceptance and approval of request for payment of invoice 3156-15(14) for $1,978.45 submitted by Mata Garcia Architects for the Linn San Manuel Emergency Services Building (PO# 701993).
B.
1. Approval to exercise the option for the sixty [60] day grace period extension (as permitted in contract) with Arguindegui Oil Company, under the same terms and condition for: "Lubricants (Grease, Oil, Hydraulic Fluids, and Antifreeze) Products" so as to have no lapse in goods while the procurement process is completed;
2. Approval to exercise the option for the sixty [60] day grace period extension (as permitted in contract) with Oil Patch Fuel & Supply, Inc. under the same terms and condition for: "Lubricants (Grease, Oil, Hydraulic Fluids, and Antifreeze) Products so as to have no laps in goods while the procurement process is completed.
2. Approval to exercise the option for the sixty [60] day grace period extension (as permitted in contract) with Oil Patch Fuel & Supply, Inc. under the same terms and condition for: "Lubricants (Grease, Oil, Hydraulic Fluids, and Antifreeze) Products so as to have no laps in goods while the procurement process is completed.
C.
Justice of the Peace 3 Place 1:
Requesting authority to enter into a 48-month new (capital) lease copier for a RICOH AFICIO MP C4503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-TSO-3041 through Requisition #279095 in the amount of $169.10/month-equipment, 5,000 B/W impressions @ $34.50/month & 1,500 color impressions @ $64.20/month with a total of $267.80/month, effective upon approval.
Requesting authority to enter into a 48-month new (capital) lease copier for a RICOH AFICIO MP C4503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-TSO-3041 through Requisition #279095 in the amount of $169.10/month-equipment, 5,000 B/W impressions @ $34.50/month & 1,500 color impressions @ $64.20/month with a total of $267.80/month, effective upon approval.
D.
Pursuant to Paragraph #5 of the current professional physician services agreement (C-14-009-04-22) for inmates between Dr. Marin Garza, MD and Hidalgo County, acceptance of [90] ninety day written notice/letter of resignation/termination effective 10-31-2015 with understanding that in accordance with same contractual provision, Dr. Marin Garza, MD will continue services for an additional thirty [30] days or until 11-30-2015 in the event no physician has been awarded and in place by the termination date.
E.
Veteran Service Office:
Requesting authority to enter into a 48-month new (capital) lease copier for a RICOH AFICIO MP C4503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-SDD-3041 through Requisition #279991 in the amount of $181.74/month-equipment, 5,000 B/W impressions @ $34.50/month & 1,850 color impressions @ $79.18/month with a total of $295.42/month, effective upon approval.
F.
Public Defender's Office:
Requesting authority to enter into a 48-month new (capital) lease copier for a RICOH AFICIO MP C4503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-SDD-3041 through Requisition #281576 in the amount of $145.36/month with B/w impressions at $34.50 and color impressions at $79.18 a month effective upon approval.
Requesting authority to enter into a 48-month new (capital) lease copier for a RICOH AFICIO MP C4503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-SDD-3041 through Requisition #281576 in the amount of $145.36/month with B/w impressions at $34.50 and color impressions at $79.18 a month effective upon approval.
G.
Constable Pct. 3:
Requesting autority to purchase equipment from Enforcement Video, LLC/Watchguard Video thru our membership/participation with H-GAC EF04-15 in the amount of $11,816.00 thru requisition #281541 to equip units 331 and 332.
Requesting autority to purchase equipment from Enforcement Video, LLC/Watchguard Video thru our membership/participation with H-GAC EF04-15 in the amount of $11,816.00 thru requisition #281541 to equip units 331 and 332.
H.
Elections Department:
Requesting approval & authority to enter into a Commercial Alarm Monitoring/Equipment Purchase Agreement with Superior Alarms for an initial term of 3 years with continuation of services through the life term of the monitoring agreement, including activation fee and the execution of the required Agreements with Superior Alarms for 2 locations, the Hidalgo County Elections Training Facilities & (Warehouse) thru our membership/participation with Buyboard Contract #s 409-12 & 433-13 thru requisition #281949 in the amount of $1,985.41 and requisition #281915 in the amount of $1,030.75 including the monitoring fee of $25.00 month.
Requesting approval & authority to enter into a Commercial Alarm Monitoring/Equipment Purchase Agreement with Superior Alarms for an initial term of 3 years with continuation of services through the life term of the monitoring agreement, including activation fee and the execution of the required Agreements with Superior Alarms for 2 locations, the Hidalgo County Elections Training Facilities & (Warehouse) thru our membership/participation with Buyboard Contract #s 409-12 & 433-13 thru requisition #281949 in the amount of $1,985.41 and requisition #281915 in the amount of $1,030.75 including the monitoring fee of $25.00 month.
I.
Information Technology Department:
Requesting authority to purchase 3 years renewal of Email Security Anti-Spam support 1K - 1999 users from 08/27/2015 - 08/26/2018 and Smartnet 8x5xnbd ESA c370 Email Security Appliance With SW Support from 04/01/2016 - 08/26/2018 requisition #282034 in the amount of $14,047.00 with Solid Border Inc. thru our membership/participation with buyboard 409-12 for the County wide network.
Requesting authority to purchase 3 years renewal of Email Security Anti-Spam support 1K - 1999 users from 08/27/2015 - 08/26/2018 and Smartnet 8x5xnbd ESA c370 Email Security Appliance With SW Support from 04/01/2016 - 08/26/2018 requisition #282034 in the amount of $14,047.00 with Solid Border Inc. thru our membership/participation with buyboard 409-12 for the County wide network.
J.
Requesting approval to exercise the sixty (60) day extension as provided under the current contract between Hidalgo County Sheriff's Office and Gregorio Pina, III, PHD, for "Professional Psychological Evaluation Services for Detention & Patrol Officers - Sheriff's Office" while procurement process is completed and have no lapse in services.
K.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft service contract etc.) as attached hereto for: Hidalgo County Sheriff's Office- "Psychological Evaluation Services for Detention, Patrol, & Communication Officers at Sheriff's Office" RFP No.: 15-206-09-23-HGO including the re-advertising of project in the event no proposals, responses are received and/or are rejected and project is still required.
L.
Requesting authorization to reject bid(s) received for "Printing and Massive Mail-outs for Voter Registration Cerfications" through the Request for Bid project titled: Hidalgo County Elections Department-"Printing and Massive Mail-outs for Voter Registration Certifications" - No.: 2015-198-08-12-MEG and the approval to re-advertise project, due to modifications of Specifications Packet.
M.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft service contract etc.) as attached hereto for: Hidalgo County WIC Program- "Lease of Office Space - City of McAllen" RFP No.: 15-261-10-07-HGO including the re-advertising of project in the event no proposals, responses are received and/or are rejected and project is still required.
N.
Pct. 4 Project Invoices:
1. Acceptance and approval of request for payment of invoice 3155-15(13) for $702.00 submitted by Mata Garcia Architects for the Linn San Manuel Emergency Services Building-PO# 701993;
2. Acceptance and approval of request for payment of Application No. 11 for $71,334.47 submitted by JCon Construction for the Linn San Manuel Emergency Facility-PO# 712761.
1. Acceptance and approval of request for payment of invoice 3155-15(13) for $702.00 submitted by Mata Garcia Architects for the Linn San Manuel Emergency Services Building-PO# 701993;
2. Acceptance and approval of request for payment of Application No. 11 for $71,334.47 submitted by JCon Construction for the Linn San Manuel Emergency Facility-PO# 712761.
O.
1. Approval of Request for Payment-Application No. 7 in the amount of $967,259.60 from Central Air and Heating Services, Inc., awarded contractor for the Sheriff's Office "Adult Detention Center and Law Enforcement Facility Roof &/or Air Condition Repairs &/or Replacement", and as certified for payment by project engineer, Chanin Engineering, and reviewed & initialed by construction manager, Prodigy Construction Management through contract #C-14-047-01-20;
2. Acceptance & approval of Invoice No. 1263 in the amount of $15,300.00, submitted by contracted vendor, Prodigy Construction Management, LLC, C-C-14-360-10-14, for the provision of construction management services for, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement."
3. Acceptance and approval of invoice No. 13159-10 in the amount $10,183.00 submitted by Chanin Engineering LLC, contracted engineer for the, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement" C-13-133-07-09
2. Acceptance & approval of Invoice No. 1263 in the amount of $15,300.00, submitted by contracted vendor, Prodigy Construction Management, LLC, C-C-14-360-10-14, for the provision of construction management services for, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement."
3. Acceptance and approval of invoice No. 13159-10 in the amount $10,183.00 submitted by Chanin Engineering LLC, contracted engineer for the, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement" C-13-133-07-09