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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING September 15, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2015 Intradepartmental transfers:
A.
2015 - Pct. 2 Administration (1200)
B.
2015 - Jail / Adult Detention Facility (1100)
C.
2015 - District Attorney's Office / Grand Jury (1100)
D.
2015 - County Court #1 (1100)
E.
2015 - Environmental Compliance (1100)
F.
2015 - District Attorney (1100)
G.
2015 - Pct.1 Sanitation (1100)
H.
2015 - HIDTA Task Force (1291)
I.
2015 - Pct.1 Admin. (1200)
J.
2015 - HIDTA / Us. Treasury Fund (1252)
K.
2015 - I.T. Department (1100)
L.
2015 - Elections Dept. (1283)
M.
2015 - Constable Pct. 1 (1100)
N.
2015 - County Auditor's Office (1100)
O.
2015 - 370th D.C. (1100)
P.
2015 - Human Services (1100)
Q.
2015 - Purchasing Dept. (1100)
R.
2015 - Co Wide Adm (1100)
S.
2015 - Co Wide Adm (1100)
T.
2015 - Public Affairs (1100)
U.
2015 - Emergency Management (1100)
V.
2015 - Sheriff's Office Operation Stonegarden (1284)
W.
2015 - Sheriff's Office Stonegarden Pharr (1284)
X.
2015 - County Auditor's Office (1100)
Y.
2015 - Health & Human Services Dept. / TX Healthy (1293)
Z.
2015 - Health & Human Services Dept. / Infectious Disease (1293)
AA.
2015 - Fire Marshal (1100)
BB.
2015 - Fire Marshal (1100)
CC.
2015 - Texas A&M AgriLife Extension Service (1100)
DD.
2015 - 206th D.C. (1100)
EE.
2015 - Constable Pct. 4 (1100)
FF.
2015 - Tax Office (1100)
GG.
2015 - Tax Office Scofflaw (1100)
HH.
2015 - Sheriff's Off. / Federal Sharing U.S. Depart. of Justice (1229)
II.
2015 - 139th District Court (1100)
JJ.
2015 - 398th District Court (1100)
KK.
2015 - J.P. 2/2 (1100)
LL.
2015 - 332nd District Court (1100)
MM.
2015 - Pct. 4 Rd. Maint (1200)
NN.
2015 - District Attorney's Office (1100)
OO.
2015 - Pct.1 C.O.'s (1345)
PP.
2015 - Pct.1 CRC (1100)
QQ.
2015 - Pct 2 SOA1339 Lopezville Park (1303)
3.
2015 Interdepartmental transfers:
A.
Indigent Defense (1100):
Approval of 2015 interdepartmental transfer from Co. Wide-Contingency to Indigent Defense in the total amount of $2,440.00 for travel expenditures.
Approval of 2015 interdepartmental transfer from Co. Wide-Contingency to Indigent Defense in the total amount of $2,440.00 for travel expenditures.
B.
Pct.1 BCAP (1312): Approval of 2015 interdepartmental transfer from Lorenza Subdivision, program no.422 to La Milpa Subdivision, program no.388 in the total amount of $9,789.73.
C.
Pct 2 Various Projects (1200):
Approval of 2015 interdepartmental transfer from Pct 2 Various Programs to Pct 2 Various Projects in the amount of $375,918.70 to fund project expenditures.
Approval of 2015 interdepartmental transfer from Pct 2 Various Programs to Pct 2 Various Projects in the amount of $375,918.70 to fund project expenditures.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Monthly Fee Reports:
A.
District Clerk Fee Report for the Month of July 2015 $492,270.07
6.
Membership Dues:
A.
County Auditor (1100):
Requesting approval to pay 2015-2016 membership dues to the Government Finance Officer's Association in the amount of $1,775.00 (Req. 283139) for Mr. Raymundo Eufracio, CPA, County Auditor, Ms. Arcilia B Duran, MBA Dir. of Audit Division, Ms. Linda C. Fong, First Asst. Auditor, Ms. Marcela Luna, Dir. of Finance, Ms. Nereyda Gonzalez, Financial Accounting Supervisor and Ms. Deborah Fischer, Grants Accounting Supervisor; with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay 2015-2016 membership dues to the Government Finance Officer's Association in the amount of $1,775.00 (Req. 283139) for Mr. Raymundo Eufracio, CPA, County Auditor, Ms. Arcilia B Duran, MBA Dir. of Audit Division, Ms. Linda C. Fong, First Asst. Auditor, Ms. Marcela Luna, Dir. of Finance, Ms. Nereyda Gonzalez, Financial Accounting Supervisor and Ms. Deborah Fischer, Grants Accounting Supervisor; with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
B.
398th District Court (1100):
Approval to pay annual membership dues to the National Council of Juvenile and Family Court Judges for Judge Aida Salinas Flores, 398th District Court, in the amount of $195.00 (Req# 283657) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Approval to pay annual membership dues to the National Council of Juvenile and Family Court Judges for Judge Aida Salinas Flores, 398th District Court, in the amount of $195.00 (Req# 283657) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
7.
Headstart:
A.
Approval of Financial Report: August 2015
B.
Approval of Children's Applications for Program Year 2015-2016
C.
Approval of Monthly Report for Special Services: August
D.
Approval of Monthly Report for Texas Department of Agriculture Meals and Snacks Report: August
8.
Budget & Management:
A.
Report and approval of emergency transfers for the period of August 1, 2015 through August 31, 2015.
B.
1. Approval of reimbursement in the amount of $976,171.40 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 08/15/15 to 08/28/15.
2. Approval of wire transfer to cover claims paid.
| 08/15-21/15 | $501,909.60 |
| 08/22-28/15 | $474,261.80 |
| TOTAL | $976,171.40 |
2. Approval of wire transfer to cover claims paid.
C.
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of August 16-31, 2015 in the amount of $52,370.59 and requesting approval of wire transfer.
9.
IT Department - Renan Ramirez:
A.
Request approval of clarification to action taken by HCCC on AI-40442 on 9/11/13 for renewal of (5) five Year Maintenance Agreement with IBM Corporation - from 10/01/13 through 9/30/18. The attachment titled, "IBM Service Elite" was submitted in error by IBM as an Annual Price Protection Schedule (see attached) and should have been a Full Price Protection Schedule (see attached). Therefore, approval is hereby requested to replace and execute the correct Schedule for Service Elite and have it enforced from original approval date of 9/11/13; to include current Purchase Order 723398; Dated 3/27/15; in the amount of $11,571.93.
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Acceptance and approval of payment for Invoice #20152465 in the amount of $13,181.28 submitted for professional services by TEDSI Infrastructure Group, contract C-12-119-07-31 (WA# 3) for the Pct. 2 Dicker Road Project.
B.
Acceptance and approval of request for payment of "various invoices" as [reflected below] and as submitted by L&G Engineering for multiple ongoing projects within and for Hidalgo County Precinct No. 4:
| Contract#s | WA#s | Invoice#s | Project Description | PO#s | Amount Due | |
| 1 | C-14-330-09-09 | WA#3 | 15-8-000020 | Hoehn Subdivision | 728310 | $ 1,203.92 |
| 2 | C-12-126-10-16 | WA#2 | 11325227 | 10th Street Extension | 700265 | $ 177,600.00 |
| 3 | C-15-110-03-31 | WA#1 | 11325228 | 10th Street & McColl Road | 725312 | $ 35,273.46 |
| 4 | C-15-136-06-02 | WA#1 | 11325229 | FM 2220 (Ware Road) | 728311 | $ 195,312.00 |
| 5 | C-13-336-12-10 | WA#2 | 11325230 | FM 1925 Ph.II (Sharp Rd. Realignment) | 724398 | $ 46,759.55 |
C.
Acceptance & approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11325234- $7,228.39 for "Mile 3 WA#3" ;
2. Invoice No. 11325225-$117,414.71 for "Mile 3 Project";
3. Invoice No. 11325240- $12,925.21 for "FM 494-Shary Road Project."
1. Invoice No. 11325234- $7,228.39 for "Mile 3 WA#3" ;
2. Invoice No. 11325225-$117,414.71 for "Mile 3 Project";
3. Invoice No. 11325240- $12,925.21 for "FM 494-Shary Road Project."
D.
Acceptance and approval of Invoice #11325237 [PO# 697785] in the amount of ($ 3,788.64) from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting in connection to contract #C-13-225-07-09.
E.
Due to no participation [in the form of SOQs] on latest solicitation, requesting authority to advertise and approval of procurement packet [i.e., specifications-requirements, legal notice and draft contract etc.] as attached hereto for H. C. Sheriff's Office - "Professional Physician Services for Inmates" RFQ including the authority to re-advertise project in the event it is found necessary to do so.
F.
Authority to exercise the six (6) month extension option as provided under current contract for "Construction Materials & Supplies" for Hidalgo County, under the same rates, terms, and conditions with Matt's Building Material, C-15-077-03-31.
G.
Requesting approval of payment of Invoice #11325246 in the amount $10,052.29 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-125-04-14 (WA#2), for Pct 2 Adm Office drainage project.
H.
Authority to exercise the one (1) year extension option as provided under current contract for "Lease of Office Space in the City of Alamo" for Hidalgo County, under the same rates, terms, and conditions with GBB Rentals, LTD, C-14-314-10-14.
I.
Requesting authority to purchase (25) Latitude 12 Rugged Extreme and (25) Power Adapters from Dell Marketing L.P. thru our membership/participation with DIR 1951 in the amount of $66,281.75 thru requisition # 282982.
J.
Requesting authority to advertise and approval of procurement packet [i.e. specifications/requirements, legal notice,draft requirement agreement, etc.] as attached hereto for: Hidalgo County [all funding sources, programs & entities] -"Dead Body Pick-up and Transport Services" [on an " as needed basis] RFB No.: 2015-281-00-00-SMA including the re-advertising of project in the event No Bid responses are received and / or are rejected and project is still required.
K.
Requesting approval of payment of Invoice #11325242 in the amount $19,451.52 submitted by L&G Consulting Engineers Inc., in connection with construction materials testing and construction inspection provided under Contract C-15-125-04-14 (WA#1), for the Pct 2 Equipment and Maintenance Facility Project.
L.
Constable Pct. 3 office is requesting authority to purchase police vehicle accessories/equipment for new vehicles [under county's replacement program] through HC membership/participation through TASB BuyBoard contract [#432-13] awarded vendor, Fleet Safety Equipment, Inc. , through submitted under Requisition #s 282775 [$10,644.01] & 282188 [$15,563.72].
M.
Requesting approval of payment of Invoice #11325247 in the amount $7,002.24 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-097-03-17 (WA#2), for Pct 2 Boys & Girls Club Facility & Aquatic Park/Natatorium project.
N.
Acceptance and approval of request for payment of Invoice #June 15-20 in the amount of $672.50 as submitted by LeFEVRE Engineering for the provision of engineering services in connection to Supplemental No. 1 to Work Authorization No. 1-PO#710375-Contract #C-13-103-06-04 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
O.
Ratification of fully executed Change Order No. 5 in connection with contract No. C-14-362-10-28 -Precinct #1 -SIOUX ROAD PAVING & DRAINAGE IMPROVEMENTS PROJECT [from Tower Road to Val Verde Road] as recommended by Mr. Raul Sesin, P.E.
P.
Requesting approval of payment of Invoice #11325245 in the amount $17,276.11 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-125-04-14 (WA#4), for Pct 2 Eldora Road project.
Q.
Requesting approval of payment of Invoice #11325243 in the amount $21,321.64 submitted by L&G Consulting Engineers Inc., in connection with professional engineering services provided under Contract C-15-046-03-03 [WA#2], for Pct 2 Regional Linear Park Project.
R.
Requesting approval of payment of Invoice #3876 in the amount $28,687.40 as submitted by R. Gutierrez Engineering Corporation, in connection with professional engineering services provided under Contract C-07-358-09-04 (WA#12 & SA#6), for Pct.2 Southfork Drainage Lateral project.
S.
Acceptance and approval of agreement monitoring services with ASG Security for the duration of term as stated on 2C of agreement including the continuation of services through the life term of the monitoring equipment in place by user department with the authority to execute and signing of agreement by County Judge, Court Member for the following:
1. WIC Clinic - 3503 W. Main St Ste 5, 6 & 7–Mission, Texas (To include relocating of equipment from 3519 W Main St-Mission to 3503 W Main St-Mission and also cancel service at 3519 W Main St-Mission and include new service agreement at –3503 W Main St-Mission.)
1. WIC Clinic - 3503 W. Main St Ste 5, 6 & 7–Mission, Texas (To include relocating of equipment from 3519 W Main St-Mission to 3503 W Main St-Mission and also cancel service at 3519 W Main St-Mission and include new service agreement at –3503 W Main St-Mission.)
T.
Add Fuel Cards
1. Constable Pct No. 2- Fuel Cards
1. Constable Pct No. 2- Fuel Cards