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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING October 13, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2015 Intradepartmental transfers:
A.
2015 - CW Mech. Shop (1200)
B.
2015 - CCL #3 Probate Court (1243)
C.
2015 - Facilities Management (1100)
D.
2015 - Tax Office Scofflaw (1100)
E.
2015 - Tax Office (1100)
F.
2015 - 93rd District Court (1100)
G.
2015 - County Auditor's Office (1100)
H.
2015 - Constable Pct. #2 (1100)
I.
2015 - Constable Pct. 4 (1220)
J.
2015 - J.P. Pct. 2, Pl. 2 (1100)
K.
2015 - County Commissioners (1100)
L.
2015 - Pct. 1 (1315)
M.
2015 - Pct. 1 (1345)
N.
2015 - Pct. 1 Road Maint. (1200)
O.
2015 - Pct. 2 Road Maintenance (1200)
P.
2015 - Pct. 2 Parks (1100)
Q.
2015 - Pct. 2 Sanitation (1100)
R.
2015 - Pct #3 Sanitation (1100)
S.
2015 - Pct #3 Parks (1100)
T.
2015 - Pct. 4 Rd. Maint (1200)
U.
2015 - Pct. 4 Parks (1100)
V.
2015 - Safety Division (1100)
W.
2015 - District Attorney (1100)
3.
2015 Interdepartmental transfers:
A.
Budget & Management (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm-Contingency to the Department of Budget & Management in the amount of $700.00.
Approval of 2015 interdepartmental transfer from Co. Wide Adm-Contingency to the Department of Budget & Management in the amount of $700.00.
B.
Executive Office (1100):
Approval of interdepartmental transfer from County Commissioners (125-004) to Executive Office (125-001) in the amount of $2,300.00 for equipment/software purchases
Approval of interdepartmental transfer from County Commissioners (125-004) to Executive Office (125-001) in the amount of $2,300.00 for equipment/software purchases
C.
Juvenile Probation (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Juvenile Probation in the amount of $312,612.89 to fund room & board expenditures for the month of August 2015.
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Juvenile Probation in the amount of $312,612.89 to fund room & board expenditures for the month of August 2015.
D.
Pct 2 CRC Alamo (1100)
Approval of 2015 interdepartmental transfer from Pct 2 Parks to Pct 2 CRC Alamo in the amount of $106.95.
Approval of 2015 interdepartmental transfer from Pct 2 Parks to Pct 2 CRC Alamo in the amount of $106.95.
E.
Pct 2 Regional Linear Park Project (1345):
Approval of 2015 interdepartmental transfer from CO2014-Pct 2 C. Chvz(Bus83-Nolana Lp) Project to CO2014 Pct 2 Regional Park Prj in the amount of $1,151,217.08.
Approval of 2015 interdepartmental transfer from CO2014-Pct 2 C. Chvz(Bus83-Nolana Lp) Project to CO2014 Pct 2 Regional Park Prj in the amount of $1,151,217.08.
F.
CO 2014 Pct.3 (1345):
Approval of 2015 interdepartmental transfer within CO's 2014 from program (109) to program (051) in the amount of $235,462.00.
Approval of 2015 interdepartmental transfer within CO's 2014 from program (109) to program (051) in the amount of $235,462.00.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Executive Officer:
A.
Approval of 457 Plan hardship withdrawal request for Employee #114723
B.
Right of Way - Approval of permits:
Rio Vegas Ranches - Bore Cesar Chavez Road- From the centerline of Mile 17 North go south 270 feet. Will bore Cesar Chavez Road from east to west using a 2-inch bore to install a 1-inch water line.
Rio Vegas Ranches - Bore Cesar Chavez Road- From the centerline of Mile 17 North go south 270 feet. Will bore Cesar Chavez Road from east to west using a 2-inch bore to install a 1-inch water line.
6.
Membership Dues:
A.
Tax Office:
Requesting approval to pay membership dues to Texas Association of Assessing Officers in the amount of $90.00 (each) for Eva Mireles and Jose Edgar Jaramillo, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay membership dues to Texas Association of Assessing Officers in the amount of $90.00 (each) for Eva Mireles and Jose Edgar Jaramillo, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
7.
Auditor's Office:
A.
Discussion, consideration and approval to process the City of Alton 2014-2015 TIRZ payment in the amount of $72,609.66 pursuant to the interlocal agreement between the City of Alton, Hidalgo County, and Tax Increment Reinvestment Zone No.1, City of Alton.
8.
Budget & Management:
A.
1. Approval of reimbursement in the amount of $838,811.83 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 09/12/15 to 09/25/15.
2. Approval of wire transfer to cover claims paid.
| 09/12-18/15 | $432,914.08 |
| 09/19-25/15 | $405,897.75 |
| TOTAL | $838,811.83 |
2. Approval of wire transfer to cover claims paid.
B.
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of September 16-30, 2015 in the amount of $63,618.81 and requesting approval of wire transfer.
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Pct. 4 Project Invoices:
1. Acceptance and approval of request for payment of invoice 11325260 for $23,034.00 submitted by L&G Engineering for the FM 1925 (10th Street to McColl) project (PO# 725312 ).
2. Acceptance and approval of request for payment of invoice 11325261 for $28,668.00 submitted by L&G Engineering for the FM 1925 Phase II WA#2 project (PO# 724398).
3. Acceptance and approval of request for payment of invoice 11325267 for $2,415.00 submitted by L&G Engineering for the FM 1925 WA #1 project (PO# 663995).
4. Acceptance and approval of request for payment of invoice 11325262 for $152,472.00 submitted by L&G Engineering for the FM 2220 (Ware Road) project (PO# 728311).
5. Acceptance and approval of request for payment of invoice 11325259 for $229,586.58 submitted by L&G Engineering for the 10th Street Extension (SH 107 to FM 1925) project (PO# 700265 ).
1. Acceptance and approval of request for payment of invoice 11325260 for $23,034.00 submitted by L&G Engineering for the FM 1925 (10th Street to McColl) project (PO# 725312 ).
2. Acceptance and approval of request for payment of invoice 11325261 for $28,668.00 submitted by L&G Engineering for the FM 1925 Phase II WA#2 project (PO# 724398).
3. Acceptance and approval of request for payment of invoice 11325267 for $2,415.00 submitted by L&G Engineering for the FM 1925 WA #1 project (PO# 663995).
4. Acceptance and approval of request for payment of invoice 11325262 for $152,472.00 submitted by L&G Engineering for the FM 2220 (Ware Road) project (PO# 728311).
5. Acceptance and approval of request for payment of invoice 11325259 for $229,586.58 submitted by L&G Engineering for the 10th Street Extension (SH 107 to FM 1925) project (PO# 700265 ).
B.
Requesting approval of Payment Application No. 1 in the amount of $24,248.77 for the Sioux Road Improvements project for Pct. 2 submitted by contractor, Texas Cordia Construction, LLC through Contract C-15-209-07-21 and as reviewed by project engineer, Raul Sesin, P.E.
C.
Juan Martinez, County Fire Marshal is formally requesting the removal of fixed asset #55372 (K-9 Outlaw) from the County's inventory listing. (Backup information is attached).
D.
Approve Request for Payment-Application No. 5 in the amount of $79,607.06 from IOC Company, LLC, awarded contractor for Precinct No. 3, "Mile 2 North Roadway Project," and as certified for payment by project engineer, L&G Engineer-C-14-153-02-17.
E.
Pursuant to contract with L&G Engineering, [Article 14] to C-15-336-09-29, approval to permit the subcontracting of AmaTerra Environmental Inc. for the Eldora Road Project.
F.
Acceptance & approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11325253-$49,000.00 for "Mile 3 Project";
2. Invoice No. 11325263-$ 5,488.44 for "FM 494-Shary Road Project";
3. Invoice No. 11325264-$21,400.36 for "Mile 3 WA#1" ;
4. Invoice No. 11325270-$ 3,680.74 for "Mile 2 N. Roadway Reconstruction."
1. Invoice No. 11325253-$49,000.00 for "Mile 3 Project";
2. Invoice No. 11325263-$ 5,488.44 for "FM 494-Shary Road Project";
3. Invoice No. 11325264-$21,400.36 for "Mile 3 WA#1" ;
4. Invoice No. 11325270-$ 3,680.74 for "Mile 2 N. Roadway Reconstruction."
G.
Approve payment of Invoice #11325294 in the amount $24,507.82 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-097-03-17 (WA#2), for Pct 2 Boys & Girls Club Facility & Aquatic Park/Natatorium project.
H.
Approve payment of Invoice #11325279 in the amount $4,398.33 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-125-04-14 (WA#2), for Pct 2 Adm Office drainage project.
I.
Approve payment of Invoice #3889 in the amount $16,999.50 as submitted by R. Gutierrez Engineering Corporation, in connection with inspection services provided under Contract C-07-358-09-04 (WA#12 & SA#7), for Pct.2 Southfork Drainage Lateral project.
J.
Approve payment of Invoice #11325257 in the amount $6,035.71 submitted by L&G Consulting Engineers Inc., in connection with construction materials testing and construction inspection provided under Contract C-15-125-04-14 (WA#1), for the Pct 2 Equipment and Maintenance Facility Project.
K.
Commissioner Precinct 1
1. Requesting authority to enter into a new
36 month capital lease of one (1) Copystar Copier, Model
3051ci, Pkg 5 through our membership/participation with DIR [Department of Information Resources] awarded vendor, Kyocera Document Solutions America, Inc., Contract #
DIR-TSO-3092 (Expires 7/31/19) through Requisition #285218 in the amount of
$224.39 per month; in addition, the Service Agreement monthly cost is
$18.75 which includes 2,500 copies per month and all supplies except staples & paper (overage cost is $0.0075 / copy) with all color copies charged at $0.0455/copy.
2. The Authorized Delivering & Servicing Reseller will be Montano Investments, Inc. dba Digital Office Systems or Copy Graphics, Inc. as per DIR Contract DIR-TSO-3092 - list of local, Authorized Resellers.
2. The Authorized Delivering & Servicing Reseller will be Montano Investments, Inc. dba Digital Office Systems or Copy Graphics, Inc. as per DIR Contract DIR-TSO-3092 - list of local, Authorized Resellers.
L.
Add Fuel Card Users and/or Delete Fuel Card Users for the following:
1. Hidalgo County District Attorney's Office - add Fuel Card
2. Planning Department - add Fuel Card
3. Constable Pct No. 2 - add Fuel Card
4. Adult Probation - add Fuel Card
5. Emergency Management - add Fuel Card
1. Hidalgo County District Attorney's Office - add Fuel Card
2. Planning Department - add Fuel Card
3. Constable Pct No. 2 - add Fuel Card
4. Adult Probation - add Fuel Card
5. Emergency Management - add Fuel Card