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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING October 13, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
District Attorney's Office:
A.
AI-51397
Proclamation declaring October 2015 as Domestic Violence Awareness month.
7.
Constables:
A.
AI-51670
Constable Pct.#2 (1100):
Discussion, consideration and approval to appoint Jose Alonzo Padilla as Deputy Constable by Constable Martin Cantu, Constable Precinct 2 in accordance with Texas Local Government Code Section 86.011.
Discussion, consideration and approval to appoint Jose Alonzo Padilla as Deputy Constable by Constable Martin Cantu, Constable Precinct 2 in accordance with Texas Local Government Code Section 86.011.
8.
Sheriff's Office:
A.
AI-51631
1. Authorization and approval to accept the 2015 Memorial Day Click it or Ticket Incentive Award Program with the Texas Department of Transportation.
2. Approval of certification of revenues as certified by the County Auditor for the 2015 Click it or Ticket Incentive Award Program
3. Approval of appropriation of funds in the amount of $3,000.00.
2. Approval of certification of revenues as certified by the County Auditor for the 2015 Click it or Ticket Incentive Award Program
3. Approval of appropriation of funds in the amount of $3,000.00.
B.
AI-51628
Pursuant to Hidalgo County Cellular Telephone Policy (AT&T, DIR-SDD-1777), presentation for consideration, acceptance and approval of Cellular Phone Request Form (Data Link Card Request) for the following:
Approval of requisition #284565 for (91) Data Link Hosted Access for vehicle modems ($37.99 each per month).
Approval of requisition #284565 for (91) Data Link Hosted Access for vehicle modems ($37.99 each per month).
C.
AI-51586
State Criminal Alien Assistance Program (SCAAP) Grant (1284):
Authorization and approval to accept the State Criminal Alien Assistance Program (SCAAP) 2015 Grant in the amount of $34,934.00.
Authorization and approval to accept the State Criminal Alien Assistance Program (SCAAP) 2015 Grant in the amount of $34,934.00.
D.
AI-51713
Approval to accept a donation from OXY USA, Inc. in the amount of $1,500.00
9.
Executive Officer:
A.
AI-51765
Community Service Agency:
Discussion, consideration and authorization to change member contact information for TAC unemployment group account fund and authorize Valde Guerra, Executive Officer to sign form
Discussion, consideration and authorization to change member contact information for TAC unemployment group account fund and authorize Valde Guerra, Executive Officer to sign form
B.
AI-51751
Facilities Management:
Approval of credit application and agreement with Morrison Supply Company in order to purchase plumbing supplies for County Buildings and authorize Valde Guerra, County Executive Officer to sign documents
Approval of credit application and agreement with Morrison Supply Company in order to purchase plumbing supplies for County Buildings and authorize Valde Guerra, County Executive Officer to sign documents
C.
AI-51705
Requesting approval of invoice for legal fees, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor for the following:
| Vendor | Invoice Date/# | Amount | Cause# |
| Law Office of Preston Henrichson, P.C. | 8/4/15 / 11040 | $7,937.34 | D.C. & R S. v. County |
D.
AI-51704
Requesting approval of invoice for legal fees, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor for the following:
| Vendor | Invoice Date/# | Amount | Cause# |
| Atlas, Hall & Rodriguez, LLP | 8/7/15 / # 1038931 | $2,999.49 | County v. PEI |
E.
AI-51703
Requesting approval of invoice for legal fees, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor for the following:
| Vendor | Invoice Date/# | Amount | Cause# |
| Palacios, Garza & Thompson | 9/25/15 / #2642 | $1,522.00 | L. Rodriguez-Serna v. County |
F.
AI-51707
Requesting approval to authorize Valde Guerra, Executive Officer to approve expenses exceeding $500.00 on behalf of the county, as stipulated on Attorney Letters of Engagement for legal representation on county cases
G.
AI-51536
Children's Advocacy Center d/b/a Estrella's House (1100):
1. Discussion, consideration, and action regarding funding request in the amount of $50,000.00 from the Children's Advocacy Center, d/b/a Estrella's House.
2. Discussion, consideration, and action on Declaration of Support to the Children's Advocacy Center, d/b/a Estrella's House.
3. Approval of 2015 appropriation of funds for the Child Advocacy Center in the amount of $50,000.00.
4. Approval to authorize County Treasurer to issue check in the amount of $50,000.00 to the Children's Advocacy Center d/b/a Estrella's House after review and processing procedures are completed by the County Auditor.
1. Discussion, consideration, and action regarding funding request in the amount of $50,000.00 from the Children's Advocacy Center, d/b/a Estrella's House.
2. Discussion, consideration, and action on Declaration of Support to the Children's Advocacy Center, d/b/a Estrella's House.
3. Approval of 2015 appropriation of funds for the Child Advocacy Center in the amount of $50,000.00.
4. Approval to authorize County Treasurer to issue check in the amount of $50,000.00 to the Children's Advocacy Center d/b/a Estrella's House after review and processing procedures are completed by the County Auditor.
H.
AI-51509
Request by Region One Education Service Center for the use of the Hidalgo County Courthouse for 2016 Mock Trial Competition to be held on Saturday, January 16, 2016 and Monday, January 18, 2016 (evening)
I.
AI-51752
Request by American Legion Post 408 to use the courthouse square parking lot for the Veterans' Day Parade to be held on Saturday, November 7, 2015 (8-11am)
J.
AI-51761
Requesting permission for the Veteran Affairs Office to use the courthouse open forum area for a ceremonial unveiling of a Vietnam veteran's name on the memorial wall on Wednesday, Nov. 4, 2015 from 9:30 to 10:30 a.m.
K.
AI-51671
Approval to accept settlement check from State Farm Insurance Company in the amount of $316.95 to settle auto accident with County vehicle. (Sheriff Office)
10.
Human Resources:
A.
AI-51690
RLSS/LPHS (1293)/Health Clinics (1100)/CPS/HAZARDS (1293)/DA Investigation HB65 (1223)/Crim DA (1100):
Discussion, consideration, and approval of the following personnel actions:
Discussion, consideration, and approval of the following personnel actions:
| Action | Dept/Prog | Slot # | Position Title | Current Longevity Pay | Proposed Longevity Pay | Effective Date |
| Redistribution of Longevity Pay | 340-006 | G006 | System Support Specialist I |
$420.00 | $0.00 | 09/28/15 |
| 340-003 | A142 | $0.00 | $420.00 | |||
| Redistribution of Longevity Pay | 340-013 | 0016 | Strategic National Stockpile Coordinator |
$960.00 | $0.00 | 09/21/15 |
| 340-003 | A143 | $0.00 | $960.00 | |||
| Redistribution of Longevity Pay |
080-007 | 0135 | Assistant District Attorney II |
$4,320.00 | $0.00 | 07/06/15 |
| 080-002 | A120 | $0.00 | $4,320.00 |
B.
AI-51607
DA Criminal (1100):
1. Discussion, consideration and approval of the following personnel action, effective next full pay period, 10/19/2015:
2. Approval to revise the salary schedule in accordance with Commissioners Court action.
1. Discussion, consideration and approval of the following personnel action, effective next full pay period, 10/19/2015:
| Action | Slot# | Dept/ Program |
Position Title |
Budgeted Salary |
Proposed Position Title |
| Title Change | 0111 | 080-002 | Victim Assistance Coordinator | $50,000.00 | Victims Unit Program Director |
2. Approval to revise the salary schedule in accordance with Commissioners Court action.
C.
AI-51542
Sheriff's Office (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval of the following personnel actions, effective next full pay period, 10/19/2015, :
3. Approval to revise the salary schedule in accordance with Commissioner's Court action.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval of the following personnel actions, effective next full pay period, 10/19/2015, :
| Action | Dept/ Program |
Slot# | Position Title |
Current Budgeted Allowance |
Proposed Budgeted Allowance |
Total Adjustment |
| Add / Clothing Allowance | 280-001 | 0028 | Sergeant Step II | $0.00 | $500.00 | $500.00 |
| Add / Clothing Allowance | 280-001 | 0121 | Deputy Sheriff Step I | $0.00 | $500.00 | $500.00 |
| Add / Clothing Allowance | 280-001 | 0122 | Deputy Sheriff Step I | $0.00 | $500.00 | $500.00 |
| Add / Clothing Allowance | 280-001 | 0132 | Deputy Sheriff Step I | $0.00 | $500.00 | $500.00 |
| Add / Clothing Allowance | 280-001 | 0133 | Deputy Sheriff Step I | $0.00 | $500.00 | $500.00 |
| Add / Clothing Allowance | 280-001 | 0153 | Deputy Sheriff Step I | $0.00 | $500.00 | $500.00 |
| Add / Clothing Allowance | 280-001 | 0165 | Deputy Sheriff Step I | $0.00 | $500.00 | $500.00 |
| Add / Clothing Allowance | 280-001 | 0192 | Deputy Sheriff Step II | $0.00 | $500.00 | $500.00 |
| Add / Clothing Allowance | 280-001 | 0333 | Deputy Sheriff Step I | $0.00 | $500.00 | $500.00 |
| Add / Clothing Allowance | 280-001 | 0344 | Deputy Sheriff Step I | $0.00 | $500.00 | $500.00 |
| Add / Clothing Allowance | 280-001 | 0345 | Deputy Sheriff Step I | $0.00 | $500.00 | $500.00 |
3. Approval to revise the salary schedule in accordance with Commissioner's Court action.
D.
AI-51717
Precinct 4 Road Maintenance (1200):
1. Discussion, consideration and approval of the following personnel actions, effective next pay period of 10/19/2015:
2. Approval to revise the salary schedule in accordance with Commissioners' Court action.
1. Discussion, consideration and approval of the following personnel actions, effective next pay period of 10/19/2015:
| Action | Dept/ Program |
Slot# | Current Position Title |
Budgeted Salary |
Proposed Position Title |
Title Change Only |
124-007 124-001 |
0006 0004 |
Chief Administrator | $38,625.00 $38,625.00 |
General Operations Manager |
| Title Change Only | 124-007 | 0059 | General Operations Manager | $86,888.00 | Chief Administrator |
2. Approval to revise the salary schedule in accordance with Commissioners' Court action.
E.
AI-51669
Public Defender (1100):
Discussion, consideration and approval to appoint Matthew Cortes as a volunteer Public Defender Intern Clerk, at the Public Defender's office for the period of October 19, 2015 through October 19, 2016.
Discussion, consideration and approval to appoint Matthew Cortes as a volunteer Public Defender Intern Clerk, at the Public Defender's office for the period of October 19, 2015 through October 19, 2016.
11.
Health & Human Services Department:
A.
AI-51730
Health Clinics:
Requesting authorization for Hidalgo County Health & Human Services Department - Chief Administrative Officer to process the mandatory re-enrollment to continue billing Medicaid for all health care services.
Requesting authorization for Hidalgo County Health & Human Services Department - Chief Administrative Officer to process the mandatory re-enrollment to continue billing Medicaid for all health care services.
B.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
C.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
12.
Urban County:
A.
AI-51672
1. Hold a Public Hearing to consider public comments for Hidalgo County Precinct No. 1's proposed budget and program amendment for Fiscal Years 21, 22, 27, & 28 (2008, 2009, 2014 & 2015) original work plan and forfeited funds. The proposed amendment will decrease the Park, Recreational Facilities line items; delete the Progreso Lakes Street Improvements activities and reallocate funds into the Precinct No. 1 Street Improvements activity for the continuation of the street reconstruction and drainage improvements to Old La Blanca Road North (Mile 9 N. to Mile 12 North Road, Donna, TX).
2. Requesting approval of a budget and program amendment for Hidalgo County Precinct No. 1 for Fiscal Years 21, 22, 27, & 28 (2008, 2009, 2014 & 2015) original work plan and forfeited funds.
2. Requesting approval of a budget and program amendment for Hidalgo County Precinct No. 1 for Fiscal Years 21, 22, 27, & 28 (2008, 2009, 2014 & 2015) original work plan and forfeited funds.
B.
AI-51701
Requesting a Waiver of Real Property Filing Fees as allowed by Texas Local Government Code, Section 118.0135(a)
C.
AI-51502
The Urban County Program on behalf of the City of Alamo is requesting consideration and action to award and enter into a construction contract with The 5125 Company in the amount of $290,285.00. UCP funds from FY 27 (2014) Water/Sewer Improvements line item and the City of Alamo general funds will be utilized.
D.
AI-51499
Urban County Program on behalf of the City of Mercedes is requesting authority to purchase chairs for the Mercedes Recreational Center computer room. Purchase will be made from Hertz Furniture (contract # 414-12) through Hidalgo County's membership and participation with Buyboard. The total amount of purchase is $2,095.28, utilizing FY 27 (2014) City of Mercedes and Precinct No. 1 Public Service (General) - Mercedes Recreational Center funds.
E.
AI-51606
The Urban County Program is requesting a
waiver to the CDBG Policy regarding the forfeiture of funds for program year 2015-2016 and requests that the Court allow the forfeited funds to remain in each City's Workplan rather than reprogramming the funds to the Precinct in which the City is located as outlined in the CDBG policy.
F.
AI-51612
Urban County Program, on behalf of Hidalgo County Precinct No. 1, is requesting approval of a best and final negotiated contract in the amount of $43,415.64 with Raba Kistner, Inc. for geotechnical and construction material testing services for the Delta Area Connector/East Lateral Project (Phase I, II and III) funded by the General Land Office (GLO).
13.
Auditor's Office:
A.
AI-51455
Presentation & Acceptance of Independent Audit Report for the year ended December 31, 2014
14.
Planning Department:
A.
AI-51585
Discussion and Possible action to authorize a revision of Ranchitos Escondidos Phase I-A Subdivision Plat as per Texas Local Government Code 232.041
15.
Precinct #2 - Comm. Cantu:
A.
AI-51748
Approval of Resolution in Honor of Bright Spots in Hispanic Education
B.
AI-51719
Request by Doctors Hospital at Renaissance Vision Care Center to utilize the Pct. 2 Administration Parking lot to host a "Mobile Vision Clinic" on Thursday, Oct. 22, 2015.
C.
AI-51683
1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo, the City of Pharr, the City of San Juan, and the City of McAllen concerning the development of a Regional Linear Park from S. San Antonio Avenue West to S. 2nd Street.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding the development of a Regional Linear Park from S. San Antonio Avenue West to S. 2nd Street.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding the development of a Regional Linear Park from S. San Antonio Avenue West to S. 2nd Street.
D.
AI-51685
Various Pct 2 Projects (1200):
1. Approval of certification of revenue as certified by the County Auditor for revenue received from the City of San Juan and the City of Alamo for Interlocal Agreements approved by Commissioners Court on 10/14/14 and 9/1/15 .
2. Approval of 2015 appropriation of funds into Various Pct 2 Project Accounts in the amount of $2,100,000.00.
1. Approval of certification of revenue as certified by the County Auditor for revenue received from the City of San Juan and the City of Alamo for Interlocal Agreements approved by Commissioners Court on 10/14/14 and 9/1/15 .
2. Approval of 2015 appropriation of funds into Various Pct 2 Project Accounts in the amount of $2,100,000.00.
16.
Precinct #3 - Comm. Flores:
A.
AI-51638
1. Acceptance and approval on Advance Funding Agreement (AFA) between Hidalgo County and Texas Department of Transportation for Mile 3 N, from Goodwin Road to Tom Gill Road project (CSJ # 0921-02-321).
2. Authority for County Judge to sign Advance Funding Agreement.
2. Authority for County Judge to sign Advance Funding Agreement.
17.
Precinct #4 - Comm. Palacios:
A.
AI-51746
Resolution honoring the producers of the motion picture "Endgame."
B.
AI-51743
Approval of Order accepting road into Hidalgo County Road System upon finding of prescriptive right based on public use (Ted Garza Road)
18.
Budget & Management:
A.
AI-51732
CO2009 (1439)
1. Approval of 2015 appropriation of funds with interfund to Refunding Bonds 2015B fund (1448) in the total amount of $119,925.69 to pay advance to refunding escrow.
Refunding Bonds 2007 (1438)
2. Approval of 2015 appropriation of funds with interfund to Refunding Bonds 2015C fund (1449) in the total amountof $163,509.08 to pay advance to refunding escrow.
1. Approval of 2015 appropriation of funds with interfund to Refunding Bonds 2015B fund (1448) in the total amount of $119,925.69 to pay advance to refunding escrow.
Refunding Bonds 2007 (1438)
2. Approval of 2015 appropriation of funds with interfund to Refunding Bonds 2015C fund (1449) in the total amountof $163,509.08 to pay advance to refunding escrow.
B.
AI-51741
Sheriff's Office (1100):
Approval of the following salary schedule changes, effective date of 09/14/15 :
Approval of the following salary schedule changes, effective date of 09/14/15 :
| 280-001 Slot #0106 | Sr. Deputy Sheriff Step IV | $47,734.00 | Deputy Sheriff Step I | $39,140.00 |
| 280-001 Slot #0031 | Sergeant Step I | $47,539.00 | Sergeant Step III | $50,733.00 |
C.
AI-51647
Title IV-E Child Welfare Services (1100):
1. Approval of the revised Title IV-E Child Welfare Services Grant Budget (Contract #23941009) for October 1, 2015 - September 30, 2016.
2. Approval for County Judge to sign required documents.
1. Approval of the revised Title IV-E Child Welfare Services Grant Budget (Contract #23941009) for October 1, 2015 - September 30, 2016.
2. Approval for County Judge to sign required documents.
19.
Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-51005
Presentation of the responsible vendors submitting the lowest and best bids [as detailed in tabulation sheet contained herein including meeting the specifications/requirements set forth in approved bid packet] for the multiple awards and approval of contracts for Request for Bids titled: Hidalgo County (all funding sources)-"Lubricants [Grease-Oil-Hydraulic Fluid & Anti-Freeze] Products" through project No.: 2015-208-08-12-SGS.
2.
AI-51614
Presentation with concurrence by Hidalgo County Purchasing Agent, Budget Officer and County Auditor for approval of "ORDERS" (attached herein) for all General and/or all other Applicable Funds Budgets for the following, including but not limited to, Elected Officials, Department Heads, Program and/or Agency Directors:
a. Cut-off date for the submission of Requisitions by Friday, October 30, 2015 for goods and/or services that require sufficient time to order and receive prior to 12-31-2015, i.e., MAJOR PURCHASES, vehicles, furniture, systems and/or equipment; and,
b. Cut-off date for submission of Requisitions by Friday, November 6, 2015 on goods and/or services that require sufficient time to order and receive prior to 12-31-2015, i.e., DAY TO DAY PURCHASES, items necessary for daily operations;
c. Approval to notify all elected offices and departments that open purchase orders at 12-31-15 for which there is not a proper invoice and physical receipt of goods and/or services will be charged to the 2016 budgets.
a. Cut-off date for the submission of Requisitions by Friday, October 30, 2015 for goods and/or services that require sufficient time to order and receive prior to 12-31-2015, i.e., MAJOR PURCHASES, vehicles, furniture, systems and/or equipment; and,
b. Cut-off date for submission of Requisitions by Friday, November 6, 2015 on goods and/or services that require sufficient time to order and receive prior to 12-31-2015, i.e., DAY TO DAY PURCHASES, items necessary for daily operations;
c. Approval to notify all elected offices and departments that open purchase orders at 12-31-15 for which there is not a proper invoice and physical receipt of goods and/or services will be charged to the 2016 budgets.
B.
Pct. 1
1.
AI-51739
A. Acceptance and approval of the construction contract documents for Hidalgo County Precinct No. 1: "Paving and Drainage Improvements to: Spanish Palms Subdivision" (CC award action AI-51023, 08/25/15) to 2GS, LLC, in the total amount of $259,364.00, for Contract # C-15-256-08-25 reviewed and approved as to form by Legal Counsel.
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee (Raul Lozano unless otherwise voiced by Commissioner) to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits'...The original contract price may not be decreased by 18% or more without the consent of the contractor.
2.
AI-51693
A. Acceptance and approval of an Interlocal Cooperation Agreement [ILA] between County of Hidalgo and City of Donna for the provision of joint efforts in connection with the improvements of Victoria Rd. from Business 83 to Expressway 83; and
B. In accordance with Section 791.014-TGC, acceptance and approval of Interlocal Agreement Project: Improvements to Victoria Rd. from Business 83 to Expressway 83; whereas the County shall reconstruct the Road at County's expense as detailed in the agreement thus pursuant to the approval of the Interlocal Cooperation Agreement as stated above.
B. In accordance with Section 791.014-TGC, acceptance and approval of Interlocal Agreement Project: Improvements to Victoria Rd. from Business 83 to Expressway 83; whereas the County shall reconstruct the Road at County's expense as detailed in the agreement thus pursuant to the approval of the Interlocal Cooperation Agreement as stated above.
3.
AI-51470
Presentation of sole responsible vendor submitting the lowest and best bid [detailed in tabulation sheet contained herein & meeting specification and/or requirements] for the purpose of award and approval of contract for Request for Bids titled: Hidalgo County Precinct No.1 - " Purchase of RAP (Recycled/Reclaimed Asphalt Pavement) Material" through project No.: 2015-264-09-09-SGS.
4.
AI-51575
A. Requesting approval to purchase the following Backhoe loader through the County's membership/participation with BuyBoard's awarded vendor, Doggett (Contract #424-13) in the total amount of $ 59,230.00 which includes shipping and a one time administration fee $400.00(Project #2015-348-MEG).
B. Requesting the surplus of a 2001-Terex Backhoe, Asset #37302 for the purpose of trade-in on the purchase authorized herein including the removal of said asset from Pct. #1 inventory.
C. Trade in Terex 860 Backhoe in the amount 4,500.00
B. Requesting the surplus of a 2001-Terex Backhoe, Asset #37302 for the purpose of trade-in on the purchase authorized herein including the removal of said asset from Pct. #1 inventory.
C. Trade in Terex 860 Backhoe in the amount 4,500.00
5.
AI-51457
Acceptance and approval of a
Professional Engineering Services Agreement [on-call as needed basis] as reviewed and approved by legal with
LeFevre Environmental Management Consulting, LLC for projects located within
Precinct One with assigned
Contract #C-15-320-10-13.
C.
Pct. 2
1.
AI-51516
Requesting approval of the First Amendment to Construction Contract No. C-15-209-07-21 between Hidalgo County and Texas Cordia Construction, LLC, for additional construction services for the extension of work limits in the total amount of $40,525.00 with 30 additional calendar days to original contract for the project: Hidalgo County Precinct #2 -Sioux Road Improvements (from I Road to 3,500 feet East of Raul Longoria Road) as reviewed and approved by Legal Counsel.
2.
AI-51722
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional review appraisal services providers for (on call as needed basis) for Pct No. 2;
| EVALUATION | LEONEL GARZA JR. & ASSOC., LLC | GEORGE JAIME SALAZAR II DBA APPRAISAL HAUS | NITTLER APPRAISAL AND CONSULTING |
| EVALUATOR# 1 | 98 | 91 | 90 |
| RANKING |
c. Authority for the Purchasing Department to negotiate a professional review appraisal services agreement with the No.1 ranked firm of _____________________ for professional review appraisal services (on call as needed basis) Pct. 2.
3.
AI-51697
Acceptance and approval of Work Authorization No. 4 (with an estimated cost of $569,547.12) as submitted by L&G Engineering, Contract No. C-15-046-03-03, to provide the Environmental Assessment, Public Involvement and Schematic Design for the Pct. 2's Regional Linear Park Project.
D.
Pct. 4
1.
AI-51487
Acceptance and approval of the final negotiated Professional Surveying Services agreement with
ARANDA & ASSOCIATES, INC. [as ranked by CC on 09-29-15] for the purposes of
Surveying Services for [Job Specific Project] -
County Owned Portion at Hillcrest Cemetery located within
Hidalgo County Precinct No. 4.
2.
AI-51715
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for Precinct No. 4-Feasibility Study and Level of Service Analysis for Proposed Overpass at SH 107 and FM 2128 (Schunior):
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for Precinct No. 4-Feasibility Study and Level of Service Analysis for Proposed Overpass at SH 107 and FM 2128 (Schunior):
| EVALUATION | COOK-JOYCE, INC. | CRUZ-HOGAN CONSULTANTS, INC. | L&G ENGINEERS |
| SCORING | 97 | 95 | 99 |
| RANKING |
C. Authority for the Purchasing Department to negotiate a professional engineering services contract commencing with the No. 1 ranked firm _____________________for engineering services for Precinct No. 4-Feasibility Study and Level of Service Analysis for Proposed overpass at SH 107 and FM 2128 (Schunior St.).
E.
Health & Human Services Dept.
1.
AI-51599
A. Presentation of the scoring/evaluation grid [for purpose of CC determination as "Qualified"] so as to proceed with next step of the procurement process of the sole response received from Dr. Ivan Melendez, MD (as detailed in documentation attached herein) for: RFQ NO: 2015-309-09-16-MEG-Physician/Health Authority for Hidalgo County Health and Human Serivces Department Services.
| Grader 1 | 95 |
| Grader 2 | 87 |
| Grader 3 | 85 |
| Grader 4 | 88 |
| Grader 5 | 85 |
| Total Avg. Score | 88 |
B. Authority for Purchasing Department to negotiate a professional physician services contract with the sole & qualified respondent for the provision of: "Physician/Health Authority for Hidalgo County Department of Health and Human Services.
2.
AI-51443
Acceptance and approval of First Amendment [approved by legal] to Contract #C-14-088-02-11 for the provision of "Medicaid 1115 Waiver Texas Healthcare Tranformation And Quality Improvement Program" with Kevin Nolting, dba, Nolting Consulting Services due to revisions of scope of services [elimination of several service components] and monthly fees from
$7,500.00 to
$2,500.00effective September 1, 2015.
F.
Elections Department
1.
AI-51589
Presentation of bids received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Bids titled: Hidalgo County Elections Department- " Printing and Massive Mailouts for Voter Registration Cerifications" through project No.: 2015-307-09-23-MEG.
2.
AI-51377
Requesting approval to purchase One (1) New 2016 E-350 Cutaway Chassis through the County's membership/participation with BuyBoard Silsbee Ford (Contract #430-13) in the total amount of $30,794.50 which includes shipping and a one time administration fee-$400.00-Project #2015-326-MEG).
G.
Sheriff's Office
1.
AI-51483
Approval to purchase the following vehicle through the County's membership/participation with BuyBoard's awarded vendor, Caldwell Country Chevrolet/Ford (Contract #430-13) in the total amount of $42,186.00 which includes shipping and a one time administration fee $400.00/Project #2015-345-MEG.
2.
AI-51738
Approval of an Amendment No. 1 to the current agreement between Hidalgo County and Prodigy Construction Management, LLC for the "Law Enforcement/Adult Detention Facilities Repair," with subject to legal's final approval. C-14-360-10-14
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
AI-51766
C-5041-15-I; Tomasa Hoskinson v. Hilario Tallabas and Hidalgo County
D.
AI-51768
Pending/potential litigation - County of Hidalgo v. Volkswagon Group of America Inc., Audi of America LLC. and all other entities liable under the Texas Clean Air Act
21.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
22.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
AI-51767
C-5041-15-I; Tomasa Hoskinson v. Hilario Tallabas and Hidalgo County
D.
AI-51769
Pending/potential litigation - County of Hidalgo v. Volkswagon Group of America Inc., Audi of America LLC. and all other entities liable under the Texas Clean Air Act
23.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
24.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
25.
Adjourn