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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING October 27, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2015 Intradepartmental transfers:
A.
2015 - Public Affairs (1100)
B.
2015 - County Judge (1100)
C.
2015 - Human Resources (1100)
D.
2015 - Pct. 4 Doolittle Recovery (1100)
E.
2015 - Pct. 4 Admin (1200)
F.
2015 - Constable Pct. 2 (1100)
G.
2015 - Constable Pct. 2 (1100)
H.
2015 - County Clerk (1100)
I.
2015 - Safety Division (1100)
J.
2015 - Constable Pct 4 (1100)
K.
2015 - Elections (1100)
L.
2015 - Hidalgo County Adult Detention (1100)
M.
2015 - Sheriff's Investigation HB 65 (1227)
N.
2015 - Co Wide Adm (1100)
O.
2015 - Health & Human Services Dept. CPS/Hazards (1293)
P.
2015 - Health & Human Services Dept. / RLSS (1293)
Q.
2015 - Health & Human Services Dept. / TB Elim (1293)
R.
2015 - Human Services (1100)
S.
2015 - Sheriff's Federal Sharing / US Department of Justice (1229)
T.
2015 - Adult Probation / AIP (1100)
3.
2015 Interdepartmental transfers:
A.
Insect Eradication (1100):
Approval of interdepartmental transfer from Mental Health Trials (125-017) to Insect Eradication (125-026) in the amount of $ 220.00 to pay water bills for remainder of year
Approval of interdepartmental transfer from Mental Health Trials (125-017) to Insect Eradication (125-026) in the amount of $ 220.00 to pay water bills for remainder of year
B.
Tax Office (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Tax Office in the amount of $113.89 to fund interest payment in relation to interest due to a taxpayer for overpayment of taxes, as directed by a Court Order.
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Tax Office in the amount of $113.89 to fund interest payment in relation to interest due to a taxpayer for overpayment of taxes, as directed by a Court Order.
C.
Pct.1 CO's 2014 (1345):
Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2014 from program (192) to program (198) and to program (194) in the amount of $ 21,815.00.
Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2014 from program (192) to program (198) and to program (194) in the amount of $ 21,815.00.
D.
Pct 2 Rd Maint(1200):
Approval of 2015 interdepartmental transfer from Various Pct 2 Projects into Pct 2 Rd Maint in the amount of $307,208.86.
Approval of 2015 interdepartmental transfer from Various Pct 2 Projects into Pct 2 Rd Maint in the amount of $307,208.86.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Executive Office:
A.
Approval of 457 Plan hardship withdrawal request for Employee #122335
6.
Tax Refunds:
A.
| ACCOUNT NUMBER | PAYER | AMOUNT |
| R3297.00.000.0003.00 | NATIONAL TAX SEARCH LLC | $14,728.09 |
| R3297.00.000.002B.00 | NATIONAL TAX SEARCH LLC | $7,086.43 |
7.
Membership Dues:
A.
DBM/Budget (1100):
Requesting approval to pay membership dues for Sergio Cruz and Dina R. Trevino to Government Finance Officers Association in the amount of $150.00 each, with authority for County Treasurer to issue check after review and processing procedures are completed by County Auditor.
Requesting approval to pay membership dues for Sergio Cruz and Dina R. Trevino to Government Finance Officers Association in the amount of $150.00 each, with authority for County Treasurer to issue check after review and processing procedures are completed by County Auditor.
8.
Headstart:
A.
Approval of Monthly Financial Report: September
B.
Approval of Monthly Children's Applications Report for Program Year 2015-2016
C.
Approval of Monthly Texas Department of Agriculture Meals/Snacks Report: September
D.
Approval of Monthly Special Services Report: September
9.
Auditor's Office:
A.
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of August 2015.
10.
Budget & Management:
A.
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of October 1-15, 2015 in the amount of $35,853.12 and requesting approval of wire transfer.
B.
1. Approval of reimbursement in the amount of $994,336.01 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 09/26/15 to 10/09/15.
2. Approval of wire transfer to cover claims paid.
| 09/26-30/15 | $197,596.68 |
| 10/01-02/15 | $360,733.64 |
| 10/03-09/15 | $436,005.69 |
| TOTAL | $994,336.01 |
2. Approval of wire transfer to cover claims paid.
C.
Transfers In-Gen Fund (1285):
Approval of 2015 interfund transfer from Co Wide Adm-Contingency to Transfers In-General Fund (1285) in the amount of $5,421.18 to fund the total local match required to appropriate funds for the STOP Truancy Grant, CC 10/27/15 (AI-51591), in the total amount of $5,421.18.
Approval of 2015 interfund transfer from Co Wide Adm-Contingency to Transfers In-General Fund (1285) in the amount of $5,421.18 to fund the total local match required to appropriate funds for the STOP Truancy Grant, CC 10/27/15 (AI-51591), in the total amount of $5,421.18.
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Acceptance and approval of proposal submitted by AAMECC, LLC awarded vendor (through County's participation with TIPS /TAPS Contract No. 1042513) for HC-Facilities Management Project titled: "Asbestos Abatement Consulting Services, including but not limited to Preparation of Specifications, Project Air Monitoring and Air Monitoring for Final Clearance" in the amount of $3,915.00 for the County Owned building located at 300 E. Hackberry Ave, McAllen, TX (Project# 2015-331A-MSS).
B.
Ratification of fully executed Change Orders No. 1 & 2 in connection with the Precinct. No. 2 -SIOUX ROAD PAVING IMPROVEMENTS PROJECT (from I Road to 3,500 feet East of Raul Longoria) as recommended by project engineer, Mr. Raul Sesin, P.E, Hidalgo County Drainage District No. 1. Project cost was increased in the amount of $2,185.00 on Change Order No. 1, and $5,554.56 on Change Order No. 2.
C.
Requesting approval of clarification due to modifications to the Quote on agenda item AI-51377 approved by CC on 10/13/15 for the purchase of (1) one New 2016 or newer E-350 Cutaway Chassis through the County's membership/pariticipating with Buyboard Silsbee Ford (Contract 430-13) in the amount of $30,410.50. The new corrected amount total is $ 29,991.50 which includes shipping and a one time adm. fee $ 400.00 (Project # 2015-326-MEG).
D.
Authority to exercise the one (1) year extension option as provided under current contract for "Lease of Office Space for Human Resource" for Hidalgo County, under the same rates, terms, and conditions with JDMC Investments, LLC. C-12-276-10-30.
E.
Clarification purposes only of previous agenda item #51453 [Consent Agenda-10/06/15] of caption to reflect provision of engineering services with CORRECTED DATE as September 1, 2013 to July 31, 2015 in connection to Contract #C-08-227-02-09-PO#617534-Work Authorization No. 1.
F.
Acceptance and approval of payment of
Invoice #20152488 in the amount of
$57,530.27 as submitted by
TEDSI Infrastructure Group for the provision of professional engineering services from
August 1 to August 31, 2015 in connection to
Contract #C-08-227-02-09-PO#617534 - Work Authorization No. 1.
G.
1. Requests approval of an open market purchase of one (1) Cummins-Allison Jetscan Model 4062 Currency-Counterfeit Scanner and Accessories in the amount of $3,147.00 and an Annual Preventative Maintenance Inspection Agreement in the amount of $199.00 which will include periodic inspections & preventive maintenance plus parts & labor for a combined first year total of $3,346.00 through Requisition#282774;
2. In addition, requesting approval to continue with all future, Annual Preventative Maintenance Agreements for as long as the County Clerk owns and operates the above mentioned equipment.
2. In addition, requesting approval to continue with all future, Annual Preventative Maintenance Agreements for as long as the County Clerk owns and operates the above mentioned equipment.
H.
Request by George J. Salazar, II, dba, Appraisal Haus [approved professional appraisal services provider] for HCCC to accept and approve a "clarification" to his existing State of Qualifications to reflect the following:
1. RFQ-2014-006-12-11-14 & 2015-009-02-04 SGS- Under Section II-RFP Requirements, Pg. 6- PERSONNEL & STAFFING [attached herein] the CLARIFICATION [see submitted documentation] that George J. Salazar II, dba, Appraisal Haus has no employees [thus eliminating the requirement for Workers Compensation] and that the listed names are resources available for sub-contracting [with HC approval] in the event warranted by the scope of work required by HC; and if approved,
2. Pursuant to action on item above, acceptance and approval of Invoice $3,800.00 [through PO# 7178799] submitted by George J. Salazar II, dba, Appraisal Haus for professional appraisal services rendered.
1. RFQ-2014-006-12-11-14 & 2015-009-02-04 SGS- Under Section II-RFP Requirements, Pg. 6- PERSONNEL & STAFFING [attached herein] the CLARIFICATION [see submitted documentation] that George J. Salazar II, dba, Appraisal Haus has no employees [thus eliminating the requirement for Workers Compensation] and that the listed names are resources available for sub-contracting [with HC approval] in the event warranted by the scope of work required by HC; and if approved,
2. Pursuant to action on item above, acceptance and approval of Invoice $3,800.00 [through PO# 7178799] submitted by George J. Salazar II, dba, Appraisal Haus for professional appraisal services rendered.
I.
Requesting approval of the
additional one (1) year
extension/renewal for agreements as (set forth below) for
Hidalgo County Sheriff's Office (on an as needed basis), under the same rates, terms and conditions;
1. " Purchase of Tires-Including Installation and other Related Services" (on an as needed basis), including All other Hidalgo County Law Enforcement Agencies, (First (1st) Year of the two (2) one (1) year terms) with the following multi awarded vendors:
1. " Purchase of Tires-Including Installation and other Related Services" (on an as needed basis), including All other Hidalgo County Law Enforcement Agencies, (First (1st) Year of the two (2) one (1) year terms) with the following multi awarded vendors:
A. Southern Tire Mart, C-14-324-12-02, effective,
12/06/15;
B. A to Z Tire & Battery, Inc., C-14-324A-12-02, [TIRES ONLY], effective, 12/06/15.
2. Henry Schein, Inc. d/b/a Henry Schein Matrix Medical- "Purchase of Medical Supplies & Equipment" in connection to contract# C-13-156-12-20, (First (1st) Year of the additional two (2) one (1) year terms), effective, 12/22/15.
3. Tropical Texas Behavioral Health Center (MHMR)- Screening Assessments and Psychiatric Evaluation of Inmates Incarcerated at County Jail, in connection to ILA #C-13-356-12-20, ( First (1st) Yr of the five (5) one (1) year terms), effective, 01/01/16.
B. A to Z Tire & Battery, Inc., C-14-324A-12-02, [TIRES ONLY], effective, 12/06/15.
2. Henry Schein, Inc. d/b/a Henry Schein Matrix Medical- "Purchase of Medical Supplies & Equipment" in connection to contract# C-13-156-12-20, (First (1st) Year of the additional two (2) one (1) year terms), effective, 12/22/15.
3. Tropical Texas Behavioral Health Center (MHMR)- Screening Assessments and Psychiatric Evaluation of Inmates Incarcerated at County Jail, in connection to ILA #C-13-356-12-20, ( First (1st) Yr of the five (5) one (1) year terms), effective, 01/01/16.
J.
Acceptance and approval for payment of invoices as submitted by LEFEVRE Engineering [for the provision of engineering services] under Contract #C-14-308-09-09-PO#721465 through Work Authorization No. 1 including, but not limited to the following:
INVOICE #JULY 15-4:$12,586.00 for services rendered July 1 thru July 26, 2015
INVOICE #JULY 15-4:$12,586.00 for services rendered July 1 thru July 26, 2015
INVOICE #AUGUST 15-10:$832.50 for services rendered August 1 thru August 25, 2015
K.
1. Approval of Request for Payment-Application No. 9 in the amount of $124,070.95 from Central Air and Heating Services, Inc., awarded contractor for the Sheriff's Office "Adult Detention Center and Law Enforcement Facility Roof &/or Air Condition Repairs &/or Replacement", and as certified for payment by project engineer, Chanin Engineering, and reviewed & initialed by construction manager, Prodigy Construction Management through contract C-14-047-01-20;
2. Acceptance & approval of Invoice No. 1281 in the amount of $2,700.00 submitted by contracted vendor, Prodigy Construction Management, LLC, C-14-360-10-14, for the provision of construction management services for, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement."
3. Acceptance and approval of invoice No. 13159-12 in the amount $1,797.00 submitted by Chanin Engineering LLC, contracted engineer for the, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement" C-13-133-07-09
2. Acceptance & approval of Invoice No. 1281 in the amount of $2,700.00 submitted by contracted vendor, Prodigy Construction Management, LLC, C-14-360-10-14, for the provision of construction management services for, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement."
3. Acceptance and approval of invoice No. 13159-12 in the amount $1,797.00 submitted by Chanin Engineering LLC, contracted engineer for the, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement" C-13-133-07-09
L.
Approval of Payment Application No. 2 in the amount of $177,156.93 for the Sioux Road Improvements Project for Pct. 2 submitted by contractor, Texas Cordia Construction, LLC through Contract C-15-209-07-21 and as reviewed by Raul Sesin, P.E.
M.
Request for approval to add fuel card for the Safety Department - fuel card.