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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING October 27, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
AI-51782
Recognition of Precinct 2 Constable Martin Cantu for his role in rescuing a man from falling off the Queen Isabella Causeway.
B.
AI-51967
Resolution in appreciation of Heals International Medical Missions (HIMM) for their work providing medical care to the poor
C.
AI-51973
Approval to waive the Hidalgo County Post-Retirement Employment Policy with regards to employee number 183776
D.
AI-51982
Presentation on the United Way of South Texas' Hidalgo County Campaign
7.
Constables:
A.
AI-51591
Constable Pct. 3 STOP Truancy (1285)
1. Approval of certification of revenues, as certified by County Auditor.
2. Approval of appropriation of funds (school district and local match).
3. Approval of salary schedule.
1. Approval of certification of revenues, as certified by County Auditor.
2. Approval of appropriation of funds (school district and local match).
3. Approval of salary schedule.
8.
Sheriff's Office:
A.
AI-51855
1. Approval of Certification of Revenues as certified by the County Auditor for $1,500 donation from OXY USA, Inc.
2. Approval of budget appropriation for $1,500 in the Sheriff's Office Budget.
2. Approval of budget appropriation for $1,500 in the Sheriff's Office Budget.
9.
Executive Office:
A.
AI-51883
Appointment of Representative to the Urban Counties Policy Committee
10.
Human Resources:
A.
AI-51974
Approval to waive the year 2016 contribution/donation of sick leave hours to the Sick Leave Pool for currently enrolled participants due to current balance. Employees not currently enrolled and who wish to enroll must contribute sick leave hours as per the Sick Leave Policy.
B.
AI-51821
Tax Office (1100):
1. Discussion, consideration, and approval of the following personnel action, effective next full pay period of 11/02/2015:
2. Approval to revise the salary schedule in accordance with Commissioners' Court action.
1. Discussion, consideration, and approval of the following personnel action, effective next full pay period of 11/02/2015:
| Action | Dept/Program | Slot # | Position Title |
Budgeted Salary |
Proposed Position Title |
| Title Change | 140-001 | 0019 | Deputy Clerk III | $40,347.00 | Executive Assistant II |
2. Approval to revise the salary schedule in accordance with Commissioners' Court action.
C.
AI-51822
DA Criminal (1100) / DA Investigation (1223):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions effective next full pay period, 11/02/2015:
3. Approval to revise the salary schedule in accordance with Commissioners' Court action.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions effective next full pay period, 11/02/2015:
| Action | Dept/ Program |
Slot # | Position Title |
Budgeted Salary |
Proposed Position Title |
Proposed Budgeted Salary |
Net Change |
Reclassification |
080-002 | 0068 | Administrative Asst III |
$32,113.00 | Administrative Asst I |
$32,000.00 | ($113.00) |
| 080-007 | 0041 | $6,246.00 | $0.00 | ($6,246.00) | |||
| Delete |
080-002 | 0082 | Administrative Asst I | $22,303.00 | - | $0.00 | ($22,303.00) |
| 080-007 | 0086 | $1,697.00 | $0.00 | ($1,697.00) | |||
| Create | 080-002 | 0121 | - | $0.00 | Administrative Asst I | $22,416.00 | $22,416.00 |
| 080-007 | 0139 | $7,584.00 | $7,584.00 |
3. Approval to revise the salary schedule in accordance with Commissioners' Court action.
11.
HIDTA - Task Force:
A.
AI-51824
1. Approval of FY2016 Overtime program agreement (Investigation Number SW-TXS-1005) between the Organized Crime Drug Enforcement Task Forces Agreement (OCDTF) and the Hidalgo County HIDTA Task Force in the amount of $17,548.00, for funding period 10/01/2015-09/30/2016.
2. Signature Approval for Ricardo Rodriguez, Hidalgo County Criminal District Attorney to sign agreement, as required by OCDTF.
3. Authorization to pay Overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues in the amount of $17,548.00 as certified by the County Auditor for the OCDETF agreement.
5. Approval of appropriation of funds in the amount of $17,548.00.
2. Signature Approval for Ricardo Rodriguez, Hidalgo County Criminal District Attorney to sign agreement, as required by OCDTF.
3. Authorization to pay Overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues in the amount of $17,548.00 as certified by the County Auditor for the OCDETF agreement.
5. Approval of appropriation of funds in the amount of $17,548.00.
B.
AI-51905
1. Authorization and approval to accept award no. G15SS0002A, Supplement Number 2, Cooperative Agreement between Hidalgo County and the Executive Office of the President Office of National Drug Control Policy in the amount of $16,666.00 for the grant period of 01/01/15-12/31/16.
2. Authorization for County Judge, as authorized official, to sign grant award form and related documents.
3. Approval of certification of revenues, as certified by the County Auditor's Office.
4. Approval of appropriation of funds for the Hidalgo County HIDTA Task Force in the amount of $16,666.00
2. Authorization for County Judge, as authorized official, to sign grant award form and related documents.
3. Approval of certification of revenues, as certified by the County Auditor's Office.
4. Approval of appropriation of funds for the Hidalgo County HIDTA Task Force in the amount of $16,666.00
C.
AI-51919
1. Authorization and approval to accept the Memorandum of Understanding between the Texas Joint Counterdrug Task Force and the Hidalgo County HIDTA Task Force for the period of October 1, 2015 - September 30, 2016.
2. Signature Approval for Ricardo Rodriguez, Hidalgo County Criminal District Attorney to sign agreement, as required by OCDTF.
2. Signature Approval for Ricardo Rodriguez, Hidalgo County Criminal District Attorney to sign agreement, as required by OCDTF.
D.
AI-51926
Authorization and approval to accept the Memorandums of Understanding between the Hidalgo County HIDTA Task Force and the City of Clarkston Police Department County of Dekalb, Georgia.
E.
AI-51908
Authorization and approval to amend the 2014 Equitable Sharing Agreement and Certification Report.
F.
AI-51928
Presentation for discussion, consideration, and approval to accept the Memorandum of Understanding (s) between Hidalgo County and the Hidalgo County HIDTA Task Force.
Hidalgo County HIDTA will reimburse Hidalgo County for the following:
1. Janitorial Services at the HIDTA building (s)
2. Utility Services at the HIDTA building (s)
Hidalgo County HIDTA will reimburse Hidalgo County for the following:
1. Janitorial Services at the HIDTA building (s)
2. Utility Services at the HIDTA building (s)
12.
Health & Human Services Department:
A.
AI-51948
1. Requesting approval to accept the CPS/OT-UNIQUE grant contract #2016-004045-00 in the amount of $147,344.00 for the period of 11/05/2015 to 06/30/2016.
2. Requesting approval for County Judge to e-sign the grant contract, the Certification Regarding Lobbying statement and the Fiscal Federal Funding and Transparency Act Certification statement.
3. Requesting approval of the Certification of Revenue in the amount of $147,344.00.
4. Requesting approval of the budget appropriation in the amount of $147,344.00 in grant funds and $14,734.00 in local match funds.
2. Requesting approval for County Judge to e-sign the grant contract, the Certification Regarding Lobbying statement and the Fiscal Federal Funding and Transparency Act Certification statement.
3. Requesting approval of the Certification of Revenue in the amount of $147,344.00.
4. Requesting approval of the budget appropriation in the amount of $147,344.00 in grant funds and $14,734.00 in local match funds.
B.
AI-51925
1. Requesting approval of the Certification of Revenue by County Auditor in the amount of $70,835.80. Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming reimbursement.
2. Requesting approval to appropriate the MAC budget in the amount of $70,835.80.
2. Requesting approval to appropriate the MAC budget in the amount of $70,835.80.
C.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
D.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
13.
Adult Probation:
A.
AI-51839
Residential Substance Abuse Treatment - RSAT (1289)
1. Approval to accept the RSAT grant award from the Office of Governor (Criminal Justice Division) in the amount of $204,220.00 for the grant period of 10/01/2015 - 06/30/2016.
2. Approval of certification of revenues as approved by the County Auditor's Office for the RSAT grant.
3. Approval of the appropriation of funds in the amount of $153,165.00 and the cash match of $51,055.00 for a total of $204,220.00.
4. Approval of resolution to designate the authorized official for the grant.
1. Approval to accept the RSAT grant award from the Office of Governor (Criminal Justice Division) in the amount of $204,220.00 for the grant period of 10/01/2015 - 06/30/2016.
2. Approval of certification of revenues as approved by the County Auditor's Office for the RSAT grant.
3. Approval of the appropriation of funds in the amount of $153,165.00 and the cash match of $51,055.00 for a total of $204,220.00.
4. Approval of resolution to designate the authorized official for the grant.
14.
IT Department:
A.
AI-51881
DISTRICT ATTORNEY'S OFFICE
Authorization and approval to purchase new wireless devices with service through the County's membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
Authorization and approval to purchase new wireless devices with service through the County's membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
| Qty: | Description: | User: | Service Plan: | Equipment Cost: |
| 2 | Cell Phone | Office Use | The Verizon Plan X Large-12GB @ $30.80 + The Verizon Plan Line Charge-Smart Phone @ $40.00 + $5.00 taxes/fees = $75.80 X 2 = $151.60/month | iPhone 5s 16GB @ $0.00 |
| 2 | Cell Phone | Office Use | The Verizon Plan X Large-12GB @ $30.80 + The Verizon Plan Line Charge-Smart Phone @ $40.00 + $5.00 taxes/fees = $75.80 X 2 = $151.60/month | iPhone 5s 16GB @ $0.00 |
B.
AI-51802
CONSTABLE PCT. 3
Authorization and approval to purchase new gps devices with service through the County's membership/participation with CONTRACT: HGAC CW10-14 for SPRINT for the following:
Authorization and approval to purchase new gps devices with service through the County's membership/participation with CONTRACT: HGAC CW10-14 for SPRINT for the following:
| Qty: | Description: | User: | Service Plan Charge: | Equipment Cost: |
| 20 | GPS units | Office Use | Geotab GO7/FL7 OBDII Modem @ $9.99 each | |
| 20 | Data Plan | Office Use | Geotab Pro/FleetLocate w/Fusion 5mb Pooled Data Plan @ $24.25 each per month |
15.
Urban County:
A.
AI-51898
The UCP is requesting that the Hidalgo County Commissioners' Court to rescind the action taken on October 13, 2015 regarding the Waiver of Real Property Filing Fees allowed by Texas Local Government Code, Section 118.0135
B.
AI-51913
1. Requesting approval to re-certify the Affordable Homes of South Texas, Inc. (AHSTI) as a Community Housing Development Organization (CHDO) within the County of Hidalgo.
2. Requesting approval to execute the 2015 HOME/CHDO agreement for the Affordable Homes of South Texas, Inc. (AHSTI)
2. Requesting approval to execute the 2015 HOME/CHDO agreement for the Affordable Homes of South Texas, Inc. (AHSTI)
C.
AI-51915
1. Requesting approval to re-certify Proyect Azteca as a Community Housing Development Organization (CHDO) within the County of Hidalgo.
2. Requesting approval to execute the 2015 HOME/CHDO agreement for Proyecto Azteca
2. Requesting approval to execute the 2015 HOME/CHDO agreement for Proyecto Azteca
D.
AI-51959
The Urban County Program is requesting consideration and action to award Phase II of the Environmental Site Assessment to L & G Engineering to continue with a Limited Phase II Environmental Assessment of the Peñitas Drain Project located in Precinct 3. Phase I of the Environmental Assessment was approved by Commissioners' Court on August 18, 2015. The UCP will be utilizing the Texas General Land Office (GLO) funds Contract No. 12-406-000-6453/DRS210068.
E.
AI-51897
The UCP is requesting a Waiver of Real Property Filing Fees as allowed by Texas Local Government Code, Section 118.0135(a) for the Owner-Occupied Housing Rehabilitation Program and the Homebuyer Assistance Program.
16.
Elections Administration:
A.
AI-52005
Discussion and/or action, including but not limited to Elections updates
B.
AI-51871
Approval of Full Contract for Election Services between Hidalgo County and the City of Palmview for their election to be held on November 3, 2015
C.
AI-51859
1. Appointment of the Early Voting Ballot Board for the November 3, 2015 Constitutional Amendment Election.
2. Appointment of the Central Counting Station for the November 3, 2015 Constitutional Amendment Election.
2. Appointment of the Central Counting Station for the November 3, 2015 Constitutional Amendment Election.
D.
AI-51866
Approval of Full Contract for Election Services between Hidalgo County and the City of Alamo for their election to be held on November 3, 2015
E.
AI-51872
Approval of Full Contract for Election Services between Hidalgo County and the City of Weslaco for their elections to be held on November 3, 2015
F.
AI-51869
Approval of Full Contract for Election Services between Hidalgo County and the City of La Joya for their election to be held on November 3, 2015
G.
AI-51868
Approval of Full Contract for Election Services between Hidalgo County and the City of Edcouch for their election to be held on November 3, 2015
H.
AI-51867
Approval of Full Contract for Election Services between Hidalgo County and the City of Donna for their election to be held on November 3, 2015
17.
Head Start Program:
A.
AI-51787
Discussion/Approval on Request to Purchase Custodial Supplies and Equipment (Contract #490-15) through the Hidalgo County's Membership/Participation with Texas Association School Board (TASB) Buyboard's Multiple Awarded Vendors for the Term of the TASB Contract Ending on October 31, 2018 Gulf Coast Paper Company Matera Paper Co., Ltd.
B.
AI-51789
Presentation for Discussion, Consideration and Approval to Enter into a Memorandum of Understanding (MOU) between Hidalgo County Head Start Program and Doctor's Hospital at Renaissance, Ltd.
C.
AI-51790
Presentation for Discussion, Consideration and Approval for a One (1)Year Interlocal Agreement for Lease of Premises between the City of Mission and Hidalgo County Head Start Program
D.
AI-51791
Presentation for Discussion, Consideration and Approval of a One (1)Year Interlocal Agreement for the Lease of Two (2) Facilities (Edcouch Head Start Center and Edcouch Central Kitchen) Between the Edcouch-Elsa Independent School District and Hidalgo County Head Start Program
E.
AI-51792
Discussion/Approval to Declare Obsolete the Attached List of Items and Transfer Items to the County's Surplus Department for Proper Disposition
F.
AI-51803
Discussion/Approval for Hidalgo County Head Start Program to Exercise Option to Extend for an Additional Two (2) Year Term on the Lease Agreements for Land (under same terms and conditions) with the Following Private Entities:
La Amistad Apts., Ltd, Donna IV H/S Center
Galilean Apts., Ltd, Edinburg III H/S Center
La Herencia Apts. Ltd, La Herencia H/S Center
Padre De Vida Apts. Ltd, McAllen IV H/S Center
El Patrimonio Apts. Ltd, McAllen VI H/S Center
La Estancia Apts., Ltd, Mercedes II H/S Center
Pueblo de Paz Apts., Ltd, Mission III H/S Center
Rio De Vida Apts., Ltd, Mission IV H/S Center
Daniel Garza, Granjeno H/S Center
Guillermina Aguirre Garcia, Weslaco III H/S Center
Saint Anne Church, Western Rd H/S Center
Texas Valley Communities Foundation, Mercedes I H/S Center
La Amistad Apts., Ltd, Donna IV H/S Center
Galilean Apts., Ltd, Edinburg III H/S Center
La Herencia Apts. Ltd, La Herencia H/S Center
Padre De Vida Apts. Ltd, McAllen IV H/S Center
El Patrimonio Apts. Ltd, McAllen VI H/S Center
La Estancia Apts., Ltd, Mercedes II H/S Center
Pueblo de Paz Apts., Ltd, Mission III H/S Center
Rio De Vida Apts., Ltd, Mission IV H/S Center
Daniel Garza, Granjeno H/S Center
Guillermina Aguirre Garcia, Weslaco III H/S Center
Saint Anne Church, Western Rd H/S Center
Texas Valley Communities Foundation, Mercedes I H/S Center
G.
AI-51815
Discussion/Approval for Hidalgo County Head Start Program to Exercise Option to Extend for an Additional One (1) and/or Two (2) Year Term on the Interlocal Agreements for Facilities (under same terms and conditions) with the following Entities:
1. City of Alamo, Alamo H/S Center
2. City of Alton, Alton H/S Center
3. City of Donna, Donna II H/S Center
4. Edinburg Housing Authority, Edinburg I/Edinburg II H/S Centers
5. City of Hidalgo, Hidalgo H/S Center
6. La Joya ISD, La Joya H/S Center
7. City of Pharr, Las Milpas I/Pharr H/S Centers
8. Monte Alto ISD, Monte Alto H/S Center
9. City of Progreso, Progreso H/S Center
10. City of San Juan, San Juan I H/S Center
One (1) Year Extension of Interlocal Agreements
1. McAllen Housing Authority, McAllen V H/S Center
2. City of Weslaco, Weslaco I H/S Center
1. City of Alamo, Alamo H/S Center
2. City of Alton, Alton H/S Center
3. City of Donna, Donna II H/S Center
4. Edinburg Housing Authority, Edinburg I/Edinburg II H/S Centers
5. City of Hidalgo, Hidalgo H/S Center
6. La Joya ISD, La Joya H/S Center
7. City of Pharr, Las Milpas I/Pharr H/S Centers
8. Monte Alto ISD, Monte Alto H/S Center
9. City of Progreso, Progreso H/S Center
10. City of San Juan, San Juan I H/S Center
One (1) Year Extension of Interlocal Agreements
1. McAllen Housing Authority, McAllen V H/S Center
2. City of Weslaco, Weslaco I H/S Center
18.
WIC:
A.
AI-51884
Recognition of the Hidalgo County Women, Infants and Children Program for receiving the USDA Loving Support Award of Excellence for Exemplary Breastfeeding Support and Practices.
19.
Planning Department:
A.
AI-51912
1. Preliminary Approval with Variance Request
a. J & K Motors Subdivision - Pct. 3 (Jesus A. Molina) (SH 107 & 4 Mile Line)
2. Preliminary Approval
a. Pueblo De Palmas No. 18 Subdivision - Pct. 4 (J. Gary Frisby) (Cesar Chavez Road & Ramseyer Road)
b. San Joaquin Ph. 3 Subdivision - Pct. 1 (Tillmin Welch) (Val Verde [FM 1423] & Minnesota Road)
c. Dos Vientos Estates Subdivision - Pct. 4 (Kyndel W.Bennett) (Sharp Road & Curve Road)
3. Final Approval
a. Aurora Valley Ph. 4 Subdivision - Pct. 1 (M.L. Rhodes) (Dillon Road & Mile 14 North Road)
b. Las Brisas Heights Subdivision - Pct. 4 (Kyndel W. Bennett) (Tower Road & Iowa Road)
c. Las Comadres Acres Ph. III Subdivision - Pct. 3 (Carlos G. Leal Jr.) (Mile 7 North Road & Iowa Road)
d. Carmona Subdivision - Pct. 1 (Irma Herrera) (Mile 6 West Road & 18th Street)
e. Jardin De La Flor Subdivision - Pct. 1 (Adan Perales) (Mile 14 North /Road & FM 88)
a. J & K Motors Subdivision - Pct. 3 (Jesus A. Molina) (SH 107 & 4 Mile Line)
2. Preliminary Approval
a. Pueblo De Palmas No. 18 Subdivision - Pct. 4 (J. Gary Frisby) (Cesar Chavez Road & Ramseyer Road)
b. San Joaquin Ph. 3 Subdivision - Pct. 1 (Tillmin Welch) (Val Verde [FM 1423] & Minnesota Road)
c. Dos Vientos Estates Subdivision - Pct. 4 (Kyndel W.Bennett) (Sharp Road & Curve Road)
3. Final Approval
a. Aurora Valley Ph. 4 Subdivision - Pct. 1 (M.L. Rhodes) (Dillon Road & Mile 14 North Road)
b. Las Brisas Heights Subdivision - Pct. 4 (Kyndel W. Bennett) (Tower Road & Iowa Road)
c. Las Comadres Acres Ph. III Subdivision - Pct. 3 (Carlos G. Leal Jr.) (Mile 7 North Road & Iowa Road)
d. Carmona Subdivision - Pct. 1 (Irma Herrera) (Mile 6 West Road & 18th Street)
e. Jardin De La Flor Subdivision - Pct. 1 (Adan Perales) (Mile 14 North /Road & FM 88)
20.
Precinct #2 - Comm. Cantu:
A.
AI-51779
Resolution in support of the Deferred Action for Parental Accountability (DAPA) and Deferred Action for Childhood Arrivals (DACA).
21.
Precinct #4 - Comm. Palacios:
A.
AI-51972
Pct. 4 Road Maint. (1200):
Approval of 2015 interfund transfer from Pct. 4 Sanitation program 001 (1100) to Road Maint. program 007 (1200) in the amount of $45,000.00.
Approval of 2015 interfund transfer from Pct. 4 Sanitation program 001 (1100) to Road Maint. program 007 (1200) in the amount of $45,000.00.
22.
Budget & Management:
A.
AI-51965
Discussion, consideration and approval to fund Juvenile Department Room and Board expenditures in the amount of $286,421.35 and authorization to process payment for September invoices.
B.
Interfund transfers:
1.
AI-51960
Transfers In-General Fund (1285)
Approval of 2015 interfund transfer from Transfers In- General Fund and Transfers Out-Grants Lvl 5 Fiscal Year 5 into Fiscal Year 6 to fund the total local match required to appropriate funds for the STOP Truancy grant, CC 10/27/15 (AI-51591), in the total amount of $5,226.64.
Approval of 2015 interfund transfer from Transfers In- General Fund and Transfers Out-Grants Lvl 5 Fiscal Year 5 into Fiscal Year 6 to fund the total local match required to appropriate funds for the STOP Truancy grant, CC 10/27/15 (AI-51591), in the total amount of $5,226.64.
23.
Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-51418
Presentation of bids received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Bids titled: Hidalgo County - "CRS-2 (Cationic Rapid Setting) Emulsified Asphalt" through project No.: 2015-024-10-16-SGS.
2.
AI-51951
a. Presentation of scoring grid (for the purposes of ranking by CC ) of the responses received and evaluated in connection with RFP No. 2015-101-10-07-YSS Property & Casualty Insurance Policies (Including 3rd Party Administration Services), SOLELY for "Commercial Property/Boiler Machinery-Terrorism Included" in order to award and approve premiums for same;
b. Recommendation to accept "Premium Summary", award the top ranked proposal received from __________________________________ for Hidalgo County's Property & Casualty Insurance Policies (Including 3rd Party Administration Services), SOLELY for "Commercial Property/ Boiler Machinery-Terrorism Included" with authority to purchase said policies and services from: ________________________________.
c. Review and recommendation and action by HCCC to accept the sole response received from Montalvo Insurance [with five options for HC to consider and award] as "qualified" to proceed to the next phase of the procurement process for other policies "Hidalgo County's Property & Casualty Insurance Policies (Including 3rd Party Administration Services) for said policies and services from the following companies, including, but not limited to the following: Munich–Princeton, Ace American Ins., Merkel Evanston Ins., Lloyd's London, Ace American, Ins., AIG/Illinois, National Union Fire Ins., Third Party Administration.
d. Approval to proceed to complete applications [as required by vendor] including authority for Judge, Court Member of Commissioners' Court or Executive Officer to sign any applicable documentation for said policies and services from ______________________________ .
e. Acceptance and approval of schedule of premiums/fees (as approved by CC) and attached hereto as 2016-2017 Coverage Summary for Property and Casualty Insurance Policies awarded in the total amount of ____________________ effective January 01, 2016 through January 01, 2017 with authority to purchase.
| Montalvo Insurance | McGriff Seibles & Williams | |
| Evaluator 1 | 90 | 98 |
| Evaluator 2 | 86 | 94 |
| Evaluator 3 | 81 | 91 |
| Average Score | 85 | 94 |
| CC Rank |
b. Recommendation to accept "Premium Summary", award the top ranked proposal received from __________________________________ for Hidalgo County's Property & Casualty Insurance Policies (Including 3rd Party Administration Services), SOLELY for "Commercial Property/ Boiler Machinery-Terrorism Included" with authority to purchase said policies and services from: ________________________________.
c. Review and recommendation and action by HCCC to accept the sole response received from Montalvo Insurance [with five options for HC to consider and award] as "qualified" to proceed to the next phase of the procurement process for other policies "Hidalgo County's Property & Casualty Insurance Policies (Including 3rd Party Administration Services) for said policies and services from the following companies, including, but not limited to the following: Munich–Princeton, Ace American Ins., Merkel Evanston Ins., Lloyd's London, Ace American, Ins., AIG/Illinois, National Union Fire Ins., Third Party Administration.
d. Approval to proceed to complete applications [as required by vendor] including authority for Judge, Court Member of Commissioners' Court or Executive Officer to sign any applicable documentation for said policies and services from ______________________________ .
e. Acceptance and approval of schedule of premiums/fees (as approved by CC) and attached hereto as 2016-2017 Coverage Summary for Property and Casualty Insurance Policies awarded in the total amount of ____________________ effective January 01, 2016 through January 01, 2017 with authority to purchase.
3.
AI-51594
a. Reject the sole proposal received [incomplete] for: "Section .... and COBRA Administration Services [Only]" and, if approved;
b. Requesting authority to exercise Hidalgo County's to renew with UnitedHealth Care a one (1) year extension under the same rates, terms and conditions [as provided under the original RFP award in 2013] for "Section ... and COBRA Administration Services" with renewal/extension effective January 1, 2016 through December 31, 2017.
b. Requesting authority to exercise Hidalgo County's to renew with UnitedHealth Care a one (1) year extension under the same rates, terms and conditions [as provided under the original RFP award in 2013] for "Section ... and COBRA Administration Services" with renewal/extension effective January 1, 2016 through December 31, 2017.
4.
AI-51816
Presentation of sole responsible vendor, Catalina Lopez, dba, Elite Transportation, Inc., submitting the lowest and best bid [detailed in tabulation sheet contained herein & meeting specification and/or requirements] for the purpose of award and approval of contract for Request for Bids titled: Hidalgo County-"Dead Body Pickup and Transport Services" through project No.: 2015-281-10-07-SMA.
5.
AI-51827
Acceptance and approval of the Notice to Proceed document, pursuant to the current broker services contract between Hidalgo County and CBRE, Inc.
6.
AI-51942
A. Requesting exemption from competitive bidding requirements, under TxLGC, Chapter 262, Section .024 (a)(4), a professional service including approval of an Order [i.e. record/minutes of CC proceedings];
B. Authority to engage and approval of a short-term professional consulting services agreement [subject to legal review] with Jaime Solis to review, assess/analyze and report on each [of 7 products] company awarded for HC's Section 125, Cafeteria Plan company benefits offered and/or applicable Master Agreements along with legal counsel's review and approval as to form for each.
C. Determination by HCCC on the expiration date of this short-term engagement with specifics as to deliverables if applicable.
B. Authority to engage and approval of a short-term professional consulting services agreement [subject to legal review] with Jaime Solis to review, assess/analyze and report on each [of 7 products] company awarded for HC's Section 125, Cafeteria Plan company benefits offered and/or applicable Master Agreements along with legal counsel's review and approval as to form for each.
C. Determination by HCCC on the expiration date of this short-term engagement with specifics as to deliverables if applicable.
B.
Pct. 1
1.
AI-51906
Acceptance and approval of the following Work Authorizations as submitted by LeFevre Engineering & Management Consulting, Inc. - Contract # C-15-309-09-15 for the provision of "Construction Materials Engineering and Testing Services" for:
a) Work Authorization No. 1 - Mile 5 1/2 West Road and Norene Drive Improvements Project in the amount of $13,044.75 thru assigned & submitted Requisition #286459.
b) Work Authorization No. 2 - Spanish Palms Subdivision Project in the amount of $7,770.25 thru assigned and submitted Requisition #286496.
a) Work Authorization No. 1 - Mile 5 1/2 West Road and Norene Drive Improvements Project in the amount of $13,044.75 thru assigned & submitted Requisition #286459.
b) Work Authorization No. 2 - Spanish Palms Subdivision Project in the amount of $7,770.25 thru assigned and submitted Requisition #286496.
C.
Pct. 2
1.
AI-51964
Acceptance and approval of Work Authorization No. 3 (with an estimated cost of $9,955.28) as submitted by project engineer L&G Engineering for engineering services for Pct 2 Stewart & Doffin Road Rehabilitation Project located within Hidalgo County Precinct 2 through Contract No. C-15-097-03-17.
2.
AI-51936
A. Requesting exemption from competitive bidding requirements under TxLGC, Chapter 262, Section .024 (1)(2)(3) and approval of Order [i.e. entered into minutes/record of Commissioners Court proceedings];
B. Acceptance of a proposal and approval to award a contract [through PO] to the vendor submitting lowest and best bid [meeting all specifications and/or requirements] to ____________________________ for an emergency road repair to Stewart & Doffin Road Rehabilitation Project
B. Acceptance of a proposal and approval to award a contract [through PO] to the vendor submitting lowest and best bid [meeting all specifications and/or requirements] to ____________________________ for an emergency road repair to Stewart & Doffin Road Rehabilitation Project
D.
Pct. 3
1.
AI-51934
Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $11,705.00) as submitted by project engineer, Javier Hinojosa Engineering for: "Paving Improvements for the Turning Lane along Abram Road at Agua SUD" within Hidalgo County Pct. No. 3 through Contract #C-15-225-09-15.
E.
Pct. #4
1.
AI-51979
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional surveying services.
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional surveying services for: (On Call) "Surveying Services" for projects located within Hidalgo County Precinct No. 4:
SURVEYING FIRMS
c. Authority for the Purchasing Department to negotiate a professional services agreement for (On Call) "Surveying Services" for projects located within Hidalgo County Precinct No. 4, with the No. 1 ranked firm of: __________________________ for Surveying Services.
d. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service;
e. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County's approved "pool" of Engineering Firms for the provision of "professional engineering services" for (On Call) "Engineering Services" for projects located in Hidalgo County Precinct 4;
ENGINEERING FIRMS:
f. Authority for the Purchasing Department to negotiate a professional engineering services agreement for (On Call) Engineering Services for projects located within Hidalgo County Precinct 4, with the No.1 ranked firm ____________________________ for Engineering Services.
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional surveying services for: (On Call) "Surveying Services" for projects located within Hidalgo County Precinct No. 4:
SURVEYING FIRMS
| Firm | Aranda & Associates, Inc. | CVQ Land Surveyors | CDS Muery |
| Score by Evaluator 1 | 97 | 95 | 93 |
| Ranking by CC |
c. Authority for the Purchasing Department to negotiate a professional services agreement for (On Call) "Surveying Services" for projects located within Hidalgo County Precinct No. 4, with the No. 1 ranked firm of: __________________________ for Surveying Services.
d. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service;
e. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County's approved "pool" of Engineering Firms for the provision of "professional engineering services" for (On Call) "Engineering Services" for projects located in Hidalgo County Precinct 4;
ENGINEERING FIRMS:
| Firms | Dos Logistics, Inc. | Gonzalez, De La Garza & Associates, LLC | R.E. Garcia & Associates |
| Score by Evaluator 1 | 97 | 95 | 94 |
| Ranking by CC |
f. Authority for the Purchasing Department to negotiate a professional engineering services agreement for (On Call) Engineering Services for projects located within Hidalgo County Precinct 4, with the No.1 ranked firm ____________________________ for Engineering Services.
F.
Health & Human Services Dept.
1.
AI-51817
Approval and acceptance of the final negotiated "Contract" [subject to compliance with all requirements] for [RFQ 2015-309-09-16-MEG] Chief Physican/Health Authority Services for Hidalgo County with the sole "qualified" respondent: Dr. Ivan G. Melendez, M.D.
G.
WIC
1.
AI-51892
A. Recommendation by WIC and Purchasing for HCCC to reject the sole bid received for for Request for Bid titled: "Lease of Office Space - McAllen WIC" through project No.: 2015-261-10-07-HGO with approval of the modified specifications as WIC is requesting more square footage and usable space to address and accommodate needs and requirements;
B. Pursuant to current lease agreement between Julcar, LLC and Hidalgo County [for WIC Program], under Section 1.3 [Holdover], notice and action to occupy leased premises on the month to month provision so as to have no lapse in operating location while new procurement process is completed under the same rates, terms and conditions.
B. Pursuant to current lease agreement between Julcar, LLC and Hidalgo County [for WIC Program], under Section 1.3 [Holdover], notice and action to occupy leased premises on the month to month provision so as to have no lapse in operating location while new procurement process is completed under the same rates, terms and conditions.
2.
AI-51698
Presentation of the sole responsible vendor (GBB Rentals, LTD) submitting the lowest and best bid [and met all specifications, and requirements] including the approval of contract for: "Hidalgo County WIC Program-Lease Office space-City of Donna" (RFB No.2015-267-09-23-SMA.)
H.
Sheriff's Office
1.
AI-51920
A. Requesting approval to purchase eight (8) 2016 Chevrolet Tahoes for the Hidalgo County Sheriff's Office through the County's membership/participation with TASB BuyBoard Coop Program awarded vendor, Caldwell Country Chevrolet (Contract# 430-13; Exp. 11/30/16) for a combined total of $280,488.00 which includes delivery and a one-time order processing charge; the delivery time for these vehicles is approximately (2) two weeks from receipt of a purchase order.
B. Requesting approval to purchase all lighting accessories [through the County's membership/participation with TASB Buy Board Coop Program] from awarded vendor Fleet Safety (Contract# 432-13; Exp. 3/31/17).
2.
AI-51911
Presentation for the purpose of award and approval of contract [subject to compliance with all requirements set forth by HC] of the sole responsible vendor, Dr. Gregorio Pina, PhD. submitting the lowest and best response/proposal [while meeting all qualifications and/or requirements as detailed in the documentation contained herein] for the Request for Proposal titled: "Psychological Evaluation Services for Detention, Patrol, & Communication Officers at the Hidalgo County Sheriff's Office", RFP No. 15-346-10-14-HGO.
I.
County Clerk
1.
AI-51771
Requesting approval to enter into an Interlocal Agreement with the Texas Department of State Health Services of Vital Statistics and Hidalgo County for issuance of Birth Certificates at
NO COST to the County.
24.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
AI-51879
C-4792-15-B; Leticia Trevino-Garcia v Hidalgo County CSCD and Hidalgo County
D.
AI-51968
EEOC Charge No. 451-2015-02811; Dora S. Maldonado v County
E.
AI-51799
Claim(s) for Auto Loss with Jail Van on October 06, 2015:
1. Claim of Joel Casares and Debbie Casares
2. Claim of Bobby Casares
3. Claim of Fernando Reyna
1. Claim of Joel Casares and Debbie Casares
2. Claim of Bobby Casares
3. Claim of Fernando Reyna
F.
AI-51805
Claim of Maria Davila
G.
AI-51807
Claim of Joanna Garzez
H.
AI-51831
Claim of Yessica Sanchez
25.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
26.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
AI-51880
C-4792-15-B; Leticia Trevino-Garcia v Hidalgo County CSCD and Hidalgo County
D.
AI-51969
EEOC Charge No. 451-2015-02811; Dora S. Maldonado v County
E.
AI-51800
Claim(s) for Auto Loss with Jail Van on October 06, 2015:
1. Claim of Joel Casares and Debbie Casares
2. Claim of Bobby Casares
3. Claim of Fernando Reyna
1. Claim of Joel Casares and Debbie Casares
2. Claim of Bobby Casares
3. Claim of Fernando Reyna
F.
AI-51806
Claim of Maria Davila
G.
AI-51808
Claim of Joanna Garzez
H.
AI-51832
Claim of Yessica Sanchez
27.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
28.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
29.
Adjourn