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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING October 21, 2015 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2015 Intradepartmental transfers:
A.
2015 - CC #3 Probate Court (1243)
B.
2015 - Pct 2 Parks (1100)
C.
2015 - Pct 2 Road Maintenance (1200)
D.
2015 - Pct. 4 Rd. Maint. (1200)
E.
2015 - Pct. 4 CRC (1100)
F.
2015 - WIC (1292)
G.
2015 - Constable Pct. 2 (1100)
H.
2015 - Health & Human Services Dept. / CPS-HAZARDS (1293)
I.
2015 - Fire Marshal (1100)
J.
2015 - Pct #3 Rd. Maint. (1200)
K.
2015 - J.P. Pct. 4 Pl. 1 - (1100)
L.
2015 - Constable Pct. 1 (1100)
M.
2015 - County Clerk (1100)
N.
2015 - Tax Office (1100)
O.
2015 - District Attorney (1100)
P.
2015 - 370th District Court (1100)
Q.
2015 - Planning Department (1100)
R.
2015 - Sheriff's Office Operation Stonegarden (1284)
S.
2015 - Sheriff's Office Operation Stonegarden (1284)
T.
2015 - Hidalgo County Sheriff's Office (1100)
3.
2015 Interdepartmental transfers:
A.
2015 General Fund Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to the Countywide Adm.-Contingency account.
Approval to transfer lapsed salaries from various departments to the Countywide Adm.-Contingency account.
B.
Pct.1 CO's 2014 (1345):
Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2014 from program (200) and program (192) to program (198) in the amount of $ 51,268.00.
Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2014 from program (200) and program (192) to program (198) in the amount of $ 51,268.00.
C.
Pct. 1 Sanitation & Parks (1100):
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1 Sanitation (program #001) and Pct. 1 Parks (program #013) in the amount of $72,000.00 to fund security services & brush/debris collection services.
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1 Sanitation (program #001) and Pct. 1 Parks (program #013) in the amount of $72,000.00 to fund security services & brush/debris collection services.
D.
Visiting Judges (1100):
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Visiting Judges in the amount of $160,000.
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Visiting Judges in the amount of $160,000.
4.
Monthly Fee Reports:
A.
Revised July 2015 Monthly Fee Report for District Clerk
B.
District Clerk Fee Report for the Month of September 2015 $446,817.45
C.
District Attorney's Office
2015 September - Hot Checks Fees Monthly Report
2015 September - Hot Checks Fees Monthly Report
5.
Membership Dues:
A.
Precinct 4 (1200):
Approval to pay International Right of Way Association membership dues for Mr. Joe Ochoa with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. (Req # 285447)
Approval to pay International Right of Way Association membership dues for Mr. Joe Ochoa with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. (Req # 285447)
6.
Auditor's Office:
A.
Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
7.
Budget & Management:
A.
Report and approval of emergency transfers for the period of September 1, 2015 through September 30, 2015.
8.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Commissioner Precinct 4:
Requesting authority to enter into a new 36-month (capital) lease for a Xerox Copier Model WC5945APT through our membership/participation with (DIR) Department of Information Resources awarded vendor, Xerox Corporation [DIR-TSO-3043; Exp. 6/16/19] through Requisition #286072 in the amount of $156.10/month-equipment, Maintenance @ $55.00/month which includes 20,000 B/W impressions and all supplies (except paper) and overages billed @ $0.0045/impression for a total monthly cost of $211.10; effective upon approval and delivery & installation.
B.
Ratification of fully executed Change Order No. 6 in connection to contract No. C-14-362-10-28 with 2GS, LLC for the project: -Hidalgo County Precinct #1 -SIOUX ROAD PAVING & DRAINAGE IMPROVEMENTS PROJECT [from Tower Road to Val Verde Road] as recommended by Mr. Raul Sesin, P.E.
C.
Requesting authority to advertise and approval of procurement packet [i.e. requirements, legal notice,draft requirement agreement, etc.] as attached hereto for: Hidalgo County Precinct No. 3 (Alton-Palmview-Granjeno)-"Emergency Ambulance Services for Unincorporated Areas In Pct 3" [on an " as needed basis] RFP No.: 2015-260-SMA including the re-advertising of project in the event No acceptance responses are received and / or are rejected and project is still required.
D.
Approval to exercise the County's option to extend the first (1) year of the additional two (2) one (1) year terms as stipulated in the current contract (C-14-276-12-16) for: Hidalgo County Health & Human Services Department-" Indigent Health Care Computer Software" unter the same rates terms and conditions with:
Network Sciences, Inc.
E.
Ratification for all applicable HC Elected Offices, Departments, Agencies or Programs [through all funding sources] of City of Elsa utility services [including or not limited to: water, sewer, garbage/trash collection, etc.] for the purpose of authorizing bill payments to the City of Elsa for each applicable account..
F.
Sheriff's Office:
Requesting authority to purchase Command Staff Portraits in the amount of $635.46 thru Staples thru our membership/participation with Buyboard contract #407-12.
Requesting authority to purchase Command Staff Portraits in the amount of $635.46 thru Staples thru our membership/participation with Buyboard contract #407-12.
G.
275th District Court:
Requesting authority to enter into a 36-month new (capital) lease copier for a RICOH AFICIO MP C4503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-TSO-3041 through Requisition #284855 in the amount of $164.38/month-equipment, 2,500 B/W impressions @ $0.0069 - $17.25/month & 250 color impressions @ $0.0428 - $10.70/month with a total of $192.33/month, effective upon approval.
Requesting authority to enter into a 36-month new (capital) lease copier for a RICOH AFICIO MP C4503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-TSO-3041 through Requisition #284855 in the amount of $164.38/month-equipment, 2,500 B/W impressions @ $0.0069 - $17.25/month & 250 color impressions @ $0.0428 - $10.70/month with a total of $192.33/month, effective upon approval.
H.
Texas Agrilife Extension Service:
Requesting authority to enter into a 36-month new (capital) lease copier for a WC7835PT through our membership/participation with (DIR) Department of Information Resources awarded vendor, Xerox Corporation DIR-TSO-3043 through Requisition #284199 in the amount of $162.01/month-equipment, B/W impressions @ $172.01/month effective upon approval.
Requesting authority to enter into a 36-month new (capital) lease copier for a WC7835PT through our membership/participation with (DIR) Department of Information Resources awarded vendor, Xerox Corporation DIR-TSO-3043 through Requisition #284199 in the amount of $162.01/month-equipment, B/W impressions @ $172.01/month effective upon approval.
I.
On behalf of the Hon. J.P. Homer Jasso, Sr., Pct. #4, Pl. 2, Roberto Leal, Court Coordinator is requesting the removal of fixed assets [detailed in supporting documentation attached herein] from the County's inventory listing.
J.
Aleida S. Lopez, Court Coordinator of J.P. Pct 4 P.L. 1 is formally requesting the removal of fixed assets from the county's inventory listing. (backup information is attached)
K.
Authority to advertise and approval of procurement packet [i.e. specifications/requirements, legal notice, draft requirement agreement, etc.] as attached hereto for Hidalgo County - [all funding sources, programs, agencies & entities] - Mailing Services" RFB No. 2015-323-11-18-HGO including the re-advertising of project in the event NO BIDS received and/or are rejected and project is still required.