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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING November 10, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2015 Intradepartmental transfers:
A.
2015 - Texas A&M AgriLife Extension Service (1100)
B.
2015 - Hidalgo County Sheriff's Office (1100)
C.
2015 - Pct 2 Rd Maint (1200)
D.
2015 - County Court at Law 8 (1100)
E.
2015 - CW Mech Shop (1200)
F.
2015 - Constable Pct. 2 (1100)
G.
2015 - Adult Probation (1100)
H.
2015 - JP PCT. 3 PL. 1 (1100)
I.
2015 - Pct #3 Rd. Maint. (1200)
J.
2015 - DA State Supplement (1281)
K.
2015 - CCL #3 Probate Court (1100)
L.
2015 - Pct. 4 Rd. Maint. (1200)
M.
2015 - Pct. 4 CRC (1100)
N.
2015 - Pct. 4 Sanitation (1100)
O.
2015 - Pct. 4 Admin (1200)
P.
2015 - 370th D.C. (1100)
Q.
2015 - J.P. 3 Pl 2 (1100)
R.
2015 - Constable Pct. 2 (1100)
S.
2015 - Treasurer's Office (1100)
T.
2015 - Human Services (1100)
U.
2015 - I. T. Department (1100)
V.
2015 - Elections (1100)
W.
2015 - Elections (1100)
X.
2015 - Elections / 2014 Chapter 19 Funds (1283)
Y.
2015 - Constable Pct. 4 (1100)
Z.
2015 - 398th DC (1100)
AA.
2015 - Adult Probation / AIP (1100)
BB.
2015 - Planning Department (1100)
CC.
2015 - County Clerk (1100)
DD.
2015 - Purchasing (1100)
EE.
2015 - Health & Human Services Dept. / TB Elim (1293)
FF.
2015 - Health & Human Services Dept. / Adm (1100)
GG.
2015 - Health & Human Services Dept. / Clinics (1100)
HH.
2015 - Pct.1 BCAP (1312)
II.
2015 - Pct.1 Sanitation (1100)
JJ.
2015 - Pct.1 BCAP (1312)
KK.
2015 - Pct.1 C.O.'s 2014 (1345)
LL.
2015 - Pct.1 C.O.'s (1345)
MM.
2015 - District Attorney's Office (1100)
NN.
2015 - District Attorney's Office (1223)
OO.
2015 - District Attorney's Office / Grand Jury (1100)
PP.
2015 - Insurance (1100)
QQ.
2015 - Tax Office / Scofflaw (1100)
3.
2015 Interdepartmental transfers:
A.
2015 Salary & Fringes Sweep (1100):
Approval to transfer lapsed salaries & fringes from various departments to the Countywide Adm.-Contingency account.
Approval to transfer lapsed salaries & fringes from various departments to the Countywide Adm.-Contingency account.
B.
Pct 2 CRC San Juan (1100):
Approval of 2015 interdepartmental transfer from Pct 2 Parks (program #008) to Pct 2 CRC San Juan (program #018) in the amount of $184.77 to fund copier lease agreement.
Approval of 2015 interdepartmental transfer from Pct 2 Parks (program #008) to Pct 2 CRC San Juan (program #018) in the amount of $184.77 to fund copier lease agreement.
C.
Approval of 2015 interdepartmental transfer from Pct. 4 Sanitation (program 001) to CRC Sunflower (program 123) in the amount of $1,497.50.
D.
Fire Marshal (1100):
Approval of 2015 interdepartmental transfer from various program #'s to various program #'s in the amount of $90,175.00 to fund Fire calls up to the end of the year.
Approval of 2015 interdepartmental transfer from various program #'s to various program #'s in the amount of $90,175.00 to fund Fire calls up to the end of the year.
E.
Constable Pct. 1 Tax Notes 2014 (1304):
Approval of 2015 interdepartmental transfer from Co. Judge & Tax Office (program #'s 079 & 006) to Constable Pct. 1 (program #014) in the amount of $1,966.76 to fund the reclassification of purchase orders in relation to vehicle decals purchased.
Approval of 2015 interdepartmental transfer from Co. Judge & Tax Office (program #'s 079 & 006) to Constable Pct. 1 (program #014) in the amount of $1,966.76 to fund the reclassification of purchase orders in relation to vehicle decals purchased.
F.
Facilities Management (1100):
Approval of 2015 interdepartmental transfer from program (043) to (001) in the total amount of $4,538.77 for pending invoices from Tremco.
Approval of 2015 interdepartmental transfer from program (043) to (001) in the total amount of $4,538.77 for pending invoices from Tremco.
G.
Pct.1 C.O.'s 2014 Tijerina Estates (1345):
Approval of 2015 interdepartmental transfer from Victoria Rd (program #192) to Tijerina Estates (program #727) in the amount of $1,500.00 to fund road construction expenditures.
Approval of 2015 interdepartmental transfer from Victoria Rd (program #192) to Tijerina Estates (program #727) in the amount of $1,500.00 to fund road construction expenditures.
H.
Pct 2 Southfork Estates(1345):
Approval of 2015 interdepartmental transfer from CO2014-Pct 2 Eldora (I69C-FM907)Project to CO2014 Pct 2 Southfork Estates in the amount of $15,664.00.
Approval of 2015 interdepartmental transfer from CO2014-Pct 2 Eldora (I69C-FM907)Project to CO2014 Pct 2 Southfork Estates in the amount of $15,664.00.
I.
Pct 2 Las Milpas Road Prj (1345):
Approval of 2015 interdepartmental transfer from Various CO2014 Projects to CO2014- Pct 2 Las Milpas (McColl-Jackson) Road Project in the amount of $276,494.93.
Approval of 2015 interdepartmental transfer from Various CO2014 Projects to CO2014- Pct 2 Las Milpas (McColl-Jackson) Road Project in the amount of $276,494.93.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Monthly Fee Reports:
A.
Revised September 2015 Monthly Fee Report for District Clerk
6.
Executive Office:
A.
Approval of 457 Plan hardship withdrawal requests for Employee #106925 & #099767
B.
Right of Way - Permits:
North Alamo Water Supply:
Hacienda San Roman Subdivision Phase I: Mile 17 North - from the centerline of FM 907 go east 345 feet on the north side of Mile 17 North Road.
North Alamo Water Supply:
Hacienda San Roman Subdivision Phase I: Mile 17 North - from the centerline of FM 907 go east 345 feet on the north side of Mile 17 North Road.
7.
Tax Refunds:
A.
| Account Number | Payer | Amount |
| H0850.00.002.0015.32 | PERDUE BRANDON FIELDER COLLINS & MOTT LLP | $21,227.73 |
8.
Membership Dues:
A.
398th District Court (1100):
Approval to pay annual membership dues to the American Judges Association for Judge Aida Salinas Flores, 398th District Court Judge in the amount of $150.00 (req#286785) with authority for County Treasurer to issue check after review, audit and processing procedures completed by County Auditor.
Approval to pay annual membership dues to the American Judges Association for Judge Aida Salinas Flores, 398th District Court Judge in the amount of $150.00 (req#286785) with authority for County Treasurer to issue check after review, audit and processing procedures completed by County Auditor.
B.
398th District Court (1100):
Approval to pay annual membership dues to the State Bar of Texas for Judge Aida Salinas Flores, 398th District Court Judge, in the amount of $60.00 (req#286789) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Approval to pay annual membership dues to the State Bar of Texas for Judge Aida Salinas Flores, 398th District Court Judge, in the amount of $60.00 (req#286789) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
9.
Auditor's Office:
A.
Discussion, consideration and approval to process the City of Donna 2011-2015 TIRZ payment in the amount of $16,390.05 pursuant to the interlocal agreement between the City of Donna, Hidalgo County, and Tax Increment Reinvestment Zone No.2, City of Donna.
10.
Budget & Management:
A.
1. Approval of reimbursement in the amount of $974,383.87 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 10/10/15 to 10/23/15.
2. Approval of wire transfer to cover claims paid.
| 10/10-16/15 | $491,790.11 |
| 10/17-23/15 | $482,593.76 |
| TOTAL | $974,383.87 |
2. Approval of wire transfer to cover claims paid.
B.
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of October 16-31, 2015 in the amount of $46,186.01 and requesting approval of wire transfer.
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting authority to exercise the additional
One (1) Year option to extend contract#
C-14-322-10-28, under the same rates, terms and conditions with
Roy's Hauling Services, Inc. for the purposes of "
Hauling Services of ALL Road Material (Excluding-HOT MIX) for
Hidalgo County Precinct No. 4, effective
, 11/30/15.
B.
Pct. 4 Project Invoices:
1. Acceptance and approval of request for payment of invoice 15-10-000030 for $153.40 submitted by L&G Engineering Laboratory for the Sunflower Park Onsite Project (PO# 707018).
2. Acceptance and approval of request for payment of invoice 11325316 for $90,104.00 submitted by L&G Engineering for the 10th Street Extension Project (PO# 700265).
3. Acceptance and approval of request for payment of invoice 11325314 for $17,034.00 submitted by L&G Engineering for the FM 1925 (10th Street to McColl) Project (PO# 725312).
1. Acceptance and approval of request for payment of invoice 15-10-000030 for $153.40 submitted by L&G Engineering Laboratory for the Sunflower Park Onsite Project (PO# 707018).
2. Acceptance and approval of request for payment of invoice 11325316 for $90,104.00 submitted by L&G Engineering for the 10th Street Extension Project (PO# 700265).
3. Acceptance and approval of request for payment of invoice 11325314 for $17,034.00 submitted by L&G Engineering for the FM 1925 (10th Street to McColl) Project (PO# 725312).
C.
Authority to exercise the one (1) year extension option as provided under current contract for "Punched & Drawn Biaxial Georgrid Reinforcement Materials" for Hidalgo County, under the same rates, terms, and conditions with Hanes Geo Components C-13-254-11-26
D.
1. Acceptance and approval of request for payment of invoice 11325315 for $19,581.00 submitted by L&G Engineering for the FM 1925 Phase II WA #2 -Sharp Road Re-Alignment project (PO# 724398).
2. Acceptance and approval of request for payment of invoice 11325313 for $76,236.00 submitted by L&G Engineering for the FM 2220 (Ware Road) project (PO# 728311).
3. Acceptance and approval of request for payment of invoice 20152542 for $2,250.00 submitted by Tedsi Infrastructure Group for the Reconstruction of Roosevelt Road (PO# 714028).
2. Acceptance and approval of request for payment of invoice 11325313 for $76,236.00 submitted by L&G Engineering for the FM 2220 (Ware Road) project (PO# 728311).
3. Acceptance and approval of request for payment of invoice 20152542 for $2,250.00 submitted by Tedsi Infrastructure Group for the Reconstruction of Roosevelt Road (PO# 714028).
E.
Requesting authority to purchase fax service agreement through a purchase order with company's response as to acceptance of purchase order not executed agreement, with Copy Graphics through Requisition #282711 for the following: Total of $240.00 per year for (1) CANON LC-650i with effective dates of agreement 11/11/15 to 11/10/18.
F.
Authority to exercise the one (1) year extension option as provided under current contract for "Medical Supplies-Gloves" for Hidalgo County, under the same rates, terms, and conditions with Emergency Medical Products, Inc. C-14-304-11-18
G.
Discussion, consideration, and approval of Amendment No. 1 with Texas Conference of Urban Counties to replace "Attachment: A Financial Plan" for Yr 2015 with revised attached "Attachment A: Financial Plan" for the integrated Justice System.
H.
Requesting clarification to [C.C. action taken on 09/29/2015 under AI-#51497] to reflect continued maintenance and support thru contract DIR-SDD-2045 and any subsequent renewed contracts for the lifetime of the equipment and invoices should be paid upon price verification.
I.
Approve Request for Payment-Application No. 21 in the amount of $13,519.23 from D. Wilson Construction Co. awarded contractor for the, "Repairs and Renovations of 1st and 2nd Floors to the Former Administration Building", and as certified by project architect, Alcocer Garcia Associates, Inc. and reviewed & initialed by construction manager, Prodigy C-12-029-10-23
J.
Acceptance and approval of Invoice #11325256 in the amount of $7,681.76 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Tech Meeting.
K.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft service contract etc.) as attached hereto for: Hidalgo County Judge's Office -
"Broadcasting Commissioners' Court Meetings" RFB No 2016-000-12-09-YZV. including the re-advertisement of project in the event no bid responses are received and/or are rejected and project is still required.
L.
Constable Pct 2
Requests modification to AI-51430 Approved on CC Meeting 9/29/15. Information Background should state that the vehicles are to be purchased through StoneGarden Funds and Accessories through the Department's General Funds.
Requests modification to AI-51430 Approved on CC Meeting 9/29/15. Information Background should state that the vehicles are to be purchased through StoneGarden Funds and Accessories through the Department's General Funds.
M.
Requesting approval of payment of Invoice #11325327 in the amount $27,065.68 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-046-03-03 (WA#4), for Pct 2 Regional Linear Park project.
N.
Requesting approval of payment of Invoice #11325312 in the amount $170,159.49 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-336-09-29(WA#1), for Pct 2 Eldora road project.
O.
Requesting Approval of payment for Invoice #3903 in the amount $28,718.56 as submitted by R. Gutierrez Engineering Corporation, in connection with engineering services provided under Contract C-07-358-09-04(WA#12), for Pct. 2 Southfork Drainage Lateral project.
P.
Requesting approval of payment of Invoice #11325311 in the amount $162,633.96 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-300-09-01(WA#1), for Pct 2 Cesar Chavez road project.
Q.
Requesting approval of payment of Invoice #11325325 in the amount $25,985.16 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-125-04-14 (WA#3), for Pct 2 Boys & Girls Club Facility and Aquatic Park/Natatorium project.
R.
Acceptance and approval of request for payment of the invoices [listed herein] as submitted by LeFEVRE Engineering for the provision of engineering services in connection to Supplemental No. 1 to Work Authorization No. 1-PO#710375-Contract #C-13-103-06-04:
INVOICE #JULY 15-5:$3,362.50
INVOICE #AUG 15-9: $6,725.00
INVOICE #SEPT 15-6:$1,345.00
INVOICE #JULY 15-5:$3,362.50
INVOICE #AUG 15-9: $6,725.00
INVOICE #SEPT 15-6:$1,345.00
S.
Approval of request for Payment-Application No. 6 in the amount of $103,254.79 as submitted by 2GS, LLC-Contract #C-14-362-10-28-PO#717811 for the provision of Construction Services for the "Sioux Road Paving & Drainage Improvements" project in Precinct One and as reviewed by project engineer, Raul Sesin, P.E.
T.
Pct. 4 Project Invoices:
Acceptance and approval of request for payment of invoice 15-10-000017 for $1,149.77 submitted by L&G Engineering for the Hoehn Subdivision project (PO# 728310).
Acceptance and approval of request for payment of invoice 15-10-000017 for $1,149.77 submitted by L&G Engineering for the Hoehn Subdivision project (PO# 728310).
U.
Approval of
Work Authorization No. 1 in the amount of
($179,464.00) submitted by
Dos Logistics Inc. for the purposes of the
Advanced Project Development Services for Precinct 4's [Flood Recovery Project],in connection to the
"on call" Professional Engineering Services agreement#
C-14-378-11-18.
V.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County - "Turnkey Burial Services (Including Cemetery Plots) for Unidentified Pauper Remains" RFB No.: 2016-009-12-02-HGO. Including the re-advertising of project in the event NO BIDS received and project is still required.
W.
Acceptance and approval of
WORK AUTHORIZATION #1 in the amount of
$6,265.05 submitted by
L&G Consulting Engineers d/b/a
L&G ENGINEERING contracted (On Call) engineering firm for the purposes of --[Geo Technical and Construction Materials Testing] services for projects located within Hidalgo County Precinct #4 under Contract# C-15-301-09-15 for
PROJECT: [Geotechnical Services] for
Sheriff's Office Gas Pump Canopy Project.
X.
Add fuel cards
1. Constable Pct No. 3 - fuel cards
1. Constable Pct No. 3 - fuel cards