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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING December 1, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2015 Intradepartmental transfers:
A.
2015 - Tax Office (1100)
B.
2015 - Pct. 4 CRC (1100)
C.
2015 - Health & Human Services Dept. / MAC (1293)
D.
2015 - Health & Human Services Dept. / H.D. Adm (1293)
E.
2015 - Adult Detention Facility (1100)
F.
2015 - District Attorney's Office (1223)
G.
2015 - Hidalgo County Sheriff's Office (1100)
H.
2015 - Sheriff's Federal Sharing / US Department of Justice (1229)
I.
2015 - County Auditor's Office (1100)
J.
2015 - County Judge (1100)
K.
2015 - Environmental Compliance (1100)
L.
2015 - Human Resources (1100)
M.
2015 - Tax Office/Scofflaw (1100)
N.
2015 - Constable Pct. 1 (1100)
O.
2015 - Constable Pct. 2 (1100)
P.
2015 - Constable Pct. 2 (1220)
Q.
2015 - Pct. 1 Rd & Maint. (1200)
R.
2015 - Pct. 1 C.O.'s (1345)
S.
2015 - Pct. 1 Admin. (1200)
T.
2015 - Pct. 1 Tax Notes (1304)
U.
2015 - Pct. 1 Parks (1100)
V.
2015 - Pct 2 Road Maintenance (1200)
W.
2015 - 398th DC (1100)
X.
2015 - Pct. 3 Rd. Maint. (1200)
Y.
2015 - Pct. 4 Rd. Maint (1200)
Z.
2015 - Pct. 4 Adm. (1200)
AA.
2015 - Safety Division (1100)
BB.
2015 - HIDTA (1251)
CC.
2015 - 430th District Court (1100)
DD.
2015 - JP Tech Fund (1242)
EE.
2015 - District Attorney's Office (1100)
FF.
2016 - Adult Probation/Prostitution Prevention Court (HOPE) Program Grant (1289)
3.
2015 Interdepartmental transfers:
A.
2015 Longevity & Supplemental Pay Sweeps (1100):
Approval to transfer lapsed longevity & supplemental pay allowances from various departments to the Countywide Adm. -Contingency account.
Approval to transfer lapsed longevity & supplemental pay allowances from various departments to the Countywide Adm. -Contingency account.
B.
TxDOT-Pct 2 Nolana Loop (1315):
Approval of 2015 interdepartmental transfer from TxDOT-Pct 2 Thomas Rd Prj(Jckson-Stewart) to TxDOT-Pct 2 Nolana Loop Project in the amount of $230,275.08.
Approval of 2015 interdepartmental transfer from TxDOT-Pct 2 Thomas Rd Prj(Jckson-Stewart) to TxDOT-Pct 2 Nolana Loop Project in the amount of $230,275.08.
C.
CO2015A-Pct 1 (1347):
Approval of 2015 interdepartmental transfer from CO2015A-PCT1 M6W (US83-SH107) to various Pct 1 programs in the amount of $2,500,000.00 for anticipated expenditures relating to additional road projects under CO2015A.
Approval of 2015 interdepartmental transfer from CO2015A-PCT1 M6W (US83-SH107) to various Pct 1 programs in the amount of $2,500,000.00 for anticipated expenditures relating to additional road projects under CO2015A.
D.
Pct 2 Adm (1200):
Approval of 2015 interdepartmental transfer from Pct 2 Road Maintenance (program 006) to Pct 2 Administration (program 005) in the amount of $350.00.
Approval of 2015 interdepartmental transfer from Pct 2 Road Maintenance (program 006) to Pct 2 Administration (program 005) in the amount of $350.00.
E.
CO2014-Pct 2 Yuma Ave Rd Prj (1345):
Approval of 2015 interdepartmental transfer from CO2014-Pct 2 Regional Linear Park to CO2014-Pct 2 Yuma Ave Rd Prj in the amount of $600,000.00.
Approval of 2015 interdepartmental transfer from CO2014-Pct 2 Regional Linear Park to CO2014-Pct 2 Yuma Ave Rd Prj in the amount of $600,000.00.
F.
CO2014-Pct 2 Southfork Estates (1345):
Approval of 2015 interdepartmental transfer from CO2014-Pct 2 Eldora(I69C-FM907) to CO2014-Pct 2 Southfork Estates in the amount of $15,664.00.
Approval of 2015 interdepartmental transfer from CO2014-Pct 2 Eldora(I69C-FM907) to CO2014-Pct 2 Southfork Estates in the amount of $15,664.00.
G.
Pct. 4 Rd. Maint (1200):
Approval of 2015 interdepartmental transfer from Pct. 4 Rd. Maint (Program 007) to Curry Road (program 160) in the amount of $1,857.06.
Approval of 2015 interdepartmental transfer from Pct. 4 Rd. Maint (Program 007) to Curry Road (program 160) in the amount of $1,857.06.
H.
Juvenile Probation Department (1100):
Approval of 2015 interdepartmental transfer from Countywide Adm-Contingency to Juvenile Probation Department (various sub-functions) in the amount of $1,000,000.00 to fund room & board expenditures for the months of October-December 2015.
Approval of 2015 interdepartmental transfer from Countywide Adm-Contingency to Juvenile Probation Department (various sub-functions) in the amount of $1,000,000.00 to fund room & board expenditures for the months of October-December 2015.
I.
Jail (1100):
Approval of 2015 interdepartmental transfer from Sheriff, program #001, to Jail, program #002, in the amount of $22,000.00 to fund general supplies expenditures (medication for inmates).
Approval of 2015 interdepartmental transfer from Sheriff, program #001, to Jail, program #002, in the amount of $22,000.00 to fund general supplies expenditures (medication for inmates).
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Executive Office:
A.
Right of Way - Approval of permits:
1. North Alamo Water Supply Corporation:
* Kiowa Subdivision: Mile 9 North Road - From the centerline of Old La Blanca Road go east 725 feet, will bore Mile 9 North Road from North to South.
2. Sharyland Water Supply Corp. :
* Parallel Line: A 8" PVC waterline to begin 169 ft. North of the centerline of intersection of Erin ave. (Graham Ave.) and La Homa Rd.; then to go North for a distance of approximately 1669 Ft. Waterline to be located 3 Ft. East of West R.O.W. line of La Homa Rd.
1. North Alamo Water Supply Corporation:
* Kiowa Subdivision: Mile 9 North Road - From the centerline of Old La Blanca Road go east 725 feet, will bore Mile 9 North Road from North to South.
2. Sharyland Water Supply Corp. :
* Parallel Line: A 8" PVC waterline to begin 169 ft. North of the centerline of intersection of Erin ave. (Graham Ave.) and La Homa Rd.; then to go North for a distance of approximately 1669 Ft. Waterline to be located 3 Ft. East of West R.O.W. line of La Homa Rd.
6.
Tax Refunds:
A.
| Acct# | Payer | Amount |
| C4443.99.000.0003.02 | South of the Border Wings II Inc | $13363.92 |
| S6442.00.000.0038.00 | Select Portfolio Servicing Inc | $2654.24 |
| V4340.02.000.0013.00 | Carlos Jaime Garza PC | $3951.24 |
7.
Membership Dues:
A.
County Clerk (1100):
Requesting approval to pay the 2015-2016 (ASPA) American Society For Public Administration membership fees in the amount of $100.00 for Mr. Arturo Guajardo, Jr. with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2015-2016 (ASPA) American Society For Public Administration membership fees in the amount of $100.00 for Mr. Arturo Guajardo, Jr. with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
8.
Headstart:
A.
Approval of the Learning Accomplishment Profile Diagnostic (LAP-D) Report: Pre Assessment
B.
Approval of Special Services Report: October 2015
C.
Approval of Texas Department of Agriculture Meals/Snacks Monthly Report: October 2015
D.
Approval of Children's Applications for Program Year 2015-2016
E.
Approval of Financial Report: October 2015
9.
Urban County:
A.
Request for approval to add three (3) additional years for software data importation from Fundware software into Financial Edge software for a total of five (5) years.
10.
Auditor's Office:
A.
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of October 2015.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
11.
Budget & Management:
A.
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of November 1-15, 2015 in the amount of $46,070.81 and requesting approval of wire transfer.
B.
1. Approval of reimbursement in the amount of $943,243.41 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 10/24/15 to 11/06/15.
2. Approval of wire transfer to cover claims paid.
| 10/24-30/15 | $440,736.29 |
| 11/01-06/15 | $502,507.12 |
| TOTAL | $943,243.41 |
2. Approval of wire transfer to cover claims paid.
C.
1. Approval of reimbursement in the amount of $1,089,467.63 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 11/07/15 to 11/20/15.
2. Approval of wire transfer to cover claims paid.
| 11/07-13/15 | $ 521,477.98 |
| 11/14-20/15 | $ 567,989.65 |
| TOTAL | $1,089,467.63 |
2. Approval of wire transfer to cover claims paid.
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Approval of a clarification to L&G Engineering , (C-15-300-09-01) Work Authorization No. 1 for the, "Cesar Chavez Rd Project," to correct Exhibit "A" to read within the City of San Juan and not the City of Pharr.
B.
Hidalgo County Pct. 4:
Requesting authority to enter into a Security($15.00) month/Fire Alarm($20.00) month Monitoring Agreement and for the purchase of the equipment for the CRC CENTER located in Edinburg, Texas 78539 thru AL3 Enterprises, Inc. DBA Starr Telecom thru our membership/participation with Buyboard 493-15 and upon Co-op contract. This Monitoring Agreement will renew automatically for the lifetime of the services/equipment under the same fees, terms and conditions unless canceled by either party in writing.
Requesting authority to enter into a Security($15.00) month/Fire Alarm($20.00) month Monitoring Agreement and for the purchase of the equipment for the CRC CENTER located in Edinburg, Texas 78539 thru AL3 Enterprises, Inc. DBA Starr Telecom thru our membership/participation with Buyboard 493-15 and upon Co-op contract. This Monitoring Agreement will renew automatically for the lifetime of the services/equipment under the same fees, terms and conditions unless canceled by either party in writing.
C.
Approval of Payment Application No. 1 submitted by 2GS, LLC, in the amount of $36,374.40, for the project: Hidalgo County Precinct No. 1, "Paving and Drainage Improvements to: Spanish Palms Subdivision" (Contract No. C-15-256-08-25), as reviewed by project engineer, LeFevre Engineering & Management Consulting, LLC.
D.
Approval of clarification to C-15-174-06-23-Eligibility Tracking Calculators, LLC (ETC) to reflect correct term of
payment for services for the period of January 2015 through December 2015.
E.
Authority to exercise the one (1) year extension option as provided under current contract for "Lease of Land-[Approx. 1,280 Acre] for the Purpose of Farming" for Precinct No. 3, under the same rates, terms, and conditions with, Starr Feedyards, Ltd. C-12-218-12-28
F.
1. Approval of Request for Payment-Application No. 10 in the amount of $308,655.95 from Central Air and Heating Services, Inc., awarded contractor for the Sheriff's Office "Adult Detention Center and Law Enforcement Facility Roof &/or Air Condition Repairs &/or Replacement", and as certified for payment by project engineer, Chanin Engineering, and reviewed & initialed by construction manager, Prodigy Construction Management through contract C-14-047-01-20;
2. Acceptance and approval of invoice No. 13159-13 in the amount $2,995.00 submitted by Chanin Engineering LLC, contracted engineer for the, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement" C-13-133-07-09
2. Acceptance and approval of invoice No. 13159-13 in the amount $2,995.00 submitted by Chanin Engineering LLC, contracted engineer for the, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement" C-13-133-07-09
G.
Approval of Application for Payment No. 1 in the amount of $51,328.50 for 2GS, LLC, contracted vendor for Delta West Subdivision (Pct. 1) as submitted by TEDSI Infrastructure Group, Inc. project engineer (C-CAP-15-196-07-21).
H.
Hidalgo County Pct. 2
Requests authority to purchase equipment through BuyBoard awarded vendor, AL3 Enterprises, dba Starr Telecom [Contract# 493-15; Expires 9/30/18] and to enter into a Security & Fire Alarm Monitoring Agreement for the CRC Center located at 4011 S. Veterans Blvd in San Juan Texas, 78589 Edinburg, Texas. The monthly cost will be $15.00 for the Security Monitoring and $20.00 for the Fire Alarm Monitoring and the term will automatically renew for the life of the equipment under the same fees and terms & conditions, upon all BuyBoard subsequent contract renewals, or unless canceled in writing by either party.
Requests authority to purchase equipment through BuyBoard awarded vendor, AL3 Enterprises, dba Starr Telecom [Contract# 493-15; Expires 9/30/18] and to enter into a Security & Fire Alarm Monitoring Agreement for the CRC Center located at 4011 S. Veterans Blvd in San Juan Texas, 78589 Edinburg, Texas. The monthly cost will be $15.00 for the Security Monitoring and $20.00 for the Fire Alarm Monitoring and the term will automatically renew for the life of the equipment under the same fees and terms & conditions, upon all BuyBoard subsequent contract renewals, or unless canceled in writing by either party.
I.
Hidalgo County Pct. 2
Requesting authority to go into a 36 month lease with Canon Financial Services, Inc for a C250IF thru our membership/participation with Department of Information (DIR) contract DIR-TSO-3101 in the amount of 95.47 per month for the San Juan CRC.
Requesting authority to go into a 36 month lease with Canon Financial Services, Inc for a C250IF thru our membership/participation with Department of Information (DIR) contract DIR-TSO-3101 in the amount of 95.47 per month for the San Juan CRC.
J.
Approve Request for Payment-Application No. 6 in the amount of $2,470.00 from IOC Company, LLC, awarded contractor for Precinct No. 3, "Mile 2 North Roadway Project," and as certified for payment by project engineer, L&G Engineer-C-14-153-02-17.
K.
Elections Department:
Requesting authority to purchase 86 Dell Latitude 3340 Laptop thru the 2014 Chapter 19 Grant in the total amount of $72,953.80 to replace current equipment.
Requesting authority to purchase 86 Dell Latitude 3340 Laptop thru the 2014 Chapter 19 Grant in the total amount of $72,953.80 to replace current equipment.
L.
1. Requesting approval of
Supplemental Agreement No. 3 to
Work Authorization No. 2 in connection to
"job specific"
Project: Extension of 10th Street Project (SH107 - FM1925) under agreement
#C-12-126-10-16 with
L&G Consulting
Engineering, Inc. for
Hidalgo County Precinct No. 4 to
"Amend" Exhibits (as reflected below):
- Exhibit B – Services to be provided by the Engineer" of Work Authorization No. 2, Article 2 of the Agreement – Scope of Work as identified below: (1) Provide Compensable Utility Management Oversight for the 10th Street Extension Project from SH 107 to FM 1925;
- Exhibit C – Work Schedule"of Work Authorization No. 2, Article 2, 2.3 of the Agreement – Work Schedule to include the correct amount of parcels to be acquired; and,
- Exhibit D-1 – Project Estimated Fee Schedule" of Work Authorization No. 2, Part 2 of the Agreement – Estimated Cost, to increase the original Work Authorization amount of $2,100,398.60 to $2,235,398.60; therefore the amount of Supplemental No. 3 is $135,000.00.
M.
Information Technology Department:
Requesting the continuation of the IPSWITCH MAIL SERVER & ANTIVIRUS PROTECTION Licenses renewal and support services for 100 users, in the amount of $1,242.63/yr beginning upon Commissioners Court approval as well as any future purchases of equipment, licenses, software, maintenance support and related services for the IT Department through our membership participation with TCPN R5106 contract for the life term of the equipment/software/hardware/maintenance/support services in place and with an automatic annual renewal thru the issuance of a purchase order upon price verification and updated Coop contract.
N.
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) as attached hereto for:"Hidalgo County WIC Program-Lease Office Space-City of Mercedes Bid No. 2016-015-SMA including the re-advertising of project in the event bids are received and project is still required.
O.
Approval for Hidalgo County Health and Human Services to utilize the option to renew and extend the additional one (1) year period for the "Participation for Out Stationed Eligibility Specialists in the Health Care Facilities" as allowed under "page 6-X.-Term of Contract" with the following:
1. Doctor's Hospital at Renaissance
2. Knapp Medical Center
3. Mission Hospital, Inc.
4. Rio Grande Regional Hospital
5. McAllen Hospitals, LP (aka McAllen Medical and Edinburg Regional Medical Center)
1. Doctor's Hospital at Renaissance
2. Knapp Medical Center
3. Mission Hospital, Inc.
4. Rio Grande Regional Hospital
5. McAllen Hospitals, LP (aka McAllen Medical and Edinburg Regional Medical Center)
P.
Acceptance and approval of payment of
Invoice #20152538 in the amount of
$97,930.27 as submitted by
TEDSI Infrastructure Group for the provision of professional engineering services from
September 1 to September 30, 2015 in connection to
Contract #C-08-227-02-09-PO#617534-Work Authorization No. 1 with authority for County Treasurer to issue payment after County Auditor's Office review and processing procedures are completed.
Q.
Ratification of fully executed Change Order No. 7 in connection to contract No. C-14-362-10-28 with 2GS, LLC for the project: -Hidalgo County Precinct #1 -SIOUX ROAD PAVING & DRAINAGE IMPROVEMENTS PROJECT [from Tower Road to Val Verde Road] as recommended by Mr. Raul Sesin, P.E.
R.
Requesting authority to advertise and approval of procurement packet [i.e. requirements, legal notice,draft requirement agreement, etc.] as attached hereto for: Hidalgo County-"Title Company Related Services-Pool" [on an " as needed basis] RFP No.: 2016-010-SMA including the re-advertising of project in the event No acceptance responses are received and / or are rejected and project is still required.
S.
Requesting approval to replace "Exhibit A" as an attachment to Agenda Item 46805 CCM 10/14/2014 due to service tag number typo with attached hereto corrected "New Exhibit A".
T.
Acceptance of termination of the CGS-CMS-Core Grouping Software License Agreement as submitted by 3M as requested by Hidalgo County Health and Human Services Department as this software is no longer needed with ratification of effective termination date of September 21, 2015 including the authority for County Judge or Court Member to sign the form.
U.
Acceptance and approval of the enhancement to the original submitted vision plan by the awarded vision insurance carrier "Avesis" pursuant to Hidalgo County's "Best and Final Offer request-Section 125 Voluntary Insurance Products-RFP NO: 2015-221-09-10-SMA" with the rates submitted remaining the same.
V.
District Attorney - Several Locations:
Requesting authority to enter into a new 48-month (capital) lease copiers for a RICOH MP5054SP through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-TSO-3041 through several (14) requisitions:
(4) Reception areas in the amount of $147.41/month-equipment, 4,000 B/W impressions @ $0.0064 - $25.60/month with a total of $173.01/month, per device, effective upon approval.
Requisitions: 287697, 287713, 287716 & 287723.
(10) Administration Areas in the amount of $176.80/month-equipment, 4,000 B/W impressions @ $0.0064 - $25.60/month with a total of $202.40/month, per device, effective upon approval.
Requisitions: 287727, 287728, 287729, 287730, 287731, 287735, 287738, 287739, 287740 & 287744.
Requesting authority to enter into a new 48-month (capital) lease copiers for a RICOH MP5054SP through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-TSO-3041 through several (14) requisitions:
(4) Reception areas in the amount of $147.41/month-equipment, 4,000 B/W impressions @ $0.0064 - $25.60/month with a total of $173.01/month, per device, effective upon approval.
Requisitions: 287697, 287713, 287716 & 287723.
(10) Administration Areas in the amount of $176.80/month-equipment, 4,000 B/W impressions @ $0.0064 - $25.60/month with a total of $202.40/month, per device, effective upon approval.
Requisitions: 287727, 287728, 287729, 287730, 287731, 287735, 287738, 287739, 287740 & 287744.
W.
Approval to delete Fuel Card(s) for Hidalgo County Constable, Pct. No. 1