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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING December 15, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
AI-52672
Order approving Amended and Restated Interlocal Agreement (as to McAllen TIRZ Number One)
B.
AI-52667
Discussion and approval of amendment to Guidelines and Criteria for Granting Tax Abatements in Hidalgo County, Texas under Chapter 312 of the Texas Tax Code and approve order on same.
C.
AI-52670
1. Discussion and approval of Tax Abatement Agreement between Hidalgo County and Hidalgo Wind Farm LLC (Phase II) and approve order on same.
2. Discussion and approval of Amendment to Tax Abatement Agreement effective as of December 22, 2014 between Hidalgo County and Hidalgo Wind Farm LLC (Phase I) and approve order on same.
3. Discussion and approval of Tax Abatement Agreement between Hidalgo County and South Texas Electric Cooperative, Inc. and approve order on same.
2. Discussion and approval of Amendment to Tax Abatement Agreement effective as of December 22, 2014 between Hidalgo County and Hidalgo Wind Farm LLC (Phase I) and approve order on same.
3. Discussion and approval of Tax Abatement Agreement between Hidalgo County and South Texas Electric Cooperative, Inc. and approve order on same.
D.
AI-52669
Discussion, consideration, and possible action on letter of support for the Hidalgo County Regional Mobility Authority regarding Section 559 Donation Acceptance Authority
E.
AI-52663
Recognition of the winning entries in the Toy Box Decorating Contest in conjunction with the annual Hidalgo County Employee Toy Drive benefiting Head Start and CASA children.
7.
District Attorney's Office:
A.
AI-52573
1. DA Bad Checks (1222):
a. Approval of 2016 DA's Office budget for fund 1222 DA-Bad Checks.
b. Approval of appropriation of the DA's Office 1222 DA-Bad Checks funds.
2. DA- Investigation HB 65 (1223):
a. Approval of 2016 DA's Office budget for fund 1223 DA-Investigation HB65.
b. Approval of appropriation of the DA's Office 1223 DA-Investigation HB65 funds.
3. DA Pre-Trial (1225):
a. Approval of 2016 DA's Office budget for fund 1225 DA-Pretrial.
b. Approval of appropriation of the DA's Office 1225 DA-Pretrial funds.
a. Approval of 2016 DA's Office budget for fund 1222 DA-Bad Checks.
b. Approval of appropriation of the DA's Office 1222 DA-Bad Checks funds.
2. DA- Investigation HB 65 (1223):
a. Approval of 2016 DA's Office budget for fund 1223 DA-Investigation HB65.
b. Approval of appropriation of the DA's Office 1223 DA-Investigation HB65 funds.
3. DA Pre-Trial (1225):
a. Approval of 2016 DA's Office budget for fund 1225 DA-Pretrial.
b. Approval of appropriation of the DA's Office 1225 DA-Pretrial funds.
B.
AI-52584
DA's Office – TX DOT – General Traffic Safety Grants
Approval to apply for the FY2017 TX DOT – General Traffic Safety Grant (DA's Project Title: No Refusal Initiative)
Approval to apply for the FY2017 TX DOT – General Traffic Safety Grant (DA's Project Title: No Refusal Initiative)
8.
Sheriff's Office:
A.
AI-52631
1. Approval of Memorandum of Understanding for Shooting Range Use/Training between the Hidalgo County Sheriff's Office and Office of Inspector General.
2. Authorization for County Judge, as authorized official, and County Sheriff to sign document.
2. Authorization for County Judge, as authorized official, and County Sheriff to sign document.
B.
AI-52623
Sheriff Office:
1. Authorization to accept the Grant Adjustment Notice in reference to Operation Stonegarden FY 2013 and authorization for County Judge, as authorized official, to sign required documents.
2. Authorization and approval to de-obligate the amount of $32,572.82 in reference to Operation Stonegarden Grant FY 2013.
1. Authorization to accept the Grant Adjustment Notice in reference to Operation Stonegarden FY 2013 and authorization for County Judge, as authorized official, to sign required documents.
2. Authorization and approval to de-obligate the amount of $32,572.82 in reference to Operation Stonegarden Grant FY 2013.
C.
AI-52596
1. Sheriff's Investigation HB65 (1227)
Approval of the 2016 Budget in the Sheriff's Investigation HB65 (Fund 1227) in the amount of $588,000.00.
2. Sheriff's Federal Sharing U.S. Treasury (1228)
Approval of the 2016 Sheriff's Federal Sharing - U.S. Treasury (Fund 1228) in the amount of $368,568.00.
3. Sheriff's Federal Sharing U.S. Justice (1229)
Approval of the 2016 Sheriff's Federal Sharing - U.S. Justice Fund 1229 in the amount of $450,000.00.
Approval of the 2016 Budget in the Sheriff's Investigation HB65 (Fund 1227) in the amount of $588,000.00.
2. Sheriff's Federal Sharing U.S. Treasury (1228)
Approval of the 2016 Sheriff's Federal Sharing - U.S. Treasury (Fund 1228) in the amount of $368,568.00.
3. Sheriff's Federal Sharing U.S. Justice (1229)
Approval of the 2016 Sheriff's Federal Sharing - U.S. Justice Fund 1229 in the amount of $450,000.00.
D.
AI-52548
1. Approval of Memorandum of Understanding for Shooting Range Use/Training between the Hidalgo County Sheriff's Office and U.S. Border Patrol.
2. Authorization for County Judge, as authorized official, and County Sheriff to sign document.
2. Authorization for County Judge, as authorized official, and County Sheriff to sign document.
E.
AI-52545
DOJ - USMS - U.S. Marshal (1284):
1. Approval to accept overtime funding from the U.S. Department of Justice, U.S. Marshals Service for two (2) officers in the amount of $22,000.00.
2. Requesting authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of Certification of Revenues as certified by the County Auditor for the DOJ-USMS funding.
4. Approval to appropriate funds in the amount of $22,000.00 for USMS overtime funding.
1. Approval to accept overtime funding from the U.S. Department of Justice, U.S. Marshals Service for two (2) officers in the amount of $22,000.00.
2. Requesting authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of Certification of Revenues as certified by the County Auditor for the DOJ-USMS funding.
4. Approval to appropriate funds in the amount of $22,000.00 for USMS overtime funding.
F.
AI-52420
Sheriff's Office (1284):
Authorization and approval to de-obligate the amount of $1,631.69 in the OCDETF Account.
Authorization and approval to de-obligate the amount of $1,631.69 in the OCDETF Account.
9.
Executive Office:
A.
AI-52487
Discussion, consideration, and action regarding written Resolution and ballot selection of Appraisal District Board of Directors for 2016-2017.
B.
AI-52463
Reconsideration of and possible rescission of Order Accepting Road into Hidalgo County Road System Upon Finding of Prescriptive Right Based Upon on Public Use (Ted Garza Road)
C.
AI-52450
Pursuant to Article §81.005(a) (Terms of the Court Meeting) of the Texas Local Government Code, consideration and entering of an Order into the minutes the designation of the day of the week and week of the month of Hidalgo County Commissioners' Court Regular Term Meeting Tex. Loc Gov. Code ORDER OF THE COURT:
HIDALGO COUNTY COMMISSIONERS' COURT
Week of the Month: _________________
Day of the Week: ___________________
Time of the Day: ____________________a.m./p.m. for the calendar year of 2016
HIDALGO COUNTY COMMISSIONERS' COURT
Week of the Month: _________________
Day of the Week: ___________________
Time of the Day: ____________________a.m./p.m. for the calendar year of 2016
D.
AI-52671
Child Welfare:
Requesting exemption from HCCC approved "Order" for Minor [Day to Day] Purchases deadline of November 6, 2015 so as to order/purchase [through Requisition #288808] needed supplies with assurances by vendor of delivery prior to 12-31-15.
Requesting exemption from HCCC approved "Order" for Minor [Day to Day] Purchases deadline of November 6, 2015 so as to order/purchase [through Requisition #288808] needed supplies with assurances by vendor of delivery prior to 12-31-15.
10.
Human Resources:
A.
AI-52581
CCL#8 (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval to create one (1) Temporary Full Time Clerk I position, Slot T007 at $10.10 per hour/$9,696.00 proposed budgeted salary, not to exceed 06/14/16, effective 01/01/16.
3. Approval of intradepartmental transfer.
4. Approval to revise salary schedule in accordance with Commissioners Court action.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval to create one (1) Temporary Full Time Clerk I position, Slot T007 at $10.10 per hour/$9,696.00 proposed budgeted salary, not to exceed 06/14/16, effective 01/01/16.
3. Approval of intradepartmental transfer.
4. Approval to revise salary schedule in accordance with Commissioners Court action.
B.
AI-52532
Precinct 4 Road Maintenance (1200):
1. Discussion, consideration and approval of the following personnel actions, effective next pay period of 12/28/2015:
1. Discussion, consideration and approval of the following personnel actions, effective next pay period of 12/28/2015:
| Action | Dept/ Program |
Slot No. | Position Title | Current Budgeted Salary |
Proposed Budgeted Salary |
| Delete | 124-007 | 0010 | Heavy Equipment Operator II | $33,822.00 | $0.00 |
| Delete | 124-007 | 0016 | Truck Driver II | $29,676.00 | $0.00 |
| Create | 124-007 | 0079 | Accounts Payable Specialist II | $0.00 | $33,822.00 |
| Create | 124-007 | 0080 | Maintenance III | $0.00 | $29,676.00 |
2. Approval to revise the salary schedule in accordance with Commissioners' Court action.
C.
AI-52583
Pct 1 Road Maintenance (1200):
1. Discussion, consideration, and approval to extend one (1) Temporary full time Maintenance I position, Slot T147 at $12.02 per hour/$6,250.00 proposed budgeted salary, effective January 01, 2016 through March 31, 2016.
2. Approval to waive posting, hiring and enrollment procedures and assign employee #211443 to Slot No. T147, Maintenance I position.
3. Approval of intradepartmental transfer.
4. Approval to revise salary schedule in accordance with Commissioners Court action.
1. Discussion, consideration, and approval to extend one (1) Temporary full time Maintenance I position, Slot T147 at $12.02 per hour/$6,250.00 proposed budgeted salary, effective January 01, 2016 through March 31, 2016.
2. Approval to waive posting, hiring and enrollment procedures and assign employee #211443 to Slot No. T147, Maintenance I position.
3. Approval of intradepartmental transfer.
4. Approval to revise salary schedule in accordance with Commissioners Court action.
D.
AI-52524
County Judge (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel Related - Amendments.
2. Discussion, consideration, and approval to add auto allowance to slot# 0003, Assistant Chief Administrator, in the amount of $5,000, effective next full pay period of 12/28/2015.
3. Discussion, consideration, and approval of the following title change, effective next pay period of 12/28/15:
4. Approval to revise the salary schedule in accordance with Commissioners Court action.
1. Requesting waiver of the Budget Amendment Policy - Personnel Related - Amendments.
2. Discussion, consideration, and approval to add auto allowance to slot# 0003, Assistant Chief Administrator, in the amount of $5,000, effective next full pay period of 12/28/2015.
3. Discussion, consideration, and approval of the following title change, effective next pay period of 12/28/15:
| Slot# | Current Position Title |
Proposed Position Title |
| 0032 | Economic Development Planner I | Executive Assistant II |
E.
AI-52491
Elections Department (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval to extend the following temporary full-time positions, effective 01/01/2016 through 06/30/2016:
3. Approval to waive posting, hiring, and enrollment procedures for temporary slot #'s T172- T177 and keep the temporary employee #'s currently filling the slot #'s listed above.
4. Discussion, consideration, and approval to create the following temporary full-time positions, not to exceed six (6) months, effective 01/01/2016 through 06/30/2016:
5. Approval of intradepartmental transfer.
6. Approval to revise salary schedule in accordance with Commissioners Court action.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval to extend the following temporary full-time positions, effective 01/01/2016 through 06/30/2016:
| Employee# | Slot# | Position Title | Proposed Budgeted Salary/Hourly Rate |
| 205451 | T172 | Elections Clerk | $10,504.00/yr - $10.10/hr |
| 212237 | T173 | Elections Clerk | $10,504.00/yr - $10.10/hr |
| 211044 | T174 | Elections Clerk | $10,504.00/yr - $10.10/hr |
| 211052 | T176 | Elections Clerk | $10,504.00/yr - $10.10/hr |
| 211060 | T177 | Elections Clerk | $10,504.00/yr - $10.10/hr |
3. Approval to waive posting, hiring, and enrollment procedures for temporary slot #'s T172- T177 and keep the temporary employee #'s currently filling the slot #'s listed above.
4. Discussion, consideration, and approval to create the following temporary full-time positions, not to exceed six (6) months, effective 01/01/2016 through 06/30/2016:
| Slot# | Position Title | Proposed Budgeted Salary / Hourly Rate |
| T178 | Elections Clerk | $10,504.00/yr. - $10.10/hr |
| T179 | Elections Clerk | $10,504.00/yr. - $10.10/hr |
| T180 | Elections Clerk | $10,504.00/yr. - $10.10/hr |
| T181 | Elections Clerk | $10,504.00/yr. - $10.10/hr |
| T182 | Elections Clerk | $10,504.00/yr. - $10.10/hr |
6. Approval to revise salary schedule in accordance with Commissioners Court action.
F.
AI-52483
Tax Office (1100)/Tax Office - Special Vehicle Inventory (1246):
1. Discussion, consideration, and approval of the following personnel actions, effective next full pay period, 12/28/2015:
1. Discussion, consideration, and approval of the following personnel actions, effective next full pay period, 12/28/2015:
| Action | Fund | Dept/ Program |
Slot No. | Position Title |
Current Budgeted Salary/ Supplement |
Proposed Budgeted Salary/ Supplement |
Total Adjustment | |
|
Salary
Auto Allowance Supplement Pay (Delete) |
1100 | 140-001 | 0003 | Property Tax Manager | $65,507.00 $2,800.00 |
$65,507.00 $2,800.00 |
$0.00 $0.00 |
|
| 1246 | 140-003 | 0002 | $3,000.00 | $0.00 | ($3,000.00) | |||
|
Salary
Auto Allowance Supplement Pay (Delete) |
1100 | 140-001 | 0008 | Accountant IV | $52,002.00 $1,500.00 |
$52,002.00 $1,500.00 |
$0.00 $0.00 |
|
| 1246 | 140-003 | 0006 | $3,000.00 | $0.00 | ($3,000.00) | |||
|
Salary
Auto Allowance Supplement Pay (Add) |
1100 | 140-001 | 0018 | Deputy Clerk III | $40,347.00 $1,500.00 |
$40,347.00 $1,500.00 |
$0.00 $0.00 |
|
| 1246 | 140-003 | 0010 | $0.00 | $3,000.00 | $3,000.00 | |||
| Salary Supplement Pay (Add) |
1100 | 140-001 | 0025 | Bookkeeper II | $33,917.00 | $33,917.00 | $0.00 | |
| 1246 | 140-003 | 0011 | $0.00 | $3,000.00 | $3,000.00 | |||
2. Approval to revise salary schedule in accordance with Commissioners Court action.
G.
AI-52459
Budget & Management (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel- Related Amendments .
1. Requesting waiver of the Budget Amendment Policy - Personnel- Related Amendments .
2. Discussion, consideration, and approval of the following personnel actions, effective next full pay period, 12/28/15:
| Action | Dept/ Program |
Slot No. | Position Title |
Current Budgeted Salary |
Proposed Budgeted Salary |
Total Adjustment |
| Delete | 115-001 | 0015 | Budget Clerk I | $31,518.00 | $0.00 | ($31,518.00) |
| Delete | 115-001 | 0023 | Planning Analyst I | $42,236.00 | $0.00 | ($42,236.00) |
| Delete | 115-001 | 0032 | Administrative Assistant I | $24,929.00 | $0.00 | ($24,929.00) |
| Create | 115-001 | 0034 | Budget Analyst III | $0.00 | $52,002.00 | $52,002.00 |
| Create | 115-001 | 0035 | Planning Analyst III | $0.00 | $52,002.00 | $52,002.00 |
3. Approval to revise the salary schedule in accordance with Commissioners Court action.
11.
Health & Human Services Department:
A.
AI-52509
Pursuant to Chapter 465 Local Drug and Alcohol Education Programs, Sec. 465.003, presentation on the Hidalgo County Health & Human Services Drug and Alcohol Abuse Advisory Commission's activities.
B.
AI-52506
Presentation of Walk Across Texas - Challenge No. 5.
C.
AI-52490
Health Administration (1293):
Requesting approval to appropriate the Health Administration budget in the amount of $150,000.00 for the period of 01/01/2016 to 12/31/2016.
Requesting approval to appropriate the Health Administration budget in the amount of $150,000.00 for the period of 01/01/2016 to 12/31/2016.
D.
AI-52468
1. Requesting approval to continue the provision of the Tuberculosis Prevention and Control Federal program beyond December 31, 2015 pending receipt of the FY 16 grant contract that will include an effective date of January 1, 2016.
2. Requesting approval to continue payroll for employees under the Tuberculosis Prevention and Control Federal program beyond December 31, 2015 pending receipt of the FY 16 grant contract that will include an effective date of January 1, 2016.
2. Requesting approval to continue payroll for employees under the Tuberculosis Prevention and Control Federal program beyond December 31, 2015 pending receipt of the FY 16 grant contract that will include an effective date of January 1, 2016.
E.
AI-52342
Requesting approval of the Memorandum of Understanding between Texas A & M Engineering Extension Service and FY 16 & FY 17 Hidalgo County Health & Human Services Training Support. The purpose of the MOU is to have both parties work cooperatively to facilitate conference / seminar delivery during term with Certified Continuing Education Units provision.
F.
Health Care Funding District:
1.
AI-52561
A. Discussion, consideration and approval to draw down funds for Demonstration Year 4 DSRIP (October Reporting) in the amount to be determined by HHSC instruction on 12/18/15 from the Local Provider Participation Fund (LPPF) with a settlement date of 1/4/16.
B. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC instruction on 12/18/15.
C. Approval of 2015 Appropriation of funds from the LPPF in the amount to be determined by HHSC instructions on 12/18/15.
B. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC instruction on 12/18/15.
C. Approval of 2015 Appropriation of funds from the LPPF in the amount to be determined by HHSC instructions on 12/18/15.
2.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
G.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
12.
Adult Probation:
A.
AI-52598
DWI Grant Program Income (1289):
1. Approval of certification of revenues as certified by the County Auditor for the DWI grant program income in the amount of $12,066.00
2. Approval of appropriation of the DWI program income (GPI) in the total amount of $12,066.
1. Approval of certification of revenues as certified by the County Auditor for the DWI grant program income in the amount of $12,066.00
2. Approval of appropriation of the DWI program income (GPI) in the total amount of $12,066.
13.
Community Service Agency:
A.
AI-52558
1. Public Hearing regarding 2016 CSBG Budget and Service Delivery Plan.
2. Discussion, consideration and possible action regarding the 2016 CSBG Budget and Service Delivery Plan.
2. Discussion, consideration and possible action regarding the 2016 CSBG Budget and Service Delivery Plan.
14.
Urban County:
A.
AI-52602
The Urban County Program (UCP) is requesting approval of Amendment No. 3 to a Professional Engineering Service Contract with Dos Logistics, Inc. The Amendment will increase the contract amount of $1,008,861.00 by $36,636.60 for a total amount of $1,045,497.60 for surveying services as related to construction staking including row recovery, vertical control, and setting hubs.
B.
AI-52591
The Urban County Program (UCP) is requesting approval of Amendment No. 2 to a Professional Engineering Service Contract with SAM Engineering & Surveying, Inc. (SAMES). The Amendment will increase the contract amount of $199,725.00 by $16,272.00 for a total amount of $215,997.00 and will include additional scope of services for the Delta Area Connector/East Lateral Project.
C.
AI-52588
Approval of acquisition of Right-of-Way Easements of Tracts 237 #1A , 234 #1B and 227 #2A for the Penitas Drain Project in the amount of $102,494.08 (GLO 12-406-000-6453/DRS 210068).
D.
AI-52587
The Urban County Program on behalf of the City of Granjeno is requesting approval of a best and final negotiated contract for professional engineering services with Hinojosa Engineering Inc., in the amount of $60,000.00 utilizing CDBG FY (2012, 2013, 2014) Park Improvement funds.
E.
AI-52586
Urban County Program on behalf of the City of Mercedes is requesting authority to purchase furniture for the Dr. Hector P. Garcia Memorial Library. Purchase will be made from Library Interiors of Texas (contract # 14/022CG-07) through Hidalgo County's membership/participation with Harris County Department of Education (HCDE) Choice Partners. The total amount of purchase is $13,458.29 (quote attached) funded thru UCP FY 28 (2015) Public Service (General) Library funds.
F.
AI-52562
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) professional engineering firms from the county's approved "pool" as graded and evaluated by the City of Weslaco, Urban County Program and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 28 (2015) City of Weslaco– Water/Sewer Improvements funds.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) professional engineering firms from the county's approved "pool" as graded and evaluated by the City of Weslaco, Urban County Program and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 28 (2015) City of Weslaco– Water/Sewer Improvements funds.
| Professional Service Firm | Grade | Ranked |
| Cruz-Hogan Consultants, Inc. | 92% | |
| Melden & Hunt, Inc. | 91.33% | |
| Javier Hinojosa Engineering | 85.67% |
3. Authority to negotiate a professional engineering service contract with the highest ranked firm __________________
for a Urban County Program Year 28 (2015) City of Weslaco– Water/Sewer Improvements project.
G.
AI-52560
Requesting approval of Amendment No. 1 between Texas General Land Office and the County of Hidalgo for the duration of contract and extension of term to reflect a termination date of December 31, 2018 for Round 2.2 of Non-Housing Grant Agreement approved by Hidalgo County Commissioners' Court on December 6, 2011.
H.
AI-52615
The Urban County Program on behalf of the City of Peñitas, is requesting consideration and action to award and enter into a construction contract with Jimenez Engineering Solutions dba International Consulting Engineers (ICE) in the amount of $282,436.73. UCP funds in Years 25 & 26 (2012 & 2013) Street Improvement line items will be utilized.
I.
AI-52559
Requesting approval of Amendment No. 1 between Texas General Land Office and the County of Hidalgo for the duration of contract and extension of term to reflect a termination date of December 31, 2018 for Round 2.1 of the Non-Housing Grant Agreement approved by Hidalgo County Commissioners' Court on October 18, 2011.
J.
AI-52454
Urban County Program on behalf of the City of Progreso is requesting authority to purchase playground equipment for the Progreso City Park. Purchase will be made from APC Play, an authorized dealer under American Parks Company (contract # 423-13), an approved vendor through Hidalgo County's membership and participation with the State of Texas Buy Board. The total amount of purchase including shipping and installation is $29,995.50 (quote attached) funded thru UCP FY 28 (2015) Progreso – Park, Recreational Facilities funds.
15.
Elections Administration:
A.
AI-52513
Discussion, consideration and approval of March 1, 2016 Primary Election Early Voting poll locations.
B.
AI-52421
1. Approval of 2015 certification of revenues, as certified by the County Auditor for 2012-2015 HAVA Program Income.
2.Approval of 2015 appropriation of funds for HAVA Program Income Title I (1283)in the amount of $323,211.63.
3.Approval of 2015 appropriation of funds for HAVA Program Income Title II (1283) in the amount of $374,708.62.
2.Approval of 2015 appropriation of funds for HAVA Program Income Title I (1283)in the amount of $323,211.63.
3.Approval of 2015 appropriation of funds for HAVA Program Income Title II (1283) in the amount of $374,708.62.
C.
Discussion and/or action, including but not limited to Elections updates
16.
Public Defender's Office:
A.
AI-52620
Discussion and approval of letter to the Texas Indigent Defense Commission in support of Hidalgo County's participation in the Regional Public Defender Office for Capital Cases.
17.
Precinct #1 - Comm. Cuellar:
A.
AI-52611
Requesting approval of payment to the Texas Commission on Environmental Quality (TCEQ) in the amount of $350.00 for the Domestic Wastewater Permit for Delta Lake Park.
18.
Precinct #2 - Comm. Cantu:
A.
AI-52637
Resolution in Honor of Gilberto Zepeda for his years of service with the PSJA Independent School District.
B.
AI-52366
1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the City of McAllen, concerning certain road improvements to Yuma Avenue from Jackson Rd to McColl Rd.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding certain road improvements to Yuma Avenue Road from Jackson Road to McColl Rd.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding certain road improvements to Yuma Avenue Road from Jackson Road to McColl Rd.
19.
Precinct #3 - Comm. Flores:
A.
AI-52590
Approval of 2015 interdepartmental transfer form CO's 1315 TXDOT-FM681 (program 070) to TXDOT -La Homa SH364 (program 045) in the amount of $2000.00.
20.
Precinct #4 - Comm. Palacios:
A.
AI-52571
Hidalgo County Precinct 4 is requesting exemption from HCCC approved Orders for both Major and Minor Purchase Deadlines [as attached herein] so as to permit the processing of requisition 288563 [as attached herein with all supporting documentation] with vendor assurances in writing of delivery prior to 12-31-15.
B.
AI-52570
Requesting authorization for Commissioner Joseph Palacios to sign request for Modification of Groundwater Sampling and Analysis Plan for the Closed Pct. 4 Landfill (MSW Permit 1593-A).
21.
Budget & Management:
A.
AI-52527
1. Approval and acceptance of Order dated October 29, 2015 setting salary of Court Reporters for 2016.
2. Approval and acceptance of Order dated October 29, 2015 setting salary of County Auditor, Assistant Auditors, and Budget of the County Auditor for 2016.
3. Approval of interdepartmental and intradepartmental transfers.
4. Approval to revise the Salary Schedule in accordance with Commissioners Court action.
2. Approval and acceptance of Order dated October 29, 2015 setting salary of County Auditor, Assistant Auditors, and Budget of the County Auditor for 2016.
3. Approval of interdepartmental and intradepartmental transfers.
4. Approval to revise the Salary Schedule in accordance with Commissioners Court action.
B.
AI-52534
1. Approval of the Hidalgo County Sheriff's Office Step and Grade Pay Plan.
2. Approval of the Hidalgo County Constable Precincts Step and Grade Pay Plan.
2. Approval of the Hidalgo County Constable Precincts Step and Grade Pay Plan.
C.
AI-52493
Discussion and action of Economically Disadvantaged County (EDC) Program Application and Affidavit for Regional Hike & Bike Trail - CSJ: 0921-02-346 with authority for the County Judge to sign all required documentation.
D.
AI-52458
Discussion, consideration and approval of all personnel actions approved after September 29, 2015 (2016 Budget Adoption date) as listed below, to be effective 01/01/2016:
1. Urban County Program - CDBG (1288): Approval of the following personnel action(s) as previously approved by CC on 9/29/2015 (refer to agenda item no. 51419; includes 3% COLA ):
1. Urban County Program - CDBG (1288): Approval of the following personnel action(s) as previously approved by CC on 9/29/2015 (refer to agenda item no. 51419; includes 3% COLA ):
| Action | Dept/Program | Slot No | Position Title | Current Budgeted Salary |
Proposed Budgeted Salary |
Total Adjustment |
| Delete | 250-001 | 0016 | Accountant II | $44,881.00 | $0.00 | ($44,881.00) |
| Delete | 250-001 | 0018 | Administrative Assistant III | $36,116.00 | $0.00 | ($36,116.00) |
| Delete | 250-001 | 0020 | Clerk III | $27,732.00 | $0.00 | ($27,732.00) |
| Action | Dept/Program | Slot No | Position Title | Current Cost Allocation Distribution (%) | Proposed Cost Allocation Distribution (%) |
| Redistribution | 250-001 | 0004 | Deputy Director | 76.39% | 100% |
| Redistribution | 250-002 | 0008 | Deputy Director | 23.61% | 0% |
2. Public Defender (1100)/Public Defender - Juvenile Section (1282): Approval of the following personnel action(s) as previously approved by CC on 9/29/2015 (refer to agenda item no. 51490; includes 3% COLA), effective 01/01/16 - 06/30/16:
| Action | Dept/Program | Slot No. | Position Title | Current Budgeted Salary |
Proposed Budgeted Salary |
| Delete | 085-004 | G001 | Public Defender III | $62,475.00 | $0.00 |
| Delete | 085-004 | G002 | Public Defender II | $53,562.00 | $0.00 |
| Delete | 085-004 | G003 | Social Worker | $42,518.00 | $0.00 |
| Delete | 085-004 | G004 | Administrative Assistant I | $24,810.00 | $0.00 |
| Create | 085-003 | 0019 | Public Defender III | $0.00 | $62,475.00 |
| Create | 085-003 | 0020 | Public Defender II | $0.00 | $53,562.00 |
| Create | 085-003 | 0021 | Social Worker | $0.00 | $42,518.00 |
| Create | 085-003 | 0022 | Administrative Assistant I | $0.00 | $24,810.00 |
3. DWI Court Grant (1289)/ReEntry Court Grant (1289)/Misd DWI Court Grant (1289)/Crim DA (1100)/Public Defender (1100): Approval of the following personnel action(s) as previously approved by CC on 9/29/2015 (refer to agenda item no. 51268):
| Action | Dept/Program | Slot No. | Employee No. | Position Title | Current Allowance Amount |
Proposed Allowance Amount |
| Decrease Supplemental Pay | Crim DA (080-002) |
0026 | 127531 | Asst District Atty IV | $9,814.00 | $9,730.00 |
| Decrease Supplemental Pay | Public Defender (085-003) |
0003 | 120227 | Chief Public Defender | $9,844.00 | $9,820.00 |
| Authorize Supplemental Pay | Crim DA (080-002) |
0013 | 077917 | Asst District Atty IV | $0.00 | $9,800.00 |
| Authorize Supplemental Pay | Public Defender (085-003) |
0004 | 155179 | 1st Asst Public Defender | $0.00 | $9,850.00 |
| Authorize Supplemental Pay | Crim DA (080-002) |
0098 | 208043 | Asst District Atty III | $0.00 | $9,750.00 |
4. WIC Grants (1292): Approval of the following personnel action(s) as previously approved by CC on 9/29/2015 (refer to agenda item no. 51355; includes 3% COLA):
| Action | Dept/Program | Slot No. | Position Title | Current Budgeted Salary | Proposed Budgeted Salary | Total Adjustment |
| Delete | 350-001 | 0005 | Executive Assistant II | $49,593.00 | $0.00 | ($49,593.00) |
| Delete | 350-001 | 0086 | Maintenance III | $29,705.00 | $0.00 | (29,705.00) |
| Delete | 350-001 | 0221 | Nutritionist I | $42,518.00 | $0.00 | (42,518.00) |
| Create | 350-002 | 0034 | Peer Counselor I | $0.00 | $21,638.00 | $21,638.00 |
| Create | 350-013 | 0001 | International Board Certified Lactation Consultant (IBCLC) | $0.00 | $47,380.00 | $47,380.00 |
| Action | Dept/Program | Slot No. | Position Title | Proposed Hourly Rate |
Proposed # of Working Hours |
Proposed Budgeted Salary |
| Create | 350-019 | 0001 | Peer Dad | $19.09 | 1,040 | $19,854.00 |
5. RLSS/LPHS (1293)/Health Clinics (1100)/CPS/HAZARDS (1293)/DA Investigation HB65 (1223)/Crim DA (1100): Approval of the following personnel action(s) as previously approved by CC on 10/13/2015 (refer to agenda item no. 51690):
| Action | Dept/Program | Slot No. | Position Title | Current Longevity Pay | Proposed Longevity Pay |
| Redistribution of Longevity Pay | 340-006 340-003 |
G006 A142 |
System Support Specialist I | $420.00 $0.00 |
$0.00 $420.00 |
| Redistribution of Longevity Pay | 340-013 340-003 |
0016 A143 |
Strategic National Stockpile Coordinator | $960.00 $0.00 |
$0.00 $960.00 |
| Redistribution of Longevity Pay | 080-007 080-002 |
0135 A120 |
Assistant District Attorney II | $4,320.00 $0.00 |
$0.00 $4,320.00 |
6. Crim DA (1100)/DA Investigation (1223): Approval of the following personnel action(s) as previously approved by CC on 10/13/2015 & 10/27/15 (refer to agenda item no. 51607 & no. 51822; includes 3% COLA):
| Action | Dept/ Program |
Slot No. | Current Position Title |
Current Budgeted Salary | Proposed Position Title |
Proposed Budgeted Salary | Total Adjustment |
| Title Change | 080-002 | 0111 | Victim Assistance Coodinator | $51,500.00 | Victims Unit Program Director | $51,500.00 | - |
| Reclassification | 080-002 080-007 |
0068 0041 |
Administrative Asst III | $33,076.00 $6,433.00 |
Administrative Asst I | $32,960.00 $0.00 |
($116.00) ($6,433.00) |
| Delete | 080-002 080-007 |
0082 0086 |
Administrative Asst I | $22,972.00 $1,748.00 |
- | $0.00 $0.00 |
($22,972.00) ($1,748.00) |
| Create | 080-002 080-007 |
0121 0139 |
- | $0.00 $0.00 |
Administrative Asst I | $23,088.00 $7,812.00 |
$23,088.00 $7,812.00 |
7. Sheriff's Office (1100)/Jail (1100)/(Jail Commissary (2102): Approval of the following personnel action(s) as previously approved by CC on 10/13/2015 & 12/01/15 (refer to agenda item no. 51542 & no. 52234; includes 3% COLA):
| Action | Dept/ Program |
Slot No. | Current Position Title |
Current Salary/ Allowance |
Proposed Position Title |
Proposed Salary/ Allowance |
Total Adjustment |
| Add Clothing Allowance | 280-001 | 0028 | Sergeant Step II | $0.00 | Sergeant Step II | $500.00 | $500.00 |
| Add Clothing Allowance | 280-001 | 0121 | Deputy Sheriff Step I | $0.00 | Deputy Sheriff Step I | $500.00 | $500.00 |
| Add Clothing Allowance | 280-001 | 0122 | Deputy Sheriff Step I | $0.00 | Deputy Sheriff Step I | $500.00 | $500.00 |
| Add Clothing Allowance | 280-001 | 0132 | Deputy Sheriff Step I | $0.00 | Deputy Sheriff Step I | $500.00 | $500.00 |
| Add Clothing Allowance | 280-001 | 0133 | Deputy Sheriff Step I | $0.00 | Deputy Sheriff Step I | $500.00 | $500.00 |
| Add Clothing Allowance | 280-001 | 0153 | Deputy Sheriff Step I | $0.00 | Deputy Sheriff Step I | $500.00 | $500.00 |
| Add Clothing Allowance | 280-001 | 0165 | Deputy Sheriff Step I | $0.00 | Deputy Sheriff Step I | $500.00 | $500.00 |
| Add Clothing Allowance | 280-001 | 0192 | Deputy Sheriff Step II | $0.00 | Deputy Sheriff Step II | $500.00 | $500.00 |
| Add Clothing Allowance | 280-001 | 0333 | Deputy Sheriff Step I | $0.00 | Deputy Sheriff Step I | $500.00 | $500.00 |
| Add Clothing Allowance | 280-001 | 0344 | Deputy Sheriff Step I | $0.00 | Deputy Sheriff Step I | $500.00 | $500.00 |
| Add Clothing Allowance | 280-001 | 0345 | Deputy Sheriff Step I | $0.00 | Deputy Sheriff Step I | $500.00 | $500.00 |
| Add Clothing Allowance | 280-001 | 0396 | Sergeant Step I | $0.00 | Sergeant Step I | $500.00 | $500.00 |
| Delete Clothing Allowance | 280-001 | 0040 | Sergeant Step III | $500.00 | Sergeant Step III | $0.00 | ($500.00) |
| Reclassification | 280-002 | 0002 | RN IV | $62,475.00 | RN V | $75,329.00 | $12,854.00 |
| Salary Adjustment (Decrease) | 280-002 | 0177 | Detention Officer | $39,399.00 | Detention Officer | $32,305.00 | ($7,094.00) |
| Salary Adjustment (Decrease) | 280-002 | 0281 | Sr. Detention Officer Step III | $38,066.00 | Detention Officer Step I | $32,305.00 | ($5,761.00) |
| Regrade | 280-015 | 0011 | Commissary Supervisor | $31,252.00 | Commissary Supervisory | $36,453.00 | $5,201.00 |
8. Pct 4 Road Maintenance (1200): Approval of the following personnel action(s) as previously approved by CC on 10/13/2015 (refer to agenda item no. 51717; includes 3% COLA):
| Action | Dept/Program | Slot No. | Current Position Title |
Budgeted Salary | Proposed Position Title |
| Title Change | 124-007 124-001 |
0006 0004 |
Chief Administrator | $39,784.00 | General Operations Manager |
| Title Change | 124-007 | 0059 | General Operations Manager | $89,495.00 | Chief Administrator |
9. Sheriff's Office (1100): Approval of the following personnel action(s) as previously approved by CC on 10/13/2015 & 11/10/15 (refer to agenda item no. 51741 & no. 52007; includes 3% COLA):
| Action | Dept/Program | Slot No. | Current Position Title | Current Budgeted Salary |
Proposed Position Title | Proposed Budgeted Salary |
| Salary Schedule Change | 280-001 | 0106 | Sr. Deputy Sheriff Step IV | $49,166.00 | Deputy Sheriff Step I | $40,314.00 |
| Salary Schedule Change | 280-001 | 0031 | Sergeant Step I | $48,965.00 | Sergeant Step III | $52,254.00 |
| Salary Schedule Change | 280-001 | 0053 | Sr. Deputy Sheriff Step IV | $49,166.00 | Deputy Sheriff Step I | $40,314.00 |
| Salary Schedule Change | 280-001 | 0040 | Sergeant Step II | $50,488.00 | Sergeant Step III | $52,254.00 |
10. Tax Office (1100): Approval of the following personnel action(s) as previously approved by CC on 10/27/2015 &
12/01/15(refer to agenda item no. 51821 & no. 52237; includes 3% COLA):
| Action | Dept/Program | Slot No. | Current Position Title |
Current Budgeted Salary |
Proposed Position Title |
Proposed Budgeted Salary |
| Title Change | 140-001 | 0019 | Deputy Clerk III | $41,557.00 | Executive Assistant II | $41,557.00 |
| Delete | 140-001 | 0074 | Deputy Clerk I | $28,670.00 | - | - |
| Create | 140-001 | 0184 | - | - | Accounting Clerk I | $28,670.00 |
11. DA - Border Prosecution Unit Grant (1281)/DA Investigation (1223)/DA - Domestic Violence Specialty Prosecutor Grant (1281)/DA - Victim Assistance Program Grant (1281): Approval of the following personnel action(s) as previously approved by CC on 11/10/2015 & 11/17/15 (refer to agenda item no. 51889, no. 52218 & no. 52115; includes 3% COLA):
| Action | Dept/Program | Slot No. | Proposed Position Title | Proposed Salary/Allowance |
| Create | 080-012 080-007 |
G005 A140 |
Assistant District Attorney III | $81,854.00 $900.00 |
| Create | 080-018 | G001 | Advocate I | $33,990.00 |
| Create | 080-018 080-007 |
G002 A142 |
Assistant District Attorney III | $64,993.00 $900.00 |
| Create | 080-017 | G001 | Advocate I | $33,990.00 |
| Create | 080-017 | G002 | Advocate I | $33,990.00 |
| Create | 080-017 080-007 |
G003 A141 |
Assistant District Attorney II | $59,843.00 $900.00 |
12. Health ADM (1100)/Health Clinics (1100)/ H.D. ADM (1293): Approval of the following personnel action(s) as previously approved by CC on 11/10/2015 (refer to agenda item no. 52032; includes 3% COLA):
| Action | Dept/Program | Slot No. | Position Title | Current Budgeted Salary | Proposed Budgeted Salary | Total Adjustment |
| Delete | 340-001 | 0032 | Eligibility Specialist I | $25,677.00 | $0.00 | ($25,677.00) |
| Delete | 340-003 | 0003 | Director of Nursing | $84,208.00 | $0.00 | ($84,208.00) |
| Delete | 340-003 340-005 |
0018 G021 |
HR Coordinator III | $51,135.00 $10,609.00 |
$0.00 $0.00 |
($51,135.00) ($10,609.00) |
| Delete | 340-003 | 0037 | Clerk III | $27,120.00 | $0.00 | ($27,120.00) |
| Delete | 340-003 | G076 | Billing Supervisor | $42,518.00 | $0.00 | ($42,518.00) |
| Create | 340-003 340-005 |
0144 0023 |
EMR/Database System Analyst | $0.00 $0.00 |
$55,275.00 $3,435.00 |
$55,275.00 $3,435.00 |
| Create | 340-003 | 0145 | Director of Clinical Care Services | $0.00 | $92,700.00 | $92,700.00 |
| Create | 340-003 | 0146 | Administrative Assistant II | $0.00 | $30,900.00 | $30,900.00 |
| Create | 340-003 | 0147 | Health Services Billing Supervisor | $0.00 | $51,500.00 | $51,500.00 |
13. County Clerk (1100): Approval of the following personnel action(s) as previously approved by CC on 11/10/2015 (refer to agenda item no. 52042; includes 3% COLA):
| Action | Dept/ Program |
Slot No. | Current Position Title | Current Budgeted Salary | Proposed Position Title |
Proposed Budgeted Salary | Total Adjustment |
| Salary Adjustment (Decrease) | 180-001 | 0005 | Internal Auditor III | $53,633.00 | Internal Auditor III | $51,500.00 | ($2,133.00) |
| Delete | 180-001 | 0027 | Deputy County Clerk I | $29,705.00 | - | $0.00 | ($29,705.00) |
| Create | 180-001 | 0076 | - | $0.00 | Administrative Assistant II | $31,838.00 | $31,838.00 |
14.Constable Precinct 2 (1100): Approval of the following personnel action(s) as previously approved by CC on 12/01/2015 (refer to agenda item no. 52233; includes 3% COLA):
| Action | Dept/Program | Slot No. | Current Position Title | Current Budgeted Salary | Proposed Position Title | Proposed Budgeted Salary |
| Create | 292-001 | 0015 | - | - | Sergeant Step I | $48,780.00 |
| Delete | 292-001 | 0005 | Deputy Constable Step II | $41,725.00 | - | - |
15. Precinct 2 Rd Maintenance (1200): Approval of the following personnel action(s) as previously approved by CC on 12/01/2015 (refer to agenda item no. 52394; includes 3% COLA):
| Action | Dept/Program | Slot No. | Proposed Position Title | Proposed Budgeted Salary |
| Create | 122-006 | 0098 | Mechanic III | $41,200.00 |
16. Budget & Management (1100): Approval of the following personnel action(s) as previously approved by CC on (refer to agenda item no. 52459; includes 3% COLA):
| Action | Dept/Program | Slot No. | Position Title | Current Budgeted Salary | Proposed Budgeted Salary | Total Adjustment |
| Delete | 115-001 | 0015 | Budget Clerk I | $32,464.00 | $0.00 | ($32,464.00) |
| Delete | 115-001 | 0023 | Planning Analyst I | $43,503.00 | $0.00 | ($43,503.00) |
| Delete | 115-001 | 0032 | Administrative Assistant I | $25,677.00 | $0.00 | ($25,677.00) |
| Create | 115-001 | 0034 | Budget Analyst III | $0.00 | $53,562.00 | $53,562.00 |
| Create | 115-001 | 0035 | Budget Analyst III | $0.00 | $53,562.00 | $53,562.00 |
17. Tax Office (1100)/ Tax Office - Special Vehicle Inventory (1246): Approval of the following personnel action(s) as previously approved by CC (refer to agenda item no. 52483; includes 3% COLA):
| Action | Fund | Dept/Program | Slot No. | Position Title | Current Budgeted Salary/ Supplement |
Proposed Budgeted Salary/ Supplement |
Total Adjustment |
| Salary Auto Allowance Supplement Pay (Delete) |
1100 1100 1246 |
140-001 140-001 140-003 |
0003 0003 0002 |
Property Tax Manager | $67,472.00 $2,800.00 $3,000.00 |
$67,472.00 $2,800.00 $0.00 |
$0.00 $0.00 ($3,000.00) |
| Salary Auto Allowance Supplement Pay (Delete) |
1100 1100 1246 |
140-001 140-001 140-003 |
0008 0008 0006 |
Accountant IV | $53,562.00 $1,500.00 $3,000.00 |
$53,562.00 $1,500.00 $0.00 |
$0.00 $0.00 ($3,000.00) |
| Salary Auto Allowance Supplement Pay (Add) |
1100 1100 1246 |
140-001 140-001 140-003 |
0018 0018 0010 |
Deputy Clerk III | $41,557.00 $1,500.00 $0.00 |
$41,557.00 $1,500.00 $3,000.00 |
$0.00 $0.00 $3,000.00 |
| Salary Supplement (Add) |
1100 1246 |
140-001 140-003 |
0025 0011 |
Bookkeeper II | $34,935.00 $0.00 |
$34,935.00 $3,000.00 |
$0.00 $3,000.00 |
18. Precinct 4 Road Maintenance (1200): Approval of the following personnel action(s) as previously approved by CC (refer to agenda item no. 52532; includes 3% COLA):
| Action | Dept/Program | Slot No. | Position Title | Current Budgeted Salary |
Proposed Budgeted Salary |
| Delete | 124-007 | 0010 | Heavy Equipment Operator II | $34,837.00 | $0.00 |
| Delete | 124-007 | 0016 | Truck Driver II | $30,566.00 | $0.00 |
| Create | 124-007 | 0079 | Accounts Payable Specialist II | $0.00 | $34,837.00 |
| Create | 124-007 | 0080 | Maintenance III | $0.00 | $30,566.00 |
19. County Judge (1100): Approval of the following personnel action(s) as previously approved by CC (refer to agenda item no. 52524).
Approval to add auto allowance to Slot No. 0003 (110-006), Assistant Chief Administrator, in the amount of $5,000.00.
| Action | Slot No. | Current Position Title | Proposed Position Title |
| Title Change | 0032 | Economic Development Planner I | Executive Assistant II |
20. Approval of transfers.
21. Approval of appropriation(s).
22. Approval to revise the Salary Schedule in accordance with Commissioners Court action.
E.
AI-52456
2016 Budget Process:
A. Designate the Budget Officer, subject to conditions and directions provided by Commissioners' Court, to transfer amount from certain budgeted items to other budgeted items as per Texas Local Government Code Section 111.070(c)(2).
B. Designate the General Fund, Special Revenue Funds, and Enterprise Funds as the salary fund for their respective accounts as per Texas Local Government Code Section 154.042.
A. Designate the Budget Officer, subject to conditions and directions provided by Commissioners' Court, to transfer amount from certain budgeted items to other budgeted items as per Texas Local Government Code Section 111.070(c)(2).
B. Designate the General Fund, Special Revenue Funds, and Enterprise Funds as the salary fund for their respective accounts as per Texas Local Government Code Section 154.042.
F.
Budget Appropriations:
1.
AI-52577
Tax Office (1246):
Approval of 2016 appropriation of funds in the amount of $81,741.47 to fund salaries, fringes, & operating expenses.
Approval of 2016 appropriation of funds in the amount of $81,741.47 to fund salaries, fringes, & operating expenses.
2.
AI-52543
A. Refunding Bonds, 2015B (1448):
Approval of 2015 appropriation of funds in the amount of $17,311,642.20 in relation to bond proceeds & related costs for the Refunding Bonds, 2015B.
B. Refunding Bonds, 2015C (1449):
Approval of 2015 appropriation of funds in the amount of $24,990,000.00 in relation to bond proceeds & related costs for the Refunding Bonds, 2015C.
Approval of 2015 appropriation of funds in the amount of $17,311,642.20 in relation to bond proceeds & related costs for the Refunding Bonds, 2015B.
B. Refunding Bonds, 2015C (1449):
Approval of 2015 appropriation of funds in the amount of $24,990,000.00 in relation to bond proceeds & related costs for the Refunding Bonds, 2015C.
G.
Interfund transfers:
1.
AI-52539
Refunding Bonds 2014A (1443):
Approval of interfund transfer from CO's 2002 & CO's 2004 (funds 1432 & 1434) to Refunding Bonds 2014A (fund 1443) in the amount of $122.50.
Approval of interfund transfer from CO's 2002 & CO's 2004 (funds 1432 & 1434) to Refunding Bonds 2014A (fund 1443) in the amount of $122.50.
22.
Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-52634
Approval for the automatic extension of a successive (1) year as provided in the letter of engagement with The J. Ramirez Law Firm for the continuation of the provision of services as Bond Counsel for Hidalgo County.
2.
AI-52595
Requesting Approval to Reject Bids Submitted on RFB No. 2015-313-11-04-HGO - "Janitorial Supplies, Industrial Chemicals & Supplies"; request approval and authority to exercise second of two (2) one (1) year extension for "Janitorial Supplies, Industrial Chemicals & Supplies" as Bids Received Did Not Meet the Requirements.
3.
AI-52563
Presentation of sole responsible vendor submitting the lowest and best bid and meeting all specifications and/or requirements (as detailed in the documentation contained herein) for the purpose of award and approval of contract for RFB No. 2015-323-11-18-HGO titled "Mailing Services" - Hidalgo County.
B.
District Attorney:
1.
AI-52673
Requesting authority to purchase through HC membership/participation with TASB-BuyBoard Cooperative Purchasing Program's Contract [#414-12], awarded vendor, Staples Advantage [the furniture/accessories items detailed in the attached documentation] so as to process requisition [after verification/confirmation of proposal and funding] for issuance of PO and thus lock-in pricing prior to 3% increase after 12-22-15].
C.
Pct. 1
1.
AI-52636
A. Acceptance and approval of the Professional Engineering Contract #C-15-423-12-15 with SAMES, INC. d/b/a SAM ENGINEERING & SURVEYING, for: "Job Specific" Project: Mile 4W [10N-12N] and Mile 12N [FM 1015-2W] Road" for Hidalgo County Precinct One, as approved by CC for negotiations on CC date of 12/01/15;
B. Acceptance and approval of the following work authorizations with estimated costs as submitted by project engineer, SAM Engineering & Surveying for engineering services under proposed Contract #C-15-423-12-15 as follows:
1. Work Authorization No. 1:
Mile 4W [10N-12N] Street & Drainage Improvements-$119,832.25t - Requisition #288789
2. Work Authorization No. 2:
Mile 12N [FM 1015-2W] Street & Drainage Improvements-$25,108.50 - Requisition #288801
1. Work Authorization No. 1:
Mile 4W [10N-12N] Street & Drainage Improvements-$119,832.25t - Requisition #288789
2. Work Authorization No. 2:
Mile 12N [FM 1015-2W] Street & Drainage Improvements-$25,108.50 - Requisition #288801
D.
Pct. 3
1.
AI-52604
a. Acceptance and approval to execute the final form of a Professional Engineering Agreement with L&G Consulting Engineers, Inc. dba L&G Engineering, for "FM 676 Project (Mile 5) from SH 107 (Conway) to Taylor Road" as approved for negotiations on CC 12-1-15.
b. Acceptance and approval of Work Authorization No. 1. (with an estimated cost of $737,400.00) as submitted by project engineer, L&G Consulting Engineers, Inc. dba L&G Engineering for, "Environmental Assessment, Public Involvement, Schematic Design and Hydrologic Map for the FM 676 Project (Mile5) form SH 107 (Conway) to Taylor Rd.
c. Pursuant to contract with L&G Engineering, [Article 14], approval to permit the subcontracting of AmaTerra Environmental Inc. for the FM 676 Project (Mile 5) from SH 107 (Conway) to Taylor Road.
b. Acceptance and approval of Work Authorization No. 1. (with an estimated cost of $737,400.00) as submitted by project engineer, L&G Consulting Engineers, Inc. dba L&G Engineering for, "Environmental Assessment, Public Involvement, Schematic Design and Hydrologic Map for the FM 676 Project (Mile5) form SH 107 (Conway) to Taylor Rd.
c. Pursuant to contract with L&G Engineering, [Article 14], approval to permit the subcontracting of AmaTerra Environmental Inc. for the FM 676 Project (Mile 5) from SH 107 (Conway) to Taylor Road.
2.
AI-52606
a. Acceptance and approval of Work Authorization No. 4 (with a estimated cost of $821,000.00) as submitted by project engineer, L&G Consulting Engineers, Inc. dba L&G Engineering for, "Engineering Services required for the preparation for Right-of-Way Acquisition and Compensable Utility Management for the Liberty Road project from Mile 3 to FM 2221" located in Pct #3 through Contract # C-12-246-10-16.
b. Pursuant to contract with L&G Engineering, (Article 14) to C-12-246-10-16, approval to permit the subcontracting of Leonel Garza & Associates and HLH Appraisal Services for the Liberty Road project.
b. Pursuant to contract with L&G Engineering, (Article 14) to C-12-246-10-16, approval to permit the subcontracting of Leonel Garza & Associates and HLH Appraisal Services for the Liberty Road project.
3.
AI-52609
a. Acceptance and approval to execute the final form of a Professional Engineering Agreement with L&G Consulting Engineers, Inc. dba L&G Engineering, for "South Detention Basin" project as approved for negotiations on CC 12-01-15.
b. Acceptance and approval of Work Authorization #1 (with a estimated cost of $255,005.10) as submitted by project engineer, L&G Engineering for, "South Detention Basin" Engineering Services required for Construction Management Services, Construction Inspection and Construction Material Testing for the South Detention Basin project" located in Pct #3 through Contract #
b. Acceptance and approval of Work Authorization #1 (with a estimated cost of $255,005.10) as submitted by project engineer, L&G Engineering for, "South Detention Basin" Engineering Services required for Construction Management Services, Construction Inspection and Construction Material Testing for the South Detention Basin project" located in Pct #3 through Contract #
E.
Budget & Management
1.
AI-52622
Budget & Management:
Requesting exemption from HCCC approved "Order" for Minor [Day to Day] Purchases deadline of November 6, 2015 so as to order/purchase [through Requisition #288705] needed supplies with assurances by vendor of delivery prior to 12-31-15.
23.
AI-52682
Request for waiver of possible conflict by attorney representing County in litigation matter(s)
24.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
AI-52629
Notice of Claim - Josie Moreno & Tonie Moreno, et al v. Hidalgo County
D.
AI-52554
C-5589-15-F; Hidalgo County and State of Texas acting on behalf of Texas Commision on Environmental Quality, a necessary and indispensable party v. Volkswagen Group of America, Inc., Audi of America, LLC and Porsche Cars North America, Inc.
E.
AI-52644
C-5028-15-G; John Ray Rodriguez and Elisa Rodriguez, ANF of Desaray Rodriguez, A Minor Vs Roque Cavazos and Hidalgo County Constable, Precinct 2
25.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
26.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
AI-52630
Notice of Claim - Josie Moreno & Tonie Moreno, et al v. Hidalgo County
D.
AI-52555
C-5589-15-F; Hidalgo County and State of Texas acting on behalf of Texas Commision on Environmental Quality, a necessary and indispensable party v. Volkswagen Group of America, Inc., Audi of America, LLC and Porsche Cars North America, Inc.
E.
AI-52645
C-5028-15-G; John Ray Rodriguez and Elisa Rodriguez, ANF of Desaray Rodriguez, A Minor Vs Roque Cavazos and Hidalgo County Constable, Precinct 2
27.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
28.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
29.
Adjourn