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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING December 15, 2015 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2015 Intradepartmental transfers:
A.
2015 - Tax Office (1246)
B.
2015 - Constable Pct. 2 (1100)
C.
2015 - Pct 2 Administration (1200)
D.
2015 - Pct #3 Sanitation (1100)
E.
2015 - Pct #3 Parks (1100)
F.
2015 - Pct #3 Rd. Maint. (1200)
G.
2015 - WIC (1292)
H.
2015 - Constable Pct. 3 (1100)
I.
2015 - 370th D.C. (1100)
J.
2015 - Pct. 1 Road Maint. (1200)
K.
2015 - Justice of the Peace Pct 3 Pl 1 (1100)
L.
2015 - Health & Human Services Dept. / Clinics (1100)
M.
2015 - Jail (1100)
N.
2015 - District Attorney (1100)
O.
2015 - Pct. 1 Parks (1100)
P.
2015 - Pct. 1 Sanitation (1100)
Q.
2015 - Constable Pct. 2 (1100)
R.
2015 - Jail (1100)
3.
2015 Interdepartmental transfers:
A.
Co. Wide Adm.-Contingency (1100):
Approval of 2015 interdepartmental transfer from Elections Dept to Co. Wide Adm.-Contingency in the amount of $516,271.27.
Approval of 2015 interdepartmental transfer from Elections Dept to Co. Wide Adm.-Contingency in the amount of $516,271.27.
B.
Criminal District Attorney (1100):
Approval of 2015 interdepartmental transfer from Co. Wide-Adm.-Contingency to Criminal District Attorney in the amount of $515,000.00
Approval of 2015 interdepartmental transfer from Co. Wide-Adm.-Contingency to Criminal District Attorney in the amount of $515,000.00
C.
Pct.1 CO's 2014 (1345):
Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2014 from Victoria Rd, program 192 to Spanish Palms, program 194 in the amount of $1,274.00 to fund road improvement expenditures.
Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2014 from Victoria Rd, program 192 to Spanish Palms, program 194 in the amount of $1,274.00 to fund road improvement expenditures.
D.
Fire Marshal (1100):
Approval of 2015 interdepartmental transfer from Co Wide Adm-Contingency to Fire Marshal in the total amount of $551.00 to cover end of year expenditures.
Approval of 2015 interdepartmental transfer from Co Wide Adm-Contingency to Fire Marshal in the total amount of $551.00 to cover end of year expenditures.
4.
2016 Intradepartmental transfers:
A.
2016 - Juvenile PAS (1100)
B.
2016 - Juvenile Direct Supervision (1100)
C.
2016 - Juv Court Intake (1100)
D.
2016 - Health Benefits / Admin (2201)
E.
2016 - Co Wide Adm (1100)
5.
2016 Interdepartmental transfers:
A.
Co Wide Adm-Contingency (1100):
Approval of 2016 interdepartmental transfer from Child Welfare Defense to Co Wide Adm-Contingency in the total amount of $121,193.87.
Approval of 2016 interdepartmental transfer from Child Welfare Defense to Co Wide Adm-Contingency in the total amount of $121,193.87.
B.
Juvenile Probation (1100):
Approval of 2016 interdepartmental transfer from various accounts into Juvenile Probation in the total amount of $2,693,834.00 to create operating budget.
Approval of 2016 interdepartmental transfer from various accounts into Juvenile Probation in the total amount of $2,693,834.00 to create operating budget.
6.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
7.
County Treasurer:
A.
Approval of Hidalgo County Monthly Investment Report for October & November 2015
8.
Executive Office - Valde Guerra:
A.
Approval of 457 Plan hardship withdrawal request for Employee #122335
B.
Right of Way - Approval of Permits:
Hidalgo Wind Farm LLC:
* Soil Sample #1: On Kotzur Rd., approximately 300 ft. west of the intersection of Kotzur Rd and FM 490.
* Soil Sample #2: On Kotzur Rd., approximately .5 miles west and then north of the intersection of Kotzur Rd. and FM 490.
* Soil Sample #3: On Kotzur Rd., approximately 1.27miles west and then north of the intersection of Kotzur Rd. and FM 490.
* Soil Sample #4: On Mile 16 Rd., approximately 700 ft. west of the intersection of Mile 16 Rd. and FM 2058.
* Soil Sample #5: On Mile16 Rd., approximately 1.04 miles west of the intersection of Mile 16 Rd. and FM 2058.
* Soil Sample #6: On Ware Rd., approximately 100 ft. north of the intersection of Ware Rd. and FM 490.
* Soil Sample # 7: On Ware Rd, approximately .31 miles north of the intersection of Ware Rd. and FM 490.
Hidalgo Wind Farm LLC:
* Soil Sample #1: On Kotzur Rd., approximately 300 ft. west of the intersection of Kotzur Rd and FM 490.
* Soil Sample #2: On Kotzur Rd., approximately .5 miles west and then north of the intersection of Kotzur Rd. and FM 490.
* Soil Sample #3: On Kotzur Rd., approximately 1.27miles west and then north of the intersection of Kotzur Rd. and FM 490.
* Soil Sample #4: On Mile 16 Rd., approximately 700 ft. west of the intersection of Mile 16 Rd. and FM 2058.
* Soil Sample #5: On Mile16 Rd., approximately 1.04 miles west of the intersection of Mile 16 Rd. and FM 2058.
* Soil Sample #6: On Ware Rd., approximately 100 ft. north of the intersection of Ware Rd. and FM 490.
* Soil Sample # 7: On Ware Rd, approximately .31 miles north of the intersection of Ware Rd. and FM 490.
9.
Auditor's Office:
A.
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of October 2015.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
10.
Budget & Management:
A.
Report and approval of emergency transfers for the period of October 1, 2015 through November 30, 2015.
B.
1. Approval of reimbursement in the amount of $934,001.09 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 11/21/15 to 12/04/15.
2. Approval of wire transfer to cover claims paid.
| 11/21-27/15 | $481,510.55 |
| 11/28-30/15 | $ 85,868.32 |
| 12/01-04/15 | $366,622.22 |
| TOTAL | $934,001.09 |
2. Approval of wire transfer to cover claims paid.
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
1. Acceptance and approval of request for Payment Application #1 in the total amount of $23,960.10 submitted by Herrcon LLC (awarded JOC through Buyboard contract #464-14), in connection with the project: Installation of new Canopy for Gas Pumps at the Sheriff's Office include but not limited to any modifications/appurtenances as may be necessary for a turnkey project. (PO# 730232 -Project #15-218-OGG);
2. Acceptance and approval of request for Payment Application #1 in the total amount of $29,097.21 submitted by Herrcon LLC (awarded JOC through Buyboard contract #464-14), in connection with the project: Installation of Mobile Unit Canopy, fencing & electrical run to Parking Lot for two (2) lights at the Sheriff's Office include but not limited to any modifications/appurtenances as may be necessary for a turnkey project. (PO# 731879 -Project #15-263-OGG).
2. Acceptance and approval of request for Payment Application #1 in the total amount of $29,097.21 submitted by Herrcon LLC (awarded JOC through Buyboard contract #464-14), in connection with the project: Installation of Mobile Unit Canopy, fencing & electrical run to Parking Lot for two (2) lights at the Sheriff's Office include but not limited to any modifications/appurtenances as may be necessary for a turnkey project. (PO# 731879 -Project #15-263-OGG).
B.
Requesting approval to purchase the following listed equipment to be installed on eight (8) 2016 Chevrolet Tahoes for the Hidalgo County Sheriff's Office through County's membership/participation with State and Purchasing Co-operative awarded vendors.
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Description
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Vendor
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Amount
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Contract No.
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1).
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Computer Equipment and Accessories
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Dell Marketing L.P.
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$27,144.40
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DIR-SDD-1951
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2).
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Video System, Cameras, and accessories.
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Safety Vision
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$27,321.50
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HGAC
EF04-15 -EE01 |
C.
Ratification of fully executed Change Order No. 8 in connection to contract No. C-14-362-10-28 with 2GS, LLC for the project: -Hidalgo County Precinct #1 -SIOUX ROAD PAVING & DRAINAGE IMPROVEMENTS PROJECT [from Tower Road to Val Verde Road] as recommended by Mr. Raul Sesin, P.E.
D.
HITDA
Requests approval to purchase a (4) Four Year Service Agreement and authority to execute the required agreement for the Department's, DestroyIt Model 4005 C/C Paper Shredder (S/N: 4093742) from Copy Graphics in the amount of $495.00 per year; Effective Dates 10/17/15 - 10/16/19 with first year Requisition# 285437
Requests approval to purchase a (4) Four Year Service Agreement and authority to execute the required agreement for the Department's, DestroyIt Model 4005 C/C Paper Shredder (S/N: 4093742) from Copy Graphics in the amount of $495.00 per year; Effective Dates 10/17/15 - 10/16/19 with first year Requisition# 285437
E.
Acceptance and approval of Invoices #11325301 and #11325352 in the amount of $7,681.76 each for the months of October and November 2015 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Tech Meeting. (PO #733569)
F.
District Attorney's Office:
1. Requesting approval to purchase Email Data Deployment Services and 150 User Google Apps, Access Licenses from Suitebriar Inc., as an Open Market Purchase with (3) three quotes solicited by D.A.'s Office & I.T. Director - Renan Ramirez. The Data Deployment (Migration) will be a one time fee of $2,700 and will incur an Annual License Cost of $18,000 (150 users @ $120.00 per user) for a First Year Investment of $20,700 on Requisition 288453; thereafter, it will only be a recurring $18,000/year.
2. Requesting Execution of attached Annual Statement of Work (License Agreement) upon approval.
3. Approval to remain in effect for all continued maintenance, support, training, upgrades, and license agreements as long as the District Attorney's Office operates Suitebriar's Data Access Licenses and as long as the License Agreement, Terms & Conditions remain the same.
1. Requesting approval to purchase Email Data Deployment Services and 150 User Google Apps, Access Licenses from Suitebriar Inc., as an Open Market Purchase with (3) three quotes solicited by D.A.'s Office & I.T. Director - Renan Ramirez. The Data Deployment (Migration) will be a one time fee of $2,700 and will incur an Annual License Cost of $18,000 (150 users @ $120.00 per user) for a First Year Investment of $20,700 on Requisition 288453; thereafter, it will only be a recurring $18,000/year.
2. Requesting Execution of attached Annual Statement of Work (License Agreement) upon approval.
3. Approval to remain in effect for all continued maintenance, support, training, upgrades, and license agreements as long as the District Attorney's Office operates Suitebriar's Data Access Licenses and as long as the License Agreement, Terms & Conditions remain the same.
G.
Approval of Payment Application No. 1 submitted by 2GS, LLC, in the amount $38,395.20, for the project: Hidalgo County Precinct No. 1, "Paving and Drainage Improvements to: Spanish Palms Subdivision" (Contract No. C-15-256-08-25), as reviewed by project engineer, LeFevre Engineering & Management Consulting, LLC.
H.
Requesting authority to exercise the sixty (60) day grace period extension as provided in the current contract for: "Professional Physician Services" for Hidalgo County Juvenile Department, under same rates terms and conditions with Dr. Marin Garza.
I.
1. Requesting approval to clarify and correct extension/renewal of contract term to reflect a two (2) one (1) year term (as provided under Exhibit "A" page 6 number 1) and not a one (1) year as approved on Commissioners' Court on January 28, 2014.
2. Authority to exercise the final one (1) year extension option for Hidalgo County: Specialty Printing & Related Services under same rates, terms and conditions for the following vendors;
A) E-15-039-01-06-Gulf Data Products/E.A. Stone Inc.
B) E-15-039A-01-06-Gateway Printing & Office Supplies
C) E-15-039B-01-06-Scott Merriman Inc.
2. Authority to exercise the final one (1) year extension option for Hidalgo County: Specialty Printing & Related Services under same rates, terms and conditions for the following vendors;
A) E-15-039-01-06-Gulf Data Products/E.A. Stone Inc.
B) E-15-039A-01-06-Gateway Printing & Office Supplies
C) E-15-039B-01-06-Scott Merriman Inc.
J.
Add Fuel Card
1. Constable Pct No. 2 - fuel card
1. Constable Pct No. 2 - fuel card