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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING January 5, 2016 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
AI-52816
Resolution in Honor of Ms. Norma Longoria.
B.
AI-52811
1. Discussion, consideration and action to rescind approval of agenda item 21.A.2, approved on December 15, 2015.
2. Approval and acceptance of Order dated October 29, 2015 setting salary of County Auditor, Assistant Auditors, and Budget of the County Auditor for 2016.
3. Approval to revise the Salary Schedule in accordance with Commissioners Court Action.
2. Approval and acceptance of Order dated October 29, 2015 setting salary of County Auditor, Assistant Auditors, and Budget of the County Auditor for 2016.
3. Approval to revise the Salary Schedule in accordance with Commissioners Court Action.
C.
AI-52720
1. Approval of the appointment of interns from the Business, Education and Technology Academy (BETA) in Edinburg.
Israel Pena
Jevon Harding
Edgar Centeno
Sam Campbell
2. Authorization for County Judge Ramon Garcia to sign the Affiliation Agreement for the STISD/BETA High School Business Internship Program.
Israel Pena
Jevon Harding
Edgar Centeno
Sam Campbell
2. Authorization for County Judge Ramon Garcia to sign the Affiliation Agreement for the STISD/BETA High School Business Internship Program.
D.
AI-52800
Discussion and approval of amendment to Guidelines and Criteria for Granting Tax Abatements in Hidalgo County, Texas under Chapter 312 of the Texas Tax Code and approve order on same.
E.
AI-52821
1. Requesting approval to rescind action taken on 12/15/2015 on Amendment to Tax Abatement agreement between Hidalgo County and Hidalgo Wind Farm LLC, Phase I and Tax Abatement Agreement between Hidalgo County and Hidalgo Wind Farm LLC, Phase II and approve order on same.
2. Discussion and approval of Tax Abatement Agreement between Hidalgo County and Hidalgo Wind Farm (Phase II) and approve order on same.
3. Discussion and approval on Amendment to Tax Abatement Agreement effective 12/22/2014 between Hidalgo County and Hidalgo Wind Farm LLC (Phase I) and approve order on same.
2. Discussion and approval of Tax Abatement Agreement between Hidalgo County and Hidalgo Wind Farm (Phase II) and approve order on same.
3. Discussion and approval on Amendment to Tax Abatement Agreement effective 12/22/2014 between Hidalgo County and Hidalgo Wind Farm LLC (Phase I) and approve order on same.
F.
AI-52823
Discussion and approval of Interlocal Agreement between City of McAllen, Hidalgo County, and the McAllen Tax Increment Reinvestment Zone Number Two and approve order on same.
7.
District Attorney's Office:
A.
AI-52699
District Attorney - USDJ (1256)
Approval of 2016 appropriation of funds in the amount of $20,500.00 to fund operating expenditures.
Approval of 2016 appropriation of funds in the amount of $20,500.00 to fund operating expenditures.
8.
Constables:
A.
AI-52718
Constable Pct. 1 - LBSP 16 (1284):
1. Authorization and approval to accept the Local Border Security Program FY 2016 Grant (LBSP-16).
2. Authorization for County Judge, as authorized official, to electronically sign grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues, as certified by the County Auditor, for the Local Border Security Program FY 2016 (LBSP-16).
5. Approval to appropriate the budget for LBSP-16 grant award in the amount of $30,000.00.
1. Authorization and approval to accept the Local Border Security Program FY 2016 Grant (LBSP-16).
2. Authorization for County Judge, as authorized official, to electronically sign grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues, as certified by the County Auditor, for the Local Border Security Program FY 2016 (LBSP-16).
5. Approval to appropriate the budget for LBSP-16 grant award in the amount of $30,000.00.
B.
AI-52691
Constable Pct. 2 - LBSP 16 (1284):
1. Authorization and approval to accept the Local Border Security Program FY 2016 Grant (LBSP-16).
2. Authorization for County Judge, as authorized official, to electronically sign grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY 2016 (LBSP-16).
5. Approval to appropriate the budget for LBSP-16 grant award in the amount of $30,000.00.
1. Authorization and approval to accept the Local Border Security Program FY 2016 Grant (LBSP-16).
2. Authorization for County Judge, as authorized official, to electronically sign grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY 2016 (LBSP-16).
5. Approval to appropriate the budget for LBSP-16 grant award in the amount of $30,000.00.
C.
AI-52690
Constable Pct. 3 - LBSP FY16 (1284)
1. Authorization and approval to accept the Local Border Security Program (LBSP) FY16 Grant Award No: 2998901.
2. Authorization for County Judge, as authorized official, to electronically sign grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues, as certified by the County Auditor, for the Local Border Security Program FY 2016 (LBSP-16)
5. Approval to appropriate the budget for LBSP-16 grant award in the amount of $80,000.00.
1. Authorization and approval to accept the Local Border Security Program (LBSP) FY16 Grant Award No: 2998901.
2. Authorization for County Judge, as authorized official, to electronically sign grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues, as certified by the County Auditor, for the Local Border Security Program FY 2016 (LBSP-16)
5. Approval to appropriate the budget for LBSP-16 grant award in the amount of $80,000.00.
D.
AI-52722
Constable Pct. 4 - LBSP FY16 (1284):
1. Authorization and approval to accept the Local Border Security Program FY2016 Grant (LBSP-16).
2. Authorization for County Judge, as authorized official, to electronically sign grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues, as certified by the County Auditor, for the Local Border Security Program FY2016 (LBSP-16).
5. Approval to appropriate the budget for LBSP FY16 grant award in the amount of $65,000.00.
1. Authorization and approval to accept the Local Border Security Program FY2016 Grant (LBSP-16).
2. Authorization for County Judge, as authorized official, to electronically sign grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues, as certified by the County Auditor, for the Local Border Security Program FY2016 (LBSP-16).
5. Approval to appropriate the budget for LBSP FY16 grant award in the amount of $65,000.00.
9.
Tax Office - Paul Villarreal:
A.
AI-52574
Presentation for discussion, consideration, acceptance and approval to publish in the register of the Secretary of State the proposed rules that would state the nature and requirements of all available formal and informal procedures to license motor vehicle title services and runners.
10.
Sheriff's Office:
A.
AI-52692
Sheriff's Office - LBSP FY16 (1284):
1. Authorization and approval to accept the Local Border Security Program (LBSP) FY16 grant.
2. Authorization for County Judge, as authorized official, to electronically sign grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY 2016 (LBSP-16).
5. Approval to appropriate the budget for the LBSP-16 grant award in the amount of $175,000.00.
1. Authorization and approval to accept the Local Border Security Program (LBSP) FY16 grant.
2. Authorization for County Judge, as authorized official, to electronically sign grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY 2016 (LBSP-16).
5. Approval to appropriate the budget for the LBSP-16 grant award in the amount of $175,000.00.
B.
AI-52725
1. Approval of Interlocal Cooperation Agreement for Shooting Range Use/Training between the Hidalgo County Sheriff's Office and Texas Alcohol Beverage Commission.
2. Authorization for County Judge, as authorized official, and County Sheriff to sign two original documents.
2. Authorization for County Judge, as authorized official, and County Sheriff to sign two original documents.
C.
AI-52700
Requesting approval for County Treasurer to process payment for fuel reimbursement in the amount of $66.56 for Division Chief Oscar Montoya after auditing procedures are completed by County Auditor. Division Chief Oscar Montoya paid for fuel expense with personal credit card due to U.S. Voyager Card not working properly.
11.
Executive Office:
A.
AI-52824
Approval to designate proxies for the Metropolitan Planning Organization (MPO) Policy Board and submit necessary forms
B.
AI-52810
Approval of an Order prohibiting the carrying of weapons into County Judicial and Correctional Facilities that are exempted from the General Rules permitting the open carrying of firearms by handgun license holders
C.
AI-52685
1. Discussion regarding Going Up the Chisholm Trail Historical Marker Re-establishment Project
2. Authority for County Judge to sign form authorizing Texas Department of Transportation (TXDOT) to coordinate the approval of an Official Texas Historical Marker to be placed on public rights of ways.
2. Authority for County Judge to sign form authorizing Texas Department of Transportation (TXDOT) to coordinate the approval of an Official Texas Historical Marker to be placed on public rights of ways.
D.
AI-52781
Discussion, consideration and action regarding Agreement between County of Hidalgo and Linn-San Manuel Volunteer Fire Department, Inc.
E.
AI-52706
Approval of Hidalgo County Library System ByLaws
F.
AI-52773
1. Approval to accept the settlement agreement offer from the Office of the Attorney General in the amount of $4,000.00 to settle auto accident claim with County vehicle. (Constable Precinct 1)
2. Approval to authorize Valde Guerra, County Executive Officer, to sign the Release and Indemnity Agreement form and any other documents to settle the auto claim with the Office of the Attorney General. (Constable Precinct 1)
2. Approval to authorize Valde Guerra, County Executive Officer, to sign the Release and Indemnity Agreement form and any other documents to settle the auto claim with the Office of the Attorney General. (Constable Precinct 1)
G.
AI-52817
Requesting permission by Museum of South Texas History to use county parking lots near the museum for use by visitors to the museum for the following events for 2016:
| EVENT | DATE | TIME |
| Pioneer & Ranching Crafts Day | Saturday, Feb. 20th | 9am to 5pm |
| Summer Nights at the Museum | Thursdays, June 9th & 30th & July 14th | 7pm to 9pm |
| Fandango! 2016 | Saturday, Oct. 8th | 5:30 pm to 11pm |
| Dia de los Muertos | Saturday, Oct. 29th | 9am to 5pm |
| Fiesta De Noche Buena | Sunday, Dec. 11th | 1pm to 5pm |
12.
Human Resources:
A.
AI-52760
District Attorney - Domestic Violence Specialty Prosecutor (1281)/DA Investigation HB65 (1223):
1. Discussion, consideration, and approval of the following personnel actions, effective next pay period of 01/11/2016:
2. Approval to revise the salary schedule in accordance with Commissioners Court action.
1. Discussion, consideration, and approval of the following personnel actions, effective next pay period of 01/11/2016:
| Action | Dept/Program | Slot No. | Position Title | Current Budgeted Salary/Allowance |
Proposed Budgeted Salary/Allowance |
Total Adjustment |
Salary Adjustment
(Increase) |
080-018 | G002 | Assistant District Attorney III | $64,993.00 | $65,405.00 | $412.00 |
| 080-007 | A142 | $900.00 | $900.00 | $0.00 |
2. Approval to revise the salary schedule in accordance with Commissioners Court action.
B.
AI-52695
HIDTA Chapter 59 Asset Forfeiture (1251):
1. Approval of 2016 HIDTA Chapter 59 Asset Forfeiture Fund Budget (1251).
2. Approval of appropriation of the HIDTA Chapter 59 Asset Forfeiture funds.
HIDTA US Treasury Asset Forfeiture (1252):
1. Approval of 2016 HIDTA US Treasury Asset Forfeiture Fund Budget (1252).
2. Approval of appropriation of the HIDTA US Treasury Asset Forfeiture funds.
HIDTA Chapter 59 Asset Forfeiture (1251)/HIDTA US Treasury E-Sharing (1252):
1. Approval of the following personnel actions, effective 01/01/16:
2. Approval to waive posting, hiring and enrollment procedures and assign employee #114863 to Slot No. 0027, Criminal Investigator II position.
3. Approval to waive posting, hiring and enrollment procedures and assign employee #072613 to Slot No. 0028, Criminal Investigator II position.
4. Approval to revise the salary schedule in accordance with Commissioners Court action.
HIDTA Task Force (1291) / HIDTA Chapter 59 Asset Forfeiture (1251):
1. Approval of the salary increases and redistribution of salary allocations, as listed on Exhibit A, effective 01/11/16.
2. Approval to revise the salary schedule in accordance with Commissioners Court action.
HIDTA Other Asset Forfeiture Fund (1253):
1. Approval of 2016 HIDTA Other Asset Forfeiture Budget.
2. Approval of appropriation of the HIDTA Other Asset Forfeiture funds.
HIDTA US Justice E-Sharing Asset Forfeiture Fund (1254):
1. Approval of 2016 HIDTA US Justice Asset Forfeiture Budget.
2. Approval of appropriation of the HIDTA US Justice Asset Forfeiture funds.
3. Authorization to pay overtime to the Hidalgo County HIDTA Task Force Criminal Investigators from January 1, 2016 - December 31, 2016 under the US Justice E-Sharing terms and conditions.
1. Approval of 2016 HIDTA Chapter 59 Asset Forfeiture Fund Budget (1251).
2. Approval of appropriation of the HIDTA Chapter 59 Asset Forfeiture funds.
HIDTA US Treasury Asset Forfeiture (1252):
1. Approval of 2016 HIDTA US Treasury Asset Forfeiture Fund Budget (1252).
2. Approval of appropriation of the HIDTA US Treasury Asset Forfeiture funds.
HIDTA Chapter 59 Asset Forfeiture (1251)/HIDTA US Treasury E-Sharing (1252):
1. Approval of the following personnel actions, effective 01/01/16:
| Action | Slot# | Dept/ Program |
Position Title | Current Budgeted Salary |
Proposed Budgeted Salary |
| Delete | 0001 | 270-012 (HIDTA US Treasury) |
Criminal Investigator II | $61,800.00 | $0.00 |
| Delete | 0002 | 270-012 (HIDTA US Treasury) |
Criminal Investigator II | $61,800.00 | $0.00 |
| Create | 0027 | 270-011 (HIDTA Chapter 59) |
Criminal Investigator II | $0.00 | $61,800.00 |
| Create | 0028 | 270-011 (HIDTA Chapter 59) |
Criminal Investigator II | $0.00 | $61,800.00 |
2. Approval to waive posting, hiring and enrollment procedures and assign employee #114863 to Slot No. 0027, Criminal Investigator II position.
3. Approval to waive posting, hiring and enrollment procedures and assign employee #072613 to Slot No. 0028, Criminal Investigator II position.
4. Approval to revise the salary schedule in accordance with Commissioners Court action.
HIDTA Task Force (1291) / HIDTA Chapter 59 Asset Forfeiture (1251):
1. Approval of the salary increases and redistribution of salary allocations, as listed on Exhibit A, effective 01/11/16.
2. Approval to revise the salary schedule in accordance with Commissioners Court action.
HIDTA Other Asset Forfeiture Fund (1253):
1. Approval of 2016 HIDTA Other Asset Forfeiture Budget.
2. Approval of appropriation of the HIDTA Other Asset Forfeiture funds.
HIDTA US Justice E-Sharing Asset Forfeiture Fund (1254):
1. Approval of 2016 HIDTA US Justice Asset Forfeiture Budget.
2. Approval of appropriation of the HIDTA US Justice Asset Forfeiture funds.
3. Authorization to pay overtime to the Hidalgo County HIDTA Task Force Criminal Investigators from January 1, 2016 - December 31, 2016 under the US Justice E-Sharing terms and conditions.
C.
AI-52715
Public Defender (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments.
2. Discussion, consideration, and approval of the following personnel action effective next pay period, 01/11/2016:
3. Approval of interdepartmental transfer.
4. Approval to revise salary schedule in accordance to Commissioners Court action.
1. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments.
2. Discussion, consideration, and approval of the following personnel action effective next pay period, 01/11/2016:
| Action | Slot# | Dept. |
Position Title | Current Budgeted Salary |
Proposed Position Title |
Proposed Budgeted Salary |
| Reclassification | 0001 | 085-003 | Public Defender II | $55,437.00 | Public Defender III | $62,475.00 |
3. Approval of interdepartmental transfer.
4. Approval to revise salary schedule in accordance to Commissioners Court action.
13.
Health & Human Services Department:
A.
AI-52774
1. Discussion, approval & action of the University of Texas Rio Grande Valley (UT-RGV) Graduate Medical Education Program Letter of Agreement for the Preventive Medicine Residency Program between UT-RGV and the County of Hidalgo, by and through the Hidalgo County Health & Human Services Department.
2. Requesting authorization for County Judge Ramon Garcia to sign as the authorized official for the UT-RGV Program Letter of Agreement for the Preventive Medicine Residency Program in collaboration with Hidalgo County Health & Human Services Department.
2. Requesting authorization for County Judge Ramon Garcia to sign as the authorized official for the UT-RGV Program Letter of Agreement for the Preventive Medicine Residency Program in collaboration with Hidalgo County Health & Human Services Department.
B.
AI-52757
1. Requesting approval to accept the TB/PC Federal grant contract #2016-001400-00 in the amount of $437,771.00 for the period of 01/01/2016 to 12/31/2016.
2. Requesting approval for County Judge to e-sign the TB/PC Federal grant contract, Certification Regarding Lobbying Statement and the Fiscal Federal Funding Accountability and Transparency Act Certification Statement.
3. Requesting approval of the Certification of Revenue in the amount of $437,771.00.
4. Requesting approval of the budget appropriation in the amount of $437,771.00 in grant funds and $87,554.00 in local match funds.
2. Requesting approval for County Judge to e-sign the TB/PC Federal grant contract, Certification Regarding Lobbying Statement and the Fiscal Federal Funding Accountability and Transparency Act Certification Statement.
3. Requesting approval of the Certification of Revenue in the amount of $437,771.00.
4. Requesting approval of the budget appropriation in the amount of $437,771.00 in grant funds and $87,554.00 in local match funds.
C.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
D.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
14.
Fire Marshal's Office:
A.
AI-52795
Discussion and approval of the following 2016 Rural Emergency Service MOU Agreement(s) with:
1.) Linn San Manuel Fire Department Inc.
2.) Monte Alto Volunteer Fire Department
1.) Linn San Manuel Fire Department Inc.
2.) Monte Alto Volunteer Fire Department
15.
Urban County:
A.
AI-52796
The Urban County Program on behalf of the City of Hidalgo is requesting approval of extension of the 90 day bid expiration for the bids received on September 9, 2015 from E-Con Group, LLC.
B.
AI-52818
The Urban County Program on behalf of the City of Hidalgo is requesting consideration and action to award and enter into a construction contract with E-Con Group, LLC in the amount of $1,895,044.00. UCP funds in Years 23, 24, 25 and 26 (2010, 2011, 2012 and 2013) Non-Residential Historical Preservation line items will be used as well as funding from the City of Hidalgo.
C.
AI-52769
Urban County Program on behalf of the City of Weslaco is requesting authority to purchase playground equipment for Cavazos Park. Purchase and installation will be made from Park Place Recreation Designs, Inc. (Contract # 423-13) an approved vendor through Hidalgo County's membership and participation with Buyboard. The total amount of Purchase is $47,387.55, utilizing FY 27 (2014) Weslaco Park, Recreational Facility Funds and the City of Weslaco Funds.
D.
AI-52815
The Urban County Program on behalf of the City of San Juan is requesting approval of a best and final negotiated contract for professional engineering services with Cruz-Hogan Consultants Inc., in the amount of $24,240.00 utilizing CDBG FY 27 (2014) San Juan Water & Sewer Improvement funds.
E.
AI-52822
1. Hidalgo County Precinct No. 1 requests approval from Hidalgo County Commissioners' Court to enter into an Interlocal Cooperation Agreement with the City of Edcouch for the overlaying of streets in the amount of $268,322.20 utilizing FY 27 (2014) UCP Street Improvements funding.
2. Requesting authorization for county judge to sign the required documents.
2. Requesting authorization for county judge to sign the required documents.
16.
Elections Administration:
A.
Discussion and/or action, including but not limited to Elections updates
17.
Planning Department:
A.
AI-52697
1. Preliminary Approval
a. Jecca Subdivision- Pct. 3 (Gorgonio Moreno) (Bentsen Palm Drive & Mile 3 North Road)
b. Eduardo's No. 13 Subdivision- Pct. 3 (Aniceto Izaguirre) (Trosper Road & Mile 4 North Road)
c. M. Solis Subdivision- Pct. 1 (Melesio Solis) (Mile 12 ½ North Road & Mile 4 West Road)
d. J.O.A. Subdivision- Pct. 2 (Oriel Alvarez) (El Gato Road & Border Road)
2. Final Approval with Financial Guarantee
a. Pueblo de Palmas No. 17- Pct. 4 (J. Gary Frisby) (Ramseyer Road & Cesar Chavez Road)
3. Reimbursement of Financial Guarantee
a. David Garza Subdivision- Pct. 3
b. Tierra De Santa Cruz Subdivision- Pct. 4
a. Jecca Subdivision- Pct. 3 (Gorgonio Moreno) (Bentsen Palm Drive & Mile 3 North Road)
b. Eduardo's No. 13 Subdivision- Pct. 3 (Aniceto Izaguirre) (Trosper Road & Mile 4 North Road)
c. M. Solis Subdivision- Pct. 1 (Melesio Solis) (Mile 12 ½ North Road & Mile 4 West Road)
d. J.O.A. Subdivision- Pct. 2 (Oriel Alvarez) (El Gato Road & Border Road)
2. Final Approval with Financial Guarantee
a. Pueblo de Palmas No. 17- Pct. 4 (J. Gary Frisby) (Ramseyer Road & Cesar Chavez Road)
3. Reimbursement of Financial Guarantee
a. David Garza Subdivision- Pct. 3
b. Tierra De Santa Cruz Subdivision- Pct. 4
18.
Precinct #1 - Comm. Cuellar:
A.
AI-52785
Authorization and approval to appoint Mark McCaleb to the Emergency Services District No. 1 Board pursuant to Texas Health and Safety Code Section 775.034
19.
Precinct #2 - Comm. Cantu:
A.
AI-52820
Approval of Economically Disadvantaged County (EDC) Program Application and Affidavit for Regional Hike & Bike Trail - CSJ: 0921-02-346 with authority for the County Judge to sign all required documentation.
B.
AI-52738
Approval of closing documents and authority for the County Judge to execute documents for Lot 2, Blk 21, Floodway Levee, Pharr, Texas - McColl Road Project (Daniel Dillard and Sandra L. Dillard).
20.
Precinct #3 - Comm. Flores:
A.
AI-52814
Precinct #3 - Road Maintenance (1200)
1. Approval to create one (1) full time temporary position not to exceed six (6) months.
2. Approval of intradepartmental transfer.
3. Approval to revise the salary schedule in accordance with Commissioners Court action.
1. Approval to create one (1) full time temporary position not to exceed six (6) months.
| Slot# | Dept./Program | PositionTitle | Proposed Budgeted Salary |
| T 0100 | 123-005 | Office Clerk | $30,000.00 |
2. Approval of intradepartmental transfer.
3. Approval to revise the salary schedule in accordance with Commissioners Court action.
21.
Precinct #4 - Comm. Palacios:
A.
AI-52809
Resolution in honor of Hidalgo County Precinct #4 employees of the year.
B.
AI-52739
1. Approval of Amendment and Restatement of that certain Interlocal Cooperation Agreement between the County of Hidalgo and City of Edinburg, Texas concerning certain improvements to FM 1925 (Monte Cristo) From McColl Rd to 1,500 ft West of 10th Street
2. In accordance with Texas Govt. Code Section 791.014, approval of proposed project regarding certain improvements to FM 1925 (Monte Cristo) From McColl Rd to 1,500 ft West of 10th Street
2. In accordance with Texas Govt. Code Section 791.014, approval of proposed project regarding certain improvements to FM 1925 (Monte Cristo) From McColl Rd to 1,500 ft West of 10th Street
22.
Budget & Management:
A.
AI-52797
Discussion, consideration and possible action on commencing the mid-year Salary Related Adjustments (approved during FY2016 Budget Adoption) on January 11, 2016.
B.
AI-52801
Title IV-E Child Welfare Services (1100):
1. Approval of the revised Title IV-E Child Welfare Services Grant Budget (Contract #23941009) for October 1, 2015 - September 30, 2016.
2. Approval for County Judge to sign required documents.
1. Approval of the revised Title IV-E Child Welfare Services Grant Budget (Contract #23941009) for October 1, 2015 - September 30, 2016.
2. Approval for County Judge to sign required documents.
C.
AI-52746
Salary Schedule - Various Departments:
1. Approval to correct salary schedule discrepancies adopted during the budget process as listed in Exhibit A, effective first full pay period of 2016.
2. Approval of transfer(s).
3. Approval to revise the salary schedule in accordance with Commissioners Court action.
1. Approval to correct salary schedule discrepancies adopted during the budget process as listed in Exhibit A, effective first full pay period of 2016.
2. Approval of transfer(s).
3. Approval to revise the salary schedule in accordance with Commissioners Court action.
23.
Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-52714
a. Presentation of scoring grid for the purpose of ranking by Commissioners' Court, the Statement of Qualification responses received in connection with the Request for Qualifications for: "Professional Auditing Services" - RFQ-2015-328-12-02;
| COMPANY | AVERAGE SCORE |
RANKED |
| Patillo, Brown & Hill | 93.14 | |
| Burton, McCumber & Cortex | 96.57 | |
| Long Chilton, LLP | 93.86 | |
| Belt Harris Pechacek, LLLP | 91.43 |
b. Authority for Purchasing Department to commence negotiations with the number one ranked participant/firm of in order to finalize an engagement/contract for the provision of professional independent audit services for Hidalgo County including all applicable agencies and/or programs.
2.
AI-52724
a. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262-024 (a)(7); an item that can only be obtained from only one source;
b. Approval of a "Sole Source Declaration" for "R Communications" for the Service of " Broadcasting of Commissioners' Court Meetings" with said service to remain in effect unless revoked by Hidalgo County Commissioner's Court or terminated as provided under page four (4) of contract section sixteeen (16).
b. Approval of a "Sole Source Declaration" for "R Communications" for the Service of " Broadcasting of Commissioners' Court Meetings" with said service to remain in effect unless revoked by Hidalgo County Commissioner's Court or terminated as provided under page four (4) of contract section sixteeen (16).
3.
AI-52751
Presentation of "sealed quotes" received for the purpose of award and approval of contract document to the responsible vendor submitting the lowest and best quote [while meeting all specifications and/or requirements as attached hereto] for: Hidalgo County: "Healthcare Reform Employee Tracking Consultant" for RFSQ #2016-026-12-30-YZV.
4.
AI-52621
Presentation of sole responsible vendor submitting the lowest and best bid meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Bids titled: Hidalgo County - "Turnkey Burial Services (Including Cemetery Plots) for Unidentified Pauper Remains" through project No.: 2016-009-12-02-HGO.
B.
Pct. 1
1.
AI-52799
Authority to advertise with approval of RFB plans and specifications developed by project engineer, SAMES, Inc., for two Hidalgo County Precinct No. 1 Projects, including the re-advertising of projects in the event no Bid responses are received and/or are rejected and project is still required for:
1) "Paving & Drainage Improvements to: Mile 4W (10N - 12N)" RFB No. 2016-027-01-27-MSS.
2) "Paving & Drainage Improvements to: Mile 12N (FM1015 - 2W)" RFB No. 2016-028-01-27-MSS.
2) "Paving & Drainage Improvements to: Mile 12N (FM1015 - 2W)" RFB No. 2016-028-01-27-MSS.
C.
Pct. 2
1.
AI-52794
Pursuant to current contract with L&G Engineering (Article 14), a request for approval by engineer to permit the subcontracting of R.O.W. Surveying Services, LLC. in connection with Work Authorization No. 3 for the Pct 2 Regional Linear Park Project.
2.
AI-52708
Acceptance and approval of request to purchase a
"subsite with the annual hosting and support for the subsite" and a
"custom mobile app with setup and annual fee" including any future hardware, software, maintenance, technical support, updates, upgrades, licenses, automatic renewals and any other pertinent related services with
CivicPlus [
County's sole source vendor for the
County's Official Website amid
sole source declaration] for said purchase thru assigned
requistion #288959 as follow with authority for County Judge or Designee to execute said agreements:
Subsite setup Fee: $6,425.00
Subsite annual fee for hosting and support: $1,575.00
Custom Mobile App setup fee: $5,500.00
Custom Mobile App annual fee: $1,950.00
TOTAL AMOUNT: $15,450.00
D.
Pct. 3
1.
AI-52747
Discussion and applicable action in connection with the current contract between Hidalgo County and Pro-Medic, LLC including
but not limited to the following options:
A. Permit the current agreement with Pro-Medic to expire on 02-18-16 while due process in exercised by State of Texas Dept. of Health; OR,
B. Pursuant to notification to Precinct #3 from State of Texas Department of Health [see attachment herein] and Articles 6 & 16 of the current agreement between Hidalgo County and Pro-Medic EMS, LLC action to send notice of termination due to the circumstances described in attachments effective upon execution of new contract to be awarded herein;
but not limited to the following options:
A. Permit the current agreement with Pro-Medic to expire on 02-18-16 while due process in exercised by State of Texas Dept. of Health; OR,
B. Pursuant to notification to Precinct #3 from State of Texas Department of Health [see attachment herein] and Articles 6 & 16 of the current agreement between Hidalgo County and Pro-Medic EMS, LLC action to send notice of termination due to the circumstances described in attachments effective upon execution of new contract to be awarded herein;
C. Presentation of scoring grid [for the purposes of ranking and award of contract] of the proposals received for: Emergency Ambulance Services for those Unincorporated Areas in Pct 3 and as further described and detailed in the specifications in the approved HC RFP;
| Evaluators | PROMEDIC EMS LLC |
MED-CARE
EMS
|
HIDALGO COUNTY
EMS
|
| Evaluator 1 | 90 | 66 | 91 |
| Evaluator 2 | 93 | 82 | 96 |
| Evaluator 3 | 93 | 80 | 94 |
| Evaluator 4 | 93 | 82 | 98 |
| TOTAL | 369 | 310 | 379 |
| AVERAGE | 92.25 | 77.50 | 94.75 |
| CC Ranking |
D. Authority to negotiate a final "Emergency Ambulance Services for Unincorporated Areas in Pct 3" Agreement with the number one ranked firm of ________________________.
E.
Pct. 4
1.
AI-52726
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service;
B. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County's approved "pool" of Engineering Firms for the provision of "professional engineering services" for Project: FM 1925 (from 1,500 ft. West of FM 2220 (Ware Road) to 10th Street located within Hidalgo County Precinct 4;
ENGINEERING FIRMS:
| Totals | Building Transportation Infrastructure, Inc. d/b/a BTI |
DBR Engineering Consultants, Inc. | L&G Engineering |
| Scores | |||
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional engineering services agreement for Project: FM 1925 (from 10th Street to McColl Road) located within Hidalgo County Precinct 4, commencing with the No.1 ranked firm ____________________________ for Engineering Services.
D. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service;
E. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County's approved "pool" of Engineering Firms for the provision of "professional engineering services" for Project: Mile 5 from Taylor Road to FM 2220 (Ware Road) located within Hidalgo County Precinct 4;
ENGINEERING FIRMS:
| Totals | Building Transportation Infrastructure, Inc. d/b/a BTI |
DBR Engineering Consultants, Inc. | L&G Engineering |
| Scores | |||
| Ranking |
F. Authority for the Purchasing Department to negotiate a professional engineering services agreement for Project: Mile 5 from Taylor Road to FM 2220 (Ware Road) located within Hidalgo County Precinct 4, commencing with the No.1 ranked firm ____________________________ for Engineering Services.
F.
Colonia Access Program Pct. 3
1.
AI-52698
Presentation for discussion, consideration, and action on a recommendation by project Javier Hinojosa Engineering to award to lowest bidder meeting all specifications: MJA Construction, LLC in the amount of $176,801.00 for Bid No. CAP-15-359-10-28-YSS "Road & Drainage Construction for Havana Lomas Subdivision No.4"
2.
AI-52709
Presentation for discussion, consideration, and action on a recommendation by project Javier Hinojosa Engineering to award to lowest bidder meeting all specifications: 2GS, LLC in the amount of $78,125.50 for Bid No. CAP-15-360-10-28-YSS "Road & Drainage Construction for Havana Lomas Subdivision No.5"
G.
Sheriff's Office
1.
AI-52736
A. Acceptance and approval of termination notice submitted by current contracted vendor
[NTC Drug Testing Services, Inc.] in connection to agreement#
E-15-240-06-23 (C-13-077-06-25) for the purposes of:
Drug Testing Collection Services (on as needed basis) for the
Hidalgo County Sheriff's Office;
B. Ratification of publication [by Martha L. Salazar, HC Purchasing Agent] to advertise [due to time constraints in order to avoid lapse in services] a Request for Bid titled: Hidalgo County Sheriff's Office- "Drug Testing Collection Services" through project No.: 2016-024A-01-04-SMA.
B. Ratification of publication [by Martha L. Salazar, HC Purchasing Agent] to advertise [due to time constraints in order to avoid lapse in services] a Request for Bid titled: Hidalgo County Sheriff's Office- "Drug Testing Collection Services" through project No.: 2016-024A-01-04-SMA.
2.
AI-52756
Presentation of bids received for the purpose of awarding to the responsible vendors submitting lowest/best bids and meeting all specifications and/or requirements including the approval of contracts (subject to legal review) for Request for Bid titled: Hidalgo County Sheriff's Office-Drug Testing Collection Services" through project No." 2016-024A-01-04-SMA.
H.
Co. Wide
1.
AI-52729
a. Acceptance and approval of termination notice submitted by current contracted vendor
[NTC Drug Testing Services, INc.] in connection to Contract (
C-15-022-02-17) for the purposes of: "
Drug & Alcohol Testing for H.C. Employees" (on an as needed basis) for Hidalgo County.
b. Ratification of publication [by HC Purchasing Agent, Martha L. Salazar due to time constraints & avoid laspse in servcices] to advertise a Request for Bid titled: Hidalgo County- Drug & Alcohol Testing for H.C. Employees" through project No. 2016-024-01-04-YZV and utilizing the previously HCCC approved procurement packet for same.
c. Presentation of bid(s) received for the purpose of award and approval of contract document to the responsible vendor submitting the lowest and best bid [and meeting all specifications and/or requirements ] as attached hereto for: Hidalgo County-Drug & Alcohol Testing for H.C. Employees" RFB 2016-024-01-04-YZV.
b. Ratification of publication [by HC Purchasing Agent, Martha L. Salazar due to time constraints & avoid laspse in servcices] to advertise a Request for Bid titled: Hidalgo County- Drug & Alcohol Testing for H.C. Employees" through project No. 2016-024-01-04-YZV and utilizing the previously HCCC approved procurement packet for same.
c. Presentation of bid(s) received for the purpose of award and approval of contract document to the responsible vendor submitting the lowest and best bid [and meeting all specifications and/or requirements ] as attached hereto for: Hidalgo County-Drug & Alcohol Testing for H.C. Employees" RFB 2016-024-01-04-YZV.
24.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
AI-52716
C-5144-15-A; Joel Casares and Debbie Casares v. County of Hidalgo
D.
AI-52752
Civil Action No. 15-CV-00477; Pedro Garcia, Jr. v. Hidalgo County, Texas, et al
E.
AI-52754
Civil Action No. 15-CV-435; Gregorio Trevino, Jr. v. Hidalgo County, Texas, et al
F.
AI-52775
Civil Action No. 7:14-CV-00201; Nita L. Labude, ind. and as personal rep. of the Estate of Paul William Labude (decendant) v. County of Hidalgo, et al
G.
AI-52812
Claim of R.Gutierrez Engineering Corporation
H.
AI-52761
Claim of Jose Sandoval Hernandez
I.
AI-52764
Claim of Pedro Bautista Perez
J.
AI-52766
Claim of Gabriela Ventura
K.
AI-52770
Claim of San Juanita Herrera
L.
AI-52782
Claim of Jose Escalante
M.
AI-52787
Claim of Alondra Marroquin
N.
AI-52789
Claim of Leonel Gutierrez
O.
AI-52791
Claim of Margarita Castaneda
25.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
26.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
AI-52717
C-5144-15-A; Joel Casares and Debbie Casares v. County of Hidalgo
D.
AI-52753
Civil Action No. 15-CV-00477; Pedro Garcia, Jr. v. Hidalgo County, Texas, et al
E.
AI-52755
Civil Action No. 15-CV-435; Gregorio Trevino, Jr. v. Hidalgo County, Texas, et al
F.
AI-52776
Civil Action No. 7:14-CV-00201; Nita L. Labude, ind. and as personal rep. of the Estate of Paul William Labude (decendant) v. County of Hidalgo, et al
G.
AI-52813
Claim of R.Gutierrez Engineering Corporation
H.
AI-52763
Claim of Jose Sandoval Hernandez
I.
AI-52765
Claim of Pedro Bautista Perez
J.
AI-52767
Claim of Gabriela Ventura
K.
AI-52771
Claim of San Juanita Herrera
L.
AI-52783
Claim of Jose Escalante
M.
AI-52788
Claim of Alondra Marroquin
N.
AI-52790
Claim of Leonel Gutierrez
O.
AI-52792
Claim of Margarita Castaneda
27.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
28.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
29.
Adjourn