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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING February 3, 2016 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2015 Interdepartmental transfers:
A.
Pct.1 CO's 2014 (1345):
Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2014 from program (041) and program (199) to program (194) in the amount of $ 52,235.50.
Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2014 from program (041) and program (199) to program (194) in the amount of $ 52,235.50.
3.
2016 Intradepartmental transfers:
A.
2016 - Environmental Compliance (1100)
B.
2016 - Co. Wide Adm. (1100)
C.
2016 - Facilities Management (1100)
D.
2016 - Elections (1100)
E.
2016 - Pct #3 Rd. Maint. (1200)
F.
2016 - Pct. #3 Sanitation (1100)
G.
2016 - Public Defender's (1100)
H.
2016 - Health Benefits / Admin (2201)
I.
2016 - District Attorney's Office / Civil Litigation (1100)
J.
2016 - District Attorney (1100)
K.
2016 - HIDTA (1252)
L.
2016 - Pct 2 Rd Maint (1200)
M.
2016 - Pct 2 Adm (1200)
N.
2016 - Public Affairs (1100)
O.
2016 - Health & Human Services Dept. / Adm. (1293)
P.
2016 - Health & Human Services Dept. / Clinics (1100)
Q.
2016 - Justice of the Peace Pct. 4 Pl. 2 (1100)
R.
2016 - County Court at Law #8 (1100)
S.
2016 - Human Resources (1100)
T.
2016 - Human Services (1100)
U.
2016 - County Court #7 (1100)
V.
2016 - District Attorney (1100)
W.
2016 - County Commissioners (1100)
X.
2016 - Pct 2 Adm (1200)
Y.
2016 - District Attorney (1100)
4.
2016 Interdepartmental transfers:
A.
CO2010AB (1342):
Approval of 2016 interdepartmental transfer from New Motor Pool (program 126) to CRC Sunflower/SH107 (program 123) and Emergency Srv Linn (program 136) for the amounts for $122.79 and $240.35 (respectively).
Approval of 2016 interdepartmental transfer from New Motor Pool (program 126) to CRC Sunflower/SH107 (program 123) and Emergency Srv Linn (program 136) for the amounts for $122.79 and $240.35 (respectively).
B.
Various Departments (1100)
Approval of 2016 interdepartmental transfer from Co Wide Adm-Contingency and various departments in the total amount of $179,341.03 to fund salary related adjustments approved on 01/19/16 (AI-53024).
Approval of 2016 interdepartmental transfer from Co Wide Adm-Contingency and various departments in the total amount of $179,341.03 to fund salary related adjustments approved on 01/19/16 (AI-53024).
C.
Criminal District Attorney (1100):
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Criminal District Attorney in the amount of $481,661.96 to fund the purchase of office furniture.
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Criminal District Attorney in the amount of $481,661.96 to fund the purchase of office furniture.
D.
Co.Wide Adm (1100):
Approval of 2016 interdepartmental transfer from Facilities Management to Co. Wide Adm-Contingency in the amount of $148,697.14.
Approval of 2016 interdepartmental transfer from Facilities Management to Co. Wide Adm-Contingency in the amount of $148,697.14.
E.
Tropical TX Center MHMR (1100):
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Tropical TX Center MHMR in the amount of $48,467.00 to fund aid to governmental agency expenditures (FY 2016 required County allocation).
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Tropical TX Center MHMR in the amount of $48,467.00 to fund aid to governmental agency expenditures (FY 2016 required County allocation).
F.
Pct 2 ICA SJ Sioux Rd Prj (1200):
Approval of 2016 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 ICA w/SJ Sioux Rd Project in the amount of $5,000.00.
Approval of 2016 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 ICA w/SJ Sioux Rd Project in the amount of $5,000.00.
G.
Pct. 4 CRC Sunflower/SH107 (1100):
Approval of 2016 interdepartmental transfer from Pct. 4 Parks (program 009) to CRC Sunflower/SH 107 (program 123) in the amount of $1,817.52.
Approval of 2016 interdepartmental transfer from Pct. 4 Parks (program 009) to CRC Sunflower/SH 107 (program 123) in the amount of $1,817.52.
H.
Pct. 4 Curry Rd Prj. (1200):
Approval of 2016 interdepartmental transfer from Pct. 4 Rd. Maint. (program 007) to Curry Rd Prj. (program 160) in the amount of $205.60.
Approval of 2016 interdepartmental transfer from Pct. 4 Rd. Maint. (program 007) to Curry Rd Prj. (program 160) in the amount of $205.60.
I.
Executive Office (1100):
Approval of interdepartmental transfer from Co. Comm Acct. (125-004) to Exec. Office Acct. (125-001) to fund the additional GPS Units and monthly service fees
Approval of interdepartmental transfer from Co. Comm Acct. (125-004) to Exec. Office Acct. (125-001) to fund the additional GPS Units and monthly service fees
5.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
6.
Monthly Fee Reports:
A.
Approval of District Clerk Monthly Fee Report - December 2015
B.
District Attorney's Office
2015 December - Hot Checks Fees Monthly Report
2015 December - Hot Checks Fees Monthly Report
7.
Executive Office:
A.
Approval of Right of Way Permits:
North Alamo Water Supply Corporation:
1) Sunset Valley Phase 3 - Victoria Road- From the centerline of Stites Road go North 660 feet, will bore Victoria Road from East to West with a 12" PVC casing for an 6" PVC waterline.
North Alamo Water Supply Corporation:
1) Sunset Valley Phase 3 - Victoria Road- From the centerline of Stites Road go North 660 feet, will bore Victoria Road from East to West with a 12" PVC casing for an 6" PVC waterline.
B.
Approval of Right of Way Permits:
1). Magic Valley Electric Cooperative: Electrical line will be bored under the old San Juan Rd and will be in S.H. 365 R.O. W.
1). Magic Valley Electric Cooperative: Electrical line will be bored under the old San Juan Rd and will be in S.H. 365 R.O. W.
8.
Membership Dues:
A.
Elections Department (1100):
Requesting approval to pay the Texas Association of Elections Administrator 2016 Membership fees in the total of $350.00 for Mrs. Yvonne Ramon Elections Administrator $150.00, Melissa Alvarez Elections Operation Manager $100.00 Michael Sosa IT Manager $100.00 with the authority of the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay the Texas Association of Elections Administrator 2016 Membership fees in the total of $350.00 for Mrs. Yvonne Ramon Elections Administrator $150.00, Melissa Alvarez Elections Operation Manager $100.00 Michael Sosa IT Manager $100.00 with the authority of the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
B.
County Clerk (1100):
Requesting approval to pay the 2016 (URA) Urban Recorders Alliance Annual Dues in the total amount of $150.00 for Mr. Arturo Guajardo, Jr. and Mrs. Annette Muñiz with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Arturo Guajardo, Jr. - County Clerk - $100.00
Annette Muñiz - Chief Deputy - $50.00
Total - $150.00
Requesting approval to pay the 2016 (URA) Urban Recorders Alliance Annual Dues in the total amount of $150.00 for Mr. Arturo Guajardo, Jr. and Mrs. Annette Muñiz with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Arturo Guajardo, Jr. - County Clerk - $100.00
Annette Muñiz - Chief Deputy - $50.00
Total - $150.00
C.
County Clerk (1100):
Requesting approval to pay the 2016 (ASPA) American Society For Public Administration membership fees in the amount of $110.00 (req. 291023) for Mrs. Annette Muñiz with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2016 (ASPA) American Society For Public Administration membership fees in the amount of $110.00 (req. 291023) for Mrs. Annette Muñiz with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
D.
District Attorney (1100):
Requesting approval to pay 2016 membership dues for Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees: Jonathan Almanza, Carlos Benavides, Mauricio Martinez, Richard Moore & Eduardo Rendon Jr., in the total amount of $300.00 (Requisition #291342), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor.
Requesting approval to pay 2016 membership dues for Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees: Jonathan Almanza, Carlos Benavides, Mauricio Martinez, Richard Moore & Eduardo Rendon Jr., in the total amount of $300.00 (Requisition #291342), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor.
E.
Auditors Office (1100):
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners for Raymundo Eufracio, CPA, Hidalgo County Auditor, in the total amount of $175.00 (Requisition #290638) with authority for County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners for Raymundo Eufracio, CPA, Hidalgo County Auditor, in the total amount of $175.00 (Requisition #290638) with authority for County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
F.
Constable Pct. 2 (1100):
Requesting approval to pay membership dues to the "Justice of the Peace and Constables Association" in the total amount of $585.00 (Req. #290710), with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor for the following employees: Constable Martin Cantu, Chief Deputy Armando Campos, Constable Clerk Roxanna De la Cruz, Jose Hinojosa, Deputies: Carlos Elizondo, Roberto Perez, Fernando Gaitan, Senaida Alonzo, Juan Arenas, Jonathan Scaggs, Leobardo Ortiz, Ramiro Martinez, Jamie Puente, Jennifer Rosillo, Jesus Cepeda and Jose Padilla.
Requesting approval to pay membership dues to the "Justice of the Peace and Constables Association" in the total amount of $585.00 (Req. #290710), with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor for the following employees: Constable Martin Cantu, Chief Deputy Armando Campos, Constable Clerk Roxanna De la Cruz, Jose Hinojosa, Deputies: Carlos Elizondo, Roberto Perez, Fernando Gaitan, Senaida Alonzo, Juan Arenas, Jonathan Scaggs, Leobardo Ortiz, Ramiro Martinez, Jamie Puente, Jennifer Rosillo, Jesus Cepeda and Jose Padilla.
9.
Headstart:
A.
Approval of Special Services Monthly Reports: November/December
B.
Approval of Texas Department of Agriculture Meals and Snacks Monthly Reports: November/December
C.
Approval of Children's Applications for 2015-2016: November/December
D.
Approval of Financial Reports: November/December
10.
Auditor's Office:
A.
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of November 2015.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
11.
Budget & Management:
A.
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of January 1-15, 2016 in the amount of $47,208.87 and requesting approval of wire transfer.
B.
1. Approval of reimbursement in the amount of $967,229.85 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 01/02/15 to 01/15/16.
2. Approval of wire transfer to cover claims paid.
| 01/02-08/16 | $471,264.18 |
| 01/09-15/16 | $495,965.67 |
| TOTAL | $967,229.85 |
2. Approval of wire transfer to cover claims paid.
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Pct. 4 Project Invoices:
1. Acceptance and approval of request for payment of Invoice 3202-16(15) for $1,233.50 submitted by Mata-Garcia Architects for the Linn San Manuel Emergency Service Facility (PO# 701993).
2. Acceptance and approval of request for payment of Invoice 3203-16 for $1,233.50 submitted by Mata-Garcia Architects for the San Carlos Community Resource Center (PO# 700944).
1. Acceptance and approval of request for payment of Invoice 3202-16(15) for $1,233.50 submitted by Mata-Garcia Architects for the Linn San Manuel Emergency Service Facility (PO# 701993).
2. Acceptance and approval of request for payment of Invoice 3203-16 for $1,233.50 submitted by Mata-Garcia Architects for the San Carlos Community Resource Center (PO# 700944).
B.
Ratification of fully executed Change Order No. 1 in connection with the Pct. 1 Spanish Palms Subdivision Paving & Drainage Improvements Project as recommended by project engineer, LeFevre Engineering & Management Consulting, LLC.
C.
1. Approval of request for payment of Invoice# 1 as submitted by project engineer, SAMES Engineering in the amount of $65,907.74 for Work Authorization No. 1 for the Mile 4 (Mile 10- Mile 12) Road Project through PO# 737687 for the month of January 2016;
2. Approval of request for payment of Invoice# 1 as submitted by project engineer, SAMES Engineering in the amount of $13,809.68 for Work Authorization No. 2 for the Mile 12 N (2,200 LF W) road project through PO# 737688 for the month of January 2016.
2. Approval of request for payment of Invoice# 1 as submitted by project engineer, SAMES Engineering in the amount of $13,809.68 for Work Authorization No. 2 for the Mile 12 N (2,200 LF W) road project through PO# 737688 for the month of January 2016.
D.
Ratification of fully executed Change Order No. 9 in connection to contract No. C-14-362-10-28 with 2GS, LLC for the project:-Hidalgo County Precinct #1 - SIOUX ROAD PAVING & DRAINAGE IMPROVEMENTS PROJECT [from Tower Road to Val Verde Road] as recommended by Mr. Raul Sesin, P.E.
E.
Approval of Payment Application No. 5 in the amount of $10,010.62 for the Sioux Road Improvements project for Pct. 2 submitted by contractor, Texas Cordia Construction, LLC through Contract C-15-209-07-21 and as reviewed by project engineer, Raul Sesin, P.E.
F.
Requesting approval of payment for Invoice #001 in the amount of $4,119.38 for professional services, submitted by project architect, Sam Garcia Architects through Contract C-15-160-09-15 for the Pct. # 2 Palmer Pavilion/ Les Gilmore Kitchen Renovation and Upgrades.
G.
HIDTA
Requesting authority to purchase a (24) Twenty-four Month Subscription Renewal for a Single-User Access Authorization for Online Social Media Monitoring from Sole Sourced vendor Snaptrends for a period from 9/17/15 - 9/18/17; through Requisition#291027 in the amount of $2,900 / year for a total of $5,800 with Company's response as acceptance of Purchase Order and not an Executed Agreement.
Requesting authority to purchase a (24) Twenty-four Month Subscription Renewal for a Single-User Access Authorization for Online Social Media Monitoring from Sole Sourced vendor Snaptrends for a period from 9/17/15 - 9/18/17; through Requisition#291027 in the amount of $2,900 / year for a total of $5,800 with Company's response as acceptance of Purchase Order and not an Executed Agreement.
H.
Acceptance & approval of the following invoices submitted by contracted/project engineer, Javier Hinojosa Engineering:
1. Invoice No. 16012- $3,112.50
2. Invoice No. 16013- $6,908.21
1. Invoice No. 16012- $3,112.50
2. Invoice No. 16013- $6,908.21
I.
A correction on AI-52031 dated 11/17/15 on one of the trade-in vin# (vin# 1DP7H1CX215099558 was entered INCORRECT THE CORRECT vin # is 1GDP7H1CX2J509958
J.
Action to approved the County's option to renew/extend for an additional one [1] year term [as permitted under the current agreement] the engagement of the Espinosa Law Firm for the provision of legal services to the Hidalgo County Civil Service Commission.
K.
Approve Request for Payment-Application No. 8 in the amount of $82,990.14 from IOC Company, LLC, awarded contractor for Precinct No. 3, "Mile 2 North Roadway Project," and as certified for payment by project engineer, L&G Engineer-C-14-153-02-17.
L.
Acceptance and approval to exercise the County's option to extend the following contracts for "Type D Hot Mix Asphalt-Gravel and Limestone-Hidalgo County Precincts" for the one (1) year option, under the same rates, terms and conditions with the following multiple awarded vendors and subject to compliance with HB1295 [if and when applicable]:
A. Contract #C-15-026-03-17-Frontera Materials;
B. Contract #C-15-026A-03-17-Valley Caliche Products.
A. Contract #C-15-026-03-17-Frontera Materials;
B. Contract #C-15-026A-03-17-Valley Caliche Products.
M.
ADD FUEL CARD
1. Constable Pct No. 4.-Fuel Card
1. Constable Pct No. 4.-Fuel Card