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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING February 16, 2016 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
AI-53416
Proclamation declaring February as Canned Food Month
B.
AI-53423
Approval of Letter of Support for EDP Renewables Hidalgo Wind Farm with authority for County Judge to sign
7.
District Attorney's Office:
A.
AI-53231
DA's Office-Hidalgo County Domestic Violence Specialty Prosecutor Grant (1281):
1. Requesting approval to apply for the FY2016 Hidalgo County Domestic Violence Specialty Prosecutor Grant
2. Requesting approval of resolution to designate County Judge as the grantee's authorized official and to sign documents
1. Requesting approval to apply for the FY2016 Hidalgo County Domestic Violence Specialty Prosecutor Grant
2. Requesting approval of resolution to designate County Judge as the grantee's authorized official and to sign documents
B.
AI-53146
HIDTA Task Force (1252 & 1254)
1. Requesting approval of the Amended FY 2014 Equitable Sharing Agreement and Certification Report for the HIDTA Task Force.
2. Requesting approval of the FY 2015 Equitable Sharing Agreement and Certification Report for the HIDTA Task Force.
District Attorney (1256)
3. Requesting approval of the FY 2015 Equitable Sharing Agreement and Certification Report for the Hidalgo County District Attorney's Office.
1. Requesting approval of the Amended FY 2014 Equitable Sharing Agreement and Certification Report for the HIDTA Task Force.
2. Requesting approval of the FY 2015 Equitable Sharing Agreement and Certification Report for the HIDTA Task Force.
District Attorney (1256)
3. Requesting approval of the FY 2015 Equitable Sharing Agreement and Certification Report for the Hidalgo County District Attorney's Office.
8.
Constables:
A.
AI-53317
Constable Pct.#2:
Presentation and discussion of the 2015 Racial Profiling Report as presented by the Hidalgo County Constable Pct. 2 Office, in accordance with Article 2.133 of the Texas Code of Criminal Procedure.
Presentation and discussion of the 2015 Racial Profiling Report as presented by the Hidalgo County Constable Pct. 2 Office, in accordance with Article 2.133 of the Texas Code of Criminal Procedure.
B.
AI-53383
Constable Pct. 3
Requesting approval of the FY15 Equitable Sharing Agreement and Certification Report for the Hidalgo County Constable Department Precinct 3 .
Requesting approval of the FY15 Equitable Sharing Agreement and Certification Report for the Hidalgo County Constable Department Precinct 3 .
C.
AI-53316
Constable Pct. 3:
Presentation and discussion of the 2015 Racial Profiling Report as presented by the Hidalgo County Constable Precinct 3 Department in accordance with Article 2.134 of the Texas Code of Criminal Procedures.
Presentation and discussion of the 2015 Racial Profiling Report as presented by the Hidalgo County Constable Precinct 3 Department in accordance with Article 2.134 of the Texas Code of Criminal Procedures.
D.
AI-53131
Constable Pct. 4:
Requesting authorization for the County Judge to execute the 2015 Equitable Sharing Agreement and Certification Report.
Requesting authorization for the County Judge to execute the 2015 Equitable Sharing Agreement and Certification Report.
E.
AI-53110
Constable Pct. 4:
Requesting approval to participate alongside with Uniting Neighbors In Drug Abuse Defense (UNIDAD) Coalition in reducing prescription drug abuse in Hidalgo County by participating in the CVS Operation Medicine Drop Permanent Collection Box Program by having a drop box located in our department. Residents of Hidalgo County can safely dispose of expired, unused or unwanted prescription medications.
Requesting approval to participate alongside with Uniting Neighbors In Drug Abuse Defense (UNIDAD) Coalition in reducing prescription drug abuse in Hidalgo County by participating in the CVS Operation Medicine Drop Permanent Collection Box Program by having a drop box located in our department. Residents of Hidalgo County can safely dispose of expired, unused or unwanted prescription medications.
9.
Sheriff's Office:
A.
AI-53400
Sheriff's Office – K9s4COPS (1284):
1. Authorization and approval to apply for the K9s4COPS grant.
2. Authorization for County Judge, as authorized official, to sign required documents for the application.
1. Authorization and approval to apply for the K9s4COPS grant.
2. Authorization for County Judge, as authorized official, to sign required documents for the application.
B.
AI-53341
1. Requesting authorization to amend the 2014 Equitable Sharing Agreement and Certification Report and authorize the County Judge to execute said report.
2. Requesting authorization for the County Judge to execute the 2015 Equitable sharing Agreement and Certification Report.
2. Requesting authorization for the County Judge to execute the 2015 Equitable sharing Agreement and Certification Report.
C.
AI-53336
Authorization and approval of agreement between Langley Productions, Inc. and the Hidalgo County Sheriff's Office for filming program episodes at the Hidalgo County Jail, with authorization for Hidalgo County Sheriff J.E. "Eddie" Guerra to execute agreement "subject to compliance w/HB1295 or otherstatutes when and if applicalble"
D.
AI-53248
1. Approval of Memorandum of Understanding for Emergency Evacuation Plan and Addendum between the Department of Homeland Security Immigration and Customs Enforcement and the Hidalgo County Sheriff's Office.
2. Authorization for the County Judge, as authorized official, and County Sheriff to sign documents.
2. Authorization for the County Judge, as authorized official, and County Sheriff to sign documents.
E.
AI-53247
1. Approval of Memorandum of Understanding for Mutual Assistance and Addendum between the Department of Veterans Affairs and the Hidalgo County Sheriff's Office.
2. Approval and Authorization for the County Judge, as authorized official, and County Sheriff to sign documents.
2. Approval and Authorization for the County Judge, as authorized official, and County Sheriff to sign documents.
F.
AI-53287
Requesting approval for fuel reimbursement for Sergeant Joshua Kaltenbach in the amount of $23.30 with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
10.
Executive Office:
A.
AI-53371
Appointment of Hidalgo County Fire Marshal
B.
AI-53301
Tropical Texas Behavioral Health (1100):
1. Approval of payment to Tropical Texas Behavioral Health for FY 2016 county allocation of required local match in the amount of $810,358.00 for DSHS Contract #537-16-0124-00036 in accordance with Texas Health & Safety Code Section 534.066 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor;
2. Approval of payment to Tropical Texas Behavioral Health for FY 2016 county allocation match in the amount of $248,109.00 for psychiatric emergency crisis services - DSHS Contract #537-16-0124-00036 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor;
TOTAL PAYMENT AMOUNT $1,058,467.00
1. Approval of payment to Tropical Texas Behavioral Health for FY 2016 county allocation of required local match in the amount of $810,358.00 for DSHS Contract #537-16-0124-00036 in accordance with Texas Health & Safety Code Section 534.066 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor;
2. Approval of payment to Tropical Texas Behavioral Health for FY 2016 county allocation match in the amount of $248,109.00 for psychiatric emergency crisis services - DSHS Contract #537-16-0124-00036 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor;
TOTAL PAYMENT AMOUNT $1,058,467.00
C.
AI-53418
Authorization for Judge Ramon Garcia to sign the Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan form to be submitted by the Hidalgo County Housing Authority for their Annual Year Capital Fund Program application.
D.
AI-53420
Discussion and approval of a Resolution of the Commissioners Court of Hidalgo County to support the proposed affordable housing project to be known as Villa Verde.
E.
AI-53421
Discussion and approval of a Resolution of the Commissioners Court of Hidalgo County to support the proposed affordable housing project to be known as Starlight Development.
F.
AI-53422
Discussion and approval of a Resolution of the Commissioners Court of Hidalgo County to support the proposed affordable housing project to be known as Palmera Heights.
G.
AI-53105
Approval of 2016 Museum Funding Agreement between County of Hidalgo and Museum of South Texas History in the amount of $360,000.00, "subject to compliance w/HB1295 or other statutes when and if applicable"
H.
AI-53102
Approval of 2016 Library Interlocal Agreements between Hidalgo County and the following cities:
Alamo, Donna, Edinburg, Elsa, Hidalgo, La Joya, McAllen, Mercedes, Mission, Penitas, Pharr, San Juan and Weslaco
Alamo, Donna, Edinburg, Elsa, Hidalgo, La Joya, McAllen, Mercedes, Mission, Penitas, Pharr, San Juan and Weslaco
I.
AI-53331
Request by Edinburg Fire Department to use the Hidalgo County Courthouse Square for Bike and Run Event to be held on Saturday, May 21, 2016 (all day)
J.
AI-53372
Requesting permission by CASA of Hidalgo County, Inc. to use open forum area of the courthouse for 19th Annual Candlelight Vigil to be held on April 07, 2016 - (5:30 pm to 8:00 pm)
K.
AI-53315
Approval to accept settlement check from the Attorney General of Texas in the amount of $4,000.00 to settle auto claim accident with County vehicle. (Constable Precinct 1)
L.
AI-53391
Indigent Defense:
Requesting approval to reimburse Isidro Sepulveda, Jr. the amount of $ 9.00 and David Sinder the amount of $11.09 for hotel expenses exceeding allowable rate in connection with trip to Galveston for 39th Annual Texas Association for Court Administration, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
Requesting approval to reimburse Isidro Sepulveda, Jr. the amount of $ 9.00 and David Sinder the amount of $11.09 for hotel expenses exceeding allowable rate in connection with trip to Galveston for 39th Annual Texas Association for Court Administration, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
M.
AI-53415
Public Defense:
Requesting approval of payment of attorney vouchers (not submitted within 3 months of disposition as per Local Rules of Administration adopted under TLGC 74.093) from attorney J. Roel Garcia in connection with legal representation of indigent defendants with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
Requesting approval of payment of attorney vouchers (not submitted within 3 months of disposition as per Local Rules of Administration adopted under TLGC 74.093) from attorney J. Roel Garcia in connection with legal representation of indigent defendants with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Invoice Date | Disposition Date | Cause # / Court # | Amount | |
| 1 | 6/4/15 | 12/3/14 | CR-11-1858-D / County Court #4 | 200.00 |
| 2 | 11/25/15 | 10/1/15 | CR-15-08472-B / County Court #2 | 300.00 |
| TOTAL | 500.00 |
11.
Human Resources:
A.
AI-53430
1. Requesting waiver of the Budget Amendment Policy - Personnel-Related Amendments.
2. Approval of the following salary schedule changes, effective 01/25/16:
3. Approval to revise the Salary Schedule in accordance with Commissioners Court action.
2. Approval of the following salary schedule changes, effective 01/25/16:
| Dept/Program | Slot No. | Position Title | Approved Budgeted Salary | Proposed Budgeted Salary |
| 110-006 | 0028 | Executive Assistant III | $61,532.00 | $59,727.00 |
| 110-006 | 0003 | Assistant Chief Administrator | $70,336.00 | $72,141.00 |
3. Approval to revise the Salary Schedule in accordance with Commissioners Court action.
B.
AI-53304
Criminal Auxiliary Court (1100):
1. Discussion, consideration, and approval of the following personnel action, effective next full pay period, 02/22/16:
2. Approval to revise the salary schedule in accordance with Commissioner's Court action.
1. Discussion, consideration, and approval of the following personnel action, effective next full pay period, 02/22/16:
| Action | Dept. # | Slot No. | Current Position Title |
Proposed Position Title |
| Title Change | 045-001 | 0004 | Liaison | Assistant Court Coordinator |
2. Approval to revise the salary schedule in accordance with Commissioner's Court action.
C.
AI-53398
389th DC (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions, effective next full pay period, 02/22/16:
1. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions, effective next full pay period, 02/22/16:
| Action | Dept/ Program |
Slot# | Position Title | Current Budgeted Allowance |
Proposed Budgeted Allowance |
| Decrease Allowance (Interpreter) | 008-001 | 0003 (vacant) |
Bailiff | $2,500.00 | $1,000.00 |
| Increase Allowance (Interpreter) | 008-001 | 0004 (vacant) |
Assistant Coordinator | $3,500.00 | $5,000.00 |
3. Approval to revise salary schedule in accordance with Commissioners' Court action.
D.
AI-53413
Sheriff's Office (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval of the following personnel actions, effective next full pay period, 2/22/2016:
3. Approval to revise the salary schedule in accordance with Commissioners Court action.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval of the following personnel actions, effective next full pay period, 2/22/2016:
| Action | Dept. / Program |
Slot No. | Position Title | Current Budgeted Allowance |
Proposed Budgeted Allowance |
| Add Clothing Allowance | 280-001 | 0024 | Sergeant Step I | $0.00 | $500.00 |
E.
AI-53442
District Attorney's Office- Crim. DA (1100)/Civil Litigation (1100)/Bond Forfeiture (1100)/Check Fraud (1222)/Chapter 59 (1223)/Pre-Trial (1225):
1. Approval of personnel actions, as listed on Exhibit A, effective 02/22/16.
2. Approval of transfer(s)/appropriation(s).
3. Approval to revise the salary schedule(s) in accordance with Commissioners Court action.
1. Approval of personnel actions, as listed on Exhibit A, effective 02/22/16.
2. Approval of transfer(s)/appropriation(s).
3. Approval to revise the salary schedule(s) in accordance with Commissioners Court action.
12.
Health & Human Services Department:
A.
AI-53419
For discussion and action of notice that Dr. Ivan Melendez, Hidalgo County Health Authority/Physician, will be on leave of absence for approximately six weeks, tentatively scheduled to start March 1, 2016.
B.
AI-53321
Requesting approval of the Inter-local Cooperation Agreement between City of McAllen and Hidalgo County in connection with holding a joint event with the South Texas Hurricane Conference and the South Texas Ebola and Infectious Disease Conference for personnel who respond and provide services in cases of emergencies involving hurricanes and other potential public calamities and further described in BACKGROUND and detailed in the ILA attached herein.
C.
AI-53279
1. Requesting approval to accept a Radiological Workshop award from the Texas Department of State Health Services for the period of April 1, 2016 through June 15, 2016 in the amount of $10,000.00.
2. Requesting approval of the Certification of Revenue in the amount of $10,000.00.
3. Requesting approval of the budget appropriation.
2. Requesting approval of the Certification of Revenue in the amount of $10,000.00.
3. Requesting approval of the budget appropriation.
D.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
E.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
13.
Community Service Agency:
A.
AI-53268
Discussion and possible action to adopt the district map of Hidalgo County thus designating District One, District Two and District Three for purposes of Low Income Representatives to the Community Advisory Board.
14.
IT Department:
A.
AI-53350
EMERGENCY MANAGEMENT/DISTRICT ATTORNEY'S OFFICE
Authorization and approval to upgrade wireless equipment and activate two new wireless devices through the County's membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
Authorization and approval to upgrade wireless equipment and activate two new wireless devices through the County's membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
| Qty: | Description: | Department: | Employee Name: | Service: | Equipment: | MDN: |
| 1 | Equipment Upgrade | Emergency Mgmt. | Deputy EMC | iPhone 6S @ $199.99 | 956-720-2165 | |
| 1 | Equipment Upgrade | Emergency Mgmt. | EMC | iPhone 6S @ $199.99 | 956-289-6549 | |
| 1 | Equipment Upgrade | Emergency Mgmt. | Office Use | iPhone 6S Plus @ $299.99 | 956-227-5914 | |
| 1 | Equipment Upgrade | Emergency Mgmt. | Deputy EMC | iPhone 6S Plus @ $299.99 | 956-328-9129 | |
| 1 | Equipment Upgrade | Emergency Mgmt. | Deputy EMC | iPhone 6S Plus @ $299.99 | 956-457-1080 | |
| 2 | New Activations | District Attorney | Office Use | 4G Mobile Broadband Unlimited @ $37.99 each per month | Verizon AC791L @ $0. |
B.
AI-53339
Executive Office:
Authorization and approval for new wireless device service through the County's membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
Authorization and approval for new wireless device service through the County's membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
| Department: | Quantity: | Description: | User: | Service Plan: | Equipment Cost: |
| Health Dept | 4 | Data Service | Office Use | Machine to Machine Account Share 1MB @ $5.00/month | $0 |
| Health Dept | 2 | Data Service | Office Use | Machine to Machine Account Share 5MB @ $7.00/month | $0 |
| Fac. Mgmt. | 1 | Data Service | Office Use | Machine to Machine Account Share 1MB @ $5.00/month | $0 |
| Fac. Mgmt. | 1 | Data Service | Office Use | Machine to Machine Account Share 5MB @ $7.00/month | $0 |
15.
Urban County:
A.
AI-53353
"Subject to Compliance with HB 1295, when and if Applicable." The Urban County Program on behalf of the City of Peñitas is requesting approval of a best and final negotiated contract for professional engineering services with South Texas Infrastructure Group, LLC in the amount of $36,147.00 utilizing CDBG FY 27 & 28 (2014 & 2015) Peñitas Street Improvement funds.
16.
Elections Administration:
A.
Discussion and/or action, including but not limited to Elections updates
17.
Public Defender's Office:
A.
AI-53269
Public Defender (1100):
Discussion, consideration and approval to appoint Odalys Garcia and Isaac D. Bahena, UTRGV Students as volunteer Public Defender Interns for the period of February 22, 2016 through August 30, 2016.
Discussion, consideration and approval to appoint Odalys Garcia and Isaac D. Bahena, UTRGV Students as volunteer Public Defender Interns for the period of February 22, 2016 through August 30, 2016.
18.
Planning Department:
A.
AI-53291
Discussion and possible action to execute the LPA Standard Utility Agreement for SH 364 (La Homa Rd) with Texas Gas Service, a division of One Gas, Inc.
19.
Precinct #1 - Comm. Cuellar:
A.
AI-53377
Authorization and approval of name change as proposed by the LRGVDC-911.
B.
AI-53213
Approval of Resolution in support of proposed development at the Northwest Corner of Mile 6 W. Road and Flea Market Road, named Palmera Heights Apartments
20.
Precinct #2 - Comm. Cantu:
A.
AI-53412
1. Approval of the following road projects in the City of San Juan through previously approved Interlocal Agreement (AI#53201 CC 2/3/16):
a. San Antonio Road Project
b. Cesar Chavez Road Project
c. Sam Houston Road Project
d. Sgt Trevino Road Project
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project(s).
a. San Antonio Road Project
b. Cesar Chavez Road Project
c. Sam Houston Road Project
d. Sgt Trevino Road Project
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project(s).
21.
Precinct #3 - Comm. Flores:
A.
AI-53388
Requesting approval to accept contribution from La Joya ISD in the amount of $27,009.00 for road repairs to Western Rd.
B.
AI-53367
Approval of closing documents for the purchase of real property from Tress Enterprises, Inc. and authorize County Judge to execute same for LOS EJIDOS DE REYNOSA AN IRR TR W1268.06' LOT 377 75.0 AC NET.
22.
Precinct #4 - Comm. Palacios:
A.
AI-53319
Pct. 4 Rd. Maint. (1200):
Approval of appropriation of funds for Pct. 4 in the amount of $37,007.58
Approval of appropriation of funds for Pct. 4 in the amount of $37,007.58
23.
Budget & Management:
A.
AI-53431
Discussion, consideration and approval to submit the Texas VINE Reimbursement Maintenance Invoice in the amount of $6,928.83 (Second Qtr) and the Texas Statewide Automated Victim Notification Service (SAVNS) County Verification of Continuing Production Record with authority for County Judge to sign the required documents.
B.
AI-53343
Discussion, consideration, and approval to set the indirect cost allocation rate at 7.36% for the grant fiscal year 2016, effective 10/01/15 through 9/30/16 for the FY 16 WIC Program.
C.
AI-53389
1. Approval of correction/clarification to Slot G027 (Health Clinics 340-003), as previously approved in Exhibit A on 02/03/16 (AI-53059).
2. Approval to revise salary schedule in accordance with Commissioner's Court action
| Approved Budgeted Salary | Correct Budgeted Salary |
| $42,725.00 | $44,007.00 |
D.
Budget Appropriations:
1.
AI-53361
Elections Contract §31.100 (1100):
1. Approval of 2015 unappropriation of funds in the amount of $70,008.50.
2. Approval of 2016 appropriation of funds in the amount of $70,008.50 to fund operating expenditures.
1. Approval of 2015 unappropriation of funds in the amount of $70,008.50.
2. Approval of 2016 appropriation of funds in the amount of $70,008.50 to fund operating expenditures.
24.
Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-53325
Fire Marshal's Office:
Acceptance and approval of a award of bid [solicited through sealed quotes received & detailed in attachment] to the vendor submitting the lowest and best quote including the approval of contract for RFSQ No 2016-072-SMA "Hidalgo County Fire Marshal's Office-Vetting Services" and subject to compliance with HB1295 and other applicable statues when and if necessary.
Acceptance and approval of a award of bid [solicited through sealed quotes received & detailed in attachment] to the vendor submitting the lowest and best quote including the approval of contract for RFSQ No 2016-072-SMA "Hidalgo County Fire Marshal's Office-Vetting Services" and subject to compliance with HB1295 and other applicable statues when and if necessary.
2.
AI-53385
Pursuant to Article 1.4 of current Lease Agreement between Hidalgo County and Jack McClelland [contract #C-12-276-10-30], approval to send the sixty [60] day written notice of termination for the building housing the Department of Human Resources with official date of correspondence to be determined by Mr. V. Guerra, Executive Officer.
3.
AI-53283
Approval of "First Amendment" to Service Contract #E-15-201-05-19 [including Exhibit B-1 Price List for HR] between Hidalgo County and CTC Distributing Ltd. for "Off-Premises Record Storage-Pick-up Retrieval & Delivery" where the County wishes to add Human Resources (HR) for the purpose of off premises storage/retrieval services under contract to store files.
4.
AI-53265
A. Requesting approval to declare the items listed in Exhibit "A" (attached herein), office furniture, equipment and vehicles as "Surplus" for the purpose of sale through auction (scheduled for 03-09-2016) in accordance with Texas Local Government Code 263.152 (a)(1); AND, in the event "NO BIDS" received,
B. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to:'...order any of the property to be destroyed or otherwise disposed of as worthless in as much as the sale of said items CC undertook to sell (under Subsection (1) at auction on 03-09-2016 resulted in no bids were received; C. Requesting authority to publish advertisement for the auction of surplus equipment and vehicles scheduled for 03-09-2016, including but not limited to Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions.
B. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to:'...order any of the property to be destroyed or otherwise disposed of as worthless in as much as the sale of said items CC undertook to sell (under Subsection (1) at auction on 03-09-2016 resulted in no bids were received; C. Requesting authority to publish advertisement for the auction of surplus equipment and vehicles scheduled for 03-09-2016, including but not limited to Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions.
5.
AI-53128
Approval to exercise the option to renew/extend for a one (1) year extension (as permitted in contract) with Anrige, Inc. dba A Clean Portoco, under the same terms and conditions for "Lease and/or Service of Portable Toilets" - Hidalgo County.
B.
Executive Officer
1.
AI-53098
Safety Division:
Approval to purchase One (1) New 2016 Ford F-150 through the County's membership/participation with BuyBoard's awarded vendor, Caldwell Country Chevrolet/Ford (Contract #430-13) in the amount of $24,358.00 which includes delivery and a one time administration fee of $400.00-Project #2016-045-MEG.
Approval to purchase One (1) New 2016 Ford F-150 through the County's membership/participation with BuyBoard's awarded vendor, Caldwell Country Chevrolet/Ford (Contract #430-13) in the amount of $24,358.00 which includes delivery and a one time administration fee of $400.00-Project #2016-045-MEG.
C.
Pct. 1
1.
AI-53394
Approval of Work Authorization #6 submitted by Millennium Engineers Group, Inc.-Contract #C-15-319-09-15 for the provision of "Construction Materials Engineering and Testing Services in connection with Mile 12.5 Road Project in the amount of $2,394.75 thru assigned requisition #292904.
D.
Pct. 2
1.
AI-53354
Acceptance and approval of the construction contract documents for Hidalgo County Precinct No. 2: "Eldora Road Improvements (from I Road to Raul Longoria Road)" (CC award action AI-52971, 01/19/16) to 2GS, LLC dba Earthworks Enterprise, LLC, in the total amount of $279,192.75, for Contract# C-16-061-01-19 reviewed and approved as to form by Legal Counsel.
2.
AI-52727
Presentation of bids received from vendors submitting the lowest and best price [as detailed in tabulation sheet contained herein & meeting all specifications and/or requirements] for the purpose of approving multiple A: awards and B: contracts for the Request for Bids titled: Hidalgo County Precinct No. 2- "Hauling of Dirt" through project No.: 2016-007-12-09-SGS.
3.
AI-53307
Acceptance and re-approval of revised final AIA [2007] B101 & A201 Forms of Agreement
#C-15-159-09-15-with
THE WARREN GROUP ARCHITECTS, INC., [
CC 9/15/15] in connection to the
"DESIGN and
CONSTRUCTION of a
COUNTY WIDE SERVICE SHOP" as approved by legal counsel.
4.
AI-53344
A. Approval of First Amendment to contract #C-15-394-10-27 [CC 10-27-15] between HC and IOC Company, LLC to clarify the completion date subject to date Purchase Order issued and not contract date;
B. Approval of Certificate of Construction Completion as submitted by IOC Company, LLC reflecting the date of 11-25-15.
B. Approval of Certificate of Construction Completion as submitted by IOC Company, LLC reflecting the date of 11-25-15.
E.
Pct. 3
1.
AI-53356
Requesting approval of a professional engineering services agreement#
C-15-425-02-16 with
L&G CONSULTING ENGINEERS, INC. d/b/a
L&G ENGINEERING for the purposes of
(on call)-"GEO TECHNICAL and CONSTRUCTION MATERIALS TESTING SERVICES" for projects located within
HIDALGO COUNTY PRECINCT NO. 3, commencing,
02/16/16.
2.
AI-53306
Acceptance and approval of a professional services agreement"
No. C-16-054-02-16 with
Hinojosa Engineering Inc. for the purposes of a (
job specific) Project:
"Surveying Services of the Penitas Landfill" for
Hidalgo County Precinct 3, (
Contract term one (1) year commencing 02/16/16 - 02/15/17).
F.
Pct. 4
1.
AI-53323
a. Acceptance and approval of a Professional Engineering Agreement#
C-16-049-02-16 with
L&G Consulting Engineers, Inc. d/b/a
L&G Engineering, for
[Job Specific] Project:
"Mile 5 from Taylor Road to FM 2220 (Ware Road)" for
Hidalgo County Precinct No. 4 including compliance with HB1295 [if and when applicable];
b. Pursuant to Article 14 of the "professional engineering services" agreement #C-16-049-02-16 with L&G Consulting Engineers, Inc. d/b/a L&G Engineering, is requesting approval to engage the services of SUB-CONTRACTOR (AMA TERRA ENVIRONMENTAL, INC.) with adherence to insurance provisions required by said article;
c. Acceptance and approval of Work Authorization No. 1 ( with an estimated cost of $ 671,870.00) as submitted by project engineer, L&G Engineering for [Job Specific] Project: "Mile 5 from Taylor Road to FM 2220 (Ware Road)" for Hidalgo County Precinct No. 4, in connection to agreement # C-16-049-02-16.
b. Pursuant to Article 14 of the "professional engineering services" agreement #C-16-049-02-16 with L&G Consulting Engineers, Inc. d/b/a L&G Engineering, is requesting approval to engage the services of SUB-CONTRACTOR (AMA TERRA ENVIRONMENTAL, INC.) with adherence to insurance provisions required by said article;
c. Acceptance and approval of Work Authorization No. 1 ( with an estimated cost of $ 671,870.00) as submitted by project engineer, L&G Engineering for [Job Specific] Project: "Mile 5 from Taylor Road to FM 2220 (Ware Road)" for Hidalgo County Precinct No. 4, in connection to agreement # C-16-049-02-16.
2.
AI-53161
Requesting approval of an agreement between HC and AT&T [with acceptance of the document "as-is" without any changes] to provide internet circuit and related services to the Linn-San Manuel Emergency Services Facility including the issuance of a PO through [Requisition #290463] and subject to compliance with HB1295 and/or CIQ if and when applicable with a term of 24 months.
3.
AI-53382
Ratification of issuance of PO#738354-$120,777.10 - Southern Tire Mart, awarded vendor thru TASB-BuyBoard contract #470-14
for tires necessary to avoid a work stoppage including the awarded tires, and/or accessories, parts, appurtenances, mounting & balancing services.
G.
Health & Human Services Dept.
1.
AI-53256
A. Approval to Purchase All Repair & Replacement Components and Satellite Service from Ground Control for the purpose of Restoring Satellite Service to the County's Emergency Response Trailer through competitive quotes; through Requisition #291654 in the amount of $5,521.00 for parts, labor, & freight and $14,004.00 for Satellite Service @ $389 / Mo. for a Total of $19,525.00 with Company's response as acceptance of Purchase Order and not an Executed Agreement;
B. Requesting authority to enter into a (36) Thirty-Six Month Satellite Service Agreement with Ground Control commencing upon CC Approval and immediately following service restoration; To be billed Annually at $389/Month
(with items subject to compliance with HB1295 and/or CIQ only when and/or if applicable.)
B. Requesting authority to enter into a (36) Thirty-Six Month Satellite Service Agreement with Ground Control commencing upon CC Approval and immediately following service restoration; To be billed Annually at $389/Month
(with items subject to compliance with HB1295 and/or CIQ only when and/or if applicable.)
H.
WIC
1.
AI-52901
Presentation of sole vendor, Kalifa Western Wear, Inc. submitting the sole and best bid [tabulation sheet contained herein] and meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County WIC Program -Lease Office Space - McAllen Clinic" - through project No.: 2016-014-01-06-SGS.
I.
Facilities Management:
1.
AI-53193
Acceptance and approval of
Work Authorization No. 2 (with estimated cost proposal of
$43,430.00) as submitted by
HALFF ASSOCIATES, INC. forthe purposes of:
Electrical Engineering for Service Facility Remodel for Hidalgo County Planning Offices on 25th Avenue, Edinburg, TX", through "on-call" agreement #C-15-137-04-28 titled: "Building Repairs/Renovation, Alterations and/or Additions to County Owned Buildings within Hidalgo County Precinct No. 4".
J.
Colonia Access Program Pct. 3
1.
AI-53380
A. Acceptance and approval of the following for C-CAP-15-359-01-05 Havana Lomas #4 between Hidalgo County and MJA Construction, LLC as submitted through project engineer Javier Hinojosa Engineering:
1. Final construction contract (CC previously approved to award on 01-05-16) in the amount of $176,801.00;
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee (_________________) to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
1. Final construction contract (CC previously approved to award on 01-05-16) in the amount of $176,801.00;
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee (_________________) to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
B. Acceptance and approval of the following for C-CAP-15-360-01-05 Havana Lomas #5 between Hidalgo County and 2GS, LLC as submitted through project engineer Javier Hinojosa Engineering:
1. Final construction contract (CC previously approved to award on 01-05-16) in the amount of $78,125.50;
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee (_________________) to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
K.
District Attorney
1.
AI-53362
A. Requesting exemption form competitive bidding requirements under Texas Local Government Code 262.024 (a)(7) -"an item that can obtained from only one source";
B. Approval of the "Sole Source Declaration" for [West Publishing Corporation and Subscriber] - "THOMSON REUTERS", for the purposes of the "Purchase of Books" [Print / Pro View eBooks Programs] for the Hidalgo District Attorney's Office in connection to agreement # C-16-084-02-16, (subject to HB Form 1295) for a period of twenty-four (24) months, commencing, February 16, 2016 and (in compliance with HB1295).
B. Approval of the "Sole Source Declaration" for [West Publishing Corporation and Subscriber] - "THOMSON REUTERS", for the purposes of the "Purchase of Books" [Print / Pro View eBooks Programs] for the Hidalgo District Attorney's Office in connection to agreement # C-16-084-02-16, (subject to HB Form 1295) for a period of twenty-four (24) months, commencing, February 16, 2016 and (in compliance with HB1295).
25.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.074 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.074 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
AI-53368
Deliberation of the appointment, employment and duties of the Hidalgo County Fire Marshal
D.
AI-53266
C-4976-15-D; Disability Rights Texas v. J.E. "Eddie" Guerra in his official capacity as the Sheriff of Hidalgo County
E.
AI-53427
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Villa Verde.
F.
AI-53428
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Starlight.
G.
AI-53429
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Palmera Heights.
26.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
27.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
AI-53369
Deliberation of the appointment, employment and duties of the Hidalgo County Fire Marshal
D.
AI-53267
C-4976-15-D; Disability Rights Texas v. J.E. "Eddie" Guerra in his official capacity as the Sheriff of Hidalgo County
E.
AI-53424
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Villa Verde
F.
AI-53425
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Starlight.
G.
AI-53426
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Palmera Heights.
28.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
29.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
30.
Adjourn