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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING February 16, 2016 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2015 Intradepartmental transfers:
A.
2015 - Human Services (1100)
B.
2015 - Hidalgo County Sheriff's Office (1100)
3.
2016 Intradepartmental transfers:
A.
2016 - Pct. 4 Rd. Maint. (1200)
B.
2016 - Purchasing (1100)
C.
2016 - Public Affairs (1100)
D.
2016 - CC #7 (1100)
E.
2016 - Constable Pct. 3 (1100)
F.
2016 - County Auditor's Office (1100)
G.
2016 - Pct #3 Road Maint. (1200)
H.
2016 - Pct #3 Sanitation (1100)
I.
2016 - Pct #3 Parks (1100)
J.
2016 - CO2015-Pct 3 South Detention Basin (1347)
K.
2016 - Pct.1 Parks (1100)
L.
2016 - Pct.1 Sanitation (1100)
M.
2016 - Pct. 1 Parks (1100)
N.
2016 - Pct.1 R&B (1200)
O.
2016 - Health & Human Services Dept. / IMM. - (1293)
P.
2016 - Treasurer's Office (1100)
Q.
2016 - Health & Human Services Dept. / H.D. Adm - (1293)
R.
2016 - Pct 2 Rd Maint (1200)
S.
2016 - Safety Division (1100)
T.
2016 - Pct #3 Rd. Maint. (1200)
U.
2016 - Pct #3 Sanitation (1100)
V.
2016 - Pct 2 Parks (1100)
W.
2016 - Pct 2 Rd Maint. (1200)
X.
2016 - County Judge (1100)
Y.
2016 - Constable Pct. 4 (1100)
Z.
2016 - Hidalgo County Sheriff's Office (1100)
AA.
2016 - Human Resources (1100)
BB.
2016 - County Clerk (1237)
CC.
2016 - County Clerk (1100)
DD.
2016 - Sheriff's Federal Sharing / US Department of Treasury (1228)
EE.
2016 - Sheriff's Investigation HB 65 (1227)
FF.
2016 - County Court at Law #8 (1100)
GG.
2016 - Planning Dept. (1100)
HH.
2016 - Elections Dept. (1283)
II.
2016 - Tax Office (1100)
JJ.
2016 - Veterans Services (1100)
4.
2016 Interdepartmental transfers:
A.
Pct. 4 CRC Sunflower/SH107 (1100):
Approval of 2016 interdepartmental transfer from Pct. 4 Parks (program 009) to CRC Sunflower/SH107 (program 123) in the amount of $12,125.43.
Approval of 2016 interdepartmental transfer from Pct. 4 Parks (program 009) to CRC Sunflower/SH107 (program 123) in the amount of $12,125.43.
B.
Approval of 2016 interdepartmental transfer from Pct. 4 Rd. Maint (program 007) to FM 1925 (program 076) in the amount of $767.06.
C.
Pct.1 CO's 2015 (1347):
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2015A from program (039) to program (208) in the amount of $380,000.00.
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2015A from program (039) to program (208) in the amount of $380,000.00.
D.
Co. Wide Adm. (1100):
Approval of 2016 interdepartmental transfer from General Litigation to the Co. Wide Adm.-Contingency in the amount of $69,764.00.
Approval of 2016 interdepartmental transfer from General Litigation to the Co. Wide Adm.-Contingency in the amount of $69,764.00.
E.
Facilities Management CO Wide (1100):
Approval of 2016 interdepartmental transfer from Health Clinics to Facilities Management in the amount of $10,000.00.
Approval of 2016 interdepartmental transfer from Health Clinics to Facilities Management in the amount of $10,000.00.
F.
Pct. 3 (1200)
Requesting approval of 2016 interdepartmental transfer from Precinct #3 Rd. Maint. (program 005) into Precinct #3 Abram Rd (program 118) in the total amount of $6,065.00.
Requesting approval of 2016 interdepartmental transfer from Precinct #3 Rd. Maint. (program 005) into Precinct #3 Abram Rd (program 118) in the total amount of $6,065.00.
G.
TAX NOTE 2014 (1304):
Approval of 2016 interdepartmental transfer from CONST PCT2 (014) to SAFETY DIVISION (038) in the amount of $9,660.00.
Approval of 2016 interdepartmental transfer from CONST PCT2 (014) to SAFETY DIVISION (038) in the amount of $9,660.00.
H.
FACILITIES MGMT CO WIDE (1100):
Approval of 2016 interdepartmental transfer from Co Clerks (001) to Facilities Management Co Wide (050) in the amount of $804.93.
Approval of 2016 interdepartmental transfer from Co Clerks (001) to Facilities Management Co Wide (050) in the amount of $804.93.
5.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
6.
Monthly Fee Reports:
A.
District Attorney's Office
2016 January - Check Fraud Monthly Report
2016 January - Check Fraud Monthly Report
7.
Membership Dues:
A.
Health & Human Services Dept. (1100):
Approval of 2016 Texas Indigent Health Care Association membership dues in the total amount of $200.00 with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.
Approval of 2016 Texas Indigent Health Care Association membership dues in the total amount of $200.00 with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.
B.
Amigos Del Valle/County Commissioners (1100):
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
| VENDOR | YEAR | AMOUNT | ACCT. # | REQ. # |
| Amigos Del Valle, Inc. | 2016 | $ 5,000.00 | 6-1100-444-00-125-018-0-810 | 292844 |
| County Judges & Comm. Association of Texas | 2016 | $ 2,600.00 | 6-1100-413-30-125-004-0-810 | 292852 |
| Texas Conference of Urban Counties | 2016 | $21,284.00 | 6-1100-413-30-125-004-0-810 | 292856 |
| South Texas County Judges' & Commissioners | 2016 | $ 300.00 | 6-1100-413-30-125-004-0-810 | 292858 |
C.
Sheriff's Dept. (1100):
Requesting approval of requisition #292485 for 2016 membership dues to the American Jail Association for Sheriff J.E. "Eddie" Guerra, Chief Deputy Mario Lopez, Division Chief Daniel Garcia and Captain Belinda Madrigal in the amount of $48.00 each with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Requesting approval of requisition #292485 for 2016 membership dues to the American Jail Association for Sheriff J.E. "Eddie" Guerra, Chief Deputy Mario Lopez, Division Chief Daniel Garcia and Captain Belinda Madrigal in the amount of $48.00 each with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
D.
Sheriffs Dept. (1100):
Requesting approval of requisition #291596 for 2016 membership dues to the FBI LEEDA for Sheriff J.E. "Eddie" Guerra and Captain Steve Herrera for the amount of $50.00 each with authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor.
Requesting approval of requisition #291596 for 2016 membership dues to the FBI LEEDA for Sheriff J.E. "Eddie" Guerra and Captain Steve Herrera for the amount of $50.00 each with authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor.
E.
District Attorney (1100):
Requesting approval to pay 2016 membership dues for Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees: Jonathan T. Ball, Eliezer "Jesse" Saldana, Amelia Ines Guerra & Santiago Solis Jr., in the total amount of $230.00 (Requisition #292275), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor.
Requesting approval to pay 2016 membership dues for Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees: Jonathan T. Ball, Eliezer "Jesse" Saldana, Amelia Ines Guerra & Santiago Solis Jr., in the total amount of $230.00 (Requisition #292275), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor.
F.
Pct. #2 (1200):
Approval of 2016 IRWA membership dues for Jaime Salinas and Jaime Cruz (ROW Agents) in the amount of $215.00 each (Jan. - Dec. 2016) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor. (Req. 291476)
Approval of 2016 IRWA membership dues for Jaime Salinas and Jaime Cruz (ROW Agents) in the amount of $215.00 each (Jan. - Dec. 2016) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor. (Req. 291476)
8.
Auditor's Office:
A.
1. Requesting authority to enter into (2) new 36-month (capital) leases for a Xerox Copier Model WC5945 through our membership/participation with (DIR) Department of Information Resources awarded vendor, Xerox Corporation [DIR-TSO-3043;expires 6/16/19] through Requisition #291552 & 291554 in the amount of $156.10/month-equipment, Maintenance @ $55.00/month which includes 20,000 B/W impressions and all supplies (except paper) and overages billed @ $0.0045/impression for a total monthly cost of $211.10; effective upon approval and delivery & installation.
2. Requesting authority to enter into (1) new 36-month (capital) leases for a Xerox Copier Model WC7970 through our membership/participation with (DIR) Department of Information Resources awarded vendor, Xerox Corporation [DIR-TSO-3043;expires 6/16/19] through Requisition #291555 in the amount of $249.76/month-equipment, Maintenance @ $5.00/month which includes 100,000 B/W impressions overages @.$0.0051 and all color prints @$0.0456 CLR prints and includes all supplies (except paper) for a total monthly cost of $254.76; effective upon approval and delivery & installation.
3. "Subject to HB-1295 Compliance"
2. Requesting authority to enter into (1) new 36-month (capital) leases for a Xerox Copier Model WC7970 through our membership/participation with (DIR) Department of Information Resources awarded vendor, Xerox Corporation [DIR-TSO-3043;expires 6/16/19] through Requisition #291555 in the amount of $249.76/month-equipment, Maintenance @ $5.00/month which includes 100,000 B/W impressions overages @.$0.0051 and all color prints @$0.0456 CLR prints and includes all supplies (except paper) for a total monthly cost of $254.76; effective upon approval and delivery & installation.
3. "Subject to HB-1295 Compliance"
9.
Budget & Management:
A.
Pct. 4 Rd. Maint (1200):
Approval of 2016 interfund transfer from Co. Wide Adm.-Contingency (fund 1100, program #002) to Pct. 4 Rd. Maint (fund 1200, program #007) in the amount of $69,764.00 to fund GPS units & service.
Approval of 2016 interfund transfer from Co. Wide Adm.-Contingency (fund 1100, program #002) to Pct. 4 Rd. Maint (fund 1200, program #007) in the amount of $69,764.00 to fund GPS units & service.
B.
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of January 16-31, 2016 in the amount of $32,207.32 and requesting approval of wire transfer.
C.
1. Approval of reimbursement in the amount of $956,987.42 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 01/16/16 to 01/29/16.
2. Approval of wire transfer to cover claims paid.
| 01/16-22/16 | $469,206.48 |
| 01/23-29/16 | $487,780.94 |
| TOTAL | $956,987.42 |
2. Approval of wire transfer to cover claims paid.
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Approval of payment-Invoice #3- $1,717.88 (Pct. 1, La Milpa) as submitted by project engineer, SAM Engineering & Surveying Inc.
B.
Approval of Application for Payment No. 2 (Final) in the amount of $335,057.59 for 2GS, LLC, contracted vendor for Delta West Subdivision (Pct. 1) as submitted by project engineer, TEDSI Infrastructure Group, Inc. (C-CAP-15-196-07-21).
C.
Pursuant to Texas Local Government code, 263.151 approval to declare as "Surplus Property" including authority to remove the detailed law enforcement equipment below from the Hidalgo County Inventory list, with assistance from Hidalgo County Pct. 4 office to dismantle and destroy via landfill due to the possibility of misuse.
Asset Tag# 031243 Intoxilyzer 5000 Breath instrument Serial Number: 68-002226
Asset Tag# 031244 Intoxilyzer 5000 Breath instrument Serial Number: 68-002261
Asset Tag# 031243 Intoxilyzer 5000 Breath instrument Serial Number: 68-002226
Asset Tag# 031244 Intoxilyzer 5000 Breath instrument Serial Number: 68-002261
D.
Acceptance and approval to exercise the County's option to extend the 2nd year (final) of the two (2)-one (1) year term as allowed in Contract #E-15-141-03-31 (original contract #C-14-083-05-27) under the same rates, terms and conditions with Agustin Gomez, dba, Agustin Gomez Waste Waster Services for the "Waste Water Managment System-Hidalgo County Precinct No. 1".
E.
Approval of payment of Invoice# 20152626-$30,290.28 as submitted by TEDSI Infrastructure Group for the provision of professional engineering services from December 1 to December 31, 2015 in connection to Contract #C-08-227-02-09-PO# 617534 amid Work Authorization No. 1 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
F.
Approval of submitted Pct. 4 Project Invoices from project engineer, L&G Consulting Engineering, including, but not limited to the following:
1. Invoice #11325468 - $ 69,999.11- for: Overpass study at the intersection SH 107 & FM2128 [Schunior] (PO# 735290);
2. Invoice #11325473 - $ 81,000.00- for: 10th Street Extension Project (PO# 700265);
3. Invoice #11325478 - $127,800.00- for: FM 2220 (Ware Road) Project (PO# 736559).
1. Invoice #11325468 - $ 69,999.11- for: Overpass study at the intersection SH 107 & FM2128 [Schunior] (PO# 735290);
2. Invoice #11325473 - $ 81,000.00- for: 10th Street Extension Project (PO# 700265);
3. Invoice #11325478 - $127,800.00- for: FM 2220 (Ware Road) Project (PO# 736559).
G.
Acceptance and approval of Invoice #11325453 in the amount of $7,681.76 for the month of January 2016 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Tech Meeting. (Req. #292207).
H.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc)as attached hereto for: Hidalgo County-"Rental of Heavy Equipment" RFB: 2015-058-03-23-MEG including the re-advertising of project in the event no bids are received and/or are rejected and project is still required.
I.
Ratification of the fully executed Change Order No. 3 in connection with contract No. C-15-209-07-21 -Hidalgo County Precinct #2 -SIOUX ROAD PAVING IMPROVEMENTS PROJECT [from I Road to Cesar Chavez Road] as recommended by Mr. Raul Sesin, P.E. subject to compliance with HB1295 when and if applicable.
J.
Requesting approval of payment of Invoice #11325467 in the amount $30,900.95 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-336-09-29(WA#1), for Pct 2 Eldora Road Project.
K.
Requesting approval of payment of Invoice #11325471 in the amount $61,751.39 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-046-03-03 (WA#4), for Pct 2 Regional Linear Park Project.
L.
Requesting approval of payment of Invoice #11325462 in the amount $18,814.54 submitted by L&G Consulting Engineers Inc., in connection with professional engineering services provided under Contract C-15-046-03-03 [WA#2], for Pct 2 Regional Linear Park Project.
M.
Requesting approval of payment of Invoice #11325474 in the amount $46,978.29 submitted by L&G Consulting Engineers Inc., in connection with professional engineering services provided under Contract C-15-097-03-17 (WA#4), for Pct 2 Nolana Loop project.
N.
1. Pursuant to Article 14 of Contract #C-15-137-04-28 (WA# 1 -PO#732659), with project engineer, Halff Associates, Inc., a request for approval by engineer, to permit the subcontracting of: Chanin Engineering LLCfor the services of structural evaluation for Work Authorization No. 1 for Mechanical, Electrical, Plumbing, and Civil Engineering Assessment and Reporting for Courthouse Electrical Generator;
2. Acceptance and approval of Invoice# M203628 in the amount of $5,279.40 and Invoice # M205028 in the amount of $32,430.60 for processing and payment as submitted by HALFF ASSOCIATES, INC., in connection to "on call" Contract #C-15-137-04-28 (WA# 1 -PO#732659) for project: Facilities Management -"Mechanical, Electrical, Plumbing, and Civil Engineering Assessment and Reporting for Courthouse Electrical Generator".
2. Acceptance and approval of Invoice# M203628 in the amount of $5,279.40 and Invoice # M205028 in the amount of $32,430.60 for processing and payment as submitted by HALFF ASSOCIATES, INC., in connection to "on call" Contract #C-15-137-04-28 (WA# 1 -PO#732659) for project: Facilities Management -"Mechanical, Electrical, Plumbing, and Civil Engineering Assessment and Reporting for Courthouse Electrical Generator".
O.
Approve clarification of action taken by CC [01/05/16-AI#52708] as Estimate 8491 [which did not disclose/detail the discount amounts] submitted by County's sole source vendor, Civic Plus results in a less amount affecting the fiscal impact as follow(s) including the re-submittal of updated estimates:
Estimate #8490 replaced by updated Estimate #8591:
1-Subsite Setup Fee-$6,425.00
1-Subsite Annual Fee for Hosting and Support-$1,575.00
Estimate #8491 replaced by updated Estimate #8590:
1-Custom Mobile App Setup Fee-$5,500.00
50% Discount given of-$2,750.00
1-Custom Mobile App Annual Fee-$1,950.00
Total amount: $12,700.00
Estimate #8490 replaced by updated Estimate #8591:
1-Subsite Setup Fee-$6,425.00
1-Subsite Annual Fee for Hosting and Support-$1,575.00
Estimate #8491 replaced by updated Estimate #8590:
1-Custom Mobile App Setup Fee-$5,500.00
50% Discount given of-$2,750.00
1-Custom Mobile App Annual Fee-$1,950.00
Total amount: $12,700.00
P.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County - (all funding sources, programs & entities) - "Construction Building Materials & Related Supplies", including the re-advertising of project in the event NO BIDS received and/or are rejected and project is still required.
Q.
Requesting approval of payment of Invoice #11325475 in the amount $189,086.20 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-300-09-01(WA#1), for Pct 2 Cesar Chavez Road Project.
R.
Requesting approval to add and/or delete fuel card/users for the following HC Elected Offices, Depts., Programs or Agencies:
1. Adult Probation - Fuel Card Users
2. Department of Budget & Management Office - Delete Fuel card
3. Planning Department - Fuel Card User
4. Elections - Vehicle Fuel Card
1. Adult Probation - Fuel Card Users
2. Department of Budget & Management Office - Delete Fuel card
3. Planning Department - Fuel Card User
4. Elections - Vehicle Fuel Card
S.
Acceptance & approval of the following invoices [for services rendered] submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11325461-$35,973.75-Liberty Road Project;
2. Invoice No. 11325463-$93,658.80-Liberty Road Project;
3. Invoice No. 11325447-$183,453.00-Veteran's Blvd. Project;
4. Invoice No. 11325448-$103,774.69-Mile 3 Project;
5. Invoice No. 11325459-$28,193.71-Mile 2 Roadway Reconstruction.
1. Invoice No. 11325461-$35,973.75-Liberty Road Project;
2. Invoice No. 11325463-$93,658.80-Liberty Road Project;
3. Invoice No. 11325447-$183,453.00-Veteran's Blvd. Project;
4. Invoice No. 11325448-$103,774.69-Mile 3 Project;
5. Invoice No. 11325459-$28,193.71-Mile 2 Roadway Reconstruction.
T.
Elections Department:
Requesting authority to enter into a 36-month new (capital) lease copier for a RICOH PRO C5100S #404493 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-TSO-3041 through Requisition #290881 in the amount of $907.11/month-equipment, $76.82 PPSE Training with a total of $983.93/month - 2,500 B/W impressions @ $0.0089 & color impressions @ $0.0480 effective upon approval.